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6-4

SYSTEM SETTINGS

Contents

Configuring the System Settings

There are two ways to configure the system settings: using the machine's operation panel, and using the Web page that 
appears when the machine's Web server is accessed.
The Web page enables easy configuration of the settings from your computer via the network.
To configure the settings using the machine, see "

Common Operation Methods

" (page 6-5). To configure the settings 

using the Web page, see "

Accessing the Web Server in the Machine

" (page 6-6).

The settings are explained on the following pages of this manual:

System settings on the operation panel

•

SYSTEM SETTINGS (GENERAL) ON THE OPERATION PANEL

 (page 6-7)

•

SYSTEM SETTINGS (ADMINISTRATOR) ON THE OPERATION PANEL

 (page 6-17)

•

FAX SYSTEM SETTINGS ON THE OPERATION PANEL

 (page 6-97)

System settings in the Web page

•

SYSTEM SETTINGS (GENERAL) IN THE WEB PAGE

 (page 6-42)

•

SYSTEM SETTINGS (ADMINISTRATOR) IN THE WEB PAGE

 (page 6-55)

•

FAX SYSTEM SETTINGS IN THE WEB PAGE

 (page 6-107)

Summary of Contents for MX-C310

Page 1: ... SETTINGS About Operation Guide MAKE A COPY PRINT A DOCUMENT SEND A FAX SCAN AN IMAGE SEND AN INTERNET FAX SAVE A JOB AND REUSE IT LATER Search based on what you want to do Search based on what you want to do Search using the table of contents Search using the table of contents OPERATION GUIDE ...

Page 2: ...MAKE A COPY Conserve Make a copy of this type of original Make a copy on this type of paper 2010 04 04 Add the date or page numbers Assemble output into a pamphlet Other convenient functions ...

Page 3: ...Conserve Copy on both sides of the paper Copy multiple pages on one side of one sheet of paper Copy on the front and back of a card ...

Page 4: ...Make a copy of this type of original Mixed colour and black white originals More original pages than can be loaded at once Mixed size originals Bulky original shadows appear at edges ...

Page 5: ...Make a copy on this type of paper Envelopes and other special media Transparency film ...

Page 6: ...Add the date or page numbers 2010 04 04 Add the date Add a stamp 9 10 11 Add the page number ABCDEFG Add text ...

Page 7: ...Assemble output into a pamphlet Create a pamphlet Staple output Create a blank margin for punching ...

Page 8: ...urposes z Make a copy of arranged photos z Make a mirror image copy z Copy onto the centre of the paper z Make a negative copy Convenient functions z Give priority to a copy job z Check the status of a reserved job z Copy a thin original z Adjust the colour ...

Page 9: ...PRINT A DOCUMENT Conserve Print without a computer Print attractive output Assemble output into a pamphlet Print on this type of paper Add text or an image Other convenient functions ...

Page 10: ...Conserve Print on both sides of the paper Print multiple pages on one side of the paper ...

Page 11: ...Print without a computer FTP Print a file on an FTP Print a file in a USB memory device Print a file in a network folder Print a file stored in the machine ...

Page 12: ...Print attractive output Print matching the size of the paper Adjust the brightness and contrast Print using colour settings suitable for the data Bring out faint text and lines Select the print mode ...

Page 13: ...Assemble output into a pamphlet Create a pamphlet Staple output Create a blank margin for punching Print specific pages on the front side of the paper ...

Page 14: ...Print on this type of paper Envelopes Transparency film Print specific pages on different paper Rotate the image 180 degrees ...

Page 15: ...Add text or an image Add a watermark to print data Overlay an image on the print data Overlay a fixed form on the print data ...

Page 16: ...rint image z Print a mirror image Security is important z Print confidentially z Print an encrypted PDF file Functions used for specific purposes z Print an invoice copy z Create a large poster Convenient functions z Give priority to a print job z Store frequently used print settings z Store a print job ...

Page 17: ...SEND A FAX Conserve Send this type of document Preventtransmissionto the wrong destination Send a clear document Save trouble Security is important Other convenient functions ...

Page 18: ...Conserve Send when the rate is lowest Check received data before printing Relay a transmission through a branch office ...

Page 19: ...Send this type of document Bulky original shadows appear at edges More original pages than can be loaded at once Original printed on both sides ID card or other card ...

Page 20: ...Prevent transmission to the wrong destination Check the destination once more before sending Check the result of transmission Check the log of previous transmissions ...

Page 21: ...Send a clear document Adjust the exposure Adjust the image quality Specify the size before sending Send without shadows at the edges ...

Page 22: ...equently used settings Send to multiple destinations XXXX 6789 XXXX 9874 XXXX 4567 XXXX 5432 XXXX 9999 View the transmission log XXXX 6 78 9 XXXX 9 87 4 XXXX 4 56 7 XXXX 5 43 2 XXXX 9 99 9 Easily specify an address search number ...

Page 23: ...s important Check the destination once more before sending Send confidentially Print protected reception data Initiate reception of a document from a sending machine Send a document at the other machine s request ...

Page 24: ... functions z Forward a received fax to a network address z Print a list of addresses Convenient functions z Send a thin original z Select a transmission destination from a global address book z Give priority to a transmission z Use an extension phone ...

Page 25: ...AN AN IMAGE SEND AN INTERNET FAX Send a clear image Send this type of document Preventtransmissionto the wrong destination Send a smaller file Save trouble Scan from my computer Other convenient functions ...

Page 26: ...Send a clear image Adjust the contrast or image quality Adjust the resolution before sending Send without shadows at the edges Suppress the background of a transmitted document ...

Page 27: ...Send this type of document Bulky original shadows appear at edges More original pages than can be loaded at once Original printed on both sides Original with background ...

Page 28: ...Prevent transmission to the wrong destination Check the result of transmission Check the log of previous transmissions ...

Page 29: ...Send a smaller file Send at low resolution Compress a file before sending Reduce an image before sending Send an image in black white ID or other card ...

Page 30: ... to multiple destinations aaa aa aa co bb b b b b b c ccc cc cc co ddd dd dd c eee ee ee co View the transmission log aa a aa a a c bbb bb bb cc c cc c c c ddd dd dd ee e ee ee e Easily specify an address search number Send an Internet fax from a computer ...

Page 31: ... received fax to a network address z Print a list of transmission destinations Convenient functions z Scan a thin original z Select a transmission destination from a global address book z Send at a specified time z Give priority to a transmission z Send in USB memory mode ...

Page 32: ...SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important document Print a batch of files ...

Page 33: ...Search for a file abc Search for a file using a keyword ...

Page 34: ...Organize my files Delete a file Periodically delete files ...

Page 35: ... a regular table of contents The following explanation assumes that Adobe Reader 8 0 is being used Some buttons do not appear in the default state 1 2 3 4 5 Return to top page Return to previously displayed page Menu page Table of contents page Body page Search based on what you want to do Search using the table of contents ...

Page 36: ... that was displayed before the current page 5 Adobe Reader Help button Opens Adobe Reader Help 6 Contents button Displays the contents of each chapter For example if the current page is a page in the body of the printer chapter this button shows the contents of the printer chapter 1 2 3 4 5 6 If a button does not appear refer to Adobe Reader Help to display the button Caution when printing If all ...

Page 37: ...ons can be found in the manuals in PDF format 1 BEFORE USING THE MACHINE This chapter provides information such as basic operation procedures and how to load paper 2 COPIER This chapter provides detailed explanations of the procedures for using the copy function 3 PRINTER This chapter provides detailed explanations of the procedures for using the print function 4 FACSIMILE This chapter provides de...

Page 38: ...f the product or its options or failures due to incorrect operation of the product and its options or other failures or for any damage that occurs due to use of the product Warning Reproduction adaptation or translation of the contents of the manual without prior written permission is prohibited except as allowed under copyright laws All information in this manual is subject to change without noti...

Page 39: ...ATION OF THE MACHINE 1 33 JOB LOG 1 34 SAVE DELETE JOB LOG 1 34 VIEW JOB LOG 1 34 ITEMS RECORDED IN THE JOB LOG 1 35 STORAGE BACKUP 1 38 EXPORT SETTINGS 1 38 IMPORT SETTINGS 1 38 DEVICE CLONING 1 39 EXPORT SETTINGS 1 39 IMPORT SETTINGS 1 39 LOADING PAPER IMPORTANT POINTS ABOUT PAPER 1 40 NAMES AND LOCATIONS OF TRAYS 1 40 USEABLE PAPER 1 40 TRAY SETTINGS FOR TRAY 1 TO 4 1 43 LOADING PAPER AND CHANG...

Page 40: ...y centre tray Output is delivered to this tray 5 Finisher This can be used to staple output FINISHER page 1 54 6 Main power switch This is used to power on the machine When using the fax or Internet fax functions keep this switch in the on position TURNING THE POWER ON AND OFF page 1 14 7 Handle Grasp it when moving the machine 8 Bypass tray Use this tray to feed paper manually When loading paper ...

Page 41: ...re installed These hold paper For 500 sheet paper feed unit combinations consult your dealer or nearest authorised service representative TRAY SETTINGS FOR TRAY 1 TO 4 page 1 43 11 USB connector A type Supports USB 2 0 Hi Speed This is used to connect a USB device such as USB memory to the machine For the USB cable use a shielded cable Peripheral device 9 11 10 ...

Page 42: ...s performed Open this part to remove a paper misfeed 7 TROUBLESHOOTING REMOVING MISFEEDS page 7 2 18 Main charger cover Open this cover to clean the main charger Maintenance Safety Guide 19 Toner collection container This collects excess toner that remains after printing Maintenance Safety Guide 20 Toner collection container release lever Turn this lever when you need to release the toner collecti...

Page 43: ...l is scanned correctly Adjust the guides to the width of the original PLACING THE ORIGINAL page 1 48 4 Document feeder tray Place originals in this tray 1 sided originals must be placed face up PLACING THE ORIGINAL page 1 48 5 Original exit tray Originals are delivered to this tray after scanning 6 Scanning area Originals placed in the document feeder tray are scanned here Maintenance Safety Guide...

Page 44: ...n the machine is used on a network For the LAN cable use a shielded type cable 3 USB connector B type Supports USB 2 0 Hi Speed A computer can be connected to this connector to use the machine as a printer For the USB cable use a shielded cable 4 Service only connector 5 Power plug 1 2 3 4 5 Caution This connector is for use only by service technicians Connecting a cable to this connector may caus...

Page 45: ...rinting is taking place 7 IMAGE SEND mode indicators LINE indicator This lights up during transmission or reception of a fax or Internet fax This also lights during transmission of an image in scan mode DATA indicator This blinks when a received fax or Internet fax cannot be printed because of a problem such as out of paper This lights up when there is a transmission job that has not been sent 8 N...

Page 46: ...ng 17 CLEAR ALL key Press this key to return to the initial operation state Use this key when you wish to cancel all settings that have been selected and start operation from the initial state 18 STOP key Press this key to stop a copy job or scanning of an original 19 POWER SAVE key indicator Use this key to put the machine into auto power shut off mode to save energy The POWER SAVE key blinks whe...

Page 47: ... settings see Common Operation Methods page 6 5 in 6 SYSTEM SETTINGS USING THE DISPLAY Base screen 1 Move the selection frame with the arrow keys Use the arrow keys to move the selection frame in the display to the desired setting key such as Original or Paper Select 2 OK key When the selection frame is on the desired setting press the OK key to enter your selection The setting screen will appear ...

Page 48: ...ed 3 To return to the previous screen press the BACK key To return to the base screen select the Basic Menu key Checking special mode settings 1 Select Special Modes in the base screen to display a list of the special modes Use the keys to move the selection frame to the desired special mode 2 If appears to the right of the selected item the OK key can be pressed to open a detailed setting screen ...

Page 49: ...ncrements or decrements each time the OK key is pressed To make the number change quickly hold down the OK key You can also select the number display and directly enter a number with the numeric keys Move the selection frame to the number display and press the OK key A number entry screen will appear Press the numeric keys to enter a number and select the OK key OK BACK 2 1 ...

Page 50: ...stored appears When received data is stored appears When both data to be transmitted and received data are stored appears This icon appears when a service technician has activated simulation mode This icon appears when a USB memory or other USB device is connected to the machine This icon appears when the data security kit is being used The icon appears when the machine is communicating with an ex...

Page 51: ... sure to click the Submit button 2 Web page menu The items that can be set in the Web page appear here Click an item to display the settings of that item 3 Settings appear here The settings of an item selected from the Web page menu appear here 4 Logout button When user authentication is enabled click this button to log out from the Web server When you are not logged in this button is the Login bu...

Page 52: ...f the main power switch In the event that the main power is suddenly interrupted due to a power failure or other reason turn the machine power back on and then turn it off in the correct order If the machine is left for a long time with the main power having been turned off prior to the POWER key abnormal noises degraded image quality and other problems may result Before switching off the main pow...

Page 53: ...to Power Shut Off Timer in the system settings administrator This mode provides the lowest level of power consumption Considerably more power is saved than in preheat mode however the wakeup time is longer This mode can be disabled in the system settings administrator The machine automatically wakes up and resumes normal operation when a print job is received or when the blinking POWER SAVE key is...

Page 54: ...different types of user authentication and each type has a different login method For more information see the explanations of the login methods AUTHENTICATION BY USER NUMBER see below AUTHENTICATION BY LOGIN NAME PASSWORD page 1 18 AUTHENTICATION BY USER NUMBER The following procedure is used to log in using a user number received from the administrator of the machine When controlled by user numb...

Page 55: ...ge Time Setting in the system settings administrator When the user number is an 8 digit number this step is not necessary Login takes place automatically after the user number is entered 4 When you have finished using the machine and are ready to log out press the LOGOUT key However note that the LOGOUT key cannot be used to log out when a fax number is being entered in fax mode as the key is used...

Page 56: ... screen for selecting the user name appears Go to the next step If the Quick key is selected an area for entering a Registration No appears Use the numeric keys to enter your registration number that has been stored in User List in the Web page After entering the registration number go to step 3 2 Select the user name A Direct Entry key Users who are not registered users and are only using LDAP au...

Page 57: ...ver and you have different passwords stored in User List in the Web page and in the LDAP server use the password stored in the LDAP server When a LDAP server has been stored Auth to can be changed If you selected a login user name from the user list The LDAP server was stored when your user information was stored and thus the LDAP server will appear as the authentication server when you select you...

Page 58: ...key However note that the LOGOUT key cannot be used to log out when a fax number is being entered in fax mode as the key is used for fax number entry If a preset duration of time elapses after the machine is last used the Auto Clear function will activate When Auto Clear activates logout takes place automatically However when PC Scan mode is used logout does not take place when the LOGOUT key is p...

Page 59: ...n method is login name password e mail address To access the Web page enter a login name and password that have administrator authority in the login screen that appears If the login method is set to login name password e mail address a text box will appear for entry of your E mail Address If this box appears enter your e mail address When the authentication method is user number To access the Web ...

Page 60: ...Delete All Users key Use this to delete all stored users Excluding factory stored users This operation can only be performed by an administrator 4 Add key Use this to add a new user Storing a user Select the Add key in the above screen to open a registration screen Up to 1000 users can be stored For more information see Settings page 1 23 Editing deleting a user To open an edit screen for a user s...

Page 61: ...e key name in the login screen the document filing user name and the sender name The user name must be unique Apply User Name to Log in Name 1 Select this key to enter the entered user name in the login name Initial This determines where the user name will appear in the user list Up to 10 characters can be entered Index Select the desired custom index The custom index names are the same as those i...

Page 62: ...of the stored page limit groups The factory default setting is Unlimited For more information see Page Limit Group List page 1 27 Authority Group Specify the authority of the user by selecting one of the stored authority groups The factory default setting is User For more information see Authority Group List page 1 28 Favourite Operation Group The favourite operation group that will be applied at ...

Page 63: ...cific user can be stored as an auto login user When this setting is enabled login can be performed automatically This function eliminates the bother of logging in but still allows the settings of the selected user network settings favourite operations etc to be applied You can also allow users other than the auto login user to temporarily log in and work using their own authority and settings To a...

Page 64: ...ng user information that is not stored on the machine the authentication server is not known This setting is used to specify one of the LDAP servers stored on the machine as the authentication server Display Usage Status after Login When user authentication is enabled this setting specifies whether or not the page counts of a user appear when the user logs in User Information Print The following l...

Page 65: ...g a page limit group To open an edit screen for a group select the group name from the list in the above screen To delete a group from the list select the checkbox next to the group and then select Return to the Defaults A confirmation prompt will appear Select OK to delete the group For more information see Settings Settings 2 1 3 Item Description Group Name Store the name of the group max 32 cha...

Page 66: ...o open a registration screen Up to 20 groups can be stored For information on the settings see List of settings and factory default settings of template groups page 1 29 Editing an authority group A group can be selected from the list in the above screen to open an edit delete screen for the group For information on the settings see List of settings and factory default settings of template groups ...

Page 67: ...hibited FTP Pull Print Allowed Allowed Prohibited Network Folder Pull Print Allowed Allowed Prohibited Image Send Approval Settings for Each Mode E mail FTP Desktop Network Folder USB Memory PC Scan Internet Fax Send PC I Fax Send Fax Send PC Fax Send All allowed All allowed All allowed Colour Scan Allowed Allowed Prohibited Special Modes Usage Allowed Allowed Prohibited Approval Setting for Addre...

Page 68: ...evice Network Status Allowed Allowed Prohibited Power Reset Prohibited Machine Identification Prohibited Network Settings Prohibited Application Settings Excluding Registration of Pre set Text Forward Table Prohibited Registration of Pre set Text Forward Table Allowed E mail Alert and Status Prohibited Job Log Setting Prohibited Port Control Filter Settings Prohibited Custom Link Setting Prohibite...

Page 69: ...l Status Settings Select settings for Resolution Exposure Colour Mode File Format and Original Image Type Store the default fax sender name and number System Settings Original Size Detector Setting Select whether AB sizes or inch sizes are detected or disable detection on the document glass Display Language Setting Select the display language Key Operation Setting Set the key input time and Auto K...

Page 70: ...elect a user in the above screen and select the Show key The counts of that user will appear Resetting user counts To clear the count of a user select the user from the list and then select Clear Count A confirmation prompt will appear Select OK to clear the count of that user 1 3 4 2 Item Settings Next This shows the next user in the order of the registration numbers Previous This shows the previ...

Page 71: ...ng this function is as follows Example RealVNC 1 Connect from the computer to the machine 1 Start the VNC viewer 2 Enter the IP address of the machine in the Server entry box 3 Click the OK button 2 Follow the prompts on the operation panel of the machine to permit the connection During remote software communication the key appears in the system settings of the machine If you wish to break the con...

Page 72: ... displayed The items to be displayed and the applicable period can be selected Item Settings Save Job Log Save and Delete the Data Deletes the job log after saved if checked Save button Saves the job log The Number of Job Log to Notify by E mail Select the number of jobs that triggers e mail notification Informs the address configured in E mail alert when the designated number is reached When ther...

Page 73: ...n is used 5 Login Name The login name when the user authentication function is used 6 Starting Date Time The date and time the job was started 7 Completing Date Time The date and time the job was completed 8 Black White Total Count For a print job the total count is recorded For a send job the number of transmitted black white pages is recorded When a broadcast transmission is summarized the total...

Page 74: ... an image send job 32 Sender Address Sender address of an image send job 33 Transmission Type Transmission type of an image send job 34 Administrative Serial Number Administrative serial number of an image send job 35 Broadcast number Broadcast number of an image send job 36 Entry Order Reservation order for broadcast transmission of an image send job For a serial polling job this is used to corre...

Page 75: ...at duplex was disabled in Paper Type 53 Paper Property Fixed Paper Side Indicates that fixed side was specified in Paper Type 54 Paper Property Disable Staple Indicates that stapling was disabled in Paper Type 55 Paper Property Display Punch Indicates that punching was disabled in Paper Type 56 Duplex Setup Indicates the duplex setting 57 Resolution Indicates the scanning resolution 58 Machine Ite...

Page 76: ...puter to the machine The data is saved to the computer that is accessing the Web page This function cannot be used while the system settings are in use while a job is being executed or when there is a reserved job For machines for which data can be imported contact your dealer or nearest authorised service representative Item Settings Export Settings Type Select the type of settings that you want ...

Page 77: ...for which data can be imported contact your dealer or nearest authorised service representative The following data is not copied when device cloning is performed List print and fax forwarding items Count and device status display items IP address of the machine device name administrator password sender names for image send and other information that is specific to the machine Screen contrast colou...

Page 78: ...machine see the specifications in the Maintenance Safety Guide and Paper Tray Settings page 6 13 in 6 SYSTEM SETTINGS Plain paper special media Plain paper that can be used SHARP standard plain paper 80 g m2 21 lbs For paper specifications see the specifications in the Maintenance Safety Guide Plain paper other than SHARP standard paper 60 g m2 to 105 g m2 16 lbs to 28 lbs Recycled paper coloured ...

Page 79: ... to 4 Load the paper with the print side face up However if the paper type is Pre Punched Letter Head or Pre Printed load the paper with the print side face down Bypass tray Load the paper with the print side face down However if the paper type is Pre Punched Letter Head or Pre Printed load the paper with the print side face up If Disabling of Duplex Web page only is enabled in the system settings...

Page 80: ...down with the letter head top edge to the right Load the paper print side pre printed side down with the top edge to the right Bypass tray Load the paper print side up with the punch holes to the front and the top edge to the left Load the paper print side up with the letter head top edge to the left Load the paper print side pre printed side up with the top edge to the left A A A A B C ABC A 1 A ...

Page 81: ... pull hard on the tray This may cause failure 2 Adjust the guide plates A and B by squeezing their lock levers and sliding them to match the vertical and horizontal dimensions of the paper to be loaded The guide plates A and B are slidable Slide each guide plate while squeezing its lock lever Be sure to place the guide to match the size of the paper If the guide is not placed correctly paper skewi...

Page 82: ...injury may result If you loaded a different type or size of paper than was loaded previously be sure to change the Paper Tray Settings in the system settings If these settings are not configured correctly automatic paper selection will not operate correctly and printing may take place on the wrong size or type of paper or a misfeed may occur Caution If children are present ensure that the children...

Page 83: ... not place heavy objects on the bypass tray or press down on the tray The bypass tray may be damaged the machine may topple and injury may result 2 Set the bypass tray guides to the width of the paper 3 Insert the paper along the bypass tray guides all the way into the bypass tray until it stops Load the paper with the print side face down Do not force the paper in If the bypass tray guides are se...

Page 84: ...t with the paper to be added and reload as a single stack If paper is added without removing the remaining paper a misfeed may result Inserting paper Inserting transparency film Place paper in the horizontal orientation Use SHARP recommended transparency film When using transparency film place the film on the bypass tray with the rounded corner at the left front This ensures that the print side fa...

Page 85: ...nvelopes Envelopes with air inside Envelopes with creases fold marks torn or damaged envelopes Envelopes with an incorrectly aligned corner gluing position on the back cannot be used as creasing may result Print quality on envelopes Print quality is not guaranteed in the area 10 mm 13 32 around the edges of the envelope Print quality is not guaranteed on parts of envelopes where there is a large s...

Page 86: ...ilm Tracing paper Carbon paper Thermal paper or originals printed with thermal transfer ink ribbon Originals to be fed through the feeder should not be damaged crumpled folded loosely pasted together or have cut out holes Originals with multiple punched holes other than two hole or three hole punched paper Originals that have been scanned multiple times in the automatic document feeder and have be...

Page 87: ...n the document feeder tray Up to 50 sheets can be inserted Be sure to remove originals that have been finished scanning from the original exit tray Do not insert your hand into the document insertion opening in the automatic document feeder If originals are placed higher than the line misfeeds may occur Before inserting originals into the document feeder tray be sure to remove any staples or paper...

Page 88: ...4 210 mm height x 297 mm width 8 1 2 height x 11 width Non standard sizes 216 mm height x 297 mm width 8 1 2 height x 11 11 16 width 1 Open the automatic document feeder 2 Place the original Place the original face down in the left centre position of the document glass All originals should be placed in the left centre position Align the middle of the original with the tip of the mark 3 Close the a...

Page 89: ...ides of the automatic document feeder The automatic document feeder will rise 2 Slowly close the automatic document feeder Caution Close the automatic document feeder slowly Abruptly closing the automatic document feeder may damage it Take care that your fingers are not pinched when closing the automatic document feeder Do not press hard on the automatic document feeder This may cause failure ...

Page 90: ...2 Output device that enables the use of the staple function and offset function Barcode font kit AR PF1 Adds barcode fonts to the machine PS3 expansion kit MX PKX5 Enables the machine to be used as a Postscript compatible printer XPS expansion kit MX PUX1 The machine can be used as an XPS compatible printer For details consult your dealer To install this kit a 1 GB expansion memory board MX SMX3 i...

Page 91: ...es integrated management of documents and computer files Sharpdesk 5 licence kit MX USX5 Sharpdesk 10 licence kit MX US10 Sharpdesk 50 licence kit MX US50 Sharpdesk 100 licence kit MX USA0 Some options may not be available in some countries and regions Product name Product number Description ...

Page 92: ... 2 5 sizes 2 Lever Use this to move the finisher in order to remove a paper misfeed replace staples or remove a staple jam 3 Front cover Open this cover to remove a paper misfeed replace staples or remove a staple jam 4 Staple case This holds the staple cartridge Pull the case out to replace the staple cartridge or remove a staple jam 5 Staple case release lever Use this to remove the staple case ...

Page 93: ...ched the business card feeder enable Business Card Scan Option in the system settings administrator When scanning business cards it is convenient to use Business Card Scan in the special modes for copying and scanning 3 Load the business cards Make sure the edges of the cards are aligned evenly Insert the cards face up all the way into the business card feeder 4 After using the business card feede...

Page 94: ...machine When a previously registered standard application is selected in the Web pages of the machine the machine retrieves the operation screen from the registered URL Control of the operation screen is performed by the standard application and Scan to FTP Scan to Network Folder and HTTPS transmission can be executed Standard application setup To enable a general application in the Web pages of t...

Page 95: ...pplication operate as explained below External authentication mode When the Enable Authentication by External Server checkbox is selected in External Application Setting in the Web page the machine enters external authentication mode When the machine is powered on in external authentication mode the machine accesses the external account application and displays the login screen The login screen al...

Page 96: ...age Restart the machine to make the change take effect To restart the machine see TURNING THE POWER ON AND OFF page 1 14 External count mode When only the External Account Control setting is enabled in External Application Setting in the Web page the machine enters external count mode Unlike external authentication mode when the machine is started in external count mode the login screen of the ext...

Page 97: ... again The Shift key will no longer be highlighted This key will vary depending on your country or region Select this key to enter a line break when entering the body text of an e mail message This key will vary depending on your country or region Select this key to delete the characters to the left of the cursor one character at a time Select this key to enter a space between letters This key tem...

Page 98: ...f character entry mode to a different language Select the key layout that you wish to use Some keys described above may not appear in certain key layouts or in the keyboards of certain countries or regions On some keyboards that show the English alphabet the AltGr screen continues to appear until the AltGr key is selected to remove the highlighting The key layouts that can be selected vary dependi...

Page 99: ...AL RATIO SELECTION Preset ratios Zoom 2 26 ENLARGING REDUCING THE LENGTH AND WIDTH SEPARATELY XY Zoom 2 27 ORIGINAL SIZES 2 28 SPECIFYING THE ORIGINAL SIZE 2 28 STORING FREQUENTLY USED ORIGINAL SIZES 2 30 OUTPUT 2 33 OUTPUT MODES 2 34 MAKING COPIES USING THE BYPASS TRAY 2 36 SPECIAL MODES SPECIAL MODES 2 39 COPYING TWO ORIGINAL PAGES ONTO ONE SHEET 2in1 2 41 COPYING BOTH SIDES OF A CARD ON ONE SHE...

Page 100: ...URS IN COPIES Suppress Background 2 91 ADJUSTING THE COLOUR Colour Balance 2 93 ADJUSTING THE BRIGHTNESS OF A COPY Brightness 2 96 ADJUSTING THE INTENSITY OF A COPY Intensity 2 97 CONVENIENT COPY FUNCTIONS INTERRUPTING A COPY RUN Interrupt copy 2 98 JOB STATUS SCREEN 2 100 JOB QUEUE SCREEN AND COMPLETED JOB SCREEN 2 101 CANCELLING A JOB THAT IS WAITING IN THE QUEUE 2 103 GIVING PRIORITY TO A JOB I...

