Follett VERSION 6.00, User Manual

Page: 330 / 730

04/04 330 Cataloging
Updating individual copies
This feature lets you assign a category, circulation type, or copy status quickly
and easily to a number of copies one at a time. It's useful when you want to make
the same change to a group of copies. For example, if you maintain a category for
items purchased using funds from Title VI, you can quickly assign the
appropriate category to an entire box of items. Likewise, you could update the
copy status of books that you're sending to the bindery.
For Union Catalog Plus : This feature is not available.
First gather the copies you want to update or make a list of their barcode
numbers. Then, from the Cataloging main window, choose Edit | Individual
Update. The Individual Update dialog appears:
Select the type of information
you want to change.
Scan or type the barcode and
click Update. Repeat as needed.
Information from the last copy
processed appears here.
Select the information you want
to assign to the copies.
If you accidentally assign the wrong category, circulation type, or status to copies,
you can remove it en masse with a PHD (see Removing categories from copies
with a PHD," page 340) or individually through the copy record (see page 286).
You can also completely delete the category from the system (see page 54).
Deleting lost or missing copies globally
With Global Delete Lost Copies or Global Delete Missing Copies, Cataloging
searches your entire collection and deletes copy records that have a copy status of
Lost or an inventory status of Missing. These features (available only if you
purchased Circulation Plus) allow you to remove any unneeded copy records
from your database that were made lost or marked Missing in a particular year or
range of years.
Deleting your Lost and Missing copy records helps to maintain an accurate
database. It also reduces the occurrence, in OPAC, of patrons locating copies with
a status of OUT that may never become IN.
Warning:
All deletions are immediate. You cannot undo them by canceling the
process. The data cannot be recovered.