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Xerox WorkCentre, User Manual

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WorkCentre

®

 XXXX

222

User Guide

9.  Select the Output Color option required.

•

Auto Detect

 allows the device to select the most appropriate color setting.

•

Black and White

 produces black and white output even if the originals were color.

•

Grayscale

 produces output using various shades of gray.

•

Color

 produces full color output.

10. Press the 

Start

 button on the control panel to scan the original.

11.  Remove the original from the document feeder or document glass when scanning has 

completed.

12. Press the 

Job Status

 button on the device control panel to view the job list and check the status 

of the job. 

More Information

Explaining What Workflow Scanning Does and How It Works
Using a User ID to Log In at the Device
Using Internet Services to find System Administrator Contact Details

System Administrator Guide 

www.xerox.com/support

.

Assigning Descriptive Data to a Workflow Scanning Job

Using Workflow Scanning to send 2-Sided Originals

Workflow Scanning converts hard copy documents into electronic images and saves them into 
network filing destinations (repositories).

A Template must be used when a scan is made - the template contains the filing destination 
address and other scan settings such as the image quality. When making a scan you can edit the 
scan settings but not the filing destination.

Note: 

This option must be made available by your System Administrator.

If Authentication or Accounting has been enabled on your device you may have to enter login 
details to access the Workflow Scanning features.

Use the 2-Sided Scanning options to scan both sides of your document. The second side can be 
rotated.

1.  Load your documents face up in the document feeder input tray. Adjust the guide to just touch 

the documents.

Or

Lift up the document feeder. Place the document face down onto the document glass and 
register it to the arrow at the top left corner. Close the document feeder.

Note: 

If you want to use the document glass instead of the document feeder you will need to 

use the Build Job option to save all the sides as part of the same job, otherwise each side will 
be treated as a different document.

2. Press 

the 

Clear All

 button on the control panel to cancel any previous programming selections.

3. Press 

the 

Services Home

 button.

4. Select 

the 

Workflow Scanning

 button on the touch screen.

Note: 

If your System Administrator has added mandatory fields to the default template you 

will be asked to complete the required document information as soon as you select the 
Workflow Scanning button.

Summary of Contents for WorkCentre

Page 1: ...Version 0 2 DRAFT March 2014 Xerox WorkCentre xxxx User Guide ...

Page 2: ... 2014 Xerox Corporation All rights reserved Xerox and Xerox and Design are trademarks of Xerox Corporation in the United States and or other countries Version 0 2 DRAFT March 2014 ...

Page 3: ...ia Economic Community EAC Mark 17 Copy Regulations 18 United States 18 Canada 19 Other Countries 20 Fax Regulations 20 United States Fax Header Requirements 20 Canada 21 Europe 22 South Africa 22 New Zealand 23 Product Recycling and Disposal 24 USA and Canada 24 European Union 24 Energy Program Compliance 24 All Markets 24 Canada 25 Germany 26 Material Safety Data 26 Environment Health and Safety ...

Page 4: ...eaning the Control Panel Touch Screen Document Feeder and Output Trays 74 Clearing Paper Jams 74 Help 75 Accessing the Help Features On the Device 75 Accessing the PostScript Print Driver Help Pages 75 Accessing the PCL Print Driver Help Pages 76 Accessing the Mac Print Driver Help Pages 76 Accessing the XPS Print Driver Help Pages 77 Using the Internet Services Help Feature 77 Getting Further Ass...

Page 5: ... Server Fax 167 Sending a Server Fax using the Workflow Scanning Feature 168 Server Fax 168 Image Quality 175 Layout Adjustment 180 Using a Timer to Send a Server Fax 182 Building a Server Fax Job with Multiple Page or Segment Settings 183 Internet Fax 185 Sending an Internet Fax 185 Internet Fax 186 Advanced Settings 194 Layout Adjustment 208 Internet Fax Options 211 Building an Internet Fax Job ...

Page 6: ...Printing a Document using the PostScript Print Driver 350 Tab menu 352 Menu at the bottom of the Tabs 398 Viewing the Device Status using the PostScript Print Driver 406 XPS Print Driver 407 Printing a Document using the XPS Print Driver 407 Tab menu 409 Menu at the bottom of the Tabs 454 Viewing the Device Status using the XPS Print Driver 461 Mac Print Driver 463 Printing a Document using the Ma...

