Altigen ACC 6.7, Administration Manual

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Chapter 23: Managing and Using MeetMe Conference
294 MAXCS ACC 6.7 Administration Manual
When you are editing the template, you can choose these variables from the Insert
menu to have the specified information automatically inserted where you place it. Users
who schedule a meeting can make further edits to the invitation when MeetMe
Conference pastes it into Outlook.
Starting and Stopping a Meeting
The meeting host and the MaxAdmin (Admin) can start and stop a meeting.
To start a meeting, select the meeting in the MeetMe Conference window and choose
Start . Once the meeting is “started,” the host can log into it (described in the following
section).
To stop a meeting before its scheduled duration is over, select the meeting and choose
Stop . Manually stopping a meeting frees up resources. Otherwise, the resources will not
be freed until the scheduled meeting duration is over.
Continuing a Meeting Beyond Its Duration Time
When the scheduled meeting time is up, the meeting may continue if no other scheduled
meeting needs the resources. If another meeting is scheduled and the resources are
needed for that meeting, the current meeting is terminated.
Joining a Meeting
Users calling from an extension can join a meeting by dialing the MeetMe Conference
extension number. Users calling through a trunk must first dial the company number,
then the MeetMe Conference extension number.
Users are prompted to dial the meeting number. If the meeting has not yet started, the
user hears an appropriate message and can try again later.
If a passcode is required, the user is prompted to enter the passcode.