Page 101: ...ze and paper type will appear PAPER TRAYS page 2 9 3 Exposure key This shows the current copy exposure and original type settings Select this key to change the exposure or original type setting CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE page 2 23 4 Copy Ratio key This shows the current copy ratio Select this key to adjust the copy ratio REDUCTION ENLARGEMENT ZOOM page 2 25 5 Colour Mode key Sel...

Page 102: ...ximate amount of paper in each tray is indicated by PAPER TRAYS page 2 9 12 Number of copies display This shows the number of copies set Tray during paper feeding Do not pull out a tray while paper is being fed from the tray This will cause a paper misfeed Identifying the tray that is being used to feed paper The tray being used to feed paper also appears in green in the paper size display in the ...

Page 103: ...ns with a single touch To change the function that is assigned to a key use Customize Key Setting in the Web pages When Erase Margin Shift and Brightness are assigned to the customized keys System Settings Administrator Customize Key Setting Web page only Registration is performed in System Settings Operation Settings Customize Key Setting in the Web page menu These 3 keys can be changed as desire...

Page 104: ...ss Depending on the copy functions used there are also cases where functions are selected before the original is placed Basic copy settings Select the basic copy settings The main settings are as follows Original size ORIGINAL SIZES page 2 28 Paper Settings PAPER TRAYS page 2 9 Exposure and original type CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE page 2 23 Copy ratio REDUCTION ENLARGEMENT ZOOM ...

Page 105: ...s sets setting Set the number of copies number of sets Start copying Start scanning the original s and making copies Press the COLOUR START key or the BLACK WHITE START key To cancel all settings press the CLEAR ALL key When the CLEAR ALL key is pressed all settings selected to that point are cleared and you will return to the base screen To stop scanning of the original and copying press the STOP...

Page 106: ... down in the left centre position of the document glass Portrait original a b c When using the below functions in copy mode place the original so that the top of the image is to the right Staple sort Pamphlet copy 2in1 Stamp Top of image to the right a b c abc Document glass Document feeder tray Place the original face down in the left centre position of the document glass Landscape original abc W...

Page 107: ... the Paper Select key 2 Select the tray that you want to use You will return to the base screen and the selected tray will be highlighted If the selected tray runs out of paper during a copy job and there is another tray that has the same size and type of paper that tray will be automatically selected and the copy job will continue To return to automatic paper tray selection after selecting a tray...

Page 108: ...nals face up in the document feeder tray with the edges aligned evenly Insert the originals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray Place portrait originals so that the top edge enters the feeder first Place landscape originals so that the left edge enters first The stack of originals must not be higher than the indicator line on the t...

Page 109: ...original may not be automatically selected In this case manually change the paper size 5 Set the number of copies number of sets with the numeric keys Up to 999 copies sets can be set A single copy can be made even if 0 appears for the number of copies If an incorrect number of copies is set Press the CLEAR key and then enter the correct number 6 Press the COLOUR START key or the BLACK WHITE START...

Page 110: ...cument glass is A4 8 1 2 x 11 Align the middle of the original with the tip of the mark Place the original in the appropriate position for its size as shown above After placing the original be sure to close the automatic document feeder If left open parts outside of the original will be copied black causing excessive use of toner 2 Select the Original key 3 Specify the original size When placing a...

Page 111: ... A single copy can be made even if 0 appears for the number of copies If an incorrect number of copies is set Press the CLEAR key and then enter the correct number 6 Press the COLOUR START key or the BLACK WHITE START key Normally copying will start Depending on the copy settings copying may not begin until multiple originals have been scanned In this case go to the next step Even if a colour mode...

Page 112: ...2 14 COPIER Contents 8 Select the Read End key To cancel scanning of the original and copying Press the STOP key OK BACK ...

Page 113: ...ginals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray Place portrait originals so that the top edge enters the feeder first Place landscape originals so that the left edge enters first The stack of originals must not be higher than the indicator line on the tray Up to 50 sheets can be inserted 2 Select the Original key 3 Specify the original ...

Page 114: ...t side when copying a 2 sided original set the Binding Change checkbox to Using the Binding Change checkbox page 2 17 6 Check the paper to be used and the colour mode Make sure that the desired paper tray and colour mode are selected To change the paper tray select the Paper Select key and press the OK key PAPER TRAYS page 2 9 To change the colour mode select the Colour Mode key and press the OK k...

Page 115: ...ect number of copies is set Press the CLEAR key and then enter the correct number 8 Press the COLOUR START key or the BLACK WHITE START key To cancel scanning of the original and copying Press the STOP key Originals Binding Change is used Binding Change is not used The reverse side is upside down The reverse side is not upside down Select this when the pages will be bound into a tablet Select this...

Page 116: ...le of the original with the tip of the mark Place the original in the appropriate position for its size as shown above After placing the original be sure to close the automatic document feeder If left open parts outside of the original will be copied black causing excessive use of toner 2 Select the Original key Originals Copies a b c a b c Portrait original Landscape original Align the top edge o...

Page 117: ...ey cannot be used when copying from the document glass 6 Check the paper to be used and the colour mode Make sure that the desired paper tray and colour mode are selected To change the paper tray select the Paper Select key and press the OK key PAPER TRAYS page 2 9 To change the colour mode select the Colour Mode key and press the OK key COLOUR COPY MODES page 2 21 For some original size settings ...

Page 118: ...K WHITE START key Scanning begins 9 Remove the original and place the next original and then press the COLOUR START key or the BLACK WHITE START key Repeat this step until all originals have been scanned For the second original and following originals use the same START key as you did for the first original 10 Select the Read End key To cancel scanning of the original and copying Press the STOP ke...

Page 119: ...The original is copied in full colour Auto The machine automatically detects whether each original is colour or black white and switches the mode appropriately full colour for a colour original or black white for a black white original Single Colour The original is copied in the selected colour only All colours in the original are changed to the selected colour which can be selected from red green...

Page 120: ...orrectly In this event press the COLOUR START key or the BLACK WHITE START key as appropriate to manually switch between colour and black white Copying takes place in black white when the BLACK WHITE START key is pressed regardless of the colour mode setting System Settings Administrator Initial Status Settings Colour Mode This is used to change the default colour mode setting System Settings Admi...

Page 121: ...teps below Keys in the display can be selected with the arrow keys and the OK key 1 Select the original image type Select the appropriate original image type key for the original Original image type select keys OK BACK Mode Description Text Text Prtd Photo Printed photo Text Photo Map Photo Light Original Use this mode for regular text documents This mode provides the best balance for copying an o...

Page 122: ... type Intensity in the special modes 3 Select the Basic Menu key If Auto is selected but the darkness or lightness of the image does not seem quite right If the image seems too light or too dark when Auto is selected the exposure level can be adjusted using Copy Exposure Adjustment in the system settings administrator To change the resolution When making a full size copy you can select the Scan Re...

Page 123: ...ter you have selected the original size and the desired paper size Press the BACK key to return to the base screen For a non standard size original the size must be entered in order to use Auto Image To cancel automatic ratio selection To cancel automatic ratio selection select the Copy Ratio key to display the ratio menu and then select the Auto Image key To return the ratio to 100 To return the ...

Page 124: ...selected in increments of 1 Press the BACK key You will return to the base screen Make sure that a paper size suitable for the ratio is selected Preset ratios two enlargement ratios and two reduction ratios can be set in Add or Change Extra Preset Ratios in the system settings administrator You can also change the number with the keys To increase the ratio select the key and press the OK key To de...

Page 125: ...y screen A ratio from 50 to 200 can be selected in increments of 1 2 Set the Y vertical ratio Set the Y vertical ratio in the same way as the X horizontal ratio 3 Select the Basic Menu key You will return to the base screen Make sure that a paper size suitable for the ratio is selected You can also change the number with the keys Select the key of the direction you wish to change and press the OK ...

Page 126: ...own in the Original key Select the Original key and perform the following Specifying an AB original size Select the appropriate original size key Specifying an inch original size 1 Select the AB Inch key 2 Select the appropriate original size key OK BACK OK BACK 1 2 System Settings Administrator Default original size setting Web page only Set this if you frequently use a particular original size T...

Page 127: ...ument glass 2 Enter the Y vertical dimension of the original Select the Y height number display and press the OK key A number entry screen will appear Enter the height of the original with the numeric keys and select the OK key in the number entry screen When the document glass is used a number from 25 mm to 216 mm 1 to 8 1 2 can be entered When the automatic document feeder is used a number from ...

Page 128: ...e and then follow the steps below Keys in the display can be selected with the arrow keys and the OK key 1 Select the Custom Size key 2 Store the original size 1 Select the Store Delete key 2 Select the Not Set key If you wish to edit or clear a previously stored key Select the key that you want to edit or clear The following screen will appear To edit the key select the Amend key and go to the ne...

Page 129: ...an be entered 2 Enter the Y vertical dimension of the original Select the Y height number display and press the OK key A number entry screen will appear Enter the height of the original with the numeric keys and select the OK key in the number entry screen A dimension from 25 mm to 216 mm 1 to 8 1 2 can be entered 3 Select the Basic Menu key You can also select the keys to change the number The st...

Page 130: ... mode and perform the steps below Keys in the display can be selected with the arrow keys and the OK key 1 Select the Custom Size key 2 Retrieve the desired stored original size 1 Select the Recall key 2 Select the key of the original size that you wish to retrieve To cancel the operation Press the CLEAR ALL key OK BACK OK BACK OK BACK 1 2 ...

Page 131: ...sets to the tray Note that the sets will not be offset in the output tray Staple sort function page 2 35 3 Group key This is used to group copies by page Group mode page 2 34 4 Offset checkbox This is used to offset each set of output from the previous set The offset function operates when the checkbox is selected and does not operate when the checkbox is not selected The offset checkmark is autom...

Page 132: ...elected when originals are placed in the automatic document feeder Originals Output Set the number of copies 5 Select the Output key Select the Sort key Press the COLOUR START key or the BLACK WHITE START key The group function is automatically selected when an original is placed on the document glass Originals Output Set the number of copies 5 Select the Output key Select the Group key Press the ...

Page 133: ... placement orientations see Original placement orientation page 2 35 Original placement orientation When using the staple sort function the original must be placed as shown below to enable stapling in the desired position on the paper Stapling positions Paper Applicable paper sizes A4 B5 8 1 2 x 14 8 1 2 x 13 1 2 8 1 2 x 13 2 5 8 1 2 x 13 8 1 2 x 11 7 1 4 x 10 1 2 16K Number of sheets that can be ...

Page 134: ... the original face up in the document feeder tray or face down on the document glass After placing the original specify the original size ORIGINAL SIZES page 2 28 When placing the originals on the document glass After placing the original be sure to close the automatic document feeder If left open parts outside of the original will be copied black causing excessive use of toner 2 Place paper in th...

Page 135: ...ze 8 1 2 x 11 etc the paper size will be detected automatically and an appropriate size set Auto AB key When the paper inserted in the bypass tray is an AB size A4 etc the paper size will be detected automatically and an appropriate size set Custom Size key Select this key if you wish to enter numeric values for the size of the loaded paper Enter the paper size of the bypass tray page 2 38 16K key...

Page 136: ...ument feeder tray the originals are copied If you placed the originals on the document glass scan each page one page at a time When using sort mode change originals and press the START key Repeat until all pages have been scanned and then select the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning of the origin...

Page 137: ...u 1st screen 1 Function Review key 1 Select this to check the special mode settings 2 2in1 key COPYING TWO ORIGINAL PAGES ONTO ONE SHEET 2in1 page 2 55 3 Card Shot key COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER Card Shot page 2 43 4 Bus Card Scan key 2 COPYING MULTIPLE BUSINESS CARDS Business Card Scan page 2 46 1 This cannot be selected when a special mode has not been enabled 2 To use th...

Page 138: ...OPYING A LARGE NUMBER OF ORIGINALS AT ONCE Job Build page 2 73 3 Pamphlet Copy key MAKING COPIES IN PAMPHLET FORMAT Pamphlet Copy page 2 75 4 Mixed Size Original checkbox COPYING ORIGINALS OF DIFFERENT SIZES Mixed Size Original page 2 78 Special modes menu 4th screen 1 Image Edit key Image Edit KEY page 2 80 2 Colour Adjustments key Colour Adjustments KEY page 2 88 1 2 3 4 1 2 3 4 1 2 Special mode...

Page 139: ... the display can be selected with the arrow keys and the OK key B A A B 1 Place the original Place the original face up in the document feeder tray or face down on the document glass When using this function with a portrait original on the document glass place the original so that the top of the image is to the right After placing the original specify the original size ORIGINAL SIZES page 2 28 2 S...

Page 140: ...ey Repeat until all pages have been scanned and then select the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning and copying Press the STOP key When using the 2in1 function the appropriate copy ratio will be automatically set based on the original size paper size and the number of originals to be copied onto on...

Page 141: ...per This function is convenient for making copies for identification purposes and helps save paper Keys in the display can be selected with the arrow keys and the OK key 1 Select the paper to be used for card shot Select the paper as explained in PAPER TRAYS page 2 9 Front Back Originals Copies Example of an A4 8 1 2 x 11 size portrait copy Example of an A4 8 1 2 x 11 size landscape copy OK BACK ...

Page 142: ...try screen Set the Y height original size in the same way as the X width original size You can also change the number with the keys The Size Reset key can be pressed to return the horizontal and vertical dimensions to the values set in Card Shot Settings in the system settings administrator To enlarge or reduce the image to fit the paper based on the entered original size set the Fit to Page check...

Page 143: ...cel copying Press the STOP key The original must be placed on the document glass Copying is only possible on standard size paper XY Zoom cannot be used when using this function The image cannot be rotated when using this function To cancel card shot Select the Cancel key in the screen of step 4 System Settings Administrator Card Shot Settings This is used to set the values to which the size return...

Page 144: ...s cards For original placement orientations and copy results see Copy results of 8 Sheet Layouts page 2 47 2 Select Business Card Scan 1 Select the Special Modes key SPECIAL MODES page 2 39 2 Select the Bus Card Scan key 3 Specify settings for Business Card Scan 1 Specify the number of business cards to be copied and select the 1 Sheet Layout key or the 8 Sheet Layout key When the 1 Sheet Layout k...

Page 145: ... function Auto Image Label To cancel the business card scan setting Select the Cancel key in the screen of step 3 System Settings Administrator Business Card Scan Option Web page only Specify whether or not the Business Card Scan function is used A A D B C E H F G A C B D E G F H A C E G B D F H A B C D E F G H A A B C D H G F E A C E G H F D B Originals Original orientation Settings Results 1st p...

Page 146: ...d in the document feeder tray The stack of originals must not be higher than the indicator line on the tray After placing the original specify the original size ORIGINAL SIZES page 2 28 If the originals are inserted with too much force they may crumple and misfeed 2 Select Slow Scan Mode 1 Select the Special Modes key Special modes menu 2nd screen page 2 40 2 Set the Slow Scan Mode checkbox to 3 P...

Page 147: ...ed modes of automatic 2 sided copying cannot be used To cancel the slow scan mode setting Set the Slow Scan Mode checkbox to in the screen of step 2 System Settings Administrator Original Feeding Mode This is used to have scanning always take place in slow scan mode ...

Page 148: ...inal face up in the document feeder tray or face down on the document glass After placing the original specify the original size ORIGINAL SIZES page 2 28 2 Select the special modes 1 Select the Special Modes key 2 Select the Margin Shift key Special modes menu 1st screen page 2 39 3 Set the margin shift 1 Select the margin shift position Select one of the 4 positions 2 Set the amount of the margin...

Page 149: ...canned and then select the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning of the original and copying Press the STOP key Rotation copy cannot be used in combination with margin shift To cancel the margin shift setting Select the Cancel key in the screen of step 3 System Settings Administrator Initial Margin S...

Page 150: ...he OK key Shadows appear here Not using the erase function Using the erase function Shadows appear on the copy Shadows do not appear on the copy 1 Place the original Place the original face up in the document feeder tray or face down on the document glass After placing the original specify the original size ORIGINAL SIZES page 2 28 2 Select the special modes 1 Select the Special Modes key 2 Select...

Page 151: ...ide 2 key 4 Set the erase edge on the reverse side When performing 1 sided to 2 sided copying or 2 sided to 2 sided copying set the erase edge on the reverse side If you select the Same Side as Side 1 key the edge in the same position as on the front side will be erased If you select the Different Side from Side 1 the edge in the position opposite to the erased edge on the front side will be erase...

Page 152: ... originals use the same START key as you did for the first original To cancel scanning of the original and copying Press the STOP key If a ratio setting is used in combination with an erase setting the erase width will change according to the selected ratio For example if the erase width setting is 20 mm 1 and the image is reduced to 50 the erase width will be 10 mm 1 2 To cancel the erase setting...

Page 153: ...Numbering A 1 position only Text A 6 positions If the selected stamp content of one position overlaps the stamp content of another position priority will be given in the following order right side left side centre Content that is hidden due to overlapping will not be printed Text will be printed at the preset size regardless of the copy ratio or paper size setting Text will be printed at the prese...

Page 154: ...reen page 2 40 3 Select Stamp For detailed information on each of the stamp items see the following sections Date ADDING THE DATE TO COPIES Date page 2 58 Stamp STAMPING COPIES Stamp page 2 60 Page numbering PRINTING PAGE NUMBERS ON COPIES Page Numbering page 2 62 Text PRINTING TEXT ON COPIES Text page 2 66 Date and Page Numbering cannot be selected in multiple positions It is not possible to set ...

Page 155: ... key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the START key Repeat until all pages have been scanned and then select the Read End key For the second original and following originals use the same START key as you did for the first original If you ...

Page 156: ...with the arrow keys and the OK key 1 Select the Date key in the stamp selection screen See steps 1 to 4 of GENERAL PROCEDURE FOR USING STAMP page 2 56 2 Select Date Set date items details in steps 3 to 7 3 Select the Date Format key and select the key that shows the desired date format 4 Select the Delimiter key and select the key that shows the desired delimiter If you selected YYYY MM DD MM DD Y...

Page 157: ...ic keys and select the OK key in the number entry screen You can also change the number with the keys When you have finished selecting the settings select the Date key If you select a date that does not exist such as Feb 30 the Date key will be greyed out to prevent entry Changing the date here will not change the date that is set in the machine using Clock in the system settings 7 Select the Page...

Page 158: ...nsity of the stamp background Seven colours can be selected for the stamp colour Two stamp sizes can be selected Keys in the display can be selected with the arrow keys and the OK key CONFIDENTIAL PRIORITY PRELIMINARY FINAL FOR YOUR INFO DO NOT COPY IMPORTANT COPY URGENT DRAFT TOP SECRET PLEASE REPLY 1 Select the Stamp key in the stamp selection screen See steps 1 to 4 of GENERAL PROCEDURE FOR USI...

Page 159: ...he key and press the OK key If you wish to lighten the selected colour select the key and press the OK key When you have finished selecting the settings select the Stamp key 6 Select the Print Size key and select the size of the stamp 7 Select the Page for Stamp key and select the pages that the date will be printed on Select printing on the first page only or printing on all pages When you have f...

Page 160: ...in the stamp selection screen See steps 1 to 4 of GENERAL PROCEDURE FOR USING STAMP page 2 56 2 Select Page Numbering Set page numbering items details in steps 3 to 7 3 Select the Print Colour key and set the colour Select the colour that you wish to use If you selected a colour other than Bk Black press the COLOUR START key Pressing the BLACK WHITE START key will print the page numbers in black a...

Page 161: ...number entry screen will appear Enter the total pages 1 to 999 with the numeric keys and select the OK key in the number entry screen When you have finished selecting the settings select the Page Numbering key When 2 sided copying is performed the total pages is the total number of sides of the paper If the final page is blank it is not counted When used in combination with 2in1 or Card Shot the n...

Page 162: ...rst Number and Printing Start from Page settings If the Last Number is set to a number smaller than the Total Pages page numbers are not printed on pages after the page set as the Last Number Printing Starts from Page is used to set the page number from which you want to begin printing page numbers For example if 3 is set and 1 sided copying is being performed page numbers will be printed beginnin...

Page 163: ...tamp item is set in this changing position the page numbers will alternate sides with this stamp item A stamp item that is in a position not affected by the changing page number position will be printed in its original set position Example When four pages are copied using pamphlet copy and the page number format is 1 2 3 the result is as follows In this example the page number is set at the bottom...

Page 164: ... the stamp selection screen See steps 1 to 4 of GENERAL PROCEDURE FOR USING STAMP page 2 56 2 Select the Pre Set key The Direct Entry key can be selected to display the text entry screen When all characters have been entered select the OK key 3 Specify the text to be printed 1 Select the Recall key To store or delete a text string select the Store Delete key Storing editing and deleting text strin...

Page 165: ... in the full colour count 5 Select the Page for Stamp key and select the pages that the date will be printed on Select printing on the first page only or printing on all pages When you have finished selecting the settings continue from step 5 of GENERAL PROCEDURE FOR USING STAMP page 2 56 to complete the copy procedure Text settings can also be configured in the Web pages Click Application Setting...

Page 166: ...ill close To edit or delete a text string follow the instructions below To edit or delete a text string When the key with the text string is selected the following screen appears When the Amend key is selected a text entry screen appears The stored text string appears in the text entry screen Edit the text When you have finished entering the text select the OK key The text entry screen will close ...

Page 167: ...Example When Text and Stamp at 1 Upper Left Stamp at 3 Upper Right and Page Numbering at 5 Lower Centre are set If the layout is correct go to step 5 Select the key of the stamp item that you want to delete or whose position you want to change A maximum of 14 characters appear in each key 3 To change the position of the item select the Move key To delete the item select the Delete key If the Move ...

Page 168: ...message will appear asking you if you wish to overwrite the other stamp item To overwrite the other stamp item select the Yes key To cancel the move select the No key If you wish to swap the position of the selected stamp item with the position of another stamp item temporarily move either one of the items to an unoccupied position and then switch the print positions 5 Press the BACK key OK BACK O...

Page 169: ...pass tray Transparency film can only be placed in the bypass tray Place the transparency film face down on the bypass tray When placing transparency film place so that the rounded corner of the film is to the front and left After loading the transparency film configure the bypass tray settings as explained in MAKING COPIES USING THE BYPASS TRAY page 2 36 2 Place the original Place the original fac...

Page 170: ...opy mode 5 Press the COLOUR START key or the BLACK WHITE START key Copying will begin To cancel scanning and copying Press the STOP key When transparency inserts is selected paper suitable for the inserts is automatically selected The number of copies cannot be selected in this mode When performing 2 sided copying only 2 sided to 1 sided mode can be used To cancel the transparency inserts setting ...

Page 171: ...o set has more than the number of paper that can be loaded and then scan from the set with the first page The settings that you select for the first set can be used for all remaining sets Sorting the copies of a large number of originals into 2 sets Keys in the display can be selected with the arrow keys and the OK key 1 Insert the originals face up in the document feeder tray Insert the originals...

Page 172: ...ART key or the BLACK WHITE START key Repeat this step until all originals have been scanned For the second set and following sets use the same START key as you did for the first set To cancel scanning Press the STOP key All scanned data will be cleared 5 Select the Read End key To cancel copying Press the STOP key To cancel job build mode Select the Job Build key in the screen of step 2 so that it...

Page 173: ... keys and the OK key 1 Place the original Place the original face up in the document feeder tray or face down on the document glass When using this function with a portrait original on the document glass place the original so that the top of the image is to the right After placing the original specify the original size ORIGINAL SIZES page 2 28 If the originals are 2 sided place them in the documen...

Page 174: ...gs 1 Select the Original key 2 If the original is 1 sided select the 1 Sided key If the original is 2 sided select the 2 Sided key 4 Select pamphlet copy layout settings 1 Select the Layout key 2 Select the binding edge Left Binding or Right Binding can be selected 5 Select the Basic Menu key You will return to the base screen of copy mode OK BACK OK BACK 1 2 OK BACK OK BACK 1 2 OK BACK ...

Page 175: ...ted 2 sided copying mode is automatically selected When settings are selected that prevent 2 sided copying the pamphlet copy function cannot be used Scan the originals in order from the first page to the last page The order of copying will be automatically adjusted by the machine Four original pages will be copied onto each sheet of paper Blank pages will be automatically produced at the end if th...

Page 176: ...ed size original is combined with auto ratio selection the ratio is adjusted individually for each original according to the selected paper size enabling output on a uniform paper size For mixed originals the only combination of sizes that can be used is A5 and A4 8 1 2 x 11 and 8 1 2 x 14 5 1 2 x 8 1 2 and 8 1 2 x 11 When mixed size original is combined with auto ratio selection Auto ratio select...

Page 177: ...to the base screen of copy mode 3 Press the COLOUR START key or the BLACK WHITE START key Copying will begin To cancel scanning and copying Press the STOP key To cancel the mixed size original setting Set the Mixed Size Original checkbox to in the screen of step 2 System Settings Administrator Original Feeding Mode Web page only The original feeding mode can be set to always scan mixed size origin...

Page 178: ...reen opens Image edit menu screen 1 Photo Repeat key REPEATING PHOTOS ON A COPY Photo Repeat page 2 81 2 Mirror Image checkbox REVERSING THE IMAGE Mirror Image page 2 83 3 Centring checkbox COPYING IN THE CENTRE OF THE PAPER Centring page 2 84 4 B W Reverse checkbox REVERSING BLACK AND WHITE IN A COPY B W Reverse page 2 86 1 2 3 4 ...

Page 179: ...mm 2 1 2 x 2 1 2 Keys in the display can be selected with the arrow keys and the OK key Copying on A4 8 1 2 x 11 size paper 4 copies are made Copying on A4 8 1 2 x 11 size paper 8 copies are made Copying on A4 8 1 2 x 11 size paper Ratio 95 10 copies are made Copying on A4 8 1 2 x 11 size paper 2 copies are made Copying on A4 8 1 2 x 11 size paper 12 copies are made 1 Place the original face down ...

Page 180: ...START key Repeat until all pages have been scanned and then select the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning and copying Press the STOP key The original must be placed on the document glass Only A4 8 1 2 x 11 size paper can be used The copy ratio is 100 when this function is used The ratio cannot be ...

Page 181: ... Select the Special Modes key You will return to the special modes screen Press the BACK key to return to the base screen of copy mode 4 Press the COLOUR START key or the BLACK WHITE START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the START ke...

Page 182: ... special modes 1 Select the Special Modes key 2 Select the Image Edit key Image Edit KEY page 2 80 3 Select Centring 1 Set the Centring checkbox to 2 Select the Special Modes key You will return to the special modes screen Press the BACK key to return to the base screen of copy mode 4 Press the COLOUR START key or the BLACK WHITE START key Copying will begin If you are using the document glass to ...

Page 183: ...n be reduced when using the centring function but not enlarged When the original size or the paper size is displayed as a special size this function cannot be used To cancel centring Set the Centring checkbox to in the screen of step 3 ...

Page 184: ... page 2 28 2 Select the special modes 1 Select the Special Modes key 2 Select the Image Edit key Image Edit KEY page 2 80 3 Select B W Reverse 1 Set the B W Reverse checkbox to 2 Select the Special Modes key You will return to the special modes screen Press the BACK key to return to the base screen of copy mode 4 Press the BLACK WHITE START key Copying will begin If you are using the document glas...

Page 185: ...on is selected the Original Image Type setting for exposure adjustment automatically changes to Text This function is not available in some countries and regions To cancel B W reverse Set the B W Reverse checkbox to in the screen of step 3 ...

Page 186: ... OF AN IMAGE Sharpness page 2 90 3 Suppress background key WHITENING FAINT COLOURS IN COPIES Suppress Background page 2 91 4 Colour Balance key ADJUSTING THE COLOUR Colour Balance page 2 93 5 Brightness key ADJUSTING THE BRIGHTNESS OF A COPY Brightness page 2 96 6 Intensity key ADJUSTING THE INTENSITY OF A COPY Intensity page 2 97 1 2 3 4 5 6 When any of the functions on the colour adjustments men...

Page 187: ...olour can be adjusted If you adjust one colour and then adjust another colour the adjustment of the first colour is cancelled 2 Adjust the selected colour To strengthen the selected colour select the key and press the OK key To weaken the selected colour select the key and press the OK key 3 Select the Special Modes key You will return to the special modes screen Press the BACK key to return to th...

Page 188: ...3 Adjust the image 1 Select the Soft key or the Sharp key 2 Select the Special Modes key You will return to the special modes screen Press the BACK key to return to the base screen of copy mode 4 Press the COLOUR START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change or...

Page 189: ... 1 Select the Special Modes key 2 Select the Colour Adjustments key 3 Select the Suppress Background key Colour Adjustments KEY page 2 88 3 Select the suppress background setting 1 Adjust the background suppression level To suppress only faint background select the key and press the OK key To suppress faint to dark background select the key and press the OK key 2 Select the Special Modes key You w...