Page 7: ...46 Adding a Message to an E mail 548 Adding a Reply To Address to an E mail 550 Building an E mail Job with Multiple Page or Segment Settings 551 8 ID Card Copy Making Copies of ID Cards 555 Copy Options 555 Reduce or Enlarge 555 Setting the Paper Supply for ID Card Copying 558 Image Quality 559 Setting the Original Type for ID Card Copying 559 Lightening or Darkening Copies of ID Cards 560 Settin...

Page 8: ...using the Machine Status Menu 664 Using the Maintenance Assistant from the Machine Status Menu 664 Faults and Alerts 665 Checking the Status of Supplies using the Machine Status Menu 666 Billing Information 666 12 Administration and Accounting Using a User ID to Log In at the Device 669 Logging out at the Device 669 Accessing the Tools Menu 670 Device Settings 670 General 670 Adjusting the Display...

Page 9: ...Contents WorkCentre XXXX User Guide 9 Avoiding Poor Quality Output 684 Understanding Faults 684 Paper Jams 686 Troubleshooting Tips 711 Getting Further Assistance 720 ...

Page 10: ...Contents WorkCentre XXXX 10 User Guide ...

Page 11: ...nformation Safety Labels and Symbols All warnings and instructions marked on or supplied for the device should be followed WARNING This WARNING alerts users to areas of the device where there is the possibility of personal injury WARNING This WARNING alerts users to areas of the device where there are heated sur faces which should not be touched CAUTION This symbol alerts users to areas of the equ...

Page 12: ...ly fit into an earthed electrical outlet This is a safety feature If you are unable to insert the plug into the outlet contact a licensed electrician to replace the outlet Always connect the device to a correctly grounded power outlet If in doubt have the outlet checked by a qualified electrician Im proper connection of the device grounding conductor can result in electrical shock Power Cord Elect...

Page 13: ...d adapter plug to connect the device to a power outlet that lacks a ground connection terminal Never attempt any maintenance function that is not specifically described in this documentation Never obstruct ventilation openings They are provided to prevent overheating Never remove covers or guards that are fastened with screws There are no operator serviceable areas within these covers Never locate...

Page 14: ... these covers that you can maintain or service Consumables Information Store all consumables in accordance with the instructions given on the package or container Keep all consumables away from the reach of children Never throw toner toner cartridges or toner containers into an open flame When handling cartridges for example ink fuser etc avoid skin or eye contact Eye contact can cause irritation ...

Page 15: ...tion against harmful interference in a commercial environment This device generates uses and can radiate radio frequency energy If it is not installed and used in accordance with these instructions it may cause harmful interference to radio communications Operation of this device in a residential area is likely to cause harmful interference in which case the user will be required to correct the in...

Page 16: ...e laws of the member states related to electromagnetic compatibility March 9 1999 Radio Telecommunications Terminal Equipment Directive 1999 5 EC June 8 2011 Restriction of the use of certain hazardous substances in electrical and electronic equipment Directive 2011 65 EU This device if used properly in accordance with the user s instructions is neither dangerous for the consumer nor for the envir...

Page 17: ...print on both recycled and virgin paper approved to an environmental stewardship scheme which complies with EN12281 or a similar quality standard Lighter weight paper 60 gsm which contains less raw material and thus saves resources per print may be used in certain applications We encourage you to check if this is suitable for your printing needs Turkey RoHS Regulation In compliance with Article 7 ...

Page 18: ...tamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original Postal Money Orders Bills Checks or Draft of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever denomination which have...

Page 19: ...e public seal of Canada or of a province or the seal of a public body or authority in Canada or of a court of law 5 Proclamations orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queen s Printer for Canada or the equivalent printer for a province 6 Marks brands seals wrappers or designs used by or on behalf of the Govern...

Page 20: ...umber or any other number for which charges exceed local or long distance transmission charges In order to program this information into your machine refer to the customer documentation and follow the steps provided Data Coupler Information This device complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments ACTA On the cover of thi...

Page 21: ... device If this happens the Telephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If trouble is experienced with this Xerox device for repair or warranty information please contact the appropriate service center details of which are displayed either on the machine or contained within the User Guide If the device is causing ...

Page 22: ... value please see the label on the device Canada CS 03 issue 9 This product has been tested to and is compliant with CS 03 issue 9 Europe Radio Equipment Telecommunications Terminal Equipment Directive This Xerox product has been self certified by Xerox for pan European single terminal connection to the analogue public switched telephone network PSTN in accordance with Directive 1999 5 EC The prod...

