Follett VERSION 6.00, User Manual

Page: 293 / 730

04/04 Chapter 25 Importing MARC records 293
Example:
If you enter 1000 in the text box, Import assigns that barcode
number to the first copy record without a barcode, 1001 to the next, and
1002 to the next. If 1003 is already in use by a copy in your database,
Import skips 1003 and assigns 1004 next.
Always assign next available barcode" ignores any barcode in the
incoming 852_p. Import assigns a new barcode to every incoming copy,
starting with the number in the Starting at text box. Import does not
assign any barcode that already exists in your database.
Important:
In the text box, if you enter a number larger than 7 digits, it
must be one that agrees with the symbology you defined in
System Setup | Site | Barcodes.
To start the numbering at the highest barcode in your
database, press the Assign Barcode button. To fill gaps in
your barcode sequence, enter the lowest number in your
symbology.
For every barcode assigned, Import makes an entry in the exception report,
listing the title, control number, LCCN, and barcode(s).
In Assign default copy values," you can assign a vendor, funding source,
circulation type, categories, and/or a sub location to incoming copies. Import
adds the values entered here only if the corresponding subfield in the import
record is blank. That is, information in the import file takes precedence over
any values entered in the Assign default copy values group box. If you
choose Replace Existing Barcode (on the Import dialog), this combined
information is entered in the corresponding subfields in the existing copy
record only if those subfields are blank.
To add a vendor to your copies, select one from the list.
Import adds this information to the copy record if the incoming
852_xFSC@f subfield is blank.
To add a funding source to your copies, select a funding source from the
list. Import adds this information to the copy record if the incoming
852_xFUND subfield is blank.
Select a circulation type. Import assigns it to any incoming copy without
one in the incoming 852_xFSC@a.
This selection overrides the Default Circulation Type that you selected in
System Setup | Cataloging | Circ Types.
To add categories to the incoming copies, enter the existing category
codes, separated by commas, hyphens, or slashes. If you prefer to assign
categories by name, click the Categories button to do so.
Cataloging allows a maximum of 8 categories per copy. Import adds any
that are in the incoming copy record first (852_xFSC@b), and if space
permits, adds the ones entered here. If it cannot add all the categories,
Import lists, in the exception report, the ones omitted.
Note:
If you import records with categories from another Follett system,
be aware that categories are matched by number, not by name.