Scan
WorkCentre
®
XXXX
254
User Guide
If Authentication or Accounting has been enabled on your device you may have to enter login
details to access the Workflow Scanning features.
Use the Document Management option to assign descriptive data (metadata) to a scanned job.
The data can be accessed by other software applications to search, index and the automate the
processing of scanned documents.
Document Management data fields can be either mandatory or optional. If the data is mandatory,
you will be prompted to enter the data before scanning can begin. If the data is optional, you will
be prompted to enter the data, but will be able to complete the job without the data.
1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch
the documents.
Or
Lift up the document feeder. Place the document face down onto the document glass and
register it to the arrow at the top left corner. Close the document feeder.
2. Press
the
Clear All
button on the control panel to cancel any previous programming selections.
3. Press
the
Services Home
button.
4. Select
the
Workflow Scanning
button on the touch screen.
Note:
If your System Administrator has added mandatory fields to the default template you
will be asked to complete the required document information as soon as you select the
Workflow Scanning button.
5. If required, select the
Workflow Scanning
tab. This is usually the active tab when the Workflow
Scanning service opens.
6. Select a template type from the
All Templates
dropdown menu.
7. If required, ensure the latest templates are available by selecting
Update Templates
from the
Advanced Settings
tab.
8. Select the template required.
Either
-
If your System Administrator has set up the Document Management feature with
mandatory fields you will be asked to complete the required document information as
soon as you select a template. Use the touch screen keyboard to enter or edit the
document information as required.
-
Select the
OK
button.
-
Press the
Start
button on the control panel to scan the original.
-
Remove the original from the document feeder or document glass when scanning
has completed.
-
Press the
Job Status
button on the device control panel to view the job list and
check the status of the job.
Or
-
If your System Administrator has not set up the Document Management feature with
mandatory fields select the
Filing Options
tab.
-
Select the
Document Management
button.
-
Select the section you want to edit.
-
Use the touch screen keyboard to enter or edit the document information as
required.
-
Up to 40 alphanumeric characters can be entered.
-
To delete a character use the backspace
X
button.
Summary of Contents for WorkCentre
Page 1: ...Version 0 2 DRAFT March 2014 Xerox WorkCentre xxxx User Guide ...
Page 10: ...Contents WorkCentre XXXX 10 User Guide ...
Page 28: ...Safety and Regulations WorkCentre XXXX 28 User Guide ...
Page 78: ...Getting Started WorkCentre XXXX 78 User Guide ...
Page 296: ...Scan WorkCentre XXXX 296 User Guide ...
Page 512: ...Print WorkCentre XXXX 512 User Guide ...
Page 554: ...E Mail WorkCentre XXXX 554 User Guide ...
Page 654: ...Paper and Media WorkCentre XXXX 654 User Guide ...
Page 668: ...Machine and Job Status WorkCentre XXXX 668 User Guide ...
Page 674: ...Administration and Accounting WorkCentre XXXX 674 User Guide ...
Page 676: ...Feature Installation WorkCentre XXXX 676 User Guide ...