Page 23: ...lling when this equipment is connected to the same line as other equipment may give rise to bell tinkle or noise and cause a false answer condition If you encounter such problems do not contact the Telecom Faults Service DTMF tones dialling is the preferred method because it is faster than pulse decadic dialling and is readily available on almost all New Zealand telephone exchanges WARNING No 111 ...

Page 24: ...ofessional business application Professional Business Environment Application of this symbol on your device is confirmation that you must dispose of this device in compliance with agreed national procedures In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures Domestic Household Environment Application o...

Page 25: ...ches to a Power Saver Mode In these modes only essential functions remain active in order to enable reduced product power consumption Upon exiting from Power Saver Mode the first print will take slightly longer than in Ready Mode This delay is the result of the system waking up from Power Saver mode and is typical of most imaging products on the market If you wish to set a longer Activation Time o...

Page 26: ...Schalldruckpegel beträgt 70 dB9A oder weniger gemäß EN ISO 7779 Importeur Xerox GmbHHellersbergstraße 2 441460 Neuss Deutschland Material Safety Data For Material Safety Data information regarding your machine see the support information for your area North American material safety data can be found here www xerox com msds European Union material safety data can be found here www xerox com environ...

Page 27: ...Safety and Regulations WorkCentre XXXX User Guide 27 Canada For Environment Health and Safety information call 1 800 ASK XEROX Europe For Environment Health and Safety information call 44 1707 353 434 ...

Page 28: ...Safety and Regulations WorkCentre XXXX 28 User Guide ...

Page 29: ...l configurations available which provide either 45 or 55 copies or prints a minute All configurations are fully upgradable so as to meet any future requirements you may have Please contact your local Xerox representative for further information 1 Document Feeder and Document Glass Used for scanning single or multiple documents The document glass can be used for scanning single bound custom size or...

Page 30: ... and staples your output Hole punch kits can be installed with this finisher 11 Convenience Shelf An optional shelf used for holding documents or the Convenience Stapler 12 Convenience Stapler Optional stapler used to staple sheets if there is no finisher or to re staple originals after copying Note SEF is Short Edge Feed where the short edge of the paper is the leading edge when the paper is fed ...

Page 31: ...for use with your device Many services and options are provided as standard and simply require enabling or configuring with additional third party hardware Additional optional functions and kits are also available and can be purchased and installed The options available are dependent on your device model Standard Paper Tray 1 fully adjustable paper tray Paper Tray 2 fully adjustable paper tray Pap...

Page 32: ...Maker to make 2 hole punches Other hole punch kits are available for this finisher Only one hole punch kit can be fitted at one time New Office Finisher Booklet Maker 3 Hole Punch Kit enables the New Office Finisher Booklet Maker to make 3 hole punches Other hole punch kits are available for this finisher Only one hole punch kit can be fitted at one time New Office Finisher Booklet Maker 4 Hole Pu...

Page 33: ...ernative to the standard touchscreen and helps everyone especially people who are wheelchair users blind or visually impaired to easily program copy jobs and make copies Foreign Interface Device enables the attachment of a third party access and accounting device such as a card swipe or coin operated unit Not Available All the potential options for this device are available on this model either as...

Page 34: ...Maker to make 2 hole punches Other hole punch kits are available for this finisher Only one hole punch kit can be fitted at one time New Office Finisher Booklet Maker 3 Hole Punch Kit enables the New Office Finisher Booklet Maker to make 3 hole punches Other hole punch kits are available for this finisher Only one hole punch kit can be fitted at one time New Office Finisher Booklet Maker 4 Hole Pu...

Page 35: ...bles the attachment of a third party access and accounting device such as a card swipe or coin operated unit Not Available All the potential options for this device are available on this model either as standard or optional features Describing the Finishing Devices Office Finisher Holds up to 250 sheets of paper in the Top Tray and up to 2000 sheets in the Stacker Tray Paper weight 60 to 216 gsm 1...

Page 36: ... select programing features and display fault clearance procedures and general device information 6 Log In Out Use to enter log in details and to log out 7 Help Displays help messages for device features 8 Numeric Keypad Use to enter alphanumeric characters 9 Dial Pause Use to insert a pause when dialing a fax number 10 C Cancel Entry Cancels the previous entry made on the Numeric Keypad 11 Langua...

Page 37: ...e mode you will be prompted to reload the documents Powering the Device Off Power Off ends the current session and turns off the device 1 Press the Power button on the control panel 2 Select the Power Off button on the touch screen 3 Select the Power Off button again to confirm that the device should power off Note Confirming power off will result in the deletion of any jobs currently in the queue...

