Follett VERSION 6.00, User Manual

Page: 204 / 730

04/04 204 Patrons
Patron Maintenance errors during a patron import (Cont.)
Error message Meaning
Graduation year field in
valid: Defaulted to blank.
All blank and invalid dates are set to (blank).
Graduation year field two
digit year adjusted to <four
digit year>.
If only 2 digits are provided for the graduation year, it is converted
to a 4digit date: 19 is prefixed to 38-99, 20 is prefixed to 00-37.
The import record does not
contain the proper number
of fields.
Patron record does not contain the proper number of fields. Check
Follett's patron import data file formats, starting on page 199.
Invalid patron gender:
Set to (U) unknown.
The patron's gender is not M" (male), F" (female), U"
(unknown), or blank. If none exists or entry is incorrect, the gender
is set to U." Verify patron's gender.
Invalid patron status:
Set to Inactive.
The valid patron status types are: Active (A), Inactive (I), and
Restricted (R). If none exists, the status is set as Inactive during
import. Verify the patron's status.
<Last name, Barcode, or
ID> may not be blank.
Patron record does not contain a last name, barcode, or ID as
defined for patrons in System Setup.
Verify the name field and your patron type defaults as described in
Making it easier to create new patrons" on page 72.
<Zip Code/Postal Code> is
invalid: Defaulted to
blank.
The library Address Format is set as United States, Canada, or Other
Countries, and the Zip Code/Postal Code field does not match the
format defined in System Setup. The field is left blank during
import. Verify zip/postal code.
Importing patron pictures
When you want to import a file of patron pictures into your existing patron
records, use Import Patron Pictures. You can import a group of patron photos
that were compiled into a database file by another company, such as Lifetouch
National School Studios or Herff Jones.
Important:
Before you start, make sure the import file is formatted correctly. Each
patron picture takes up one line of the file. Each line of the file must
contain: <barcode or ID>" , <picture file name>" (the quotes are
optional). Each line in the file must end with a carriage return. There
is no header line.
The following is an example of a patron picture import file:
639465",00002.JPG"
688692",00003.JPG"
859228",00004.JPG"
971657",00005.JPG"
752899",00006.JPG"
See also:
For information about the valid formats for the actual patron pictures,
see the table of Patron picture format requirements" on page 190.