Avaya IP Office Phone Manager, Installation Manual, Page: 73 / 411

IP Office Installation Page 72
15-601042 Issue 20b (16 July 2009) IP Office
4.3 Importing and Exporting Settings
Manager can import configuration settings created elsewhere. This can be useful when setting up a new system or
sharing common settings such as a directory between systems.
Settings are imported and exported in two formats:
•
Binary Files (.exp)
These are non-editable files. During import and export it is possible to select what types of entries should be included
in the file. During import the whole file is imported.
•
Comma Separated Variable Text Files (.csv)
These are plain text files. In addition to being exported from an IP Office system these files can be created and edited
using programs such as WordPad or Excel.
•
UTF-8 Character Encoding
Manager imports and exports CSV files using UTF-8 character encoding which uses a double byte to support
characters with diacritic marks such as ä. Other applications, such as Excel, may, depending on the user PC
settings, use different encoding which will cause such characters to be removed or corrupted. Care should be
taken to ensure that any tool used to create or edit the CSV supports all the characters expected and uses UTF-8
format.
•
Importing into Manager from Excel
From Excel save the file as a .csv. This file will use ANSI character encoding. Open the file in Notepad and use
the
Save As option to rename the file and select UTF-8 encoding. Import the UTF-8 version of the file into
Manager.
•
Exporting from Manager into Excel
Do not double-click on the file exported from Manager. Start Excel and use File | Open to select the file.
Excel will recognize that the file uses UTF-8 encoding and will start its text file importation wizard. Follow the
wizard instructions and select comma as the field delimiter.
Exporting Settings
1. Select File | Import/Export... from the menu bar.
2. Select Export .
3. Select the type of file. The list of exportable entry types will change to match the file type.
4. Select the types of items that should be exported.
5. Use the Save In path to select the location for the exported files. The default location used is sub-directory of the
Manager application directory based on system name of the currently loaded IP Office system.
6. Click OK .
Importing Settings
Importing settings will overwrite any existing entries that match an entry being imported.
1. Select File | Import/Export... from the menu bar.
2. Select Import .
3. Select the type of file. The list of items will change to match the type of file selected and whether a matching file
or files is found in the current file path.
4. Use Look In to adjust the file path. The default location used is sub-directory of the Manager application directory
based on system name of the currently loaded IP Office system.
5. Select the types of items that should be imported.
6. Click OK .