Follett VERSION 6.00, User Manual

Page: 221 / 730

04/04 Chapter 20 Taking inventory of your collection 221
Using a PHD to inventory your collection
Using a PHD to inventory your collection eliminates the extra work of bringing
the books to a workstation, thereby decreasing your overall inventory time. If
you scan the items in the order you find them on the shelves, Inventory can check
your shelf order when you process the data.
Before you start scanning, make sure to check the batteries in your PHD. We
recommend that you have extra batteries on hand in case the battery charge runs
low while collecting inventory scans:
The PHD+, PHD+ II, and PHD Laser+ will alert you to a low battery charge
with three beeps and a LOW BATTERY message.
A charge symbol ( ) in the lower lefthand corner of the PHD
display indicates the charge level of the main battery. The symbol blinks
when the battery is low.
If you have not used your PHD since last year, or if you borrowed your PHD
from another school, be sure to load the PHD application (see page 42) before
scanning barcodes.
Important:
We recommend that you process your scans as soon as possible. If you
continue to circulate during an inventory, an item you scanned may
be checked out before you process the remote inventory data from the
PHD. Processing the scans will not check in the items in the PHD file.
It will, however, generate an exception report indicating the items that
already have a marked status. You can use this report to review the
shelves for items that have a status of checked out, loaned out, at the
bindery, on hold, or lost. Re-scan these items directly in the Inventory
main window to correct the copy status.
1. With your PHD, scan the barcodes of the items you want to enter into
inventory. For instructions on collecting inventory scans with the PHD+,
PHD+ II, or PHD Laser+, see Collecting inventory, copy, or patron data" on
page 663. To collect inventory scans with a PHD , see Collecting
inventory scans" on page 676.
Note:
Make sure to erase any existing scans before you begin. To erase scans
from a PHD+, PHD+ II, or PHD Laser+, see page 664. For a PHD
, see page 679. You may need to collect and process inventory
scans several times before your inventory is complete.
When you finish collecting scans, connect your PHD to your computer. See
the manufacturer's documentation or Appendix E, Using a PHD+, PHD+ II,
or PHD Laser+," or Appendix F, Using a PHD ," for instructions.