Page 38: ...ow Power mode If Sleep mode has been configured the device will then enter Sleep mode after a specified period of time Note The Power button is illuminated when the device is in the Energy Saver state A steady light indicates the device is in Low Power mode A flashing light indicates the device is in Sleep mode 4 To re activate the device when in Low Power or Sleep mode press the Power button The ...

Page 39: ... stores the images It then prints the images based on the selections made If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and r...

Page 40: ...s The Xerox print drivers allow you to use the specific features available on your device Note The device is enabled for AirPrint AirPrint is Apple s driverless printing technology that enables Apple devices including Macs phones and tablets to print to the device without installing drivers or downloading software Your System Administrator may have loaded a specific print driver on your computer H...

Page 41: ...the document to be printed From most applications select the Office button or select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox PS driver from the list of print drivers available 4 Open the print driver Properties ...

Page 42: ...s you the most options to scale and manipulate images it offers more precision with high end graphics PostScript also provides you with different types of error handling and font substitution options PCL Printer Control Language generally has fewer advanced features than PostScript PCL drivers process most jobs faster than other drivers This driver is suitable for most every day printing tasks XPS...

Page 43: ...select the OK or Print button 8 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 9 Press the Job Status button on the device control panel...

Page 44: ...he application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox driver from the list of print drivers available 4 Select Xerox Features from the print driver properties menu the name of the menu will vary depending on the application you are printing from From most applications select the dropdown menu that states Copies and Pages or that...

Page 45: ...fewer advanced features than PostScript PCL drivers process most jobs faster than other drivers This driver is suitable for most every day printing tasks XPS XML Paper Specification is an open specification for a page description language and a fixed document format originally developed by Microsoft Use this driver to improve the speed and quality of XPS files that you print Mac is a PostScript dr...

Page 46: ...ce 9 Press the Job Status button on the device control panel to view the job list and check the status of the job 10 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and the...

Page 47: ...e file by scanning an original hard copy document The scanned image is converted into Email format to transmit over the internet or intranet Recipients are selected from an address book or entered manually using the keyboard Received Internet Faxes are automatically sent from the server to the device as print jobs Server Fax scans your documents and sends them to any type of fax machine that is co...

Page 48: ...d button again until all the recipients have been added 8 Select the Close button to save the information you entered 9 Select any options required 10 Press the Start button on the control panel to scan the original 11 Remove the original from the document feeder or document glass when scanning has completed 12 Press the Job Status button on the device control panel to view the job list and check ...

Page 49: ...on in the lower right corner have accented or additional characters available Select and hold the button to view related characters in a pop up menu Select the desired character from the pop up menu Use the ENG button to access additional language keyboards 8 Select the Add button If you want to send the document to more than one recipient enter the additional details one recipient at a time and s...

Page 50: ...to cancel any previous programming selections 3 Press the Services Home button 4 Select the Server Fax button 5 If required select the Server Fax tab This is usually the active tab when the Server Fax service opens 6 Select the Enter Fax Number entry box and use the numeric keypad or the touch screen keypad to enter the recipient s fax number 7 Select the Add button If you want to send the documen...

Page 51: ...ending the fax to more than one address Selecting more than 1 copy will print your document more than once on the recipient s device but will only print the cover sheet once if you include a cover sheet generated by the print driver 3 Select the Xerox PS driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you a...

Page 52: ...clicking each additional recipient Release the Ctrl or Command button once all recipients have been selected 8 If you want to add a cover sheet to your fax job click the Cover Sheet tab 9 Select Print a Cover Sheet from the Cover Sheet Options menu Select the Information tab This is usually the active tab when the Cover Sheet options box opens If required select the Sender Name entry box and use y...

Page 53: ...on speed you require from the Send Speed menu If required select the resolution you require from the Fax Resolution menu Higher resolutions take longer to transmit If required select the time the device should send your job using the Send Time options If required select the Dialing Prefix entry box and use your keyboard to enter a character that should be dialled before the main fax number If requ...

Page 54: ...ton to open the window 5 If required click the Printing Options tab This is usually the active tab when the print driver opens 6 Select Fax from the Job Type dropdown menu Either Click the Add Recipient button to add a new recipient manually Select the Name entry box and use your keyboard to enter the name of the recipient Select the Fax Number entry box and use your keyboard to enter the recipien...

