Follett VERSION 6.00, User Manual

Page: 598 / 730

04/04 598 Utilities
indexes, choose Rebuild Selected File Indexes, and then select the file indexes
you want to rebuild.
Important:
Once the file index rebuild process begins, you cannot interrupt it.
3. To start the rebuild process, click Rebuild. A message appears, warning that
you cannot stop the process once it begins and asking you to confirm the
command. Click Yes to proceed. A progress dialog appears, describing each
step of the procedure. When the utility finishes, the Cancel button on the
progress dialog changes to Close.
4. To exit the dialog, click Close. An exception report appears, documenting the
progress of the Rebuild File Indexes utility. If the utility encountered any
problems during the process, it records them here along with any suggested
solutions. Depending on the problem, the exception report may direct you to
run a Maintenance or Advanced utility to correct it or to contact Follett
Software Company's Technical Support department.
See also:
For a list of common exception report messages, see Interpreting
the Utilities exception report" on page 603.
About the Advanced utilities
The Advanced utilities are designed to correct major problems in the library
database. Due to the nature of these utilities, we strongly recommend that you do
not run the Advanced utilities unless directed to do so by Follett Software
Company's Technical Support department or by an exception report generated
by another utility.
Important:
Utilities requires exclusive access to the library database. For more
information, see Starting Utilities" on page 592.
Note:
Before running any other utility, we recommend that you run the Check
Database Integrity utility (see page 594). This Maintenance utility examines
the library database for problems. If it encounters any, it records them in an
exception report along with any suggested solutions.
The following table briefly describes each Advanced utility:
Advanced utility Description
Rebuild Database Examines the library database and corrects any problems it
encounters. It also rebuilds the keyword and crossreference
indexes and MARC headings.
Reload File Copies the selected database file, deletes the original, and
then transfers the valid contents of the copy back into the
library database.
Remove Patron History Removes the connection between all patrons and the copies
they have checked out, incurred a fine on, or placed a hold
on. This menu option is only available if the Collect Patron
Transaction Histories check box is unchecked in System
Setup.