Follett VERSION 6.00, User Manual

Page: 307 / 730

04/04 Chapter 25 Importing MARC records 307
When the import process is complete, close the progress dialog. If any errors
were encountered, the application generates an exception report. The
majority of these errors will be identical to those encountered during the
preview. However, since some errors may require you to make manual
changes to your records, we recommend that you print the exception report
and save it when prompted.
Importing authority records
If you have a MARC 21 file containing authority records that you want to use for
crossreferences, use the Import MARC 21 Authority function. Cataloging lets
you import authority records with the following headings: 100 personal name,
110 corporate, 111 meeting, 130 uniform title, 150 topical, 151 geographical,
and 155 genre/form.
Note:
If you want to build crossreferences as authority records are imported,
first select the Create CrossReferences as Authority MARC Records are
Saved option in System Setup (see page 56). Make sure to close and reopen
Cataloging for the change to take effect.
1. From the Cataloging main window, choose File | Import MARC 21
Authority. The Import MARC 21 Authority dialog appears:
To check records before you import
them, click Preview. An exception
report is generated, but no records
are imported.
Insert the disk with the import file (if necessary), and verify the path and file
name for the file you want to import, or click Browse to select another location.
If you want the authority records in the incoming file to replace any local
duplicate records, select Replace Existing MARC Records. To skip duplicate
records, leave the box unchecked.
Duplicate records are found by comparing control numbers, LCCNs, then
1xx headings. If any of these match, the incoming record is a duplicate.
Note:
If you subscribe to WebPath Express, we recommend that you leave
the Replace Existing MARC Records box unchecked whenever you
import WebPath Express authority records. If a duplicate authority
record is found, the import simply adds the WebPath Express tags
from the incoming record to the existing authority record.
Once they've been added to your authority records, you never need to
worry about accidentally replacing your WebPath Express tags in
future imports. The WebPath Express tags always survive the import
process.
2. After selecting your import options, insert the disk with the import file, and
click Import (or Preview). A standard Open File dialog appears. Locate and
select your import file, and click Open. A progress dialog appears.