Page 55: ... the Sender E mail Address entry box and use your keyboard to enter your e mail address If required select the Sender Fax Number entry box and use your keyboard to enter the fax number you would like any replies faxed to If required select a Recipients option Show Recipient Names prints the names of all the recipients on the cover sheet The names used are the names you entered when adding each rec...

Page 56: ...k the OK button to confirm More Information Printing a Document using the PCL Print Driver Using the Job Type Feature with the PCL Print Driver System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Sending a Fax using the Mac Print Driver You can print to the device from your computer through a print driver There are a variety of Xero...

Page 57: ...lbox number If required click the Save to Address Book checkbox Note The recipient s details are saved on your computer s hard drive in your personal address book Click the OK button Or Click the Add From Address Book button to add a recipient stored in the address book Select the contact required from the list If the contact list is long click in the Search entry box and use your keyboard to ente...

Page 58: ...ling prefix or include credit card details click the Options tab If required select Print a Confirmation Sheet from the Confirmation Sheet menu to have the device print a page stating that your job has successfully faxed Depending on how your System Administrator has configured the device an error sheet may print if the job fails If required select the starting transmission speed you require from ...

Page 59: ...e than one address Selecting more than 1 copy will print your document more than once on the recipient s device but will only print the cover sheet once if you include a cover sheet generated by the print driver 3 Select the Xerox XPS driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from Fro...

Page 60: ...rl or Command button once all recipients have been selected 8 If you want to add a cover sheet to your fax job click the Cover Sheet tab 9 Select Print a Cover Sheet from the Cover Sheet Options menu Select the Information tab This is usually the active tab when the Cover Sheet options box opens If required select the Sender Name entry box and use your keyboard to enter your name If required selec...

Page 61: ...lect the starting transmission speed you require from the Send Speed menu If required select the resolution you require from the Fax Resolution menu Higher resolutions take longer to transmit If required select the time the device should send your job using the Send Time options If required select the Dialing Prefix entry box and use your keyboard to enter a character that should be dialled before...

Page 62: ... is usually the active tab when the Workflow Scanning service opens 6 Select a template type from the All Templates dropdown menu 7 If required ensure the latest templates are available by selecting Update Templates from the Advanced Settings tab 8 Select the template required 9 Select any options required 10 Press the Start button on the control panel to scan the original 11 Remove the original f...

Page 63: ...e Select and hold the button to view related characters in a pop up menu Select the desired character from the pop up menu 8 Select the Add button If you want to send the document to more than one recipient enter the additional details one recipient at a time and select the Add button again until all the recipients have been added 9 If required select Cc from the To dropdown menu to copy a recipie...

Page 64: ...when required or printed from Internet Services Note Your System Administrator must enable the Job Storage feature on your print driver before you can use the Saved Job option If you are able to update your own driver settings this feature can be found by opening the drivers window right clicking the driver selecting Printer Properties and then the Configuration tab Use the dropdown menu to set th...

Page 65: ...lect the OK or Print button More Information Printing a Document using the PostScript Print Driver Printing a Saved Job using the Print From Feature Printing Saved Jobs from Internet Services Creating a New Folder for Saved Jobs in Internet Services System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Saving Jobs using the PCL Print ...

Page 66: ...to 9 If required select the Print and Save checkbox to print your document If you do not check this box your job will be saved but not printed 10 If required select the Private radio button to passcode protect your document Click in the Passcode entry box and use your keyboard to enter a 4 to 10 digit passcode Note To release your job you will enter this passcode using the numeric keypad on the de...

Page 67: ...es or that states the application name 5 Select Paper Output from the Xerox Features group selection menu This is usually the active area when the print driver opens 6 Select Saved Job from the Job Type dropdown menu 7 Select the Job Name entry box and use your keyboard to enter a name for your job Select Use Document Name from the Job Name dropdown menu to save your job with the same name as the ...

Page 68: ...en the Configuration tab Use the dropdown menu to set the Job Storage Module status in the Installable Options section to Installed Refer to the System Administrator Guide for further information 1 Open the document to be printed From most applications select the Office button or select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the appl...

Page 69: ...dministrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Printing Saved Jobs Printing a Saved Job using the Print From Feature The Print From feature prints jobs which have been saved on the device or on a USB stick This is a useful feature if you have documents that you need to print regularly Note This option must be made available by your Sys...

Page 70: ...ices Using the Job Type Feature with the PostScript Print Driver Using a User ID to Log In at the Device System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Printing Saved Jobs from Internet Services Internet Services uses the embedded web server on the device This allows you to communicate with the device over the internet or intra...

