Follett VERSION 6.00, User Manual

Page: 297 / 730

04/04 Chapter 25 Importing MARC records 297
3. When the import is complete, a message appears asking if you want to
import another file. When you are finished importing, click Close. The
application generates an exception report if any errors were encountered
during the import (see Interpreting the exception report," page 308).
For Winnebago records: Reconstructing your barcodes and more
Not all MARC records are created equal. To import title and copy records from
Winnebago's CIRC/CAT v6.7 or Spectrum v3.x or v4.x, some special handling
may be necessary. Before you export your material records from Winnebago, you
need to look at your collection and the information in the Winnebago database.
Use the information in the next few sections to help guide you through the
examination, export, and import processes.
Examining your barcodes
Standard 14character barcodes contain a type identifier, location code, item
number, and possibly a check digit. Typically, only part of the barcode (the item
number) is stored in the Winnebago database. When importing your old records
into your new Follett Software database, the barcodes may need to be
reconstructed. Before that can happen, however, you need to determine how
much of the information on your barcode labels is actually in the database.
Gather a sample of items from your collection, preferably items that were added
at different times (e.g., last week, six months ago, two years ago, etc.). Use your
Winnebago software to look up each item and compare the material/barcode
number that appears in the Winnebago application with the number on the
barcode label.
Note:
The Follett applications support barcodes with 14 characters or less. If your
barcodes are longer, please contact Follett Software's Customer Service.
Do the numbers on the barcode labels exactly match the material/barcode
numbers in the application? If they do, see Scenario 1" below for more
information. If they don't, see Scenario 2" on page 298.
Scenario 1: Are the numbers on the barcode labels the same as the numbers in the
application? Make a note of the length of each material number.
In this scenario, material/barcode numbers with seven digits or less
are Follett Classic" barcodes. If you have material/barcode numbers
between eight and fourteen digits long, you must set up a temporary
Generic Code 39 or Generic Codabar barcode symbology for your
library materials (see page 39). Do not select a type identifier or
location code. To ensure that the incoming material is imported as
is," the item number must start in the first position, and its length
must equal the total length of the barcode. After importing, if
necessary, you can change the setup of your barcode symbology to
accurately reflect their contents (e.g., specifying type identifiers).