Page 190: ...copying will take place as you scan each original If you have selected sort mode change originals and press the COLOUR START key Repeat until all pages have been scanned and then select the Read End key To cancel scanning and copying Press the STOP key To cancel a suppress background setting Select the Cancel key in the screen of step 3 ...

Page 191: ...an be adjusted at once Keys in the display can be selected with the arrow keys and the OK key 1 2 3 4 5 6 7 8 Dark Light C Cyan M Magenta Y Yellow B Black 1 Place the original Place the original face up in the document feeder tray or face down on the document glass After placing the original specify the original size ORIGINAL SIZES page 2 28 2 Select the special modes 1 Select the Special Modes ke...

Page 192: ...just other colours repeat steps 1 to 4 5 Select the Special Modes key You will return to the special modes screen Press the BACK key to return to the base screen of copy mode To return the colour balance values to the default settings Select the key and press the OK key The values of all eight gradations will return to the default colour balance values The default colour balance values are set in ...

Page 193: ...colour balance setting Select the Cancel key in the screen of step 3 System Settings Administrator Initial Colour Balance Setting This is used to set the default values to which the colour balance values return when the key is pressed ...

Page 194: ...ust the brightness To make the image brighter select the key and press the OK key To make the image darker select the key and press the OK key 2 Select the Special Modes key You will return to the special modes screen Press the BACK key to return to the base screen of copy mode 4 Press the COLOUR START key Copying will begin If you are using the document glass to copy multiple original pages copyi...

Page 195: ...y and press the OK key To weaken the intensity select the key and press the OK key 2 Select the Special Modes key You will return to the special modes screen Press the BACK key to return to the base screen of copy mode 4 Press the COLOUR START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have sel...

Page 196: ...b first Keys in the display can be selected with the arrow keys and the OK key CONVENIENT COPY FUNCTIONS 1 Select the Interrupt key The Interrupt key does not appear while an original is being scanned 2 Place the original Place the original face up in the document feeder tray or face down on the document glass After placing the original specify the original size ORIGINAL SIZES page 2 28 3 Select c...

Page 197: ...nstead the reserve copy job begins when the job in progress is finished Interrupt copy cannot be used in combination with the following special modes Job Build Card Shot If the document glass is used for an interrupt copy job 2 sided copying sort copying and staple sort copying cannot be selected If any of these functions are necessary use the automatic document feeder The Interrupt key can be sel...

Page 198: ... the JOB STATUS key on the operation panel is pressed The job status screen shows the status of jobs by mode When the JOB STATUS key is pressed the job status screen of the mode that was being used before the key was pressed appears Example Pressing the key in copy mode JOB STATUS ...

Page 199: ...he job queue screen and the completed jobs screen each time the job status screen selector key is selected 1 Mode select keys Select these keys to select the mode that is shown in the job status screen The status of copy jobs can be checked by selecting the Print Job 2 Job status screen selector keys Select these keys to switch through the job queue screen the completed jobs screen and the spool s...

Page 200: ...authentication is enabled the name of the user that performed the job appears 4 Number of copies sets entered This shows the number of copies sets specified 5 Number of completed copies This shows the number of copies sets completed 000 appears while the job is waiting in the job queue 6 Status Shows the job status Copy 2 002 000 Waiting 1 2 3 4 5 6 Message Status Copying Copying is in progress Wa...

Page 201: ... print job status mode to Job Queue Select either of the keys with the keys and press the OK key The mode changes each time the OK key is pressed 3 Select the key of the copy job that you wish to cancel 4 Select the Stop Delete key 5 A message appears to confirm the cancellation Select the Yes key The selected job key is deleted and printing is cancelled If the job in progress is a copy job you ca...

Page 202: ...ess the JOB STATUS key 2 Give the desired job priority 1 Change the job status mode to Print Job Select either of the keys with the keys and press the OK key The mode changes each time the OK key is pressed 2 Change the print job status mode to Job Queue Select either of the keys with the keys and press the OK key The mode changes each time the OK key is pressed 3 Select the key of the copy job to...

Page 203: ...Job Queue Select either of the keys with the keys and press the OK key The mode changes each time the OK key is pressed 3 Select the key of the job that you wish to check 4 Select the Detail key The job check screen of the job selected in 3 appears Paper Select key If a copy job is stopped because the paper ran out the Paper Select key can be pressed to change to a different paper tray When the Pa...

Page 204: ...ing Press the COLOUR START key or the BLACK WHITE START key Press the P key Select the Recall key and press the OK key Select the stored program key and press the OK key Press the COLOUR START key or the BLACK WHITE START key Considerable time is required to copy the drawings each month because the above settings must be selected In addition mistakes are occasionally made when selecting the settin...

Page 205: ...y that is not highlighted To edit or delete a job program select the key in which the job program is stored highlighted key Editing or deleting a job program When a highlighted numeric key is selected the following screen appears The Store key can be selected to delete the stored settings and store new settings Go to the next step When the Delete key is selected the stored settings are deleted Aft...

Page 206: ...a name to the program select the Program Name key and press the OK key A text entry screen will appear Up to 10 characters can be entered for the name When you have finished select the OK key You will return to the base screen with the stored information reflected in the screen The number of copies cannot be stored OK BACK ...

Page 207: ... IS ENABLED 3 21 FREQUENTLY USED FUNCTIONS SELECTING THE COLOUR MODE 3 23 SELECTING A PRINT MODE SETTING 3 25 TWO SIDED PRINTING 3 26 FITTING THE PRINT IMAGE TO THE PAPER 3 28 PRINTING MULTIPLE PAGES ON ONE PAGE 3 29 STAPLING OUTPUT 3 31 CONVENIENT PRINTING FUNCTIONS CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS 3 33 CREATING A PAMPHLET Pamphlet 3 33 INCREASING THE MARGIN Margin Shift 3 ...

Page 208: ...WITHOUT THE PRINTER DRIVER DIRECTLY PRINTING FROM THE MACHINE 3 66 DIRECTLY PRINTING A FILE ON AN FTP SERVER 3 67 DIRECTLY PRINTING A FILE IN USB MEMORY 3 69 DIRECTLY PRINTING A FILE IN A NETWORK FOLDER 3 71 DIRECTLY PRINTING FROM A COMPUTER 3 74 SUBMIT PRINT JOB 3 74 FTP PRINT 3 74 E MAIL PRINT 3 75 CHECKING THE PRINT STATUS JOB STATUS SCREEN 3 76 SPOOL SCREEN JOB QUEUE SCREEN COMPLETED JOB SCREE...

Page 209: ... Setup Guide Environment Printer driver type Remarks Windows PCL6 PCL5c The machine supports the Hewlett Packard PCL6 and PCL5c printer control languages It is recommended that you use the PCL6 printer driver If you have a problem printing from older software using the PCL6 printer driver use the PCL5c printer driver The PCL5c printer driver cannot be available in some countries Can be used in the...

Page 210: ...the machine If the printer drivers appear as icons click the icon of the printer driver to be used If the printer drivers appear as a list select the name of the printer driver to be used from the list 2 Click the Preferences button If you are using Windows 2000 the Preferences button does not appear Click a tab on the Print dialog box to adjust the settings on that tab In Windows 98 Me NT 4 0 cli...

Page 211: ...er size is the same as the paper size set in the software application Up to eight custom paper sizes can be stored Storing a custom paper size makes it easy to specify that size each time you need to use it To store a paper size select Custom Paper or one of User1 to User7 from the pull down menu and click the Custom button 4 Click the Print button Printing begins In Windows 98 Me NT 4 0 click the...

Page 212: ...o Select is selected in Paper Type A tray with the specified type of paper and the size specified in Paper Size is used for printing Special media such as envelopes can also be placed in the bypass tray For the procedure for loading paper and other media in the bypass tray see LOADING PAPER IN THE BYPASS TRAY page 1 45 in 1 BEFORE USING THE MACHINE When Enable Detected Paper Size in Bypass Tray We...

Page 213: ...Settings in many applications and then perform the following steps 1 Click the Paper tab 2 Select the envelope size from the Paper Size menu 3 Select Bypass Tray from the Paper Source menu of Paper Selection 4 Select Envelope from the Paper Type menu Set the paper type of the bypass tray to Envelope and make sure the envelope is loaded in the bypass tray 4 2 1 3 It is recommended that you do a tes...

Page 214: ...hat must be entered varies depending on the authentication method being used so check with the administrator of the machine before printing 1 Open the printer driver properties window from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver properties window usually Properties or P...

Page 215: ...lect the Auto Job Control Review checkbox so that a checkmark appears 3 Start printing When user authentication is enabled printing is possible without entering user information if black and white printing is set in the printer driver For black and white print settings see BLACK AND WHITE PRINTING page 3 24 The number of pages printed is added to the Other User count In this case other print funct...

Page 216: ... the combinations of settings that can be selected in the printer driver properties window When a restriction exists on a selected setting an information icon will appear next to the setting Click the icon to view an explanation of the restriction 1 Open the printer driver properties window from the print window of the software application 1 Select the printer driver of the machine 2 Click the Pre...

Page 217: ...ab of the printer driver properties window Settings configured on each tab are listed at the time of saving allowing you to check the settings as you save them 1 Open the printer driver properties window from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver properties window usu...

Page 218: ...f 20 characters 3 Click the OK button 4 Click the OK button 5 Start printing Up to 30 sets of user settings can be saved The following items cannot be saved in user settings A watermark that you created Paper insertion settings Overlay file The login name password user name and job name entered in the Job Handling tab 3 2 1 ...

Page 219: ...ow from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver properties window usually Properties or Printing Preferences may vary depending on the software application 2 Select the print settings 1 Select the user settings that you wish to use 2 Click the OK button 3 Start printing...

Page 220: ...e start button and then click Printers and Faxes In Windows 98 Me NT 4 0 2000 click the Start button point to Settings and then select Printers In Windows XP if Printers and Faxes does not appear in the start menu select Control Panel select Printers and Other Hardware and then select Printers and Faxes 2 Open the printer properties window 1 Click the icon of the printer driver of the machine 2 Cl...

Page 221: ...3 15 PRINTER Contents 4 Configure the settings and click the OK button For explanations of the settings see printer driver Help ...

Page 222: ...machine must be connected to a network To install the PPD file and configure printer driver settings see 3 SETUP IN A MACINTOSH ENVIRONMENT in the Software Setup Guide 1 Select Page Setup from the File menu of TextEdit In Mac OS 9 select Page Setup from the File menu of SimpleText 2 Select paper settings 1 Make sure that the correct printer is selected 2 Select paper settings The paper size paper ...

Page 223: ...ormally SCxxxxxx xxxxxx is a sequence of characters that varies depending on the machine model 3 Select print settings In Mac OS X click next to Copies Pages and select the settings that you wish to configure from the pull down menu The corresponding setting screen will appear If the settings do not appear in Mac OS X v10 5 to 10 5 1 click next to the printer name In Mac OS 9 click next to General...

Page 224: ...3 18 PRINTER Contents 4 Click the Print button Printing begins ...

Page 225: ...ecial media such as envelopes can also be placed in the bypass tray For the procedure for loading paper and other media in the bypass tray see LOADING PAPER IN THE BYPASS TRAY page 1 45 in 1 BEFORE USING THE MACHINE When Enable Detected Paper Size in Bypass Tray Web page only disabled by factory default or Enable Selected Paper Type in Bypass Tray Web page only enabled by factory default is enable...

Page 226: ... Paper Size menu on the page setup screen In Mac OS 9 select the envelope size from the Paper menu on the page setup screen 2 Click the OK button In the case of media that can only be loaded in a certain orientation such as an envelope you can rotate the image 180 degrees if needed For more information see ROTATING THE PRINT IMAGE 180 DEGREES Rotate 180 degrees page 3 37 2 Select the bypass tray 1...

Page 227: ...e printing 1 Select Print from the application s File menu The menu used to execute printing may vary depending on the software application 2 Display the job handling screen 1 Make sure that the machine s printer name is selected 2 Select Job Handling In Mac OS X v10 5 to 10 5 1 select Job Handling and then click the Authentication tab in the screen that appears In Mac OS 9 select User Authenticat...

Page 228: ...u can click the lock button after entering your login name and password or user number to simplify operation the next time you wish to print based on the same user authentication When user authentication is enabled printing is possible without entering user information if black and white printing is set in the printer driver For black and white print settings see BLACK AND WHITE PRINTING page 3 24...

Page 229: ...ack toner only This is convenient when printing a document that has both colour and black and white pages however the printing speed is slower Color All pages are printed in colour Both colour data and black and white data are printed using Y Yellow M Magenta C Cyan and Bk Black toner Black and White All pages are printed in black and white Colour data such as images or materials for a presentatio...

Page 230: ...nt checkbox on the Main tab so that a checkmark appears The Black and White Print checkbox on the Main tab and the Color Mode setting on the Color tab are linked When the Black and White Print checkbox is selected on the Main tab Black and White is also selected on the Color tab 1 Select Color 2 Select the Color Mode that you wish to use Macintosh 1 2 ...

Page 231: ...ble for printing data such as regular text or a table High Quality The print quality of colour photos and text is high Fine Select this when you want to a print colour photo with greater clarity or print graphics with gradations etc This mode cannot be selected when using the PCL5c printer driver 1 Click the Advanced tab 2 Select the Print Mode 1 Select Color 2 Select the Print Mode Windows 1 2 Ma...

Page 232: ...Select 2 Sided Book or 2 Sided Tablet Orientation Print results Vertical Windows Macintosh Windows Macintosh 2 Sided Book Long edged binding Flip on long edge 2 Sided Tablet Short edged binding Flip on short edge Horizontal Windows Macintosh Windows Macintosh 2 Sided Book Short edged binding Flip on short edge 2 Sided Tablet Long edged binding Flip on long edge The pages are printed so that they c...

Page 233: ...elect Layout 2 Select Long edged binding or Short edged binding Macintosh 1 2 In Mac OS X v10 2 8 select the settings in Advanced In Mac OS 9 select Output Document Style and then select Flip on long edge or Flip on short edge ...

Page 234: ...lains how to print an A5 size document on A4 size paper 1 Click the Paper tab 2 Select the size of the print image for example A5 3 Select Fit To Paper Size 4 Select the actual paper size to be used for printing for example A4 This function can only be used in Mac OS X v10 4 11 and v10 5 to 10 5 1 1 Select Paper Handling 2 Check the size of the print image for example A5 To change the print image ...

Page 235: ...cted the following print results will be obtained depending on the order selected N Up Pages per sheet Print results Left To Right Right To Left Top To Bottom When the print orientation is landscape 2 Up 2 pages per sheet N Up Pages per sheet Right and Down Down and Right Left and Down Down and Left 4 Up 4 pages per sheet The page orders for 6 Up 8 Up 9 Up and 16 Up are the same as for 4 Up In a W...

Page 236: ...you wish to print borderlines click the Border checkbox so that a checkmark appears 4 Select the order of the pages 1 Select Layout 2 Select the number of pages per sheet 3 Select the order of the pages 4 If you wish to print borderlines select the desired type of borderline Windows 2 3 4 1 Macintosh 1 2 3 4 ...

Page 237: ...ce in one location only Orientation Left Right Top Vertical Horizontal To use the staple function a finisher is required For the maximum number of sheets that can be stapled see SPECIFICATIONS in the Maintenance Safety Guide The maximum number of sheets that can be stapled at once includes any covers and or inserts that are inserted The staple function cannot be used in combination with the offset...

Page 238: ...n select the number of staples in the Staple menu 1 Select Printer Features 2 Select the Binding Edge 3 Select the staple function For the staple function select the number of staples in the Staple menu Windows 3 2 1 Macintosh 1 2 3 In Mac OS X v10 2 8 select the settings in Advanced In Mac OS 9 select the settings in Output Document Style ...

Page 239: ...steps for opening the printer driver properties window see the following section Windows BASIC PRINTING PROCEDURE page 3 4 Macintosh BASIC PRINTING PROCEDURE page 3 16 CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS CREATING A PAMPHLET Pamphlet The pamphlet function prints on the front and back of each sheet of paper so that the sheets can be folded and bound to create a pamphlet This is c...

Page 240: ...er Features 2 Select the Binding Edge 3 Select Tiled Pamphlet or 2 Up Pamphlet Macintosh 3 1 2 In Mac OS X v10 2 8 select from the 2 Side Printing and Binding Edge menus in Advanced In Mac OS 9 select the settings in Output Document Style ...

Page 241: ...ngs on the Main tab 2 Select the Binding Edge 3 Select the Margin Shift Select from the Margin Shift menu If you wish to configure another numeric setting select the setting from the pull down menu and click the Settings button Click the button or directly enter the number 1 Select Printer Features 2 Select the Binding Edge 3 Select the Margin Shift Windows 3 2 1 Macintosh 3 1 2 In Mac OS X v10 2 ...

Page 242: ...ise alignment of the edges of the sheets during attachment borderlines can be printed and overlapping edges can be created overlap function This function can be used when the PCL6 or PS printer driver is used 1 Click the Paper tab 2 Select the Poster Printing checkbox and click the Poster Settings button 3 Select poster settings Select the number of sheets of paper to be used from the pull down me...

Page 243: ...one orientation such as envelopes or paper with punch holes In Mac OS X a portrait image cannot be rotated 180 degrees 1 Select the setting on the Main tab 2 Select the Rotate 180 degrees checkbox 1 Select Page Setup from the File menu and click the button In Mac OS 9 select Page Setup from the File menu and select PostScript Options Then select the Flip Horizontal and Flip Vertical checkbox 2 Cli...

Page 244: ...ange the proportions of the image XY Zoom 1 Click the Paper tab 2 Select Zoom and click the Settings button The actual paper size to be used for printing can be selected from the pull down menu 3 Select the zoom ratio Directly enter a number or click the button to change the ratio in increments of 1 You can also select Upper Left or Center for the base point on the paper 1 Select Page Setup from t...

Page 245: ...ted When the data includes lines of varying widths you can also print all lines at the minimum width Only for black and white printing This function can be used when the PCL6 printer driver is used 1 Click the Advanced tab 2 Adjust the line width Select a number from the pull down menu Windows 2 1 The units of line width adjustment can be set to Fixed Width or Ratio Click the Compatibility button ...

Page 246: ...ick the Advanced tab 2 Select a mirror image setting If you wish to reverse the image horizontally select Horizontal If you wish to reverse the image vertically select Vertical This function can only be used in Mac OS 9 1 Select Page Setup from the File menu and select PostScript Options 2 Select Visual Effects To reverse the image horizontally select Flip Horizontal To reverse the image verticall...

Page 247: ...ns when you do not have image editing software installed on your computer 1 Click the Color tab 2 Click the Color Adjustment button 3 Adjust the colour settings To adjust a setting drag the slide bar or click the or button This function can only be used in Mac OS X v10 3 9 and v10 4 11 1 Select Color 2 Click the Color Adjustment button 3 Select the Color Adjustment checkbox and adjust the colour A...

Page 248: ...such as bitmap images cannot be adjusted This allows you to bring out colour text and lines that are faint and difficult to see when printed in greyscale Text To Black can be selected to print all text other than white text in black Vector To Black can be selected to print all vector graphics other than white lines and areas in black 1 Click the Color tab 2 Select the Text To Black checkbox and or...

Page 249: ... pull down menu Standard for data that includes text photos graphs etc Graphics for data with many drawings or illustrations Photo for photo data or data that uses photos CAD for engineering drawing data Scan for data scanned by a scanner Custom for data to be printed with special settings 3 Select advanced colour settings If you wish to select advanced settings click the Advanced Color button If ...

Page 250: ... computer screen Rendering Intent Standard value used when converting the colour balance of the image displayed on the computer screen to a colour balance that can be printed by the machine Output Profile Selecting a colour profile for the image to be printed CMYK Correction 3 When printing a CMYK image you can correct the image to obtain the optimum result Screening Select the most suitable image...

Page 251: ... settings Select a stored water mark from the pull down menu You can click the Edit button to edit the font colour and select other detailed settings 1 Select Watermarks 2 Click the Watermark checkbox and configure watermark settings Detailed watermark settings can be configured such as selection of the text and editing of the font and colour Adjust the size and angle of the text by dragging the s...

Page 252: ...can be used to stamp the print data with a frequently used image or an icon of your own creation This function can be used when the PCL6 or PS printer driver is used 1 Click the Watermarks tab 2 Select the image stamp setting If an image stamp has already been stored it can be selected from the pull down menu If you have not stored an image stamp click the Image File select the file you wish to us...

Page 253: ... file Click the Create Overlay button and specify the name and folder to be used for the overlay file that you wish to create The file will be created when the settings are completed and printing is started Printing with an overlay file 1 Click the Advanced tab Configure the printer driver settings from the application from which you wish to print using the overlay file 2 Select the overlay file A...

Page 254: ... the Special Modes tab 2 Select Different Paper and click the Settings button 3 Select paper insertion settings Select the insertion position paper source and printing method from the corresponding menus Click the Add button to show the selected settings in Information When you have completed the settings click the Save button in User Settings to save the settings 5 4 3 2 1 Windows 1 2 3 When Bypa...

Page 255: ...5 to 10 5 1 1 Select Printer Features 2 Select Different Paper 3 Select cover insertion settings Select the print setting paper tray and paper type for the cover page and last page Macintosh 1 3 2 In Mac OS 9 select Different Paper and then select the settings for the cover page and last page ...

Page 256: ...me content on the insert as is printed on the sheet of transparency film select the Printed checkbox Select the paper source and type if needed 1 Select Printer Features 2 Select Transparency Inserts 3 Select transparency insert settings To print the same content on the insert as is printed on the sheet of transparency film select Print in Transparency Inserts Select the paper source and type if n...

Page 257: ...ar to a carbon copy slip can be obtained with a single selection of the print command As another example if standard paper is loaded in tray 1 and recycled paper is loaded in tray 2 Carbon Copy can simultaneously print one copy for presentation and one copy as a duplicate 1 Click the Special Modes tab 2 Select Carbon Copy and click the Settings button 3 Select the carbon copy settings Select the t...

Page 258: ...he reverse side will be left blank and the page will be printed on the front side of the next sheet of paper This function can be used when the PCL6 printer driver is used 1 Click the Special Modes tab 2 Select Chapter Inserts and click the Settings button 3 Select the chapter settings Enter the page numbers that are to begin chapters in Page Settings Click the Add button and your settings will ap...

Page 259: ...can be retrieved and printed by anyone and thus a password should be set for sensitive or confidential files that you do not wish others to use A file with a password is saved as a Confidential file Be sure to keep the password secret Even if a file has a password the property can be changed to Sharing in the Web page Do not store sensitive documents or documents that you do not want to be used by...

Page 260: ...ob on the machine s hard drive after it is printed Sample Print When a print job is sent to the machine only the first set of copies is printed After checking the contents of the first set of copies you can print the remaining sets from the operation panel of the machine This prevents the occurrence of excessive misprints To print files stored on the machine s hard drive see PRINTING A STORED FILE...

Page 261: ...lect the retention setting Click the Retention checkbox Select the retention method in Retention Settings To simplify operation the next time the same password is set click the lock button after entering the password 5 to 8 digit number Macintosh 1 2 ...

Page 262: ...ange the order of display of the files The Multi File Print key can be selected to select multiple files for printing MULTI FILE PRINTING page 3 59 3 Select the Print key 4 Select the Print and Delete key or the Print and Save key If the Print and Delete key is selected the files will be automatically deleted after printing If the Print and Save key is selected the files will be saved after printi...

Page 263: ...formation the user name stored in the machine must be entered in User Name of the job ID in the printer driver Windows PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED page 3 8 Macintosh PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED page 3 21 1 Log into the machine Enter your user number or login name and password in the user authentication screen of the machine 2 Perform prin...

Page 264: ...file will not be deleted after printing 3 Paper Select key Use this key to select the paper tray from which paper is fed 4 Copies key Use this key to set the number of copies 5 2 Sided Print key Use this key to select the orientation of the image on the reverse side of the paper for 2 sided printing To have the front and back images oriented in the same direction select the 2 Sided Booklet key To ...

Page 265: ... a particular user or all files that have the same password For more information see Batch printing page 3 61 Multi file printing of confidential files is not possible If the screen is changed with the BACK key while a file is selected the selection of the file will be cancelled When the Select All key is selected it will change into the Cancel All key To cancel the selection of all files that was...

Page 266: ...hat it is not selected 2 Set the number of copies Select either of the keys with the keys and press the OK key repeatedly to change the number You can also enter the number of copies with the numeric keys without moving the selection frame 3 Select the Print and Delete key or the Print and Save key If the Print and Delete key is selected the files will be automatically deleted after printing If th...

Page 267: ...ing the Registration No appears in the message display Use the numeric keys to enter the Registration No that has been set in User Control User List in the Web page administrator This will allow you to select the user name B Select the Direct Entry key and press the OK key A text entry screen appears Directly enter the user name C Select the Default User List key and press the OK key The user name...

Page 268: ...Stored Setting of Each Job checkbox so that it is not selected 2 Set the number of copies Select either of the keys with the keys and press the OK key repeatedly to change the number You can also enter the number of copies with the numeric keys without moving the selection frame 6 Select the Print and Delete key or the Print and Save key If the Print and Delete key is selected the files will be au...

Page 269: ...To check the settings print the following list in the system settings To check information on the deletion cycle Print Print Hold of the Administrator Settings List Web page only in the system settings administrator 1 Select the Delete key 2 Check the file and then select the Yes key A file whose property is Protect cannot be deleted To delete a protected file change its property to Sharing or Con...

Page 270: ...now part of the file name Keys in the display can be selected with the arrow keys and the OK key 1 Press the PRINT key 2 Select the Search key 3 Select the User Name key or the File Name key If you know the user name select the User Name key and go to Using the user name to search in step 4 If you know the file name select the File Name key and go to Using the file name to search in step 4 PRINT O...

Page 271: ...t User List key and press the OK key The user name can be selected from the factory stored users After the user name is selected the Password key can be selected To search for files of the selected user name that have a certain password select the Password key and enter the password It is not possible to search using a password only Using the file name to search Enter the file name in the text ent...

Page 272: ...r PRINTING WITHOUT THE PRINTER DRIVER File Type TIFF JPEG PCL PDF Encrypted PDF PS XPS Extension tiff tif jpeg jpg jpe jfif pcl pdf ps xps Even if the print result is black and white the following types of print jobs will be counted as 4 colour Y Yellow M Magenta C Cyan and Bk Black print jobs To be always counted as a black and white job select black and white printing When the data is created as...

Page 273: ...y can be selected with the arrow keys and the OK key To configure FTP server settings click Application Settings and then Setting for Print from the MFP FTP in the Web page menu Administrator rights are required Up to 20 FTP servers can be configured 1 Press the PRINT key 2 Access the FTP server 1 Select the Ex Data Access key 2 Select the FTP key The FTP key cannot be selected when any FTP server...

Page 274: ... key and press the OK key to change the order of the files and folders displayed on the screen The order switches between ascending order and descending order each time you press the OK key 5 Print the selected file 1 Select print conditions If you selected a file PCL PS or XPS in step 4 that includes print settings the settings will be applied 2 Select the Print key Printing begins When the messa...

Page 275: ...your computer you can copy a file into a commercially available USB memory device and connect the device to the machine to print the file directly Keys in the display can be selected with the arrow keys and the OK key 1 Connect the USB memory device to the machine Use a FAT32 USB memory with a capacity of no more than 32 GB 2 Press the PRINT key 3 Access the USB memory device 1 Select the Ex Data ...

Page 276: ...ween ascending order and descending order each time you press the OK key 5 Print the selected file 1 Select print conditions If you selected a file PCL PS or XPS in step 4 that includes print settings the settings will be applied 2 Select the Print key Printing begins after the selected file is transferred When the message appears in the display select the OK key To cancel printing To cancel print...

Page 277: ...t and print a file on a server or in a shared folder of an individual s computer on the same network as the machine Keys in the display can be selected with the arrow keys and the OK key 1 Press the PRINT key 2 Access the network 1 Select the Ex Data Access key 2 Select the Network Folder key PRINT OK BACK OK BACK 1 2 ...

Page 278: ...rder of the displayed keys select the key that shows or in each screen The order switches between ascending order and descending order each time you press the OK key To go to a particular page select the key that shows the current page number and enter the desired page number 4 Select the key of the file that you wish to print The icon appears to the left of keys of files that can be printed The i...