Page 71: ... and then select the Details button Once the resources are available the job will print More Information Saving Jobs using the PostScript Print Driver Printing a Saved Job using the Print From Feature Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Viewing Active Jobs using the Job Status Menu Logging in to Internet Services Vie...

Page 72: ...de www xerox com support Maintenance and Consumables Identifying the Replaceable Units There are several consumables on the device that need replenishing or replacing such as paper staples and customer replaceable units 1 Toner Cartridge 2 Print Cartridge The device will display a message on the touch screen when any of the units need to be re ordered This message is a warning that the unit is nea...

Page 73: ...ith water Xerox cleaning fluid or Xerox film remover to clean the under side of the document cover or document feeder and the complete circumference of the Constant Velocity Transport roll WARNING When cleaning the device do NOT use organic or strong chemical solvents or aerosol cleaners Do NOT pour fluids directly onto any area Use supplies and cleaning ma terials only as directed in this documen...

Page 74: ...elect the item Messages screen instructions and graphics provide additional information 3 Press the Help button again to close the Help screens Accessing the PostScript Print Driver Help Pages You can print to the device from your computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers ...

Page 75: ...ox online help You will need to be connected to the internet to use this help feature 1 Open the document to be printed From most applications select the Office button or select File then select Print from the file menu 2 Select the Xerox PCL driver from the list of print drivers available 3 Open the print driver Properties window the method will vary depending on the application you are printing ...

Page 76: ... available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Note To print an XPS document your device needs to have the optional XPS feature installed Use the help button to open the Xerox online help You...

Page 77: ...e IP Address is 192 168 100 100 enter http 192 168 100 100 Note To find out the IP Address of your device print a configuration report or ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 Select the Help link at the top right hand corner of the screen 5 Select the option s required More Information Using Internet Services to find System Administrator Contac...

Page 78: ...Getting Started WorkCentre XXXX 78 User Guide ...

Page 79: ...uch screen 5 If required select the Copy tab This is usually the active tab when the Copy service opens 6 Select any options required 7 Enter the number of prints required using the numeric keypad on the control panel 8 Press the Start button on the control panel to scan the original 9 Remove the original from the document feeder or document glass when scanning has completed The job enters the job...

Page 80: ... the output from your original You can input a specific reduction or enlargement ratio or choose from a selection of pre defined options 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document...

Page 81: ...nd then select the Details button Once the resources are available the job will print More Information Reducing or Enlarging Copies by Proportional Reducing or Enlarging Copies by Independent X Y Using a User ID to Log In at the Device Viewing the Progress and Details of a Job using the Job Status Menu Setting the Paper Supply for Copies Reducing or Enlarging Copies by Proportional When you press ...

Page 82: ...original 12 Remove the original from the document feeder or document glass when scanning has completed The job enters the job list ready for processing 13 Press the Job Status button on the device control panel to view the job list and check the status of the job 14 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before ...

Page 83: ...tions 100 100 will keep your output image the same size as your original This option is useful if you are programming a complex job and want to cancel any reduce or enlarge settings without cancelling other settings you have made Auto Independent X Y automatically fits the image of your original onto the paper you have selected The reduction or enlargement may not be proportional the device will d...

Page 84: ...document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Copy button on the touch...

Page 85: ...t up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Copy button on the touch screen 5 If required select the Copy tab This is usually the active tab when ...

Page 86: ...finishing device installed The basic stapling options are Off 1 Staple 2 Staples and Multi Staple Use the Hole Punched Stapled option if you want your output to be hole punched or hole punched and stapled Each sheet will be punched individually so there is no limit to the number of pages you can have in a set Hole punching can only be selected for A4 LEF 8 5 x 11 LEF and A3 11 x 17 paper Note The ...

Page 87: ... view the job list and check the status of the job 13 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job will print More Information Collating Copies Stapling Copies...

Page 88: ...d using the numeric keypad on the control panel 10 Press the Start button on the control panel to scan the original 11 Remove the original from the document feeder or document glass when scanning has completed The job enters the job list ready for processing 12 Press the Job Status button on the device control panel to view the job list and check the status of the job 13 If your job remains held i...

Page 89: ...r three or four staples on the edge selected The number of staples depends on the size of the media chosen For example 4 Staples A4 LEF 8 5 x 11 LEF A3 11 x 17 and 8 x 10 LEF 3 Staples 8 x 10 SEF A4 SEF 8 5 x 11 SEF A5 LEF 8 5 x 5 5 LEF and B5 SEF 8 5 x 14 SEF Note For some staple selections the device will rotate the image If you are unable to staple ensure that Image Rotation is set to Auto Rota...

