Follett VERSION 6.00, User Manual

Page: 231 / 730

04/04 Chapter 20 Taking inventory of your collection 231
Printing reports of your Missing items
After you finalize your inventory, print an Inventory List by Title and an
Inventory List by Call Number that show your Missing items. The call number
report will not show items that have a copy status of Lost because they have an
inventory status of Marked. If you also want to see a list of your Lost items, you
can print a Copy List by Status and select Lost as the copy status.
If you finalized too early, you may see a long list of items on the Inventory List by
Call Number for Missing items. To correct your inventory results, see the
following section.
See also:
For information about printing the Copy List by Status and Inventory
List, refer to Chapter 38, Circulation reports."
Resetting Missing copies
If you finalize your inventory too soon, don't panic. Even after you finalize, you
can reopen your last inventory, which resets the Missing items from only that
inventory to Unmarked. If you don't discover your error immediately, you can
also reset the Missing items from a specific year or even reset all the Missing
items in your collection. You can then scan all of the items you missed into
Inventory and finalize your inventory again.
Warning:
Do not reset Missing items until you have finalized at least one
inventory.
Important:
The Reset Missing process cannot be canceled and requires exclusive
access to the database. No other Follett applications may be open at
any workstation except for the search modules, such as OPAC and
WebCollection Plus.
To reset the inventory status of Missing items to Unmarked, from the Inventory
main window, click Reset or select Inventory | Reset Missing. The Reset Missing
Copies dialog appears:
To reset all the items that were marked missing in a
specific year, select this option and enter the year.
To reset every Missing item in your collection,
select this option.
To reopen your last full or partial inventory and reset
the items made missing in the that inventory, select
this option. If an inventory is already in progress, this
option isn't available.
After selecting your option, click Reset. The Resetting Missing Copies progress
dialog appears. Inventory changes the inventory status of qualified items from
Missing to Unmarked. When the process is complete, close the progress dialog.
Inventory is now ready for you to enter the items you missed. Once you enter all
your Unmarked items, refinalize your inventory.