Page 279: ...ettings the settings will be applied 2 Select the Print key Printing begins after the selected file is transferred When the message appears in the display select the OK key When you select a PDF file that has a password you must enter the password in the job status screen to begin printing PRINTING AN ENCRYPTED PDF FILE page 3 78 OK BACK 1 2 ...

Page 280: ...int a file from your computer by simply dragging and dropping the file onto the FTP server of the machine Configuring settings To enable FTP Print click Application Settings and then Setting for Print from the PC in the Web page menu and configure the port number Administrator rights are required Performing FTP Print Type ftp and then the IP address of the machine in the address bar of your comput...

Page 281: ... omitted except when authentication is by user number Function Command name Values Example Copies COPIES 1 999 Staples 1 STAPLEOPTION NONE ONE Output COLLATE OFF ON 2 sided print DUPLEX OFF TOP LEFT RIGHT Account number 2 ACCOUNTNUMBER Number 5 to 8 digits File type LANGUAGE PCL PCLXL POSTSCRIPT PDF TIFF JPG XPS Paper PAPER Name of available paper A4 LETTER etc Print hold FILE OFF ON Black white p...

Page 282: ...DF jobs that are waiting for a password to be entered 1 Mode select keys Use these keys to select the mode that is shown in the job status screen The status of print jobs can be checked by selecting Print Job 2 Job status screen selector keys Select these keys to switch through the job queue screen the completed jobs screen and the spool screen 3 Job list job queue screen Jobs waiting to be printe...

Page 283: ...ay the name of the user who executed the job 4 Number of sets entered This shows the number of sets specified 5 Number of completed sets This shows the number of sets completed 000 appears while the job is waiting in the job queue 6 Status Shows the job status 1 2 3 4 5 6 Message Status Printing Printing is in progress Waiting The job is waiting to be executed Toner Empty The toner cartridge is ou...

Page 284: ...status mode to Spool Select either of the keys with the keys and press the OK key The mode changes each time the OK key is pressed 3 Select the print job key of the PDF file that has the password 3 Select the Yes key A text entry screen appears Enter the password 32 characters or less and select the OK key The print job is released and moved to the Job Queue When both a master password and a user ...

Page 285: ...ired job priority 1 Change the job status mode to Print Job Select either of the keys with the keys and press the OK key The mode changes each time the OK key is pressed 2 Change the print job status mode to Job Queue Select either of the keys with the keys and press the OK key The mode changes each time the OK key is pressed 3 Select the key of the print job to which you want to give priority 4 S...

Page 286: ...ool or Job Queue Select either of the keys with the keys and press the OK key The mode changes each time the OK key is pressed 3 Select the key of the print job that you wish to cancel 4 Select the Stop Delete key 5 A message appears to confirm the cancellation Select the Yes key The selected job key is deleted and printing is cancelled It is also possible to cancel printing with the STOP key on t...

Page 287: ...hen the OK key is selected and paper is loaded in the machine If you wish to print on paper in another tray because the desired size of paper is not immediately available follow the steps below Keys in the display can be selected with the arrow keys and the OK key 1 Press the JOB STATUS key 2 Display details on the print job for which there is no paper 1 Select the key of the job for which Paper E...

Page 288: ... Select the key of the tray that has the paper you wish to use Printing begins If you changed to a different paper size printing may not take place correctly for example part of the text or image may run off the paper OK BACK ...

Page 289: ...ys with the keys and press the OK key The mode changes each time the OK key is pressed 2 Change the print job status mode to Complete Select either of the keys with the keys and press the OK key The mode changes each time the OK key is pressed 3 Select the desired file in the completed jobs 1 Select the key of the desired file 2 Select the Call key The job settings screen appears Select and perfor...

Page 290: ...per Paper Size Yes Yes Yes Yes Yes Custom Paper 8 size 8 size 8 size Yes 2 Yes Paper Selection Yes Yes Yes Yes Yes Output tray Yes Yes Yes Yes Yes Convenient printer functions Pamphlet Yes Yes Yes Yes Yes Margin Shift 0 mm to 30 mm 0 mm to 30 mm 0 mm to 30 mm Yes Yes Poster Printing Yes No Yes No No Rotate 180 degrees Yes Yes Yes Yes Yes Zoom XY Zoom Yes 6 Yes 6 Yes Yes 6 Yes 6 Line Width Settings...

Page 291: ...y not operate in some software applications and operating systems 14 The number of available resident fonts is 35 in Windows NT 4 0 15 True Type and Type1 can be selected in some versions of LaserWriter Functions to combine text and images Watermark Yes Yes Yes Yes Yes Image Stamp Yes No Yes No No Overlay Yes Yes Yes No No Image Quality Print Mode Normal High Quality Fine Normal High Quality Norma...

Page 292: ...D DELETING ENTERED DESTINATIONS 4 23 USING A SEARCH NUMBER TO RETRIEVE A DESTINATION 4 24 RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK 4 25 USING THE RESEND FUNCTION 4 27 CHAIN DIALLING 4 28 BASIC TRANSMISSION METHODS TRANSMISSION METHODS 4 29 PLACEMENT ORIENTATION OF THE ORIGINAL 4 31 WHEN THE LINE IS BUSY 4 31 WHEN A COMMUNICATION ERROR OCCURS 4 31 FAX DESTINATION CONFIRMATION MODE 4 32 U...

Page 293: ...ILY CHANGING THE SENDER INFORMATION Own Name Select 4 91 CALLING A FAX MACHINE AND INITIATING RECEPTION Polling 4 92 INITIATING POLLING RECEPTION MANUALLY 4 94 SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE Polling Memory 4 95 RESTRICTING POLLING ACCESS Polling security 4 95 SCANNING A DOCUMENT INTO POLLING MEMORY 4 96 CHECKING THE DOCUMENT IN THE PUBLIC BOX 4 98 DELETING A DOCUMENT FROM TH...

Page 294: ...X JOBS JOB STATUS SCREEN 4 120 JOB QUEUE SCREEN AND COMPLETED JOB SCREEN 4 121 OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED 4 124 CHECKING A RESERVED JOB OR THE JOB IN PROGRESS 4 125 CHECKING COMPLETED JOBS 4 126 CANCELLING A FAX IN PROGRESS OR A RESERVED FAX 4 127 GIVING PRIORITY TO A RESERVED FAX JOB 4 128 CHECKING THE ACTIVITY LOG Image Sending Activity Report 4 129 IMAGE SENDING ACTIVITY...

Page 295: ...machine to the wall telephone socket Connect the end of the line cord that has the core to the LINE socket on the machine Insert the other end the end without the core into a telephone line socket In some countries an adapter is required to connect the telephone line cable to the wall telephone socket as shown in the illustration BEFORE USING THE MACHINE AS A FAX Click LINE socket Core Insert the ...

Page 296: ... main power switch to the on position and press the POWER key on the operation panel If the fax function will be used and in particular if reception or timer transmission will take place at night always keep the main power switch in the on position You can also set the Dial Mode Setting manually This Setting can only be activated in Canada After setting the dial mode do not change the setting unle...

Page 297: ...ings Clock and Clock Adjust and set the year month day hour and minute STORING THE SENDER FAX NUMBER Store the user name and fax number in Sender Data Registration Be sure to configure this information as it is required for communication If Disabling of Clock Adjustment Web page only has been enabled in the system settings administrator the date and time cannot be set System Settings Administrator...

Page 298: ... and then the Address Book key and press the OK key To switch to the base screen from the Address Book screen select the Basic Menu key and press the OK key This chapter refers to the base screen of fax mode as the base screen The procedures in this chapter begin from the base screen of fax mode System Settings Administrator Default Display Settings One of the following screens can be selected for...

Page 299: ...ER TO RETRIEVE A DESTINATION page 4 24 4 Address key Select this key to dial using a one touch key or group key RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK page 4 21 5 Scan Size key Image settings original size duplex setup image orientation can be selected IMAGE SETTINGS page 4 48 6 Send Size key Select this key to specify the send size of the original Specifying the send size of the original p...

Page 300: ...tering a fax number to be dialled this key changes to the Next Address key USING THE RESEND FUNCTION page 4 27 CHECKING THE IMAGE BEFORE PRINTING page 4 63 15 This shows the currently selected fax reception mode and the amount of free memory remaining RECEIVING FAXES page 4 59 Customizing displayed keys Keys for special modes and other settings can be stored as shortcut keys You can assign frequen...

Page 301: ...rarily cancel the PBX Setting This Setting can only be activated in Germany The R key can be included in a fax number stored in an one touch key When the Speaker key is selected the PBX Setting is temporarily cancelled and the R key does not appear When the R key is selected before dialling an F code sub address and passcode cannot be used Likewise an one touch key in which an F code sub address a...

Page 302: ...22 6 Global Address Search key When the use of a LDAP server has been enabled in the machine s Web page a fax number can be obtained from a global address book RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK page 4 25 7 Address Entry key Not used in fax mode 8 Address Review key Select this key to view a list of the destinations that have been selected or to enter a selected destination one to...

Page 303: ... following screens can be selected for the initial screen that appears when the IMAGE SEND key is selected Base screen of each mode scan Internet fax fax or data entry mode Address book screen System Settings Administrator Address Book Default Selection The following settings are available for the method of sorting the addresses that appear in the address book Index type alphabetical custom Addres...

Page 304: ...ex tab The destinations can also be displayed in alphabetical order by initial Each time the displayed index tab is selected the display order changes in the following order search numbers page 4 24 ascending names descending names When the display order is changed the display order of the other index tabs also changes Index names can be changed using Custom Index in the Web page menu allowing you...

Page 305: ...e currently stored addresses An address can be selected to open an edit delete screen for the address Storing addresses Select the Add key in the above screen to open a registration screen Up to 999 addresses can be stored For information on the settings see Settings page 4 15 Editing and deleting addresses An address can be selected from the list in the above screen to open an edit screen for the...

Page 306: ...red To change the number enter a number from 001 to 999 A search number that has already been stored cannot be used Address Name Enter a maximum of 36 characters for the address name Initial Enter up to 10 characters for the initials The initials you enter here determine the position of the one touch key in the alphabetical index Key Name Enter the name that you wish to appear in the address book ...

Page 307: ... for the transmission speed Higher numbers are higher transmission speeds Set the transmission speed only when you know what speed is most suitable such as when you are sending a fax to a foreign country and telephone line conditions are bad If you do not know the line conditions do not change this setting Transmission Mode No Sound Mode1 Mode2 or Mode3 can be selected for the International Corres...

Page 308: ... book or look up a destination in a global address book RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK page 4 21 Quick key Use a search number to specify a destination stored in the address book USING A SEARCH NUMBER TO RETRIEVE A DESTINATION page 4 24 Resend key Select a fax number from the last eight destinations used for transmission USING THE RESEND FUNCTION page 4 27 Numeric keys Enter a fax n...

Page 309: ...GINAL 2 Sided Original page 4 49 Send Size key Use this key to select the send size of the original Specifying the send size of the original page 4 55 Exposure key Use this key to adjust the exposure of the image CHANGING THE EXPOSURE page 4 57 Resolution key Use this key to adjust the resolution of the image CHANGING THE RESOLUTION page 4 58 Special mode settings Select the Special Modes key to s...

Page 310: ...HITE START key 4 Repeat steps 2 and 3 until all originals have been scanned 5 Select the Read End key and press the OK key When sending a fax in direct transmission mode Multiple originals cannot be scanned in direct transmission mode Press the BLACK WHITE START key to start transmission When transmission ends image settings and convenient special mode settings are cleared To cancel scanning Press...

Page 311: ...ple after 0 or after the country code when dialling an international number Keys in the display can be selected with the arrow keys and the OK key ENTERING DESTINATIONS Enter the destination fax number with the numeric keys Take care to enter the correct number If an incorrect number is entered Press the CLEAR key to clear the number and then enter the correct number Select the Pause key Select th...

Page 312: ... dialling method is convenient when you wish to send a fax to or poll multiple fax destinations When destinations of other scan modes are stored in addition to fax destinations an icon indicating the mode appears together with the name of the destination in each one touch key Icon Mode Fax Scan to E mail Internet fax Direct SMTP Scan to FTP Scan to Network Folder Scan to Desktop Group key with mul...

Page 313: ... that a destination be displayed in the Freq index when you store the destination To continue specifying other destinations Select the Next Address key and press the OK key and then repeat 1 and 2 of this step System Settings Administrator Must Input Next Address Key at Broadcast Setting This setting determines whether or not the Next Address key can be omitted before specifying the next destinati...

Page 314: ...address review screen 1 Select the Address key 2 Select the Address Review key 2 Check the destinations and then press the BACK key Cc destinations are not used in fax mode To delete a destination Select the one touch key of the destination that you wish to delete A confirmation prompt will appear Select the Yes key and press the OK key To check the type and name of the specified recipient select ...

Page 315: ... keys When the 3 digit search number is entered the stored address is retrieved and specified as a destination The search number is programmed when the destination is stored in the address book If you do not know the search number print the one touch address list using Sending Address List in the system settings When entering search numbers such as 001 and 011 0 can be omitted For example to enter...

Page 316: ... and password 1 Select the key of the LDAP server that you wish to use If an authentication screen for the LDAP server appears enter your user name and password 2 Search for the destination in the search screen Enter search characters for the recipient Select the Search key and press the OK key The search results will appear after a brief interval For the procedure for entering text see ENTERING T...

Page 317: ...t match the search letters select the Search Again key and press the OK key to search again using additional search letters To check the information stored in a destination After selecting the recipient select the Detail key and press the OK key The information stored for the selected destination will appear Check the information and then press the BACK key to return to the search results screen I...

Page 318: ...numeric keys were pressed during the previous transmission the Resend key may not dial the correct number The fax addresses below are not stored as addresses for which resend is possible A one touch key in which multiple destinations are stored group key Broadcast destinations Destinations transmitted to using a program System Settings Administrator Disable Resend on Fax Image Send Mode Web page o...

Page 319: ...e country code and or area code are stored separately in one touch keys Example Using chain dialling to dial an international number System Settings Administrator Pause Time Setting This is used to set the length of pauses The default setting is 2 seconds XXX 010 00 XX XXXX XXX 010 Number to access international telephone service Country code Area code Number of other party Using a one touch key U...

Page 320: ...ed transmission jobs display the job status screen CHECKING THE STATUS OF FAX JOBS page 4 120 BASIC TRANSMISSION METHODS If memory becomes full while the first original page is being scanned transmission will stop In the following situations the transmission will be automatically reserved memory transmission When the line is busy or a communication error occurs and automatic resending is enabled W...

Page 321: ...ss is completed ahead of any previously reserved transmissions To send a fax by direct transmission select the Direct TX key and press the OK key in the base screen USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE page 4 34 USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE page 4 38 When the document glass is being used for a transmission Quick Online ...

Page 322: ...m Settings Administrator Rotation Sending Setting The factory default setting is rotate before transmission If this setting is disabled the original will be transmitted in the orientation in which it is placed To cancel transmission Cancel the transmission from the job status screen CANCELLING A FAX IN PROGRESS OR A RESERVED FAX page 4 127 System Settings Administrator Recall in Case of Line Busy ...

Page 323: ...n incorrect number is entered for confirmation 3 times in a row the screen will revert to the base screen Functions that cannot be used When the fax destination confirmation function is enabled only one destination is allowed and thus the following functions cannot be used Broadcast transmission to multiple destinations including fax destinations Group keys and program keys that contain multiple f...

Page 324: ...stination can also be specified using a search number You can also directly enter a fax number with the numeric keys or look up a destination in a global address book For more information see ENTERING DESTINATIONS page 4 20 3 Press the BLACK WHITE START key Scanning begins When scanning is completed the machine sounds a beep When scanning is completed Job stored will be displayed together with a j...

Page 325: ...se screen For the Address key see BASE SCREEN OF FAX MODE page 4 8 2 Select the one touch key of the desired destination 3 Select the Condition Settings key Only one destination can be entered A one touch key in which multiple destinations are stored group key cannot be used In addition to specification by one touch key a destination can also be specified using a search number You can also directl...

Page 326: ...l due to a communication error or other reason If a fax transmission is already in progress when the direct transmission operation is performed the direct transmission will wait until the previous transmission is finished When the previous transmission is completed the direct transmission will begin While the direct transmission is waiting the JOB STATUS key can be pressed to display the job statu...

Page 327: ...setting set the original size SPECIFYING THE SCAN SIZE AND SEND SIZE page 4 51 When faxing a multi page original scan each page in order starting from the first page When sending a multi page fax the automatic document feeder and the document glass cannot both be used to scan the original pages 2 Enter the destination fax number 1 Select the Address key in the base screen For the Address key see B...

Page 328: ...n for one minute after the confirmation screen appears scanning automatically ends and the transmission is reserved To change the exposure resolution scan size and send size for each original page scanned select the Configure key and press the OK key However when Card Shot is selected in the special modes only the exposure can be changed and this can only be done when scanning each even page numbe...

Page 329: ...cts under the original size detector Closing the automatic document feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size 2 Enter the destination fax number 1 Select the Address key in the base screen For the Address key see BASE SCREEN OF FAX MODE page 4 8 2 Select the one touch key of the desired destination 3 Select the B...

Page 330: ...ess Search Resending will not take place when a direct transmission is not successful due to a communication error or other reason If a fax transmission is already in progress when the direct transmission operation is performed the direct transmission will wait until the previous transmission is finished When the previous transmission is completed the direct transmission will begin While the direc...

Page 331: ...Select the one touch key of the desired destination A group key cannot be used In addition to specification by one touch key a destination can also be specified using a search number You can also directly enter a fax number with the numeric keys or look up a destination in a global address book For more information see ENTERING DESTINATIONS page 4 20 After selecting the Speaker key and pressing th...

Page 332: ...into memory A destination that includes an F code sub address and passcode cannot be used A one touch key that has multiple destinations or has a non fax destination cannot be used System Settings Administrator Speaker Settings The default volume level of the speaker can be changed in the Speaker Settings ...

Page 333: ...iple fax numbers stored in a one touch key by simply pressing the one touch key To store group keys see ADDRESS BOOK page 4 14 When a group key is used to dial the number of fax numbers that are dialled is the number of destinations that are stored in the group key When a group key that has 10 destinations is used 10 fax numbers are dialled Keys in the display can be selected with the arrow keys a...

Page 334: ...t Address key can be omitted before or after a destination entered using a one touch key However if Must Input Next Address Key at Broadcast Setting is enabled in the system settings administrator the Next Address key must be selected before entering the next destination System Settings Administrator Must Input Next Address Key at Broadcast Setting This setting is used to prohibit omission of the ...

Page 335: ...When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then select the Read End key A beep will sound to indicate that scanning is finished To cancel scanning Press the STOP key A broadcast transmission takes place by memory transmission only A broadcast transmission can be used in combination with the timer transmission func...

Page 336: ...l appear in each of those modes 3 Display details on the broadcast transmission 1 Select the completed broadcast transmission 2 Select the Detail key Broadcastxxxx will appear as the destination of the broadcast job key The job control number that appeared in the display when scanning ended appears in xxxx JOB STATUS OK BACK 0123456789 AAA AAA BBB BBB Broadcast CCC CCC Broadcast0001 10 05 04 01 00...

Page 337: ...ss the OK key 2 Select the Retry key After the Retry key is selected you will return to the base screen with the unsuccessful destinations entered Place the original and perform the broadcast transmission operation OK BACK Broadcast0001 DDD DDD EEE EEE 10 01 04 01 NG00000 10 10 04 01 NG00000 002 010 Retry 1 2 ...

Page 338: ...mputer and then select the Print command in the software application Image data for transmission will be created and sent as a fax For more information on using PC Fax see the Help file for the PC Fax driver To use the PC Fax function the PC Fax driver must be installed For more information see the Software Setup Guide This function can only be used on a Windows computer This function can only be ...

Page 339: ...n of the original and select 2 sided scanning settings AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL 2 Sided Original page 4 49 SPECIFYING THE SCAN SIZE AND SEND SIZE page 4 51 2 Send Size key Select this key to specify the send size of the original 3 Exposure key Select this key to select the exposure for scanning CHANGING THE EXPOSURE page 4 57 4 Resolution key Select this key to select the s...

Page 340: ...d the OK key 1 Specify the binding style of the 2 sided original book or tablet 1 Select the Scan Size key 2 Select the Duplex Setup key 3 Select the 2 Sided Booklet key or the 2 Sided Tablet key A book and a tablet are bound as shown below To cancel 2 sided scanning select the 1 Sided key in 3 2 sided original Front and back are sent as two pages Transmission OK BACK OK BACK OK BACK 1 2 3 A C E G...

Page 341: ...ation key with the same orientation as the image of the placed original If the wrong orientation is selected here the image may not be sent properly 2 sided scanning automatically turns off after the transmission operation is completed 2 sided scanning is not possible when direct transmission or speaker transmission is performed OK BACK OK BACK 1 2 ...

Page 342: ...ced original is different from the displayed original size specify the original size Specifying the original scan size by paper size page 4 52 Specifying the original scan size by numerical values page 4 53 System Settings Administrator Default Original Size Settings Web page only Set this if you frequently use a particular original size The set size will appear in the Scan Size key When this sett...

Page 343: ...ect the Scan Size key The original size set in the system settings appears to the right of the Scan Size key IMAGE SETTINGS page 4 48 2 Select the Scan Size key 3 Specify the scan size Select the appropriate original size If you are sending a long original select the Long Size key Use the automatic document feeder to scan a long original The maximum length that can be scanned is 500 mm 19 5 8 the ...

Page 344: ...rd or card follow these steps to specify the original size Keys in the display can be selected with the arrow keys and the OK key 1 Select the Scan Size key The original size set in the system settings appears to the right of the Scan Size key IMAGE SETTINGS page 4 48 2 Select the Scan Size key 3 Select the Size Input key OK BACK OK BACK ...

Page 345: ...hen the document glass is used a number from 25 mm to 216 mm 1 to 8 1 2 can be entered When the automatic document feeder is used a number from 100 mm to 216 mm 4 to 8 1 2 can be entered If the vertical dimension of the original is less than 100 mm 4 use the document glass When a number from 298 mm to 356 mm 11 3 4 to 14 to the X horizontal dimension and a number from 25 mm to 99 mm 1 to 3 7 8 to ...

Page 346: ...cified when Long Size is selected for the scan size or when the scan size is specified by numerical values 1 Select the Scan Size key IMAGE SETTINGS page 4 48 2 Select the Send Size key 3 Specify the send size Select the desired send size key Select the OK key to return to the screen of step 2 Depending on the Scan Size setting it may not be possible to select some sizes for the Send Size Size key...

Page 347: ...ey 2 Select the Image Orientation key 3 Select the image placement orientation key with the same orientation as the image of the placed original If the wrong orientation is selected here the image may not be sent properly when using enlargement reduction 4 Press the BACK key OK BACK OK BACK OK BACK 4 1 2 3 ...

Page 348: ...rent exposure setting appears in the Exposure key IMAGE SETTINGS page 4 48 2 Select the exposure 1 Select the Manual key 2 Adjust the exposure Select the key or the key To darken the exposure select the key To lighten the exposure select the key To return to auto exposure adjustment select the Auto key 3 Select the Basic Menu key When using the document glass to scan multiple original pages the ex...

Page 349: ... Tone Select this setting when your original is a photograph or has gradations of colour such as a colour original This setting will produce a clearer image than Fine Super Fine or Ultra Fine used alone Halftone cannot be selected when Standard is used 1 Select the Resolution key The current resolution setting appears in the Resolution key IMAGE SETTINGS page 4 48 2 Select the resolution 1 Select ...

Page 350: ...29 When a fax smaller than A4 8 1 2 x 11 size is received the size of the paper used for printing will vary depending on the orientation vertical or horizontal in which the sender placed the original System Settings Fax Data Receive Forward page 6 97 This is used to change the fax reception mode Auto Reception should normally be used Select Manual Reception when an extension phone is connected to ...

Page 351: ...ng received data you can specify the number of copies and staple settings If printing of a copy job or print job is in progress when a fax is received the fax will not be printed until the previously reserved job is completed Received faxes will not be printed when the machine cannot print due to an error condition such as out of paper out of toner or a paper misfeed The faxes will be printed auto...

Page 352: ...rs When a call is answered by selecting the Speaker key you will be able to hear the other party however you will not be able to speak Even when you use an extension phone to answer a call you can select the Fax Receive key in the display to begin fax reception You can also use the extension phone to begin fax reception RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE Remote Reception...

Page 353: ...change the mode When Received Data Image Check Setting Web page only is enabled in the system settings administrator a password can be entered to display the received data list screen If you wish to check an image before printing it continue from step 2 on the next page The received faxes will be retained in memory regardless of whether they were received automatically or manually If Fax Data Rece...

Page 354: ...pt will appear Select the Yes key If this message appears while you are configuring settings of any type and you select the Yes key the settings that you are configuring will be cancelled If this message appears in another mode you will return to the base screen of image send mode after checking the image 2 Select the received image 1 Select the key of the received image that you want to check Mul...

Page 355: ...figuring settings in the setting screens of any of the modes the configured settings will be cancelled if you view the image After viewing the image you will return to the base screen of image send mode regardless of which mode you were in previously System Settings Administrator Received Data Image Check Setting Web page only Use this to specify whether or not a received fax can be viewed before ...

Page 356: ...pages and the current page number You can select the current page number key and enter a number with the numeric keys to go to that page number 5 Display zoom key Use this to set the zoom ratio of the displayed image The setting applies to all pages in the file not just the displayed page 6 Display Rotation key This rotates the image right or left by 90 degrees The rotation applies to all pages in...

Page 357: ...sfully printed only those pages that were not printed will be forwarded A forwarded fax becomes a fax transmission job If transmission does not take place because the transmission was cancelled or an error occurred the fax will be held in memory until it can be printed Faxes received to an F code confidential memory box cannot be forwarded If a password entry screen appears after selecting the OK ...

Page 358: ...time of reception cannot be printed on the faxes Receiving Date Time Print is disabled 1 Enabling the inbound routing function 1 In the Web page menu click Application Settings Inbound Routing Settings and then Administration Settings 2 Select Enable in Inbound Routing and click the Submit button Users without administrator rights can be prohibited from storing editing and deleting forwarding tabl...

Page 359: ... Fax Address or Fax Number as appropriate and click the Add to List button The entered address will be added to the Address to be Entered list Specify whether the address will be directly entered maximum of 1500 characters or selected from a global address book by clicking the Global Address Search button To store multiple addresses repeat this step 3 When you have finished adding addresses click ...

Page 360: ...be stored 5 Select the file format A file format can be set for each forwarding table 6 Click Submit When selecting senders from the Sender Number Address Setting list you can use the Shift key or the Ctrl key on your keyboard to select multiple senders A maximum of 50 forwarding tables can be stored If you wish to select a group of addresses for the forwarding destination you can only select a gr...

Page 361: ...DING A FAX AT A SPECIFIED TIME Timer page 4 75 2nd screen 1 Card Shot key SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE Card Shot page 4 77 2 Bus Card Scan checkbox 2 SENDING BUSINESS CARDS Business Card Scan page 4 80 3 Slow Scan Mode checkbox FAXING THIN ORIGINALS Slow Scan Mode page 4 81 3rd screen 1 Erase key ERASING PERIPHERAL SHADOWS ON THE IMAGE Erase page 4 83 2 Job Build checkbox SENDING ...

Page 362: ...ode has not been enabled 2 The optional business card feeder must be attached and Business Card Scan Option must be enabled in the system settings administrator 1 Special modes can generally be combined with other special modes however there are some combinations that are not possible If a prohibited combination is selected a message will appear in the display ...

Page 363: ... settings and destinations to be selected by simply selecting the program Storing a program Programs can be stored edited and deleted in Job Program Image Send in the Web page menu When a job program is not stored When a job program is stored Enter the fax numbers of the branch offices Select erase settings Press the BLACK WHITE START key The originals are scanned and transmitted Retrieve the stor...

Page 364: ...sion The following settings can be stored in programs Destinations One touch keys group keys search numbers Image settings Original scan size original orientation duplex scanning exposure resolution Special modes Polling reception Erase Job Build Slow Scan Mode Business Card Scan F code communication A destination that includes an F code can be stored to perform an F code operation Up to 500 desti...

Page 365: ...ial modes Timer Transmission Card Shot Own Name Select Transaction Report Business Card Scan When stored in the program this cannot be additionally specified The screen that appears will vary depending on the destination stored in the program The mode cannot be changed here Functions stored in the program cannot be cancelled here 5 Press the BLACK WHITE START key Scanning begins If you inserted th...

Page 366: ...emory when you set up the transmission It is not possible to leave the document in the auto document feeder or on the document glass and have it scanned at the reserved time of transmission Settings selected for a timer transmission exposure resolution special modes etc are automatically cleared after the transmission is finished 1 Place the original Place the original face up in the document feed...