Page 90: ... document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Copy button on the touch screen 5 If required select the Copy tab This is usually the active tab when the Copy service opens 6 If required select the More button at...

Page 91: ...lets A cover can be inserted onto the booklet automatically Use the Booklet Creation option to automatically reduce and arrange the images in the correct sequence on your selected media so that a booklet is created when the copy set is folded in half 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the...

Page 92: ...job will print The following Booklet Maker specifications apply Paper Sizes A3 11x17 A4 8 5x11 8 5x13 and 8 5x14 Paper weight 60 to 216 gsm 16 to 57 lb All media must be Short Edge Feed SEF Booklet thickness specifications For Folded and Stapled booklets a maximum of 15 sheets of 80 gsm 20 lb or equivalent thickness For example you can have 13 sheets of 80 gsm 20 lb and a cover sheet of 160 gsm 43...

Page 93: ...dges and is recommended for text and line art Photo gives the best quality for photos but reduced quality text and line art It is the best option for originals containing photos or continuous tones without any text or line art Map is used if your original is a map Newspaper Magazine is used if your original is from a magazine or newspaper that contains photographs or text 8 Select the How Original...

Page 94: ...cuments Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Copy button on the touch screen 5 Select the Image Quality tab 6 Select the Image Option...

Page 95: ...ton 4 Select the Copy button on the touch screen 5 Select the Image Quality tab 6 Select the Image Options button 7 Select the Lighten Darken option required Move the indicator down to darken the scanned image If this creates an output with too dark a background use the Background Suppression feature to remove the background Move the indicator up to lighten the scanned image 8 Select the OK button...

Page 96: ...on 7 Select the Sharpness option required Move the indicator up to sharpen the scanned image Text images are more likely to be improved by sharpening than photo images Move the indicator down to soften the scanned image This is particularly useful when scanning photos 8 Select the OK button 9 Enter the number of prints required using the numeric keypad on the control panel 10 Press the Start butto...

Page 97: ...egister it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Copy button on the touch screen 5 Select the Image Quality tab 6 Select the Image Enhancement button 7 Select the option s required 8 Select the OK button 9 Enter the number of prints r...

Page 98: ...on from the Background Suppression menu to automatically suppress unwanted background If required select Off to turn the Background Suppression feature off The Off option is particularly useful when the Darken adjustment does not produce a satisfactory output from light originals the original has a gray or colored border such as a certificate or you want to bring out fine detail that was lost due ...

Page 99: ...let the device determine the contrast settings automatically or select the Manual Contrast button to control the settings yourself Move the Manual Contrast indicator towards More to produce more vivid blacks and whites for sharper text and lines but less detail in pictures Move the Manual Contrast indicator towards Less to produce more detail in light and dark areas of the original 8 Select the OK...

Page 100: ...ervices Home button 4 Select the Copy button on the touch screen 5 Select the Layout Adjustment tab 6 Select the Original Orientation button 7 Select the Original Orientation option required Portrait Originals the images on the originals are in a LEF orientation Landscape Originals the images on the originals are in a SEF orientation Upright Images the images on the originals are loaded in a uprig...

Page 101: ...this is the default setting The size detected is matched to a standard paper size Preset Scan Area defines the size of your original from a list of preset standard original sizes You can view the list by using the scroll bar Custom Scan Area sets a specific area for scanning and is useful for scanning receipts Measure the width X and height Y of the original to be scanned and enter the X and Y mea...

Page 102: ...lear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Copy button on the touch screen 5 Select the Layout Adjustment tab 6 If the book when opened is not a standard paper size manually input the correct size using the Original Size feature Select the Original Size button Select the Original Size option required Auto Detect ...

Page 103: ...lect the job and then select the Details button Once the resources are available the job will print More Information Building a Copy Job with Multiple Page or Segment Settings Using a User ID to Log In at the Device Viewing the Progress and Details of a Job using the Job Status Menu Specifying the Size of the Original to be Copied Using the Image Shift Feature to Reposition the Copy Image When you...

Page 104: ...ust the margin of side two independently of side one Check the Mirror Side 1 checkbox if you want the side 2 shift to mirror the shift set for side 1 8 Select the OK button 9 Enter the number of prints required using the numeric keypad on the control panel 10 Press the Start button on the control panel to scan the original 11 Remove the original from the document feeder or document glass when scan...

