Follett VERSION 6.00, User Manual, Page: 331 / 730

04/04 Chapter 27 Maintaining your collection 331
To delete your Lost or Missing copies:
1. From the menu, select Edit | Global Delete | Lost (or Missing) Copies.
The Global Delete Lost (or Missing) Copies dialog appears:
Select the year, or range of years,
that the copies were marked Missing.
Select to include copies with fines,
refunds, holds, or reserves attached.
Select to include copies with
fines or refunds attached.
2. For Missing copies, select the year or range of years that the copies to be
deleted became Missing. The range is inclusive. Selecting 1998 to 2001, as in
the above dialog, will delete copies that were marked Missing over four
years.
Example:
If you want to delete all the copies that have been Missing for, say,
three years or longer, and it is now the year 2002, you would set the two date
boxes to
1990
(the approximate year that you took your first Inventory in
Circulation Plus) and
1999
. Any copies that were marked Missing after
Inventory in 2000, 2001, or 2002 remain in your database.
3. To delete copies that still have fines or refunds due, select the check box.
4. To begin the processing, click Delete and confirm your choice. A progress
window appears.
5. When processing is finished, click Close to return to the main window.
Cataloging generates an exception report for this process. The report lists the title,
standard number, and copy barcode of each deletion, includes any errors, and
provides a total count of deletions and of errors.
To determine, beforehand, which copies the process would delete, generate a
Copy List by Status, selecting either the Lost or Missing copy status, and for
Missing, choosing the desired year range (see page 551).
To also delete the title's MARC record if no other copies are attached to it, select
the Delete Title When Last Copy is Deleted check box on the System Setup |
Cataloging | Misc tab. (For this setup change to take effect, make sure to close
and reopen the Cataloging module before running Global Delete.)
Or, for the same purpose, run the Global Delete Titles without Copies process
afterwards (see page 335).
For Union Catalog Plus: These features are not available.