Toshiba e-STUDIO GL-1010, Administrator'S Manual, Page: 262 / 427

240 GL-10x0 Administrator’s Guide
Only the Department Code Feature is Enabled
If the department code feature is enabled but enforcement is disabled:
„
In the printer drivers, the controller enables the
Department Code
label
and
Edit
fields.
„
If you enter a department code, the controller reports the code to the
copier and includes it in the print job, but does not check the validity
of the code.
Similarly, if a Macintosh, Unix, or raw print job includes a
department code, the code is not checked.
„
In Top Access, the
Enforce Department Codes
option is available.
V
ALID
D
EPARTMENT
C
ODES
If the department code is valid, the system increments the appropriate
department counter.
If you enter a valid department code other than the master department
code, TopAccess displays the counter totals for the department. You
cannot change any counters.
If you enter the master department code, TopAccess displays the counter
totals and the counters for all departments. You can reset the counters of
any department, but you cannot change the total counters. You can also
delete any department and its code.
You can export the displayed counter information to a .CSV file.
I
NVALID
D
EPARTMENT
C
ODES
In TopAccess, if you enter an invalid department code you are prompted
to enter a valid code.
In the printer drivers, if you supply an invalid department code, the
system increments the UNDEFINED department counter.
Both Department Code and Enforcement are Enabled
If both the department code feature and the enforcement option are
enabled:
„
In the printer drivers, you must enter a department code. The
controller not only reports the department code to the copier, but also
confirms its validity with the copier.
„
If the code is valid, the controller queues the job for printing.
„
In TopAccess, the administrator may disable department code
enforcement.