Follett VERSION 6.00, User Manual

Page: 308 / 730

04/04 308 Cataloging
Warning:
All changes made to your database are immediate. You cannot
reverse changes that have been made by canceling the process.
(Please note that the Preview process does not alter your data.)
3. When the import is complete, a message appears asking if you want to
import another file. When you are finished importing, click Close. The
application generates an exception report if any errors were encountered
during the import (see Interpreting the exception report," page 308).
Note:
Whenever the import adds a new WebPath Express authority tag,
you're given the opportunity to delete any WebPath Express
bibliographic tags that may be in your collection. To simplify future
maintenance, we recommend that you delete them. If you choose not
to delete your WebPath Express bibliographic tags at this time, you can
always remove them with the Global Delete Tag feature (see page 334
for instructions).
Interpreting the exception report
The import process validates incoming records against MARC standards (which
require certain fields and have some size stipulations). If any problems are
encountered during import, they appear in an exception report. This report
resides in an Exception Reports folder within your Follett folder.
Exception message What it means
Barcode <number> contained a
MARC Organization Code of <code>
which did not match the one specified
in Site Identification.
The union catalog import encountered a MARC Organiza
tion Code that was not found in any member configura
tion in System Setup|Member|Site Identification. The
record was added if new, but the copy was skipped.
Barcode on copy <barcode number>
does not match symbology defined in
System Setup.
The import encountered a copy with a barcode that was
inconsistent with the symbology chosen in System Setup
under Site setup. The copy was skipped.
Barcode <barcode number> was not
found.
During an import of MARC 21/852 holdings data by
barcode, the import could not locate an incoming barcode
in the database. The copy was skipped.
Call number is too long... Truncated. The import encountered a copy with a call number of
more than 30 characters. The import shortened the call
number to the proper length.
Category for copy entry <number of
copy> is not between 2 and 2000.
The import encountered a copy with a category code that
falls outside the 2-2000 range. The category was removed
from the copy record before the copy was added to your
database. None of the valid copy fields were affected.
Conversion error <error number>. The import could not properly convert a MARC record.
The entire record was skipped.
Copies in record exceed 4000. The import encountered a MARC record with more than
4000 copies attached to it. The first 4000 copies were added
to your database, but the additional copies were skipped.