Follett VERSION 6.00, User Manual

Page: 296 / 730

04/04 296 Cataloging
1. From the Cataloging main window, choose File | Import MARC 21/852
Holdings Format by Barcode. The dialog appears, warning you that this
option updates your database, and recommending that you back up your
system before proceeding.
Checking Add Titles to Book Cart creates a list of the titles imported that you
can recon, or sort by call number, author, or title, and print. For more
information on Book Cart features, see page 346.
2. Insert the disk with the import file, and click Import. Or, if you want to check
the results before importing, select Preview. A standard Open File dialog
appears. Locate and select your import file, and click Open. A progress
dialog appears.
Warning:
All changes made to your database are immediate. You cannot
reverse changes that have been made by canceling the process.
(Please note that the Preview process does not alter your data.)
3. When the import is complete, a message appears asking if you want to
import another file. When you are finished importing, click Close. The
application generates an exception report if any errors were encountered
during the import (see Interpreting the exception report," page 308.)
Important:
To use Import by Barcode in Union Catalog Plus, the records must
have a MARC Organization Code (MOC) in tag 852_a.
Importing MARC 21/852 Holdings Format by Control Number
Use Import MARC 21/852 Holdings Format By Control Number if you have
exported and updated your bibliographic records and now want to import them
back into your database. Import by control number looks at the control number
in the 001 tag. Cataloging creates this unique identifier for each new record.
This function does not add titles or copies to your database; it replaces your
MARC records with the ones in the import file. Use this function, instead of
Import by Barcode, if the incoming, updated MARC records do not have copies
attached to all records. If the import file does contain copy records, it updates any
copy fields that have changed, with one exception. It does not replace categories.
It adds any categories in the incoming copy record to the existing ones.
1. From the Cataloging main window, choose File | Import MARC 21/852
Holdings Format by Control Number. A dialog appears, warning you that
this option updates your database, and recommending that you back up your
system before proceeding.
Checking Add Titles to Book Cart creates a list of the titles imported that you
can recon, or sort by call number, author, or title, and print. For more
information on Book Cart features, see page 346.
2. Insert the disk with the import file, and click Import. Or, if you want to check
the results before importing, click Preview. A standard Open File dialog
appears. Locate and select your import file, and click Open. This begins the
process. A progress dialog appears.
Warning:
All changes made to your database are immediate. You cannot
reverse changes that have been made by canceling the process.
(The Preview process does not alter your data.)