Page 367: ...page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then select the Read End key A beep will sound to indicate that scanning is finished The time can be specified up to a week in advance Up to 94 timer transmissions can be stored at once Only one timer polling operation can be stored at once If you ...

Page 368: ...n the display can be selected with the arrow keys and the OK key When using card shot the original must be scanned on the document glass 1 Place the original face down on the document glass 2 Enter the destination fax number ENTERING DESTINATIONS page 4 20 3 Select the special modes 1 Select the Special Modes key 2 Select the Card Shot key SPECIAL MODES page 4 70 Transmission Front Back Originals ...

Page 369: ...end size is automatically selected based on the original size you entered After selecting card scan you can change the scan size and the send size from the Scan Size key and Send Size key in the base screen In this case the screen of this step will appear in the scan size setting screen For the procedure for setting the send size see Specifying the send size of the original page 4 55 5 Press the B...

Page 370: ... Configure key to change the exposure resolution scan size and send size The ratio cannot be specified and Rotation Sending Setting cannot be selected This function cannot be used in direct transmission mode or when the speaker is used to dial To cancel Card Shot Select the Cancel key in the screen of step 4 OK BACK ...

Page 371: ...ith the arrow keys and the OK key 1 Load the business cards 2 Enter the destination fax number ENTERING DESTINATIONS page 4 20 3 Select the special modes 1 Select the Special Modes key 2 Select the Bus Card Scan key Read the message that appears and then press the OK key SPECIAL MODES page 4 70 4 Press the BLACK WHITE START key Scanning begins A beep will sound to indicate that scanning is finishe...

Page 372: ...p in the document feeder tray Adjust the document guides slowly When the original is a different size than the size setting set the original size SPECIFYING THE SCAN SIZE AND SEND SIZE page 4 51 If the originals are inserted with too much force they may crumple and misfeed 2 Enter the destination fax number ENTERING DESTINATIONS page 4 20 3 Select slow scan mode 1 Select the Special Modes key SPEC...

Page 373: ... To cancel scanning Press the STOP key When this function is selected automatic 2 sided scanning is not possible To cancel slow scan mode Set the Slow Scan Mode checkbox to in the screen of step 3 System Settings Administrator Original Feeding Mode Web page only This is used to have scanning always take place using slow scan mode ...

Page 374: ... arrow keys and the OK key Shadows appear here Not using the erase function Using the erase function Shadows appear in the image No shadows appear 1 Place the original Place the original face up in the document feeder tray or face down on the document glass When the original is a different size than the size setting set the original size SPECIFYING THE SCAN SIZE AND SEND SIZE page 4 51 2 Enter the...

Page 375: ...n for Original Side 2 key 4 Set the erase edge on the reverse side When performing two sided scanning set the erase edge on the reverse side If you select the Same Side as Side 1 key the edge in the same position as on the front side will be erased If you select the Different Side from Side 1 the edge in the position opposite to the erased edge on the front side will be erased 5 Press the BACK key...

Page 376: ...ound to indicate that scanning is finished To cancel scanning Press the STOP key When the erase function is used erase takes place at the edges of the original image If you also use a reduction or an enlargement setting the erase width will change according to the selected ratio For example if the erase width setting is 20 mm 1 and the image is reduced to 50 the erase width will be 10 mm 1 2 To ca...

Page 377: ...ts Keys in the display can be selected with the arrow keys and the OK key Up to 999 pages can be scanned Note that when the memory is being used for other jobs fewer pages can be scanned 1 Insert the originals face up in the document feeder tray Insert the originals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray The stack of originals must no...

Page 378: ...OP key All scanned data will be cleared 6 Select the Read End key If no action is taken for one minute after the confirmation screen appears scanning automatically ends and the transmission is reserved The Configure key can be selected to change the exposure resolution scan size and send size for each original page scanned If the memory becomes full during scanning a message will appear and the tr...

Page 379: ... tray or face down on the document glass When the original is a different size than the size setting set the original size SPECIFYING THE SCAN SIZE AND SEND SIZE page 4 51 2 Enter the destination fax number ENTERING DESTINATIONS page 4 20 3 Select the special modes 1 Select the Special Modes key 2 Select the Transaction Report key SPECIAL MODES page 4 70 4 Select print conditions 1 Select the prin...

Page 380: ...to the transaction report print conditions apply to all destinations To cancel the transaction report setting Select the Cancel key in the screen of step 4 System Settings Administrator Transaction Report Print Select Setting Web page only This is used to set the conditions for printing transaction reports The factory default setting is Single Sending Print Out All Report No Printed Report Broadca...

Page 381: ...ge numbers in Printing Page Number at Receiver Web page only in the system settings administrator Page numbers appear in the format page number total pages Only the page number is printed when manual transmission or quick online transmission is used System Settings Administrator Date Own Number Print Position Setting This is used to set the position where the sender information is printed The send...

Page 382: ...cted with the arrow keys and the OK key 1 Select the special modes 1 Select the Special Modes key 2 Select the Own Name Select key SPECIAL MODES page 4 70 2 Select the sender information Select the desired sender information key 3 Select the Basic Menu key System Settings Administrator Registration of Own Name Select This is used to store sender information for Own Name Select OK BACK Box 1 Box 2 ...

Page 383: ...eption 1 Select the Special Modes key SPECIAL MODES page 4 70 2 Set the Polling checkbox to 3 Select the Basic Menu key 2 Enter the destination fax number ENTERING DESTINATIONS page 4 20 Multiple fax numbers can be entered Polling will take place in the order that the numbers were entered Polling multiple machines is called Serial Polling Up to 500 fax numbers can be entered In this procedure one ...

Page 384: ...unction to poll at any specified time such as at night or when you are not present Only one timer polling reception can be set This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function The receiving machine bears the expense phone charges of the polling reception To cancel polling reception Set the Polling checkbox to in the screen of step 1 ...

Page 385: ...y one touch key a destination can also be specified using a search number You can also directly enter a fax number with the numeric keys or look up a destination in a global address book For more information see ENTERING DESTINATIONS page 4 20 After selecting the Speaker key you can select the Speaker Volume key to adjust the volume of the speaker The speaker volume changes each time the Speaker V...

Page 386: ...l your machine you can restrict polling to machines whose programmed sender fax number matches a fax number stored in your machine as a polling passcode number This is called Polling Security To use this function first store polling passcode numbers the sender fax numbers programmed in the other machines in the machine s system settings and then enable polling security Up to 10 fax numbers can be ...

Page 387: ...ace up in the document feeder tray or face down on the document glass When the original is a different size than the size setting set the original size SPECIFYING THE SCAN SIZE AND SEND SIZE page 4 51 2 Select the special modes 1 Select the Special Modes key 2 Select the Memory Box key SPECIAL MODES page 4 70 3 Select the Data Store key 1 Select the Polling Memory key 2 Select the Data Store key 4...

Page 388: ...WHITE START key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then select the Read End key To cancel scanning Press the STOP key...

Page 389: ...ta Check key 1 Select the Polling Memory key 2 Select the Data Check key 3 Select the Public Box key When nothing is stored in the Public Box the Public Box key will be greyed out 4 Select the Image Check key The content of the document can be viewed in the image check screen For information on the image check screen see IMAGE CHECK SCREEN page 4 65 To print the document select the Print key OK BA...

Page 390: ...eys and the OK key 1 Select the special modes 1 Select the Special Modes key 2 Select the Memory Box key SPECIAL MODES page 4 70 2 Select the Delete Data key 1 Select the Polling Memory key 2 Select the Delete Data key 3 Select the Public Box key When nothing is stored in the Public Box the Public Box key will be greyed out OK BACK OK BACK Delete Data 1 2 OK BACK Box 1 Box 2 Box 3 ...

Page 391: ...t the Image Check key to check the image in the display before deleting it For information on the image check screen see IMAGE CHECK SCREEN page 4 65 To cancel the deletion Select the No key You will return to the screen of step 3 OK BACK Image check No Yes Delete the data in the memory box Press Image Check to check data ...

Page 392: ...transmitting machine does not match the F code in the receiving machine reception will not take place The products of other manufacturers may use different terms for sub address and passcode If you need to contact the operator of another machine regarding sub addresses and passcodes refer to the terms used by the ITU T in the table below PERFORMING F CODE COMMUNICATION The ITU T is a United Nation...

Page 393: ...e an F code together with the fax number in a one touch key or group key When the following F code functions are used your machine dials the other machine F code confidential transmission F code polling reception F code relay request transmission When the following F code functions are used the other machine dials your machine F code confidential reception F code polling memory F code relay broadc...

Page 394: ...an F code confidential fax the print passcode must be entered The F code sub address and passcode of the memory box to be used should be verified by the sender and the recipient before the fax is sent System Settings F Code Memory Box page 6 108 Web page only This is used to create memory boxes for F code confidential communication confidential reception A memory box name sub address passcode and ...

Page 395: ...sub steps are not necessary Go to step 3 3 Select the Sub Address key appears 4 Enter the sub address with the numeric keys 5 Select the Sub Address key appears 6 Enter the passcode with the numeric keys If a passcode has been omitted in the memory box of the other machine 5 and 6 are not necessary 3 Press the BLACK WHITE START key Scanning begins If you inserted the original pages in the document...

Page 396: ...nd the OK key 1 The machine rings and the fax is received A beep sounds when reception ends 2 Select the special modes 1 Select the Special Modes key 2 Select the Memory Box key SPECIAL MODES page 4 70 3 Select the Confidential Reception key 4 Select the memory box containing the confidential fax appears in the keys of memory boxes that have received faxes The keys of memory boxes that have not re...

Page 397: ...ential fax is automatically given priority in the print job queue The fax is automatically cleared from the memory box after printing If you forget the print passcode There is no way to check a forgotten passcode on the machine Take care not to forget the passcode In the event that you forget the passcode or need to verify the passcode contact your dealer or nearest authorised service representati...

Page 398: ...OK key Verify the F code sub address and passcode of the memory box in the other machine before you perform F code polling reception Do not place an original in the automatic document feeder or on the document glass when using this function The receiving machine bears the phone charges of the transmission 1 Select polling 1 Select the Special Modes key SPECIAL MODES page 4 70 2 Set the Polling che...

Page 399: ...s 5 Select the Sub Address key appears 6 Enter the passcode with the numeric keys If a passcode has been omitted in the memory box of the other machine 5 and 6 are not necessary 3 Press the BLACK WHITE START key Your machine will call the other machine and initiate reception of the fax Polling multiple machines serial polling is not possible F code polling reception can be used in combination with...

Page 400: ...ay can be selected with the arrow keys and the OK key System Settings F Code Memory Box page 6 108 Web page only This is used to create memory boxes polling memory for F code polling memory transmission A memory box name sub address and passcode are programmed in each box 1 Place the original Place the original face up in the document feeder tray or face down on the document glass When the origina...

Page 401: ...t the F code memory polling box 5 Specify the number of polling times Select for the desired number of times Select the Once key if you want the document cleared from memory after it is transmitted Select the Unlimited key to allow polling an unlimited number of times OK BACK OK BACK 1 2 OK BACK Box 1 Box 2 Box 3 OK BACK ...

Page 402: ...riginal on the document glass scan each page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then select the Read End key To cancel scanning Press the STOP key while the original is being scanned If other documents have already been stored in the memory box the document is added to the previously sto...

Page 403: ...AL MODES page 4 70 2 Select the Data Check key 1 Select the Polling Memory key 2 Select the Data Check key 3 Select the F code memory polling box where the document you wish to print is stored appears in memory boxes that have documents stored 4 Select the Image Check key The content of the document can be viewed in the image check screen For information on the image check screen see IMAGE CHECK S...

Page 404: ...A document in a memory box cannot be deleted while the document is being transmitted 1 Select the special modes 1 Select the Special Modes key 2 Select the Memory Box key SPECIAL MODES page 4 70 2 Select the Delete Data key 1 Select the Polling Memory key 2 Select the Delete Data key 3 Select the F code memory polling box that has the document you wish to delete appears in memory boxes that have d...

Page 405: ...ck key to check the image in the display before deleting it For information on the image check screen see IMAGE CHECK SCREEN page 4 65 To cancel the deletion Select the No key You will return to the screen of step 3 without deleting the document OK BACK Image check No Yes Delete the data in the memory box Press Image Check to check data ...

Page 406: ...This function can be used in combination with a broadcast transmission or timer transmission An F code relay request transmission can also be stored in a program Your machine the machine that requests a relay broadcast transmission only bears the cost of sending the fax to the relay machine The relay machine bears the cost of sending the fax to each of the end receiving machines When faxes forward...

Page 407: ...Sub Address key appears 6 Enter the passcode with the numeric keys If a passcode has been omitted in the memory box of the other machine 5 and 6 are not necessary 3 Press the BLACK WHITE START key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the docume...

Page 408: ...MUNICATION page 4 102 The end receiving machines do not need to support F code communication The machine that requests a relay broadcast transmission only bears the cost of sending the fax to your machine the relay machine Your machine bears the cost of sending the fax to each of the end receiving machines When faxes forwarded using this function are printed at the forwarding destination the date ...

Page 409: ...so press the BLACK WHITE START key when an original is not placed to receive a fax Connect the extension phone as shown below USING AN EXTENSION PHONE Connect an extension phone that has a modular socket Use standard phone line cable to connect the phone If other than a standard phone line cable is used the connection may not work correctly If the plug on the telephone line cord does not fit into ...

Page 410: ... ringing answer the call on the extension phone 2 Signal the machine to start fax reception Press on the keypad of the extension phone 3 Replace the extension phone The machine sounds a beep when reception ends If the extension phone is still lifted when fax transmission ends an alarm signal will sound and a message will appear in the display The alarm and message will stop when the extension phon...

Page 411: ... JOB STATUS key is pressed the job status screen of the mode that was being used before the key was pressed appears Reserved transmissions and received faxes are referred to as jobs here Example Pressing the key in fax mode CHECKING THE STATUS OF FAX JOBS 0123456789 AAA AAA BBB BBB Broadcast CCC CCC Broadcast0001 10 05 04 01 000 004 Waiting 10 22 04 01 000 004 Waiting 10 30 04 01 000 010 Waiting 1...

Page 412: ...n on a job and its current status Job key display page 4 122 4 Completed jobs screen This shows up to 99 completed transmission reception jobs A description of each job and the result status are shown Broadcast transmission jobs serial polling jobs and received fax forwarding jobs are indicated as keys 0123456789 AAA AAA BBB BBB Broadcast CCC CCC Broadcast0001 10 05 04 01 000 004 Waiting 10 22 04 ...

Page 413: ... broadcast control number 4 digits 4 Time reserved Time started In the job queue screen the date and time the job was reserved In the completed jobs screen the date and time the job was started 5 Number of pages Shows the number of pages transmitted total number of original pages 6 Status Shows the job status Job in progress Job waiting to be executed AAA AAA Waiting 10 22 04 01 000 004 3 4 1 2 3 ...

Page 414: ... of a broadcast transmission serial polling or inbound routing operation If transmission to 3 destinations was successful out of a total of 5 003 005 will appear No response An error occurred because there was no response from the destination Busy An error occurred because the other party was busy Reject Reception A fax was sent from a party that has been blocked by the anti junk fax function NGxx...

Page 415: ...s completed Retry jobs A retry job appears at the bottom of the job queue screen When the set retry interval elapses the job is executed If there are jobs reserved ahead of the retry job the retry job is reserved at the bottom of the job queue and executed when its turn arrives Fax reception jobs when Inbound Routing is enabled When Inbound Routing is enabled in the Web pages fax reception jobs ar...

Page 416: ...nation Number The broadcast control number 3 digits Pages Number of pages completed total number of pages Fax Waiting This shows information on the destinations that are waiting A broadcast control number 3 digits appears in front of each destination Address The name of the other destination Status The status of communication Failed This shows information on destinations for which communication fa...

Page 417: ...adcast transmission that includes a Scan to FTP address Scan to Network Folder address or Scan to Desktop address Tab name Information displayed Failed This shows information on destinations for which communication failed A broadcast control number 3 digits appears in front of each destination Address The name or fax number of each destination Start time Time at which communication began Status De...

Page 418: ...te in the displayed screen 3 Select the Yes key If you do not wish to cancel the selected fax job Select the NO key Printing of received faxes and forwarding jobs set using Inbound Routing Settings cannot be cancelled FORWARDING RECEIVED FAXES TO A NETWORK ADDRESS Inbound Routing Settings page 4 67 JOB STATUS OK BACK 0123456789 AAA AAA BBB BBB Broadcast CCC CCC Broadcast0001 10 05 04 01 000 004 Wa...

Page 419: ...ob moves up to the position immediately following the job in progress The job will be executed when the job in progress is completed If the job in progress is a broadcast transmission job or a serial polling job the priority job will be transmitted between destinations of the broadcast transmission or serial polling job However if the priority job is a broadcast transmission job or a serial pollin...

Page 420: ...rt You can have the machine print the Image Sending Activity Report each time the number of transactions reaches 201 or at a specified time once a day only The contents of the Image Sending Activity Report are erased when the report is printed and thus it cannot be reprinted System Settings Administrator Activity Report Print Select Setting This is used to set the conditions for printing activity ...

Page 421: ...polled because no data was in memory NO F CODE POLL The other machine refused an F code polling operation or your machine broke the connection when polled because no data was in its F code memory polling box RX POLL NG The connection was broken because the sub address for F code polling memory was not valid F POLL PASS NG The connection was broken because the passcode for F code polling memory was...

Page 422: ...ROM THE ADDRESS BOOK 5 22 RETRIEVING A DESTINATION 5 23 CHECKING AND DELETING THE SELECTED DESTINATIONS 5 25 USING A SEARCH NUMBER TO RETRIEVE A DESTINATION 5 26 ENTERING AN ADDRESS MANUALLY 5 27 RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK 5 29 USING THE RESEND FUNCTION 5 31 TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE 5 32 CHANGING THE SUBJECT FILE NAME REPLY TO AND BODY TEXT 5 36 ...

Page 423: ...TOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED 5 106 GIVING PRIORITY TO A SCAN TRANSMISSION JOB 5 107 CHECKING THE INTERNET FAX ACTIVITY LOG Image Sending Activity Report 5 108 IMAGE SENDING ACTIVITY REPORT 5 108 INFORMATION APPEARING IN THE RESULT COLUMN 5 108 INTERNET FAX RECEPTION FUNCTIONS RECEIVING AN INTERNET FAX 5 109 MANUALLY RECEIVING INTERNET FAXES 5 110 PRINTING A PAS...

Page 424: ...is sent to a specified directory of an FTP server When the file is sent it is also possible to send an e mail to a previously stored e mail address to inform the recipient of the location of the file This is called Scan to FTP Hyperlink Scan to Desktop The scanned file is sent to a specified folder on your computer To use Scan to Desktop software must be installed from the Sharpdesk Network Scanne...

Page 425: ...chine is used to scan a document or image To use PC Scan the scanner driver must be installed from the Software CD ROM that accompanies the machine Operating systems that can be used are Windows 98 Me 2000 XP Server 2003 Vista Server 2008 The application integration module is required to use the metadata transmission function METADATA DELIVERY page 5 122 Metadata delivery The application integrati...

Page 426: ...RMATION Be sure to configure this information as it is required for communication Before using Scan to E mail Store a default sender name in Sender Name and a reply e mail address in Reply E mail Address These will be used when a sender is not selected Before using Internet fax Store a sender name in Sender Name and a sender Internet fax address in Own Address When the POWER SAVE key indicator lig...

Page 427: ...nd then Internet Fax Settings in the Web page menu Administrator rights are required STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK To use Scan to FTP Scan to Desktop and Scan to Network Folder destinations must be stored in the address book Although destinations for Scan to E mail and Internet fax do not need to be stored in the address book they can be entered directly or l...

Page 428: ...ktop Store Scan to FTP and Scan to Network addresses in the Web pages Store Scan to Desktop addresses using Network Scanner Tool A combined total of 200 Scan to Desktop Scan to FTP and Scan to Network Folder addresses can be stored If you cannot edit or delete a one touch individual or group key Individual keys and group keys cannot be edited or deleted in the following situations The key is used ...

Page 429: ...1 to 999 A search number that has already been stored cannot be used Address Name Enter a maximum of 36 characters for the address name Initial Enter up to 10 characters for the initials The initials you enter here determine the position of the one touch key in the alphabetical index Key Name Enter the name that you wish to appear in the address book this is different from the address name Custom ...

Page 430: ...e host name in the domain part of the e mail address of the receiving machine Enter the e mail address of the receiving machine in the Direct SMTP Address text box with the host name substituted for the domain Example When the e mail address of the receiving machine is user sample_domain com and the host name is HOST Enter user HOST in the Direct SMTP Address text box 3 When the receiving machine ...

Page 431: ...a destination for Scan to Desktop The stored destination will be displayed as a one touch key in the address book screen The following window appears while Network Scanner Tool is being set up The item selected in My Profiles C will be the name of the one touch key The profile name is determined by the combination of the text entered in Prefix A and the profile The one touch key is assigned to an ...

Page 432: ...answer the call within a preset period of time transmission will be re attempted automatically after a preset interval To cancel transmission Cancel the transmission from the job status screen STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED page 5 106 System Settings Administrator Recall in Case of Line Busy Web page only This is used to set the number of recall attempts and the...

Page 433: ...een select the Basic Menu key and press the OK key This manual uses the base screen of scan mode as an example when operations common to all modes are explained The procedures in this manual assume that the base screen of scan mode appears when the IMAGE SEND key is pressed System Settings Administrator Default Display Setting One of the following screens can be selected for the initial screen tha...

Page 434: ...r Received Data Print page 5 111 CHECKING THE IMAGE BEFORE PRINTING page 5 112 5 Resend key Next Address key The destinations of the most recent 8 transmissions by Scan to E mail fax and or Internet fax are stored Select this key to select one of these destinations After a destination is selected this key changes to the Next Address key USING THE RESEND FUNCTION page 5 31 RETRIEVING A DESTINATION ...

Page 435: ...le Format key Select this key to change the format file type of the scanned image file CHANGING THE FILE FORMAT page 5 70 13 Colour Mode key Select this key to select the colour mode for scanning This key does not appear in Internet fax mode CHANGING THE COLOUR MODE page 5 75 14 Special Modes key Select this key to use a special mode SPECIAL MODES page 5 77 15 File Name key Select this key to ente...

Page 436: ...ION FROM A GLOBAL ADDRESS BOOK page 5 29 Address Review key Select this key to display a list of the destinations that have been selected in the address book This is the same key as the Address Review key in the address book screen In USB memory mode Customized keys do not initially appear however up to three keys can be added Example When Erase Job Build and Slow Scan Mode are assigned to the cus...

Page 437: ...page 5 25 6 Basic Menu key Select this key to select transmission settings When the key is selected the base screen appears BASE SCREENS page 5 13 7 Index tabs Select this to change the displayed index tab Index display page 5 18 8 One touch key display The destinations one touch keys stored in each index are displayed Keys in which destinations and groups are stored are called one touch keys RETR...

Page 438: ...ivery When this setting is enabled switching to the Bcc key is possible in the address review screen System Settings Administrator Default Display Settings One of the following screens can be selected for the initial screen that appears when the IMAGE SEND key is pressed Base screen of each mode scan Internet fax fax or data entry mode Address book screen System Settings Administrator Address Book...

Page 439: ...er index tab The destinations can also be displayed in alphabetical order by initial Each time the displayed index tab is selected the display order changes in the following order search numbers page 5 26 ascending names descending names When the display order is changed the display order of the other index tabs also changes Index names can be changed using Custom Index in the Web page menu allowi...

Page 440: ...ING AN IMAGE IN SCAN MODE page 5 32 SENDING AN IMAGE IN USB MEMORY MODE page 5 39 SENDING A FAX IN INTERNET FAX MODE page 5 45 Enter the destination Specify the destination of the scan transmission Address Book key RETRIEVING A DESTINATION FROM THE ADDRESS BOOK page 5 22 Global Address Search key RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK page 5 29 Address Entry key ENTERING AN ADDRESS MA...

Page 441: ...de ENTERING A FILE NAME page 5 44 Internet fax mode CHANGING THE SUBJECT FILE NAME AND BODY TEXT page 5 49 Special mode settings Special modes can be selected SPECIAL MODES page 5 77 Start scanning and transmission Start scanning and transmission If the original is placed on the document glass follow these steps to start scanning and transmission 1 Press the COLOUR START key or the BLACK WHITE STA...

Page 442: ...fax mode After the original is scanned the settings revert to the default settings To cancel scanning Press the STOP key to cancel the operation System Settings Administrator Default Display Settings The settings can be kept in effect a fixed period of time after scanning is completed ...

Page 443: ... modes of the image send function Each one touch key shows the name of the destination and an icon indicating the mode to be used ENTERING DESTINATIONS Icon Mode Fax Scan to E mail Internet fax Direct SMTP Scan to FTP Scan to Network Folder Scan to Desktop Group key with multiple destinations For information on storing addresses in the address book see STORING DESTINATION ADDRESSES FOR EACH SCAN M...

Page 444: ...he destination 1 Select the index tab where the destination is stored Index display page 5 18 2 Select the one touch key of the desired destination If you select an incorrect destination press the OK key again to cancel the selection It is convenient to store frequently used destinations in the Freq index Specify that a destination be displayed in the Freq index when you store the destination OK B...

Page 445: ...nsmission maximum of 500 destinations To specify multiple destinations repeat steps 2 through 3 When performing Scan to E mail you can select a one touch key and then select the Cc key or the Bcc key to send Cc or Bcc copies of the e mail System Settings Administrator Bcc Setting Web page only This setting enables or disables Bcc delivery When this setting is enabled the Bcc key is displayed in th...

Page 446: ...eview screen 1 Select the Address key 2 Select the Address Review key 2 Check the destinations and then press the BACK key To check Cc or Bcc recipients select either of the keys and press the OK key To cancel selection of a destination select the one touch key of the destination that you wish to cancel A confirmation prompt will appear Select the Yes key and press the OK key To check the type and...

Page 447: ...umeric keys When the 3 digit search number is entered the stored address is retrieved and specified as a destination The search number is programmed when the destination is stored in the address book If you do not know the search number print the one touch address list using Sending Address List in the system settings When entering search numbers such as 001 and 011 0 can be omitted For example to...

Page 448: ... the text entry screen that appears Enter the destination address and press the OK key For the procedure for entering text see ENTERING TEXT page 1 59 in 1 BEFORE USING THE MACHINE If you wish the destination to be a Cc destination select the Cc key The Bcc key only appears when Bcc has been enabled using Bcc Setting Web page only in the system settings administrator If you wish the destination to...

Page 449: ...tination is specified by directly entering the address a message will appear asking you if you wish to receive a report When Direct SMTP is used transmission confirmation is not performed System Settings Administrator Bcc Setting Web page only This setting enables or disables Bcc delivery When this setting is enabled the Bcc key is displayed in the address review screen and the delivery type selec...

Page 450: ...n screen for the LDAP server appears enter your user name and password 1 Select the key of the LDAP server that you wish to use If an authentication screen for the LDAP server appears enter your user name and password 2 Search for the destination in the search screen Enter search characters for the recipient Select the Search key and press the OK key The search results will appear after a brief in...

Page 451: ...nal search letters To check the information stored in a destination After selecting the recipient select the Detail key and press the OK key The information stored for the selected destination will appear Check the information and then press the BACK key to return to the search results screen If a screen for selecting the item to be used appears If the selected destination includes a fax number te...

Page 452: ... destination selected the mode of the selected destination is automatically selected The following types of addresses are not stored for resending A one touch key in which multiple destinations are stored group key Scan to FTP Scan to Desktop and Scan to Network Folder addresses Broadcasting destinations Addresses used only for BCC delivery Destinations transmitted to using a program System Settin...

Page 453: ... mode or recipient select the Cancel key in the display press the OK key and then follow the procedure below 1 Place the original When placing the originals orient them as shown below To place a large portrait oriented original place it as shown above in Landscape orientation and specify the placement orientation in step 3 Originals cannot be scanned in succession from both the automatic document ...

Page 454: ... can also send Cc or Bcc copies to other destinations In the screen that appears in 3 select the Cc key or the Bcc key and press the OK key Multiple destinations can be specified To specify multiple destinations repeat steps 3 and 4 In addition to specification by a one touch key a destination can also be specified by a search number For a Scan to E mail destination you can enter an address manual...

