Follett VERSION 6.00, User Manual

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Chapter 22 Using the Easy Editor
This chapter provides information and instructions for adding and editing
bibliographic records in the Easy Editor. Even if you have little or no cataloging
experience, the Easy Editor lets you create solid MARC records and perform
other routine cataloging tasks.
Note:
Although identified by descriptive prompts, when you enter information
into the Easy Editor, you are creating a MARC record. To see how the
fields in the Easy Editor correspond to MARC tags and subfields, see
Tags in the Easy Editor" on page 632.
When to use the Easy Editor
Easy Editor is just that. It's ideal for adding uncomplicated records to your
database. If you're cataloging a book, much of the information you'll need can be
found on the title and copyright pages. If you use Alliance Plus to enhance your
records, it's even easier (see Brief MARC Record tab" on page 256).
There may be situations where you may want to use the MARC Editor rather
than the Easy Editor. Since the Easy Editor has a limited number of fields, there
might be information that you want to include that can't be entered through Easy
Editor. Also, if the item you're cataloging doesn't match the default material type
settings, you may need to make changes in the MARC Editor.
When duplicating a record, consider how much of the original record you want
to retain; the Easy Editor discards the information it can't display. If you only
want to duplicate the basic title information, use the Easy Editor. However, if you
only want to change a few fields, use the MARC Editor.
When editing a record with the Easy Editor, if the record contains information
that isn't visible, this message appears at the bottom of the dialog: Title has
additional information that can only be maintained in the MARC Editor. If you
see this message, you may want to edit the record in the MARC Editor instead.
(See Chapter 23, Using the MARC Editor.")
Working with bibliographic records
Before you can update or duplicate an existing bibliographic record, or create a
new one, you'll need to either locate the record or verify that it doesn't already
exist. For searching instructions, see page 240.
To add a new record or to duplicate the selected record, from the selection list
or MARC View window (see pages 248 and 249), choose File | Add Title |
Easy. If the Easy Editor was selected as your preferred editor (see Setting up
miscellaneous Cataloging options" on page 55), just click + Title. A message