Follett VERSION 6.00, User Manual

Page: 205 / 730

04/04 Chapter 17 Importing patron information 205
1. On the Patron Maintenance main window, select File | Import Patron
Pictures from the menu. The Import Patron Pictures dialog appears. Select
the locations of the import file and the patron photos you want to import,
and choose how the system should handle duplicates.
Select how incoming photos
should be handled for patron
records with existing photos.
Exceptions are written for any
records that are skipped.
Patron Maintenance automatically checks your CC40\TEMP folder for an import file from Lifetouch National School Studios.
If found, the path to the file appears in the Import File text box. If you use another vendor, click the Browse buttons to select
the proper locations.
Import File Points to the text file that associates each picture file with each patron barcode/ID.
Picture Folder Points to the folder that contains all the picture files.
If you are using a Herff Jones CD, place the disc into your CD drive. Click the
Import File Browse button; select your CD drive (it should display
Herff_jones"); highlight the file Pref_jpg.txt" and click Open. Back on the
Import Patron Pictures dialog, click the Picture Folder Browse button; again
navigate to the Herff Jones CD; highlight the folder Jpegs and click OK.
If you are using a Lifetouch CD, you must export the pictures first. To do so,
launch your Lifetouch Administrator's CD v4.0. In the first window, select
Follett Software Company from the list and click OK. On the next window,
select your CD drive and click OK. The Student List Selection dialog appears.
For Student Records, click All. For Export, click Images. The Export Images
dialog appears.
If the path to the Image File Folder is incorrect, click Change Location. Select
your CC40\TEMP folder or another existing folder. Select the same folder for
the data linking file (that we call the Import File) named IDLINK.TXT. When
both locations are correct, record the path, click Export, and click Yes to the
warning message. After the export, select File | Quit. Use these same two
location paths on the Import Patron Pictures dialog.
2. When you finish making your selections, click the Import button on the
Import Patron Pictures dialog. The system begins to import the patron
pictures, displaying its progress in the Import Patron Pictures progress
window. To interrupt the import, click Cancel on the progress window.
3. When the import process is complete, Patron Maintenance generates an
exception report with the number of patron pictures processed and a
description of any errors encountered. If you chose to skip incoming pictures,
the exception report also identifies the patron records that were skipped. This
report resides within your Follett folder in an Exception Reports folder.