Page 455: ...ystem settings appears as the original size 4 Press the COLOUR START key or the BLACK WHITE START key Scanning begins If the original is placed on the document glass the Read End key appears in the display If the original is only one page go to step 6 To scan more pages go to the next step If the original was inserted in the document feeder tray a beep will sound when scanning is completed and tra...

Page 456: ...ake care not to send a file that is too large In particular multi page files tend to be large When sending a multi page file or other large file it may be necessary to reduce the number of scanned pages or reduce the send size Storing a mail signature You can have preset text automatically added at the end of e mail messages as a mail signature This is convenient when you wish to have a corporate ...

Page 457: ... file name and body text are configured by clicking Application Settings and then Network Scanner Settings in the Web page menu For the procedure for entering text see ENTERING TEXT page 1 59 in 1 BEFORE USING THE MACHINE 1 Select the Send Settings key in the base screen BASE SCREENS page 5 13 If you are sending to a Scan to FTP Scan to Desktop or Scan to Network Folder destination go to step 4 2 ...

Page 458: ...elect the return address To specify a user stored in a global address book for Reply To you can select the Global Address Search key and press the OK key You can also select the Address Entry key and press the OK key to directly enter an e mail address To specify the return address by entering a user number that has been stored in User List of User Control User List in the Web page menu select the...

Page 459: ...th the selected text entered 9 Select the OK key The Add Reply to to Cc checkbox can be selected to send a Cc copy to the sender When storing pre set text for the subject and file name in the Web pages up to 80 characters can be entered System Settings Administrator The Number of File Name Subject Body Keys Displayed Setting The setting for the number of subject keys and file name keys displayed i...

Page 460: ...cel key in the display press the OK key and follow the steps below 1 Connect the USB memory to the USB connector Type A on the machine 2 Place the original When placing the originals orient them as shown below To place a large portrait oriented original place it as shown above in Landscape orientation and specify the placement orientation in step 4 Originals cannot be scanned in succession from bo...

Page 461: ... cleared Select OK press the OK key and go to the next step The current settings of Scan Size Send Size Exposure Resolution File Format and Colour Mode are indicated in each key The settings can be changed in the setting screens AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL 2 Sided Original page 5 59 SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE page 5 61 CHANGING THE EXPOSURE AND ORIGINAL IM...

Page 462: ...original set the original size SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE page 5 61 2 Select the Scan Size key 3 Select the Image Orientation key 4 Set the placement orientation of the original If the original is placed with the top edge at the top select Landscape with the keys If the top edge is placed to the left select Portrait Press the OK key 5 Press the BACK key You will return to the ...

Page 463: ...OK key to open the keyboard screen Enter a password maximum of 32 characters and press the OK key The recipient must use the password entered here to open the encrypted PDF file To cancel encrypted PDF select the Cancel key and press the OK key The format settings screen will appear to let you change the file type Select a new file type and press the START key to begin transmission 6 If the origin...

Page 464: ...not be stored However if the file format is set to JPEG and the Specified Pages per File checkbox is selected files for which scanning is completed will be stored in USB memory To cancel scanning Press the STOP key to cancel the operation To cancel scanning to USB memory While scanned data is being stored in the USB memory the message Sending data and the Cancel key appear in the display To cancel...

Page 465: ... OK key A text entry screen will appear Enter the file name select OK and press the OK key If the file name is not entered the settings in the Web page are used For the procedure for entering text see ENTERING TEXT page 1 59 in 1 BEFORE USING THE MACHINE To check the entered file name select the File Name key in the base screen once again and press the OK key OK BACK ...

Page 466: ... succession from both the automatic document feeder and the document glass and sent in a single transmission System Settings Administrator Rotation Sending Setting Web page only This is used to select whether or not a scanned original image is rotated before transmission Initially a B5 landscape original is set to be rotated and sent as a B5 portrait image and an A5 5 1 2 x 8 1 2 landscape origina...

Page 467: ...e Format are indicated at the right of each key To change a setting select the appropriate key AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL 2 Sided Original page 5 59 SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE page 5 61 CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE page 5 67 CHANGING THE RESOLUTION page 5 69 CHANGING THE FILE FORMAT page 5 70 SPECIAL MODES page 5 77 OK BACK OK BACK 2 1 ...

Page 468: ...d to the left select Portrait Press the OK key 5 Press the BACK key You will return to the basic screen The placement orientation of the original is initially set to Portrait If you placed the original with the top edge to the left this step is not necessary The original size set in the system settings appears as the original size 5 Press the BLACK WHITE START key Scanning begins If the original i...

Page 469: ...ned a message will appear and scanning will stop Storing a mail signature You can have preset text automatically added at the end of e mail messages as a mail signature This is convenient when you wish to have a corporate policy or other preset text appear at the bottom of e mail messages To store the text for the mail signature click Application Settings Network Scanner Settings and then Administ...

Page 470: ...procedure for entering text see ENTERING TEXT page 1 59 in 1 BEFORE USING THE MACHINE 1 Select the Send Settings key in the base screen BASE SCREENS page 5 13 2 To change the subject select the Subject key 3 Enter the subject 1 Select a pre set text key 2 Select the OK key If you wish to directly enter the text select the Direct Entry key and press the OK key A text entry screen will open Enter th...

Page 471: ...ey 1800 characters can be entered A line break counts as one character To clear all entered text select the Clear All key When the OK key is pressed the entire body of the message is erased immediately not just the selected line Each line of the entered text can be selected with the keys To edit the selected line select the Edit key and press the OK key The text entry screen will appear with the s...

Page 472: ... characters can be entered System Settings Administrator The Number of File Name Subject Body Keys Displayed Setting The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6 12 or 18 OK BACK Sub Schedule coordination meeting Material for planning meeting Thank you for your continuous sup ...

Page 473: ...tion Keys in the display can be selected with the arrow keys and the OK key If you frequently use broadcasting to send images to the same group of destinations it is convenient to store those destinations in a group key 1 Place the original Place the original face up in the document feeder tray or face down on the document glass When the original is a different size than the size setting set the o...

Page 474: ...tion If a Scan to FTP Hyperlink address is specified in a broadcast transmission hyperlink e mail transmission will not take place If you frequently use broadcasting to send images to the same group of destinations it is convenient to store those destinations in a group key 3 Select the Address Review key 4 Check the destinations and then select the BACK key If there are Cc or Bcc recipients the r...

Page 475: ...s scan each page one page at a time When scanning of one page finishes replace it with the next page and press the COLOUR START key or the BLACK WHITE START key Repeat until all pages have been scanned and then select the Read End key A beep will sound to indicate that scanning is finished If Internet fax or fax destinations are included in the broadcast transmission the COLOUR START key cannot be...

Page 476: ...fax mode and a high resolution setting is selected in scan mode the resolution will be changed to 200X200dpi File compression mode The compression mode will be changed to the compression mode set in Compression Mode at Broadcasting Web page only in the system settings administrator Colour scanning Scanning will take place in Mono2 regardless of the colour mode setting Scan file size If a broadcast...

Page 477: ... either of the keys with the keys and press the OK key The mode changes each time the OK key is pressed 2 Select the Retry key Select either of the keys with the keys and press the OK key The mode changes each time the OK key is pressed After selecting the Retry key you will return to the base screen with the unsuccessful destinations entered Place the original and perform the steps of the broadca...

Page 478: ... Image data for transmission will be created and sent as an Internet fax For the procedures for using this function see the PC Fax driver Help To send an Internet fax using the PC I Fax function the PC Fax driver must be installed and then updated using the CD ROM that accompanies the Internet fax expansion kit For more information see the Software Setup Guide This function can only be used on a W...

Page 479: ... ORIGINAL SCAN SIZE AND SEND SIZE page 5 61 2 Send Size key Select this key to specify the send size of the original 3 Exposure key Select this key to select the exposure for scanning CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE page 5 67 4 Resolution key Select this key to select the resolution for scanning CHANGING THE RESOLUTION page 5 69 5 File Format key Select this key to change the format ...

Page 480: ...een 1 Select the Mode Switch key 2 Select the mode that you wish to use IMAGE SETTINGS page 5 58 2 Specify the binding style of the 2 sided original book or tablet 1 Select the Scan Size key 2 Select the Duplex Setup key 3 Select the 2 Sided Booklet key or the 2 Sided Tablet key A book and a tablet are bound as shown below To cancel 2 sided scanning select the 1 Sided key in 3 2 sided original Fro...

Page 481: ... Image Orientation key 2 Select the image placement orientation key with the same orientation as the image of the placed original If this setting is not correct a suitable image may not be transmitted 2 sided scanning automatically turns off after the transmission operation is completed OK BACK OK BACK 2 1 ...

Page 482: ...ed before transmission If the size of the placed original is different from the displayed original size specify the original size Specifying the original scan size by paper size page 5 62 Specifying the original scan size by numerical values page 5 63 System Settings Administrator Default Original Size Settings Web page only Set this if you frequently use a particular original size The set size wi...

Page 483: ...use 3 Select the Scan Size key The original size set in the system settings appears in the Scan Size key IMAGE SETTINGS page 5 58 2 Select the Scan Size key 3 Specify the scan size Select the appropriate original size If you are sending a long original select the Long Size key Use the automatic document feeder to scan a long original The maximum width that can be scanned is 500 mm 19 5 8 the maxim...

Page 484: ... Keys in the display can be selected with the arrow keys and the OK key 1 Change the mode and display the scan size setting screen 1 Select the Mode Switch key 2 Select the mode that you wish to use 3 Select the Scan Size key The original size set in the system settings appears in the Scan Size key IMAGE SETTINGS page 5 58 2 Select the Scan Size key 3 Select the Size Input key OK BACK OK BACK ...

Page 485: ...try screen When the document glass is used a number from 25 mm to 216 mm 1 to 8 1 2 can be entered When the automatic document feeder is used a number from 100 mm to 216 mm 4 to 8 1 2 can be entered If the vertical dimension of the original is less than 100 mm 4 use the document glass When a number from 298 mm to 356 mm 11 3 4 to 14 to the X horizontal dimension and a number from 25 mm to 99 mm 1 ...

Page 486: ...ues The send size cannot be specified when TIFF S is selected for the format in Internet fax mode The send size is fixed at A4 8 1 2 x 11 in landscape orientation 1 Select the mode 1 Select the Mode Switch key 2 Select the mode that you wish to use 2 Select the Send Size key 3 Specify the send size Select the desired send size key Select the OK key to return to the screen of step 2 Depending on th...

Page 487: ...ze key 2 Select the Image Orientation key 3 Select the image placement orientation key with the same orientation as the image of the placed original If this setting is not correct when sending an image with a changed ratio a suitable image may not be transmitted 4 Press the BACK key OK BACK OK BACK OK BACK 4 1 2 3 ...

Page 488: ... mode provides the best balance for scanning an original which contains both text and printed photographs such as a magazine or catalogue Text Photo This mode provides the best balance for scanning an original which contains both text and photographs such as a text document with a photo pasted on Text Use this mode for regular text documents Photo Use this mode to scan photos Printed Photo This mo...

Page 489: ...ect the key 3 Select the Basic Menu key In Internet fax mode the original image type and moiré reduction cannot be selected To reduce the checkerboard pattern Moiré that sometimes occurs when printed matter is scanned select the Moiré Reduction checkbox When using the document glass to scan multiple original pages the exposure setting can be changed each time you change pages When using the automa...

Page 490: ...lect the Resolution key IMAGE SETTINGS page 5 58 2 Scan mode USB memory mode Data entry mode Internet fax mode Select the resolution 1 Select the key of the desired resolution 2 Select the Basic Menu key In Internet fax mode the Half Tone key can be selected to select halftone except when 200X100dpi is selected When the original has many gradations of light and dark such as a photo or colour illus...

Page 491: ...s in the display can be selected with the arrow keys and the OK key When using the document glass to scan multiple original pages the resolution setting can be changed each time you change pages When using the automatic document feeder the resolution setting cannot be changed once scanning has begun However when Job Build is used in the special modes the resolution can be changed each time a new s...

Page 492: ...o2 1 Select the B W key 2 Select the File Type key 3 Select the file type Select the desired file type 4 Press the BACK key 5 Select the Compression key 6 Select the compression mode Select the desired compression mode OK BACK OK BACK 1 2 5 4 3 6 File Type Compression ...

Page 493: ...mmed key does not appear in USB memory mode The format setting for B W mode is the file format that is used when the BLACK WHITE START key is pressed with the B W mode set to Mono2 The format setting for Colour Grey mode is the file format that is used when the COLOUR START key is pressed or when the BLACK WHITE START key is pressed with the B W mode set to Greyscale The file type of B W mode and ...

Page 494: ...selected consecutive numbers are added to the created file names When JPEG is selected for the file type one file is created for each page a file cannot be created for multiple pages For this reason the Specified Pages per File checkbox does not appear When Encrypt PDF is selected a password entry screen will appear when the START key is pressed to begin scanning and transmission Select the Entry ...

Page 495: ...ansmission settings are restricted as follows Resolution The selections are 200X100dpi and 200X200dpi If TIFF S is selected after 200X400dpi 400X400dpi or 600X600dpi is selected the resolution automatically changes to 200X200dpi Send size Always A4 8 1 2 x 11 in landscape orientation If TIFF S is selected after the send size is changed the send size is automatically changed to A4 8 1 2 x 11 in lan...

Page 496: ...ur or black and white and automatically selects full colour or black and white Mono2 or Greyscale scanning Full Colour The original is scanned in full colour This mode is best for full colour originals such as catalogues BLACK WHITE START key Mono2 Colours in the original are scanned as black or white This mode is best for text only originals Greyscale The colours in the original are scanned in bl...

Page 497: ...mat is set to JPEG scanning will take place in greyscale Select the B W mode 1 Select the B W Mode key 2 Select the key of the mode to be used when the BLACK WHITE START key is pressed System Settings Administrator Default Colour Mode Settings Web page only The default colour mode can be changed System Settings Administrator Disable Change of B W Setting in Auto Mode Web page only This prohibits s...

Page 498: ... key 2 SENDING AN IMAGE AT A SPECIFIED TIME Timer Transmission page 5 83 4 Card Shot key SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE Card Shot page 5 85 5 Bus Card Scan checkbox 4 SCANNING BUSINESS CARDS Business Card Scan page 5 88 6 Slow Scan Mode checkbox SCANNING THIN ORIGINALS Slow Scan Mode page 5 89 7 Erase key ERASING PERIPHERAL SHADOWS ON THE IMAGE Erase page 5 91 8 Job Build checkbo...

Page 499: ...plained in Scan mode USB memory mode Data entry mode page 5 77 1 Transaction Report key CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT Transaction Report page 5 98 1 Special modes can generally be combined with other special modes however there are some combinations that are not possible If a prohibited combination is selected a message will appear in the display ...

Page 500: ...b program is not stored When a job program is stored Enter the address of each branch office Select Erase settings Press the START key The originals are scanned and transmitted Select a stored program key Press the START key The originals are scanned and transmitted Considerable time is required to send the documents each month because the above settings must be selected In addition mistakes may o...

Page 501: ...n to open a registration screen Up to 48 programs can be stored For more information see Settings page 5 81 1 2 A timer setting cannot be included in a program At least one one touch key must be specified in a program or the program cannot be stored Programs can also be stored in the Web pages Click Job Programs and then Image Send in the Web page menu The settings stored in a program will be reta...

Page 502: ...itch Select the mode that you wish to use Internet Fax scan copy etc The display will change to the base screen of the selected mode Address Setting This shows the setting screen for addresses Select the address es to be used in the program from the address book Up to 500 destinations can be stored in one program Mode Settings Frequently used settings can be stored in the same way as when they are...

Page 503: ... changed here Functions stored in the program cannot be cancelled here 5 Press the COLOUR START key or the BLACK WHITE START key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes pl...

Page 504: ... in the auto document feeder or on the document glass and have it scanned at the specified time of transmission Settings selected for a timer transmission exposure resolution special modes etc are automatically cleared after the transmission is finished This function cannot be used in USB memory mode 1 Place the original Place the original face up in the document feeder tray or face down on the do...

Page 505: ...finishes place the next original and press the COLOUR START key or the BLACK WHITE START key Repeat until all pages have been scanned and then select the Read End key A beep will sound to indicate that scanning is finished If the destination is an Internet fax destination press the BLACK WHITE START key The original is scanned into memory The original cannot be scanned at a specified time To cance...

Page 506: ...he document glass When using USB memory mode connect the USB memory device to the machine before performing the procedure below 1 Place the original face down on the document glass 2 Specify the destination ENTERING DESTINATIONS page 5 22 When scanning to USB memory there is no need to specify the destination Go to step 3 3 Select the special modes 1 Select the Mode Switch key 2 Select the mode th...

Page 507: ...can change the scan size and the send size from the Scan Size key and Send Size key in the base screen In this case the screen of this step will appear in the scan size setting screen For the procedure for setting the send size see Specifying the send size of the image page 5 65 5 Press the COLOUR START key or the BLACK WHITE START key to scan the front side of the card If the destination is an In...

Page 508: ...ontinue scanning additional cards you can select the Configure key to change the exposure resolution scan size and send size The ratio cannot be specified and Rotation Sending Setting cannot be selected To cancel Card Shot Select the Cancel key in the screen of step 4 OK BACK ...

Page 509: ...iness cards 2 Specify the destination ENTERING DESTINATIONS page 5 22 3 Select the special modes 1 Select the Mode Switch key 2 Select the mode that you wish to use 3 Select the Special Modes key 4 Select the Bus Card Scan key Read the message that appears and then press the OK key SPECIAL MODES page 5 77 4 Press the COLOUR START key or the BLACK WHITE START key Scanning begins A beep will sound t...

Page 510: ...t the originals face up in the document feeder tray Adjust the original guides slowly When the original is a different size than the size setting set the original size SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE page 5 61 If the originals are inserted with too much force they may crumple and misfeed 2 Specify the destination ENTERING DESTINATIONS page 5 22 When scanning to USB memory there is ...

Page 511: ...shed If the destination is an Internet fax destination press the BLACK WHITE START key To cancel scanning Press the STOP key to cancel the operation When this function is selected automatic 2 sided scanning is not possible To cancel slow scan mode Set the Slow Scan Mode checkbox to in the screen of step 4 System Settings Administrator Original Feeding Mode Web page only This is used to have scanni...

Page 512: ...riginal can also be erased when the automatic document feeder is used When using USB memory mode connect the USB memory device to the machine before performing the procedure below 1 Place the original Place the original face up in the document feeder tray or face down on the document glass When the original is a different size than the size setting set the original size SPECIFYING THE ORIGINAL SCA...

Page 513: ...osition for Original Side 2 key 4 Set the erase edge on the reverse side When performing two sided scanning set the erase edge on the reverse side If you select the Same Side as Side 1 key the edge in the same position as on the front side will be erased If you select the Different Side from Side 1 the edge in the position opposite to the erased edge on the front side will be erased 5 Press the BA...

Page 514: ... that scanning is finished If the destination is an Internet fax destination press the BLACK WHITE START key To cancel scanning Press the STOP key to cancel the operation When the erase function is used erase takes place at the edges of the original image If you also use a reduction or an enlargement setting the erase width will change according to the selected ratio For example if the erase width...

Page 515: ...ng used for other jobs fewer pages can be scanned When using USB memory mode connect the USB memory device to the machine before performing the procedure below 1 Insert the originals face up in the document feeder tray Insert the originals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray The stack of originals must not be higher than the indica...

Page 516: ...START key pressed in step 5 Repeat until all originals have been scanned To cancel scanning Press the STOP key to cancel the operation All scanned data will be cleared 7 Select the Read End key If no action is taken for one minute after the confirmation screen appears scanning automatically ends and the transmission is reserved The Configure key can be selected to change the exposure resolution sc...

Page 517: ...er tray or face down on the document glass When the original is a different size than the size setting set the original size SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE page 5 61 2 Specify the destination ENTERING DESTINATIONS page 5 22 When scanning to USB memory there is no need to specify the destination Go to step 3 3 Select the special modes 1 Select the Mode Switch key 2 Select the mode ...

Page 518: ...te that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the COLOUR START key or the BLACK WHITE START key Repeat until all pages have been scanned and then select the Read End key A beep will sound to indicate that scanning is finished When the colour mode setting of the BLACK WHI...

Page 519: ...fferent conditions for a transmission To change the transaction report print conditions at the time of transmission follow the steps below Keys in the display can be selected with the arrow keys and the OK key This function cannot be used in scan mode USB memory mode or data entry mode 1 Place the original Place the original face up in the document feeder tray or face down on the document glass Wh...

Page 520: ...xt original and press the BLACK WHITE START key Repeat until all pages have been scanned and then select the Read End key A beep will sound to indicate that scanning is finished To cancel scanning Press the STOP key to cancel the operation For a broadcast transmission changes to the transaction report print conditions apply to all destinations To cancel the transaction report setting Select the Ca...

Page 521: ...the operation panel is pressed The job status screen shows the status of jobs by mode When the JOB STATUS key is pressed the job status screen of the mode that was being used before the key was pressed appears Reserved transmissions and received Internet faxes are referred to as jobs Example Selecting scan mode CHECKING THE STATUS OF TRANSMISSION RECEPTION JOBS AAA AAA BBB BBB CCC CCC DDD DDD EEE ...

Page 522: ...lector keys Select these keys to switch between the job queue screen and the completed jobs screen 3 Job queue screen Jobs are shown as keys in the order they were reserved Each key shows information on the job and its current status Job key display page 5 102 4 Completed jobs screen This shows up to 99 completed transmission or reception jobs in each mode A description of the job and the result s...

Page 523: ... Time started In the job queue screen the date and time the job was reserved In the completed jobs screen the date and time the job was started 5 Number of pages Shows the number of pages transmitted total number of original pages 6 Status Shows the job status Job in progress Job waiting to be executed AAA AAA Waiting 10 22 04 01 000 004 3 4 1 2 3 5 6 Icon Job type Scan to E mail Scan to FTP Scan ...

Page 524: ...nse from the destination OK Report A receive report was requested for a transmission the transmission was completed normally and the receive report was received from the destination NG Report A receive report was requested for a transmission however the transmission did not take place correctly and a transmission failed report was received No Report An e mail was received without an attached file ...

Page 525: ...ssion job excluding Direct SMTP transmission jobs that requests a receive report the job is placed on standby at the bottom of the job queue screen Report Wait appears in the status column When the receive report is received from the destination or if the report is not received within the timeout time the job moves to the completed jobs screen Reception jobs when Inbound Routing Settings are enabl...

Page 526: ...s with the keys and press the OK key The following information appears on each screen Recalling is not possible for a broadcast transmission that includes a Scan to FTP address Scan to Network Folder address or Scan to Desktop address Tab name Information displayed Failed Shows information on addresses for which communication failed Address Address name or number Start time Time at which communica...

Page 527: ...Select the job that you wish to stop 1 Switch to the mode of the job that you wish to stop Select either of the keys with the keys and press the OK key The mode changes each time the OK key is pressed 2 Select the job to be stopped 3 Select Stop Delete in the displayed screen 3 Select the Yes key If you do not want to stop the selected job Select the No key Printing of a received Internet fax cann...

Page 528: ... the OK key 1 Press the JOB STATUS key 2 Select the job to which you wish to give priority 1 Switch to the mode of the job to be given priority Select either of the keys with the keys and press the OK key The mode changes each time the OK key is pressed 2 Select the job to be given priority 3 Select Priority in the displayed screen The selected job moves up to the position immediately following th...

Page 529: ...ity reports The factory default setting is not to print The Image Sending Activity Report can be set to print each time the number of transactions reaches 201 or at a specified time once a day only Message Explanation OK The transaction was completed normally OK REPORT A receive report was requested for a transmission the transmission was completed normally and the receive report was received from...

Page 530: ...hen printing is not possible because the machine has run out of paper or toner received Internet faxes can be forwarded to and printed by another previously stored Internet fax machine System Settings Administrator I Fax Default Settings Web page only These settings are used to select how received faxes are handled when the POWER key is off the main power switch is on the volume of the beep that s...

Page 531: ...e received faxes If POP3 server settings are not configured in the Web pages the Manual RX key is greyed out to prevent selection System Settings Fax Data Receive Forward page 6 97 This setting is used to hide the Manual RX key that appears in the base screen of Internet Fax mode When the Manual RX key is hidden manual reception is initiated by selecting the Reception Start key in the screen that ...

Page 532: ...r change the mode When Received Data Image Check Setting Web page only is enabled in the system settings administrator a password can be entered to display the received data list screen If you wish to check an image before printing it continue from step 2 on the next page The received faxes will be retained in memory regardless of whether they were received automatically or manually If Fax Data Re...

Page 533: ...ge 2 Select the received image 1 Select the key of the received image that you want to check Multiple received images can be checked 2 Select the Image Check key To delete an image that has been selected select the Delete key To print an image that has been selected select the Print key 3 Check the received image and then select the Print key Printing begins For information on the image check scre...

Page 534: ...mber of pages and the current page number You can select the current page number key and enter a number with the numeric keys to go to that page number 5 Display zoom key Use this to set the zoom ratio of the displayed image The setting applies to all pages in the file not just the displayed page 6 Display Rotation key This rotates the image right or left by 90 degrees The rotation applies to all ...

Page 535: ...e printed on the faxes Receiving Date Time Print is disabled 1 Enabling the inbound routing function 1 In the Web page menu click Application Settings Inbound Routing Settings and then Administration Settings 2 Select Enable in Inbound Routing and click the Submit button Users without administrator rights can be prohibited from storing editing and deleting forwarding tables in this screen and from...

Page 536: ...ternet Fax Address or Fax Number as appropriate and click the Add to List button The entered address will be added to the Address to be Entered list Specify whether the address will be directly entered maximum of 1500 characters or selected from a global address book by clicking the Global Address Search button To store multiple addresses repeat this step 3 When you have finished adding addresses ...

Page 537: ...s can be stored 5 Select the file format A file format can be set for each forwarding table 6 Click Submit When selecting senders from the Sender Number Address Setting list you can use the Shift key or the Ctrl key on your keyboard to select multiple senders A maximum of 50 forwarding tables can be stored If you wish to select a group of addresses for the forwarding destination you can only selec...

Page 538: ... the scanner driver has been installed from the Software CD ROM using the integrated installer For the procedures for installing the scanner driver and configuring settings see the Software Setup Guide This function cannot be used when it has been disabled using Disable Scan Function in the system settings administrator The procedures for selecting the scanner driver and starting scanning vary dep...

Page 539: ... the TWAIN compliant application on your computer and select Select Scanner from the File menu 4 Select the scanner driver of the machine 1 Select SHARP MFP TWAIN V 2 Click the Select button 5 Select Acquire Image from the File menu The scanner driver opens 1 2 ...

Page 540: ...our buttons or select the resolution or other advanced settings change to the Professional screen Image Area menu Select the scan area You can also set the scanning area in the preview window with your mouse 3 Click the Preview button The preview image will appear in the scanner driver If you are not satisfied with the preview image repeat 2 and 3 If the Zoom Preview checkbox is selected before th...

Page 541: ...numbers will change the area relative to the top left corner of the specified area button When a preview image is displayed and a scanning area is not specified you can click the button to automatically set the scanning area to the entire preview image For further information on the scan settings click the button to open scanner driver Help If the originals are placed in the document feeder tray o...

Page 542: ...5 121 SCANNER INTERNET FAX Contents At the machine Keys in the display can be selected with the arrow keys and the OK key 9 Select the Exit key in the display 10 Select the Yes key OK BACK OK BACK ...

Page 543: ... a separate file The metadata file is created in XML format By linking the metadata with applications such as document management software a workflow application or an encryption server a sophisticated document solution environment can be built Using the application integration module kit information on a generated image file can be entered at the display and transmitted along with the image as an...

Page 544: ...e by including a unique extension the date etc in the generated file name If the file name setting is left blank the machine will automatically generate a file name that is unique Addresses specified in Address Type Allowing Metadata Entry when a metadata set is stored can be selected as transmission destinations at the time of transmission using one touch keys manual entry and or a global address...

Page 545: ...et has been specified as the default set go to step 3 2 Select a metadata set Select the key of the metadata set that you wish to use 3 The keys of the items stored in the metadata set will appear Select the item that you want to enter If you accidentally selected the wrong metadata set or wish to use a different metadata set when a default metadata set has been set select the Metadata Set key Sel...

Page 546: ...rm the scan send procedure The procedures for selecting settings and performing transmission are the same as in the other modes To make changes to entered values select the Metadata Entry key once again The entry screen of the selected metadata set will appear Transmission cannot be performed if the Data Entry tab is displayed and no metadata settings have been configured To perform transmission w...

Page 547: ...ropriate information in the related items of the send settings Name entered in metadata field Description Where entered fromName Name of the user who sent the job If the name is not entered as metadata the sender name determined by the usual rules for determining the sender name will be applied as metadata Reply To Sender name of selected sender replyTo E mail address to which the transmission res...

Page 548: ...CHINE For the procedures for using the Web page see USING THE WEB PAGE page 1 13 in 1 BEFORE USING THE MACHINE SYSTEM SETTINGS System Settings 6 3 Configuring the System Settings 6 4 Common Operation Methods 6 5 Accessing the Web Server in the Machine 6 6 Opening the Web pages 6 6 SYSTEM SETTINGS GENERAL ON THE OPERATION PANEL Accessing the System Settings General 6 7 System Settings General List ...

Page 549: ...Operation Settings 6 69 Preview Setting 6 70 Remote Operation Settings 6 70 Customize Key Setting 6 71 Soft Keyboard Template Setting 6 71 Device Control 6 72 Copy Function Settings 6 74 Initial Status Settings 6 74 Copy Settings 6 75 Printer Settings 6 77 Default Settings 6 77 Interface Settings 6 78 Image Send Settings 6 79 Operation Settings 6 79 Scan Settings 6 83 I Fax Settings 6 85 Print Hol...

Page 550: ...be configured by the administrator To configure these settings login as an administrator is required For example the following settings can be configured Energy save settings Settings related to the operation panel Settings for peripheral devices installed on the machine Settings related to the copy function Network connection settings Transmission reception settings for faxes and scanned images F...

Page 551: ...tion Methods page 6 5 To configure the settings using the Web page see Accessing the Web Server in the Machine page 6 6 The settings are explained on the following pages of this manual System settings on the operation panel SYSTEM SETTINGS GENERAL ON THE OPERATION PANEL page 6 7 SYSTEM SETTINGS ADMINISTRATOR ON THE OPERATION PANEL page 6 17 FAX SYSTEM SETTINGS ON THE OPERATION PANEL page 6 97 Syst...

Page 552: ...key This cancels a setting and returns you to the previous screen 5 Checkbox This switches between and each time you select it To enable the corresponding setting select the checkbox so that a checkmark appears To disable the setting clear the checkmark Radio buttons are also used to select settings in this way However radio buttons are used to select a single item out of several 6 Select box Sele...

Page 553: ...s connected to the same network as the machine After the IP address is entered the Web page will appear If user authentication is enabled a login screen will appear after the IP address is entered Enter your user name and password 2 Click System Settings in the menu bar of the Web page and click the item that you wish to set When you have finished configuring the settings click the Submit button T...

Page 554: ... screen appears on the display Use the arrow keys to select the desired item press the OK key and configure the settings For detailed explanations of each of the settings see the following pages of this chapter SYSTEM SETTINGS GENERAL ON THE OPERATION PANEL LOGOUT COPY PRINT OK BACK JOB STATUS SYSTEM SETTINGS IMAGE SEND READY DATA DATA LINE OK BACK To quit the system settings select the Exit key i...

Page 555: ...ATION PANEL page 6 97 Item Factory default setting Page Display Contrast 6 10 Item Factory default setting Page Total Count 6 10 Job Count 6 10 Device Count 6 10 Item Factory default setting Page Default Settings 6 11 Clock Adjust 6 11 X Clock Adjust Specify Time Zone Date Time Settings Synchronize with Internet Time Server Disable X Daylight Saving Time Setting Varies depending on country and reg...

Page 556: ...tings 6 13 X Tray 1 Plain Auto AB Auto Inch X Tray 2 X Tray 3 X Tray 4 X Bypass Select Similar Sizes for Auto Detection Auto AB 216 mm x 330 mm 8 1 2 x 13 Auto Inch 8 1 2 x 14 Paper Type Registration 6 15 Auto Tray Switching Enabled 6 15 Custom Size Registration Bypass Custom 1 X 297 mm 11 Y 210 mm 8 1 2 Custom 2 X 297 mm 11 Y 210 mm 8 1 2 Custom 3 X 297 mm 11 Y 210 mm 8 1 2 6 15 Item Factory defa...

Page 557: ...ice Count This is used to display or print the counts of the peripheral devices installed on the machine Each sheet of paper used for automatic two sided copying is counted as two pages Pages printed directly from the machine such as list prints are included in the Other Prints count The items displayed or printed will vary depending on the machine specifications and peripheral devices installed D...

Page 558: ...ver Item Settings Daylight Saving Time Setting Select whether or not the Daylight Saving Time Setting is enabled If disabled the following settings will not be possible Select Setting Type Specify whether the starting and ending day of daylight saving time are to be set using the day of the week or the date Start Time Set the starting time of daylight saving time Set the starting month If you sele...

Page 559: ... Hour Display 00 00 to 23 59 If Disabling of Clock Adjustment page 6 69 has been enabled in the system settings administrator in the Web page menu the date and time cannot be set English US English UK Japanese French German Swedish Norwegian Finnish Danish Russian Greek Turkish List name Description All Custom Setting List This list shows the hardware status software status printer condition setti...

Page 560: ... also be restricted by the paper type selected above For more information see Tray Settings page 6 14 If the desired size does not appear in the list select Custom Size and directly enter the size only for the bypass tray For more information see Tray Settings page 6 14 Feeding Approved Job Select the modes that can be used If there is a function that you do not wish to be used with the selected t...

Page 561: ...led Letter Head Pre Punched Colour User Type Auto AB A4 A5 B5 216 mm x330 mm 8 1 2 x 13 Auto Inch 8 1 2 x 14 8 1 2 x 11 7 1 4 x 10 1 2 5 1 2 x 8 1 2 216 mm x 343 mm 8 1 2 x 13 1 2 8 1 2 x 13 2 5 216 mm x 340 mm 16K Tray 2 1 Tray 3 1 Auto AB A4 B5 216 mm x 330 mm 8 1 2 x 13 Auto Inch 8 1 2 x 14 8 1 2 x 11 7 1 4 x 10 1 2 216 mm x 343 mm 8 1 2 x 13 1 2 8 1 2 x 13 2 5 216 mm x 340 mm 16K Tray 4 1 Bypa...

Page 562: ...size Select whether you wish to enter the size in mm Size Input AB or inches Size Input Inch and then set the X and Y dimensions of the paper Size Input AB The X dimension can be set to a value from 140 mm to 356 mm The factory default setting is 297 mm The Y dimension can be set to a value from 100 mm to 216 mm The factory default setting is 210 mm Size Input Inch The X dimension can be set to a ...

Page 563: ...ings related to the fax function see FAX SYSTEM SETTINGS ON THE OPERATION PANEL page 6 97 To use this function POP3 server settings must be configured Configure these settings in the screen that appears when Application Settings Internet Fax Settings is selected in the Web page menu To store a forwarding address see Set Address for Data Forwarding page 6 87 in the system settings administrator in ...

Page 564: ... and the OK key SYSTEM SETTINGS ADMINISTRATOR ON THE OPERATION PANEL 1 Select the Admin Password key 2 Log in 1 Select the Password text box and enter the administrator password Enter the administrator password in the administrator password entry screen 2 Select the OK key This completes the administrator login procedure The system settings administrator can now be used This completes the administ...

Page 565: ...e USER AUTHENTICATION page 1 16 in 1 BEFORE USING THE MACHINE 1 Select the Login Name key 2 Log in 1 Select the Administrator key 2 Select the Password key Enter the administrator password in the administrator password entry screen 3 Select the OK key This completes the administrator login procedure The system settings administrator can now be used If login name password e mail address is selected...

Page 566: ...ttings administrator can now be used In addition to login by selecting the Admin Login key the system settings administrator can also be accessed when login is performed by selecting a user with administrator rights from the user list or by entering a user number with administrator rights For more information on login procedures when user authentication is enabled see USER AUTHENTICATION page 1 16...

Page 567: ...neral settings see System Settings General List page 6 8 For explanations of settings related to the fax function see FAX SYSTEM SETTINGS ON THE OPERATION PANEL page 6 97 Item Factory default setting Page Energy Save 6 26 Toner Save Mode 6 26 X Print Disabled X Copy Disabled Auto Power Shut Off Enabled 6 26 Auto Power Shut Off Timer 45 min 6 26 Preheat Mode Setting 10 min 6 26 Item Factory default...

Page 568: ...2 X Erase Width Adjustment 6 29 Edge Clearance Width 10 mm 1 2 X Card Shot Settings 6 29 Original Size X 86 mm 3 3 8 Y 54 mm 2 1 8 Fit to Page Disabled X Disabling Deletion of Job Programs Disabled 6 29 X Disabling of Bypass Tray in Duplex Copy Disabled 6 29 X Disabling of Auto Paper Selection Disabled 6 29 X Auto Selection of Paper Tray that was Last Loaded Disabled 6 29 X Colour 600dpi x 600dpi ...

Page 569: ...lour Calibration 6 33 Item Factory default setting Page Image Send Settings 6 34 Operation Settings 6 34 X Other Settings 6 34 Default Display Settings Scan fax when fax is installed 6 34 Hold settings for a while after scanning has been completed Disabled Switch Automatically to Copy Mode Screen Varies depending on country and region Address Book Default Selection Tab Switch ABC Address Type All ...

Page 570: ...iddle 6 35 The Number of File Name Subject Body Keys Displayed Setting 12 6 35 The Number of Direct Address Keys Displayed Setting 10 6 35 Disable Switching of Display Order Disabled 6 35 Hold Setting for Received Data Print 3 Disabled 6 35 Erase Width Adjustment 6 35 Edge Clearance Width 10 mm 1 2 X Own Name and Destination Set 6 36 Sender Data Registration Sender Name Sender Fax Number 2 I Fax O...

Page 571: ...bled Redirect HTTP to HTTPS in Device Web Page Access Disabled X Client Port HTTPS Enabled FTPS Enabled SMTP SSL Enabled POP3 SSL Enabled LDAP SSL Enabled Level of Encryption Low IPsec Settings Disabled 6 38 IEEE802 1X Setting Disabled 6 38 Item Factory default setting Page Product Key 6 39 Serial Number 6 39 Internet Fax Expansion Kit 6 39 E mail Alert and Status 6 39 Application Integration Modu...

Page 572: ... Page Storing Calling of System Settings 6 40 Restore Factory Defaults 6 40 Store Current Configuration 6 40 Restore Configuration 6 40 Item Factory default setting Page Sharp OSA Settings 6 41 External Account Setting 1 6 41 X External Account Control Disabled X Enable Authentication by External Server Disabled USB Driver Settings 2 6 41 X External Keyboard Internal driver X USB Memory Internal d...

Page 573: ...abling the function altogether The time setting is changed using Auto Power Shut Off Timer below Auto Power Shut Off Timer The time until Auto Power Shut Off activates can be set to any number of minutes from 1 to 240 Select the time that best suits your workplace needs Preheat Mode Setting The time until Preheat Mode activates can be set to any number of minutes from 1 to 240 Preheat Mode will ac...

Page 574: ...surface when colour printing is performed the print positions of the colours can be adjusted To perform this adjustment select the Auto Adjustment key A message will appear select the Execute key Optimization of a Hard Disk This function optimizes the hard drive of the machine by defragmenting data If a job is in progress a message will appear and optimization will not begin until the job is finis...

Page 575: ...py mode The following settings can be changed Item Description Colour Mode Configure default colour mode settings Paper Tray Specify the paper tray that is selected by default Exposure Type Configure exposure mode settings Copy Ratio Specify the copy ratio that is selected by default 2 Sided Copy Configure the 2 sided mode settings that are selected by default If this setting is used to change the...

Page 576: ...iginal size for the card shot function Both the X horizontal and Y vertical dimensions of the original can be set from 25 mm 1 to 210 mm 8 1 2 in increments of 1 mm 1 8 Fit to Page Enable this setting to have the Fit to Page key always appear in the card shot screen Disabling Deletion of Job Programs This is used to prohibit the deletion and changing of copy settings stored in job programs Disabli...

Page 577: ...00 x 600 dpi to 600 x 300 dpi high speed mode When high speed mode is selected the first copy time is quicker however the copy image is not as clear When high quality mode is not selected the following conditions must be satisfied in order to scan at 600 x 300 dpi and attain the fastest speed The copy ratio must be set to 100 Do not select a special mode that will change the ratio Copy of Copy mus...

Page 578: ... Auto Colour Calibration This is used to perform automatic colour correction when the colour in colour copies is off The machine prints a test patch the test patch is scanned and the colour is automatically corrected After the Execute key is selected and a test patch is printed a message appears prompting you to begin automatic calibration Place the test patch on the document glass as shown below ...

Page 579: ... use the machine on a TCP IP network this setting must be enabled Enable NetWare To use the machine on a NetWare network this setting must be enabled Enable EtherTalk To use the machine on an EtherTalk network this setting must be enabled Enable NetBEUI To use the machine on a NetBEUI network this setting must be enabled Reset the NIC This returns all Network Settings to the factory default settin...

Page 580: ...ected and a test patch is printed a message appears prompting you to begin automatic calibration Place the test patch on the document glass as shown below the four squares should be on the left Lay copy paper about five sheets that is the same size as the test patch on top of the placed test patch gently close the automatic document feeder and select the Execute key Before executing Auto Colour Ca...

Page 581: ...ect SMTP Fax Group Initial Resolution Setting The following settings are available for the default resolutions of scan Internet fax and fax mode Scan 100X100 dpi 200X200 dpi 300X300 dpi 400X400 dpi 600X600 dpi Internet fax 200X100 dpi 200X200 dpi 200X400 dpi 400X400 dpi 600X600 dpi Fax Standard Fine Super Fine Ultra Fine Apply the Resolution Set when Stored When an image stored by print hold reten...

Page 582: ...ss book screen Disable Switching of Display Order This is used to prohibit changes to the order of display search number order ascending descending in the address book When this setting enabled selecting a tab on the address book screen does not change the order The display order will remain fixed at the order that is in effect when this setting is enabled Hold Setting for Received Data Print When...

Page 583: ...used to set the sender fax number To insert a pause between digits of the number select the key To insert a space between digits of the number select the Space key I Fax Own Address Enter a default sender address maximum of 56 characters Registration of Own Name Select Store sender names used in Own Name Select in the special modes Up to 18 sender names can be stored Add New Store a sender name A ...

Page 584: ...vity Report Scan Image Sending Activity Report Internet Fax Image Sending Activity Report Fax Data Receive Forward List The following lists showing reception settings and forwarding settings can be printed Anti Junk Fax Number List Anti Junk Mail Domain Name List Inbound Routing List Document Admin List User Information Print User lists usage count lists usage limit group lists and other lists rel...

Page 585: ... network When IPsec is used data can be sent and received safely without the need to configure settings for IP packet encryption in a Web browser or other higher level application This setting is only used to enable or disable IPsec detailed IPsec settings are configured in the Web pages Some Web page settings may not allow connection to the machine or the settings may not allow printing scanning ...

Page 586: ...and Status Enter the product key of e mail alert and status Application Integration Module Enter the product key of the application integration module Application Communication Module Enter the product key of the application communication module External Account Module Enter the product key of the external account module XPS Expansion Kit Enter the product key of the XPS expansion kit It may not b...

Page 587: ... 37 in the system settings administrator Store Current Configuration This is used to store the currently configured system settings The stored settings will be retained even if the POWER key is turned off To retrieve the stored settings use Restore Configuration below Items not stored Network Settings These are not stored as unexpected settings may cause damage to the network Product Keys Product ...

Page 588: ... Select whether the internal or external USB memory driver is used Level of Encryption Select the level of encryption for communication using the external driver Select from none or AES 128 AES 256 Animation Play Speed Setting Set the playing speed of the animation in the Sharp OSA application The following settings can be configured Standard High When settings are changed the changes will take ef...

Page 589: ...s related to the fax function see FAX SYSTEM SETTINGS IN THE WEB PAGE page 6 107 After configuring certain settings you may be prompted to restart the machine Restart the machine in the screen that appears Item Factory default setting Page Total Count 6 45 Job Count 6 45 Device Count 6 45 Item Factory default setting Page Default Settings 6 46 Clock Adjust 6 46 X Clock Adjust Specify Time Zone Dat...

Page 590: ...48 Auto Tray Switching Enabled 6 48 Tray Settings 6 48 X Tray 1 Plain Auto AB Auto Inch X Tray 2 X Tray 3 X Tray 4 X Bypass Select Similar Sizes for Auto Detection Auto AB 216 mm x 330 mm 8 1 2 x 13 Auto Inch 8 1 2 x 14 Custom Size Registration Bypass Custom 1 X 297 mm 11 Y 210 mm 8 1 2 Custom 2 X 297 mm 11 Y 210 mm 8 1 2 Custom 3 X 297 mm 11 Y 210 mm 8 1 2 6 48 Item Factory default setting Page P...

Page 591: ...solution Setting 600dpi High Quality X Disable Blank Page Print Disabled X Line Thickness 5 X 2 Sided Print 1 Sided X Colour Mode Auto X N Up Print 1 Up X Fit To Page Enabled X Output Print per Unit Enabled Staple Disabled X Quick File Disabled PCL Settings 6 53 X PCL Symbol Set Setting PC 8 X PCL Font Setting Internal Font 0 Courier X PCL Line Feed Code 0 CR CR LF LF FF FF X Wide A4 Disabled Post...

Page 592: ...ed on the machine Each sheet of paper used for automatic two sided copying is counted as two pages Pages printed directly from the machine such as list prints are included in the Other Prints count The items displayed or printed will vary depending on the machine specifications and peripheral devices installed Document feeder Each sheet is counted as two pages when two sided scanning is performed ...

Page 593: ...net time server Item Settings Daylight Saving Time Setting Select whether or not the Daylight Saving Time Setting is enabled If disabled the following settings will not be possible Select Setting Type Specify whether the starting and ending day of daylight saving time are to be set using the day of the week or the date Start Time Set the starting time of daylight saving time Set the starting month...

Page 594: ... the time 12 Hour Display 12 00AM to 11 59AM 12 00 to 11 59PM 24 Hour Display 00 00 to 23 59 If Disabling of Clock Adjustment page 6 69 has been enabled in the system settings administrator the date and time cannot be set English US English UK Japanese French German Swedish Norwegian Finnish Danish Russian Greek Turkish List name Description All Custom Setting List This list shows the hardware sta...

Page 595: ...d configure each setting A displayed tray name can be selected to open the tray settings screen Auto Tray Switching When a tray runs out of paper during printing this determines whether or not another tray with the same size and type of paper is automatically selected and printing continues Tray Settings These settings specify the paper type paper size and functions allowed for each paper tray ...

Page 596: ...e only for the bypass tray For more information see Tray Settings page 6 50 Feeding Approved Job Select the modes that can be used If there is a function that you do not wish to be used with the selected tray disable the function When the Type is other than plain paper recycled paper coloured paper or a user type Fax and Internet Fax cannot be selected If the paper size specified here is different...

Page 597: ...Letter Head Pre Punched Colour User Type Auto AB A4 A5 B5 216 mm x330 mm 8 1 2 x 13 Auto Inch 8 1 2 x 14 8 1 2 x 11 7 1 4 x 10 1 2 5 1 2 x 8 1 2 216 mm x 343 mm 8 1 2 x 13 1 2 8 1 2 x 13 2 5 216 mm x 340 mm 16K Tray 2 1 Tray 3 1 Auto AB A4 B5 216 mm x 330 mm 8 1 2 x 13 Auto Inch 8 1 2 x 14 8 1 2 x 11 7 1 4 x 10 1 2 216 mm x 343 mm 8 1 2 x 13 1 2 8 1 2 x 13 2 5 216 mm x 340 mm 16K Tray 4 1 Bypass I...

Page 598: ...as a selection or when you wish to create a new set of paper properties Select System Settings Paper Type Registration from the menu bar and configure each setting Up to 7 paper types can be stored Fax Data Receive Forward This section explains settings for reception and forwarding Select System Settings Fax Data Receive Forward from the menu bar and configure each setting I Fax Settings This sett...

Page 599: ...not have the provided print driver installed Settings When printing using the printer driver the printer driver settings take precedence over the printer condition settings Item Selections Copies 1 999 sets Orientation Portrait Horizontal Default Paper Size A4 B5 A5 8 1 2 x 14 8 1 2 x 13 8 1 2 x 11 7 1 4 x 10 1 2 5 1 2 x 8 1 2 16k Default Paper Type Plain Paper Letter Head Pre Printed Pre Punched ...

Page 600: ... Settings tab Settings Output Print per unit Use Print per Unit Do not use Print per Unit Staple 4 Use Staple Do not use Staple Quick File Disabled Enabled Item Description Selections PCL Symbol Set Setting Specify the symbol set used for printing Select from 35 items PCL Font Setting Use this to select the font used for printing Internal Font Extended Font List of internal fonts when extended fon...

Page 601: ...ou check the connection when a USB device is connected to the machine Select System Settings USB Device Check from the menu bar and check the USB device Item Description Selections Print PS Error When a PS PostScript error occurs during PostScript printing this setting determines whether or not an error notice is printed Enabled Disabled Binary Processing Receive PostScript data in binary format E...

Page 602: ...er authentication is by login name and password and e mail address When accessing the Web page enter a login name and password with administrator authority in the login screen If the login method has been set to login name password e mail address a text box for your E mail Address will appear Enter your e mail address in the text box Login by user number When accessing the Web page enter a user nu...

Page 603: ...d to restart the machine Restart the machine in the screen that appears Item Factory default setting Page Energy Save 6 68 Toner Save Mode 6 68 X Print Disabled X Copy Disabled Auto Power Shut Off Enabled 6 68 Auto Power Shut Off Timer 45 min 6 68 Preheat Mode Setting 10 min 6 68 Item Factory default setting Page Operation Settings 6 69 Operation Settings 6 69 X Keys Touch Sound Middle 6 69 X Key ...

Page 604: ...ified PC Operational Authority Prohibited Hostname or IP Address of PC View Password Entry Screen Display in Both PC and MFP X Operation by User who Has Password Operational Authority Prohibited View Password Entry Screen Display in Both PC and MFP Customize Key Setting 6 71 X Copy 6 71 Customize 1 2in1 Customize 2 Card Shot Customize 3 Slow Scan Mode X Scan 6 71 Customize 1 Program Customize 2 Gl...

Page 605: ...ting Page Device Control 6 72 AB Inch Type Setting AB Inch 6 72 Default Original Size Settings Copy None Fax Image Send A4 8 1 2 x 11 Scan to HDD A4 8 1 2 x 11 6 72 Disabling of Document Feeder Disabled 6 72 Original Feeding Mode All Disabled 6 72 Disabling of Duplex Disabled 6 72 Disabling of Optional Paper Feed Unit 1 Disabled 6 72 Disabling of Tray Settings Disabled 6 72 Disabling of Offset 2 D...

Page 606: ...in Shift Setting 6 75 Side 1 10 mm 1 2 Side 2 10 mm 1 2 X Erase Width Adjustment 6 75 Edge Clearance Width 10 mm 1 2 X Card Shot Settings 6 75 Original Size X 86 mm 3 3 8 Y 54 mm 2 1 8 Fit to Page Disabled X Disabling Deletion of Job Programs Disabled 6 75 X Disabling of Bypass Tray in Duplex Copy Disabled 6 75 X Disabling of Auto Paper Selection Disabled 6 75 X Auto Selection of Paper Tray that w...

Page 607: ...de Bypass Tray from Auto Paper Select Disabled 6 77 X Job Spool Queuing Enabled 6 77 Interface Settings 6 78 X Hexadecimal Dump Mode Disabled 6 78 X I O Timeout 60 sec 6 78 X Enable USB Port Enabled 6 78 X USB Port Emulation Switching Auto 6 78 X Enable Network Port Enabled 6 78 X Network Port Emulation Switching Auto 6 78 X Port Switching Method Switch at End of Job 6 78 Item Factory default sett...

Page 608: ...Hold Setting for Received Data Print 3 Disabled 6 80 Erase Width Adjustment 6 80 Edge Clearance Width 10 mm 1 2 X Enable Disable Settings 6 81 Settings to Disable Registration 6 81 Disable Registering Destination on Web Page 4 All disabled 6 81 Disable Registration of Program All disabled 6 81 Disable Registration of Memory Box All disabled 6 81 Disable Registration Using Network Scanner Tool 4 Di...

Page 609: ...eyscale Medium Maximum Size of E mail Attachments E mail Unlimited 6 84 Maximum Size of Data Attachments FTP Desktop Network Folder Unlimited 6 84 Bcc Setting 6 84 Enable Bcc Disabled Display Bcc Address on the Job Status Screen Disabled Disable Scan Function 6 84 USB Memory Scan Disabled PC Scan Disabled X Default Address 6 84 Default Address Setting Disabled 6 84 I Fax Settings 1 6 85 X Default ...

Page 610: ... Setting Disabled 6 86 I Fax Reception Report Request Timeout Setting 1 hour 6 86 Number of Resend Times at Reception Error 2 6 86 Maximum Size of E mail Attachments Unlimited 6 86 Rotation Sending Setting All Enabled 6 87 Printing Page Number at Receiver Enabled 6 87 Recall in Case of Line Busy Times 2 Interval 3 min 6 87 Recall in Case of Communication Error Times 2 Interval 3 min 6 87 X Receive...

Page 611: ...ity Setting 6 89 X Delete File Disabled X Change Password Disabled Batch Print Settings 6 89 X Selection of All Users is not allowed Enabled X Selection of User Unknown is not allowed Enabled Automatic Deletion of File Settings All invalid 6 89 Item Factory default setting Page List Print Administrator 6 90 Administrator Settings List 6 90 Image Sending Activity Report 6 90 Data Receive Forward Li...

Page 612: ...lock Adjustment Disabled 6 92 Device Control 6 92 X Disabling of Document Feeder Disabled 6 92 X Disabling of Duplex Disabled 6 92 X Disabling of Optional Paper Feed Unit 1 Disabled 6 92 X Disabling of Tray Setting Disabled 6 92 X Disabling of Offset 2 Disabled 6 92 X Disabling of Stapler 2 Disabled 6 92 X Disabling of Colour Mode 3 Disabled 6 92 Copy Function Settings 6 93 X Disabling Deletion of...

Page 613: ...ion 6 93 Disable Registering Destination on Web Page 4 All disabled 6 93 Disable Registration of Program All disabled 6 93 Disable Registration of Memory Box All disabled 6 93 Disable Registration Using Network Scanner Tools 4 Disabled 6 93 X Settings to Disable Transmission 6 94 Disable Resend on Image Send Mode Disabled 6 94 Disable Selection from Address Book All disabled 6 94 Disable Direct En...

Page 614: ...efault setting Page Product Key 6 95 Serial Number 6 95 Internet Fax Expansion Kit 6 95 E mail Alert and Status 6 95 Application Integration Module 6 95 Application Communication Module 6 95 External Account Module 6 95 XPS Expansion Kit 6 95 Item Factory default setting Page Storing Calling of System Settings 6 96 Restore Factory Defaults 6 96 Store Current Configuration 6 96 Restore Configuratio...

Page 615: ...r than disabling the function altogether The time setting is changed using Auto Power Shut Off Timer below Auto Power Shut Off Timer The time until Auto Power Shut Off activates can be set to any number of minutes from 1 to 240 Select the time that best suits your workplace needs Preheat Mode Setting The time until Preheat Mode activates can be set to any number of minutes from 1 to 240 Preheat Mo...

Page 616: ...jobs ahead of a job that has been stopped because the paper required for the job is not in any of the trays This does not include cases where the paper ran out during the job Key Operation Setting This setting determines how long a key in the display must be selected until the key input is registered The time can be set from 0 to 2 seconds in increments of 0 5 seconds By lengthening the time setti...

Page 617: ...the machine your computer or both This setting can be used to prevent the password from being seen Operational Authority This is used to allow remote operation of the machine using a specified computer Hostname or IP Address of PC Enter the host name or IP address of the computer that will connect to the machine A maximum of 127 characters can be entered View Password Entry Screen When a specified...

Page 618: ...r edit a word in the list of stored words of the keyboard that appears in text entry screens Up to 30 words can be stored Select System Settings Operation Settings Soft Keyboard Template Setting in the menu bar and configure the settings Item Description Customized Keys 1 3 Enter a name for the customized key maximum of 14 characters Item Select the function that you want to assign to the key The ...

Page 619: ...efault in copy and image send modes When a mode is frequently used this saves you from having to select the mode in the special modes each time you need to use it Mixed size originals of the same width Copy mode only Slow Scan Mode Disabling of Duplex This is used to disable two sided printing such as when the duplex module malfunctions Disabling of Optional Paper Feed Unit When a 500 sheet paper ...

Page 620: ...r to detect a black and white original adjust the setting toward Black White To make it easier to detect a colour original adjust the setting toward Colour Fusing Control Settings These are used to control the toner fusing temperature according to the weight of the paper These settings apply to plain paper recycled paper punched paper pre printed paper letterhead paper coloured paper and user type...

Page 621: ...ngs for copy mode The following settings can be changed Item Description Colour Mode Configure default colour mode settings Paper Tray Specify the paper tray that is selected by default Exposure Type Configure exposure mode settings Copy Ratio Specify the copy ratio that is selected by default 2 Sided Copy Configure the 2 sided mode settings that are selected by default If this setting is used to ...

Page 622: ...d to set the default original size for the card shot function Both the X horizontal and Y vertical dimensions of the original can be set from 25 mm 1 to 210 mm 8 1 2 in increments of 1 mm 1 8 Fit to Page Enable this setting to have the Fit to Page key always appear in the card shot screen Disabling Deletion of Job Programs This is used to prohibit the deletion and changing of copy settings stored ...

Page 623: ...x 600 dpi to 600 x 300 dpi high speed mode When high speed mode is selected the first copy time is quicker however the copy image is not as clear When high quality mode is not selected the following conditions must be satisfied in order to scan at 600 x 300 dpi and attain the fastest speed The copy ratio must be set to 100 Do not select a special mode that will change the ratio Copy of Copy must n...

Page 624: ... Adjustment This is used to adjust the density of cyan C magenta M Yellow Y and Black K The density of each colour can be adjusted to 17 levels Bypass Tray Settings Enable Detected Paper Size in Bypass Tray This is used to prohibit printing when the paper size specified for a print job is different from the paper size inserted in the bypass tray Enable Selected Paper Type in Bypass Tray This is us...

Page 625: ...nting from the USB port USB Port Emulation Switching If the machine is connected using the USB port select the emulated printer language The settings are shown below Auto PostScript PCL Enable Network Port This is used to enable printing from the network port Network Port Emulation Switching This setting is used to select the emulated printer language when the machine is connected by a network por...

Page 626: ... Enable this setting to have the screen automatically switch to the copy mode screen if no action is taken in the image send mode screen for 20 seconds Address Book Default Selection One of the following screens can be specified for the initial address book screen Tab Switch ABC Group Address Type All E mail FTP Desktop Network Folder Internet Fax Including Direct SMTP Fax Group Initial Resolution...

Page 627: ... are displayed in the screen The Number of Direct Address Keys Displayed Setting Select 5 10 or 15 for the number of one touch keys that appear in the address book screen Disable Switching of Display Order This is used to prohibit changes to the order of display search number order ascending descending in the address book When this setting enabled selecting a tab on the address book screen does no...

Page 628: ...items Clear Checked Clear all selections Disable Registration of Memory Box When the fax expansion kit is installed Disable all types of memory box registration Configure the setting for each of the following items Polling Memory Confidential Relay Broadcast Direct Entry Relay Broadcast Address Book Select All Select all items Clear Checked Clear all selections Disable Registration Using Network S...

Page 629: ...stored sender name and fax sender number or Internet sender address will be printed at the top of the received fax Sender Name Enter the sender name A maximum of 20 characters can be entered for the sender name Sender Fax Number This is used to set the sender fax number To insert a pause between digits of the number select the key To insert a space between digits of the number select the Space key...

Page 630: ...ing This is used to set the default file format for Scan to E mail and USB memory mode when the e mail address is entered manually by selecting the Address Entry key File Format PDF TIFF JPEG B W TIFF Encrypt PDF XPS Black White Compression Mode None MH G3 MMR G4 Colour Greyscale Compression Ratio Low Medium High Specified Pages per File When multiple pages are scanned this is used to generate a s...

Page 631: ...etting is enabled the Bcc key will appear in the image send address book screen Display Bcc Address on the Job Status Screen This displays Bcc addresses on the job status screen and address list tab Disable Scan Function This is used to disable PC scan and USB memory scan When these modes are disabled they are greyed out when the mode is changed in the base screen Click the Default Address tab and...

Page 632: ...failed e mail is received from the destination Internet fax machine Original Print on Transaction Report When a transaction report is printed this is used to print part of the first page of the transmitted original on the transaction report Select one of the settings below Print Out All Report Print Out Error Report Only No Printed Report This setting will not be effective if Transaction Report Pr...

Page 633: ...e machine will wait for a reception report from the destination machine can be set by any number from 1 minute to 240 hours in increments of 1 minute Number of Resend Times at Reception Error The number of resend attempts when an error message is received from an I Fax recipient can be set to any number from 0 to 15 Maximum Size of E mail Attachments To prevent the transmission of excessively larg...

Page 634: ... 15 can be selected Interval to Wait Between Recall Attempts min in Case of Error The interval between recall attempts can be set Any number of minutes from 1 to 15 can be selected Click the Receive Settings tab and configure settings for Internet Fax reception Auto Receive Reduce Setting When a fax is received that includes printed information such as the sender s name and address the received im...

Page 635: ...eption from specified addresses domains When this setting is enabled A4 size faxes are also reduced Outside the Received Image cannot be selected for the reception date and time print setting when Auto Receive Reduce Setting page 6 87 is not enabled The machine also checks the mail server POP3 server for received Internet faxes when the main power is switched on Except when 0 hours 0 minutes is sp...

Page 636: ...the selection of the All Users key and the User Unknown key in the user selection screen Automatic Deletion of File Settings Time setting can be configured to have files stored by print hold retention automatically deleted at a specified time Up to 3 settings can be stored to be automatically deleted The procedure for using this function is as follows 1 Select one of Setting 1 to Setting 3 2 Set t...

Page 637: ...ivity Report The following Image Sending Activity Reports can each be separately printed Image Sending Activity Report Scan Image Sending Activity Report Internet Fax Image Sending Activity Report Fax Data Receive Forward List The following lists showing reception settings and forwarding settings can be printed Anti Junk Fax Number List Anti Junk Mail Domain Name List Inbound Routing List Document...

Page 638: ...speed of the animation in the Sharp OSA application The following settings can be configured Standard High When High is selected the machine s job processing speed for print and other jobs may become slower If you wish to give priority to job processing speed select Standard Note that this setting High or Standard does not change the animation playing speed when the machine is not processing a pri...

Page 639: ...bling of Document Feeder Use this setting to prohibit the use of the automatic document feeder such as when the feeder malfunctions When the setting is enabled scanning is still possible using the document glass Disabling of Duplex This is used to disable two sided printing such as when the duplex module malfunctions Disabling of Optional Paper Feed Unit When a 500 sheet paper feed unit is install...

Page 640: ...mended when special paper is often placed in the bypass tray Image Send Settings Disable Switching of Display Order This is used to prohibit changes to the order of display search number order ascending descending in the address book When this setting is enabled selecting a tab on the address book screen does not change the order The currently selected display order will be the order that is used ...

Page 641: ...l Select all items Clear Checked Clear all selections Disable Direct Entry This prohibits the direct entry of addresses Configure the setting for each of the following items E mail Internet Fax Including Direct SMTP Fax Select All Select all items Clear Checked Clear all selections Disable PC I Fax Transmission When the Internet fax expansion kit is installed This prohibits PC I Fax transmission D...

Page 642: ...the Internet fax expansion kit E mail Alert and Status Enter the product key of e mail alert and status Application Integration Module Enter the product key of the application integration module Application Communication Module Enter the product key of the application communication module External Account Module Enter the product key of the external account module XPS Expansion Kit Enter the produ...

Page 643: ...tor page 6 90 in the system settings administrator Store Current Configuration This is used to store the currently configured system settings The stored settings will be retained even if the POWER key is turned off To retrieve the stored settings use Restore Configuration below Items not stored Network Settings These are not stored as unexpected settings may cause damage to the network Product Key...

Page 644: ...l rights the following items appear For items that can only be accessed with administrator rights see System Settings for Fax Administrator List page 6 99 Fax Data Receive Forward When a finisher is installed FAX SYSTEM SETTINGS ON THE OPERATION PANEL Depending on the machine specifications and peripheral devices installed it may not be possible to use some settings Item Factory default setting Pa...

Page 645: ...n the machine cannot print because it is out of paper or out of toner received faxes can be forwarded to another previously stored fax machine If some pages of a fax that is being forwarded were successfully printed only those pages that were not printed will be forwarded A forwarded fax becomes a fax transmission job If transmission does not take place because the transmission was cancelled or an...

Page 646: ...ry default setting Page Image Send Settings 6 101 Fax Settings 6 101 X Fax Default Settings 6 101 Dial Mode Setting Tone 6 101 Auto Wake Up Print Enabled 6 101 Pause Time Setting Varies depending on country and region 6 101 Fax Dest Confirmation Mode Disabled 6 101 Speaker Settings 6 101 Speaker Volume 5 Ringer Volume Volume 5 Line Monitor Volume 5 Fax Receive Complete Signal Volume 5 Tone Pattern...

Page 647: ... at Receiver Enabled 6 103 Date Own Number Print Position Setting Outside the Original Image 6 103 Recall in Case of Line Busy See Country Differentiation Table page 6 104 6 104 Recall in Case of Communication Error See Country Differentiation Table page 6 104 6 104 X Fax Receive Settings 6 105 Number of Calls in Auto Reception 2 6 105 Switching from Manual to Automatic Reception Disabled 6 105 Du...

Page 648: ...hen is entered when dialling or storing a fax number a pause of 2 seconds is inserted The pause can be changed to any number of seconds from 1 to 15 Note that in South Africa the machine is normally set to 4 seconds Fax Dest Confirmation Mode This setting specifies whether or not a destination verification message is displayed when sending a fax in order to prevent accidental transmission to the w...

Page 649: ...M Error Correction Mode is turned on pages that are distorted are automatically re transmitted Distinctive Ring Detection This Setting can only be activated in Canada Australia New Zealand and Hong Kong If multiple telephone numbers have been assigned to your telephone line the number called can be identified by its ringing pattern By using one number for voice calls and another number for faxes y...

Page 650: ...smission will not begin until all pages have been scanned Note that this setting does not apply to manual transmission Printing Page Number at Receiver This setting is used to add the page number to the top of each fax page printed by the receiving machine Date Own Number Print Position Setting This setting determines the position of the date and sender information printed at the top of faxes by t...

Page 651: ... can be set in each country are shown in the following table Country Differentiation Table The number of recall attempts The interval between attempts United Kingdom France Germany Sweden Italy Spain Netherlands Saudi Arabia South Africa Hungary Czech Republic Slovakia Poland Greece Russia 1 to 10 default 2 any number of minutes from 1 to 15 default 3 Canada 1 to 14 default 2 Australia New Zealand...

Page 652: ...ons below Print Actual Size Cut off Enabled Each received image is printed at full size If necessary the image is divided onto multiple sheets of paper Auto Size Select Each received image is printed at full size when possible When not possible the image is automatically reduced before printing Set the Telephone Number for Data Forwarding When a problem prevents the machine from printing a receive...

Page 653: ...our machine Add New When the Polling Security Setting is enabled use this setting to store or delete the fax numbers of the machines that are allowed to poll your machine The stored fax numbers are called passcode numbers Up to 10 passcode numbers can be stored maximum of 20 digits each Passcode Number Key List This shows a list of the stored passcode numbers A number can be selected to delete it ...

Page 654: ...ppear For items that can only be accessed with administrator rights see System Settings for Fax Administrator List page 6 110 F Code Memory Box Fax Data Receive Forward When a finisher is installed FAX SYSTEM SETTINGS IN THE WEB PAGE Depending on the machine specifications and peripheral devices installed it may not be possible to use some settings Item Factory default setting Page F Code Memory B...

Page 655: ...memory box are necessary for the other machine to poll your machine request transmission using F code communication Confidential Store a memory box for F code confidential reception In addition store a Print PIN in the memory box to print faxes received by confidential reception The sub address and passcode that you program in the memory box are necessary for the other machine to send a fax to you...

Page 656: ...d However the same passcode can be used for more than one memory box A passcode can be omitted and cannot be used in a sub address Do not forget the Print PIN In the event that you forget the Print PIN or need to verify the Print PIN contact your dealer or nearest authorised service representative Item Description Receive Setting Set the fax reception method Auto Reception When a call comes in the...

Page 657: ...stalled it may not be possible to use some settings Item Factory default setting Page Image Send Settings 6 112 Fax Settings 6 112 X Default Settings 6 112 Dial Mode Setting Tone 6 112 Auto Wake Up Print Enabled 6 112 Pause Time Setting Varies depending on country and region 6 112 Fax Dest Confirmation Mode Disabled 6 112 Speaker Settings 6 112 Speaker Volume 5 Ringer Volume Volume 5 Line Monitor ...

Page 658: ...Receiver Enabled 6 114 Date Own Number Print Position Setting Outside the Original Image 6 114 Recall in Case of Line Busy See Country Differentiation Table page 6 115 6 115 Recall in Case of Communication Error See Country Differentiation Table page 6 115 6 115 X Receive Settings 6 116 Number of Calls in Auto Reception 2 6 116 Switching from Manual to Automatic Reception Disabled 6 116 Duplex Rec...

Page 659: ...tting Use this to change the length of pauses inserted in fax numbers If a hyphen is entered when dialling or storing a fax number a pause of 2 seconds is inserted The pause can be changed to any number of seconds from 1 to 15 Note that in South Africa the machine is normally set to 4 seconds Fax Dest Confirmation Mode This setting specifies whether or not a destination verification message is dis...

Page 660: ...vity Report can be set to automatically print each time the number of transactions reaches 201 and it can also be set to automatically print at a specified time once a day only The settings can be simultaneously enabled ECM Line conditions can sometimes distort a transmitted fax image When ECM Error Correction Mode is turned on pages that are distorted are automatically re transmitted Distinctive ...

Page 661: ...setting is enabled the machine starts transmitting a fax as soon as the first page is scanned Transmission takes place at the same time as the remaining pages are being scanned If you disable this setting transmission will not begin until all pages have been scanned Note that this setting does not apply to manual transmission Printing Page Number at Receiver This setting is used to add the page nu...

Page 662: ... be set in each country are shown in the following table Country Differentiation Table The number of recall attempts The interval between attempts United Kingdom France Germany Sweden Italy Spain Netherlands Saudi Arabia South Africa Hungary Czech Republic Slovakia Poland Greece Russia 1 to 10 default 2 any number of minutes from 1 to 15 default 3 Canada 1 to 14 default 2 Australia New Zealand Sin...

Page 663: ...hree conditions below Print Actual Size Cut off Enabled Each received image is printed at full size If necessary the image is divided onto multiple sheets of paper Auto Size Select Each received image is printed at full size when possible When not possible the image is automatically reduced before printing Set the Telephone Number for Data Forwarding When a problem prevents the machine from printi...

Page 664: ...machine Add New When the Polling Security Setting is enabled use this setting to store or delete the fax numbers of the machines that are allowed to poll your machine The stored fax numbers are called passcode numbers Up to 10 passcode numbers can be stored maximum of 20 digits each Passcode Number Key List This shows a list of the stored passcode numbers A number can be selected to delete it When...

Page 665: ...Settings Image Send Settings Operation Settings Other Settings Default Display Settings Address Book Default Selection Initial Resolution Setting Default Exposure Settings Must Input Next Address Key at Broadcast Setting Scan Complete Sound Setting The Number of File Name Subject Body Keys Displayed Setting The Number of Direct Address Keys Displayed Setting Disable Switching of Display Order Hold...

Page 666: ...ge Time Setting AB Inch Type Setting Default Original Size Settings Disabling of Document Feeder Original Feeding Mode Disabling of Duplex Disabling of Optional Paper Feed Unit Disabling of Tray Settings Disabling of Offset B W 600dpi x 600dpi Scanning Mode for Document Feeder B W Quick Scan from Document Glass Copy Exposure Adjustment Add or Change Extra Preset Ratios Setting a Maximum Number of ...

Page 667: ...r at Receiver Date Own Number Print Position Setting Recall in Case of Line Busy Recall in Case of Communication Error Number of Calls in Auto Reception Switching from Manual to Automatic Reception Auto Receive Reduce Setting Print Style Setting Set the Telephone Number for Data Forwarding Letter Size RX Reduce Print Receiving Date Time Print Fax Output Settings Auto Wake Up Print Pause Time Setti...

Page 668: ...ed the item being described can only be set in the Web page it cannot be set on the machine REMOVING MISFEEDS REMOVING MISFEEDS 7 2 HOW TO REMOVE MISFEEDS 7 3 REMOVING STAPLE JAMS FINISHER 7 6 COPYING PROBLEMS RELATED TO COPYING OPERATION 7 8 PROBLEMS RELATED TO COPY RESULTS 7 10 PRINTING PROBLEMS RELATED TO PRINTING OPERATION 7 12 PROBLEMS RELATED TO PRINT RESULTS 7 14 PROBLEMS RELATED TO FILING ...

Page 669: ...ISFEEDS Caution The fusing unit is hot Take care not to burn yourself when removing a misfeed When removing misfed paper do not touch or damage the transfer belt Carefully pull the paper out without tearing it A misfeed may have occurred inside the machine Check carefully and remove the misfeed If the paper tears be sure to remove all pieces from the machine While the message appears printing and ...

Page 670: ...t feeder tray and remove the misfed paper Open the automatic document feeder and remove the original Removing the paper feed roller Lift up the knob that holds the roller shaft Pull down the release lever Remove the shaft rotating the roller cover upward and remove the shaft When removing a misfeed or closing a cover tray or the finisher take care that your fingers do not become pinched 1 2 10 5 9...

Page 671: ...emove the paper 6 Paper misfeed in the bypass tray Remove the misfed paper 7 Paper misfeed in tray 1 side Open the right side cover and remove the misfed paper 8 Paper misfeed in tray 2 to tray 4 side The misfeed may have occurred inside the machine Check carefully and remove it Caution The fusing unit area is hot Take care not to burn yourself Do not touch any metal parts When the fusing unit is ...

Page 672: ...rn roller rotating knob in the direction of the arrow to remove the misfed paper Make sure that there is no misfed paper in the machine When pulling out a tray be sure to open the right cover and check for a paper misfeed If a tray is pulled out when there is a misfeed the paper will tear and a torn piece may remain in the machine making it more difficult to remove the misfed paper To open the rig...

Page 673: ...g the lever over to the left slide the finisher to the left until it stops Gently slide the finisher until it stops 3 Lower the staple case release lever and remove the staple case Pull the staple case out to the right 4 Raise the lever at the front end of the staple case and remove the jammed staple Remove the leading staple if it is bent If bent staples remain a staple jam will occur again ...

Page 674: ...the front end of the staple case 6 Replace the staple case Push the staple case in until it clicks into place 7 Slide the finisher back to the right Gently slide the finisher back to the right until it locks into its original position 8 Close the cover ...

Page 675: ...king do not switch off the main power switch or unplug the power plug This may damage the hard drive or cause the data being stored or received to be lost Problem Point to check Solution Copying does not take place Have functions been disabled by the administrator When user authentication is enabled the functions that you can use may be restricted in your user settings Check with your administrato...

Page 676: ...e Maintenance Safety Guide Are you copying using settings that do not allow two sided copying Two sided copying can generally be combined with other special modes however some combinations are not possible If a prohibited combination is selected a message will appear in the display Have functions been disabled by the administrator Some functions may have been disabled in the system settings admini...

Page 677: ...ing For detailed information of each of the settings see CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE page 2 23 Colours are off Did you perform Registration Adjustment Ask your administrator to perform Registration Adjustment If the colours are out of position in the printed output of a colour copy job Registration Adjustment can be used to adjust the print position of each colour System Settings...

Page 678: ... TO FILING Retention does not take place 7 17 A filed data can not be printed 7 17 PROBLEMS RELATED TO FILE MANAGEMENT A stored file has disappeared 7 17 A file cannot be deleted 7 17 A confidential file or confidential folder cannot be opened 7 17 A file name cannot be stored or changed 7 17 If you cannot find the item that you are looking for in the above table of contents see GENERAL PROBLEMS p...

Page 679: ...ne System Settings Administrator Network Settings Are you using a printer port created using Standard TCP IP Port Windows 2000 XP Server 2003 Vista Server 2008 When a port created with Standard TCP IP Port in Windows is used and the SNMP Status Enabled checkbox is it may not be possible to print correctly Change the SNMP Status Enabled checkbox to Software Setup Guide Is Connect via set to Etherne...

Page 680: ... Color tab of the printer driver Macintosh In the Color menu of the print window In Windows Black and White Print can also be selected on the Main tab of the printer driver If you wish to print in colour make sure that the Black and White Print checkbox on the Main tab is not selected Have functions been disabled by the administrator When user authentication is enabled the functions that you can u...

Page 681: ...using the PCL5c printer driver Windows The resolution setting is selected in the Advanced tab of the printer driver properties window Macintosh Select the resolution in the Advanced menu of the print window In Mac OS v10 5 select the resolution on the Color menu in the print window Have you selected colour settings appropriate for the print job Select colour settings appropriate for the print job ...

Page 682: ...selected as follows Windows On the Paper tab of the printer driver If Fit to Paper Size is selected check the loaded paper and the paper size setting Macintosh In the Page Setup menu Is the print orientation setting portrait or landscape correct Set the print orientation to match the image The print orientation is selected as follows Windows On the Main tab of the printer driver Macintosh In the P...

Page 683: ...el printing Windows Double click the printer icon that appears at the lower right of the task bar and click Cancel All Documents or Purge Print Documents in the Printer menu Macintosh Double click the name of the machine in the printer list select the job that you wish to delete and delete it In Mac OS 9 0 to 9 2 2 double click the printer icon on the desktop select the print job that you wish to ...

Page 684: ...ations Web page only and then click a file name Property File Property Has automatic deletion of retention files been enabled When Automatic Deletion of File Settings is enabled in the system settings administrator the files in the specified folders are periodically deleted Even when the file property is Confidential or Protect the file may be deleted If files that you need have been deleted consu...

Page 685: ...me is too low 7 22 No sound is heard 7 22 PROBLEMS RELATED TO ONE TOUCH INDIVIDUAL KEYS GROUP KEYS A one touch individual key or group key cannot be stored 7 23 A one touch individual key or group key cannot be edited or deleted 7 23 If you cannot find the item that you are looking for in the above table of contents see GENERAL PROBLEMS page 7 30 If you are unable to solve a problem using the solu...

Page 686: ...l the transmission press the JOB STATUS key select the key of the job that you wish to cancel and then select the Stop Delete key Did a communication error occur If an error occurs that prevents transmission the transmission is temporarily cancelled and then automatically re attempted after a brief interval Factory default setting 3 min intervals System Settings Administrator Image Send Settings F...

Page 687: ... settings Check with your administrator The transmitted fax prints out blank at the receiving side Is the original placed face up or face down correctly When using the document glass the original must be placed face down When using the automatic document feeder the original must be placed face up Place the original correctly and send the fax again If the receiving machine is using thermal paper wa...

Page 688: ...ied address If Print at Error is selected when Inbound Routing is enabled received faxes will only be printed when an error occurs If you need to print a received fax ask your administrator The received image is faint Is the original that was faxed also faint Ask the other party to send the fax again using a suitable darker exposure setting The machine does not begin fax reception Has the receptio...

Page 689: ...rty Problem Point to check Solution The volume is too low Speaker Ringer Volume Line Monitor Fax Receive Complete Signal Fax Send Complete Signal Fax Communication Error Signal Has the volume been set to a low level in the system settings administrator Ask your administrator to set the volumes in Speaker Settings to a higher level System Settings Administrator Image Send Settings Fax Settings Fax ...

Page 690: ...transmission and then edit or delete the key Is the key included in a program key Remove the key from the program and then edit or delete the key If the key is included in program it must be removed from program System Settings Address Control Program If multiple program keys have been stored print the Program List in Sending Address List in the system settings The list will show where individual ...

Page 691: ...ored 7 29 A one touch individual key or group key cannot be edited or deleted 7 29 If you cannot find the item that you are looking for in the above table of contents see GENERAL PROBLEMS page 7 30 If you are unable to solve a problem using the solutions in this manual switch off the POWER key and the main power switch Wait at least 10 seconds and then switch on the main power switch and the POWER...

Page 692: ...ible in some computer environments For information about IPsec settings consult your administrator System Settings Administrator Security Settings IPsec Settings Did you place a long size original on the document glass when it is scanned A long size original cannot be scanned from the document glass Place originals in the document feeder tray of the automatic document feeder An address cannot be s...

Page 693: ...de If the original does not contain a halftone image such as a photo or illustration scanning at the default resolution will create a practical and useful image A higher resolution setting or the Half Tone setting in Internet fax mode should only be selected if the original contains a photo and you wish to give priority to the quality of the photo image Exercise caution in this case as a larger fi...

Page 694: ...colours in the original with either black or white This is suitable for text only originals however for originals that contain illustrations it is best to use the BLACK WHITE START key with the colour mode set to Greyscale or set the colour mode of the COLOUR START key to Full Colour or Auto Greyscale and then scan Is a destination included that has TIFF S selected for the format When a broadcast ...

Page 695: ... 2 gradation selected from the Colour Mode of the Professional window check the B W Threshold setting A large threshold value makes the image darker and a small threshold value makes the image brighter To adjust the B W Threshold automatically click the Auto Threshold button on the Image tab of the Professional window Are the brightness and contrast settings suitable When the brightness and contra...

Page 696: ...ed in a reserved transmission or a transmission in progress Wait until the transmission is finished or cancel the transmission and then edit or delete the key Is the key included in a program key Remove the key from the program and then edit or delete the key If the key is included in program it must be removed from program Job Program Web page only If multiple program keys have been stored print ...

Page 697: ...akes place on the wrong side of the paper 7 36 A cover or insert is not printed on the specified paper 7 36 PROBLEMS RELATED TO PERIPHERAL DEVICES The connected USB device cannot be used 7 36 The connected USB memory cannot be used 7 36 The finisher does not operate 7 36 Stapling does not take place 7 36 The stapling position is not correct 7 37 OTHER PROBLEMS Preview images or thumbnail images do...

Page 698: ...appears indicating that the machine is ready Is the POWER SAVE key blinking Auto Power Shut Off mode has activated To return the machine to normal operation press the POWER SAVE key 1 BEFORE USING THE MACHINE POWER SAVE KEY page 1 15 Is a cover open or a device separated from the machine A warning message will appear when a cover is open or a device is separated from the machine Read the message a...

Page 699: ...paper misfeed occurred Remove the misfeed as instructed by the message in the display REMOVING MISFEEDS page 7 2 Is the output tray full When the output tray becomes full a detector activates and stops printing Remove the output from the tray and resume printing Is the toner collection container full Replace the toner collection container as instructed by the message in the display Maintenance Saf...

Page 700: ... Is too much paper loaded in the tray Make sure that the stack of paper in the tray is not higher than the indicator line Are multiple sheets feeding at once Fan the paper well before loading it Are you using paper that is not within the specifications Use SHARP recommended paper Using paper that is not supported may result in misfeeds creases or smudges Please use SHARP recommended paper and labe...

Page 701: ...kmark cannot be used for printing using that tray System Settings Paper Tray Settings Tray Settings Change Each mode The image on paper is skewed Is too much paper loaded in the bypass tray Do not load more than the maximum number of sheets The maximum number of sheets varies depending on the paper type setting For more information see SPECIFICATIONS in the Maintenance Safety Guide Are the bypass ...

Page 702: ...ended paper and label sheets For details contact your dealer or nearest authorised service representative Did you set the correct paper type Set the correct paper type in the tray settings Make sure that the following has not occurred Heavy paper is being used but a paper type other than heavy paper is selected in the tray settings The image may disappear if rubbed Paper other than heavy paper is ...

Page 703: ...ice is compatible with the machine Is the connected USB device recognized correctly Use USB Device Check in the system settings to check whether or not the device can be recognized System Settings USB Device Check If it is not recognized connect it once again The connected USB memory cannot be used Is the format of the USB memory FAT32 If the format of the USB memory is other than FAT32 use your c...

Page 704: ...opes In addition if Disable Staple is selected in the user type stapling will not be possible Have functions been disabled by the administrator Some functions may have been disabled in the User Control Web page only or system settings administrator Check with your administrator The stapling position is not correct Is the stapling position set correctly Check the stapling position setting 2 COPIER ...

Page 705: ...from the factory default setting Contact your dealer or nearest authorised service representative For the factory default administrator password see TO THE ADMINISTRATOR OF THE MACHINE in the Maintenance Safety Guide After changing the password take special care to remember it Problem Point to check Solution ...

Page 706: ...MXC310 EX Z1 Operation Guide MX C310 MX C380 MX C400 MODEL ...

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