Page 105: ...opriate entry field and use the numeric keypad to enter the amount required Select the Side 1 button Select the Top Right Bottom and Left entry boxes as required and use the arrow buttons to adjust the amount to be erased from 3mm 0 1 to 50mm 2 0 or use the numeric keypad to enter the amount required Either Select the Side 2 button Select the Top Right Bottom and Left entry boxes as required and u...

Page 106: ...Image When you press the Start button to make a copy the device scans your originals and temporarily stores the images It then prints the images based on the selections made If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features Use the Invert Image options to create a mirror image or a negative image This feature is useful f...

Page 107: ...ages It then prints the images based on the selections made If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features Use the Booklet Creation options to produce booklets from 1 or 2 sided originals The device will scan your originals and automatically reduce and arrange the images in the correct sequence on your selected copy p...

Page 108: ...document glass when scanning has completed The job enters the job list ready for processing 16 Press the Job Status button on the device control panel to view the job list and check the status of the job 17 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are neede...

Page 109: ...ect the Special Pages button 9 Select the Special Pages option required Covers adds blank or printed pages to your output Chapter Starts ensures a chapter begins on the right or left side of the page Inserts adds blank pages on a different media into your document Exceptions sets a different paper source for a range of pages 10 Select the OK button 11 Enter the number of prints required using the ...

Page 110: ...t option is active 6 Set the Paper Supply required for the main body of the job 7 Load the media to be used for the covers into another paper tray ensuring that it is in the same size and orientation as the paper you are using for the main body of your job 8 If required update the Paper Settings screen and select the Confirm button to approve your selections 9 Select the Output Format tab 10 Selec...

Page 111: ... the Tray Settings Loading Tray 2 and Changing the Tray Settings Loading Tray 3 Loading Tray 4 Loading the Bypass Tray and Changing the Tray Settings Adding Chapter Start Sections to Copies When you press the Start button to make a copy the device scans your originals and temporarily stores the images It then prints the images based on the selections made If Authentication or Accounting has been e...

Page 112: ...rces such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job will print More Information Using a User ID to Log In at the Device Viewing the Progress and Details of a Job using the Job Status Menu Adding Inserts into Copy Sets When you press the Start button to make a co...

Page 113: ... is required ensure the correct tab sequence and number of tabs are loaded for the job If printing on the tabs use the Tab Shift option to enter the amount of shift required to ensure the tab image prints correctly on the tab 15 Select the Add button 16 Repeat the previous four steps until all the inserts required have been programmed 17 Select the Close button to save the information you entered ...

Page 114: ...when the Copy service opens Note This feature is not available until a specific paper tray has been selected It is not available if the paper Auto Select option is active 6 Set the Paper Supply required for the main body of the job 7 Select the Output Format tab 8 Select the Special Pages button 9 Select the Exceptions button 10 Select each Page Number box in turn and use the numeric keypad to ent...

Page 115: ...er is printed on both sides and counts as two pages Use the Comment feature to add up to 50 alphanumeric characters in a specified position on the page An existing comment can be amended or a new comment can be created Use the Date annotation to add the current date to your chosen position on the page The date printed is the date set on your device your System Administrator sets the calendar when ...

Page 116: ... the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job will print More Information Adding Page Numbers to Copies Adding Comments to Copies Printing a Date on Copies Printing a Bates Stamp on Copies Using a User ID to Log In at the Device Viewing the Progress and Details of a Job using the Job Status Menu Adding Page...

Page 117: ...ired Same as Side 1 applies the same settings to both Side 1 and Side 2 of your output Mirror Side 1 Flip on Horizontal output will open from right to left like a book with the binding edge on the left The position of the annotation on Side 2 will mirror Side 1 across the binding edge For example if a page number is positioned in the bottom left corner of Side 1 it will appear in the bottom right ...

Page 118: ...he Output Format tab 6 Select the Annotations button 7 Select the Comment button 8 Select the On button to apply a comment to your output If required select the Off button to produce output without a comment 9 Select the comment you require from the Stored Comments list To edit an existing comment highlight the comment in the list and select the Edit button Use the keyboard to edit the entry then ...

Page 119: ... job 23 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job will print More Information Using a User ID to Log In at the Device Viewing the Progress and Details of a ...

Page 120: ...box and use the numeric keypad or the or buttons to enter a font point size 16 Select the Side 2 Option required Same as Side 1 applies the same settings to both Side 1 and Side 2 of your output Mirror Side 1 Flip on Horizontal output will open from right to left like a book with the binding edge on the left The position of the annotation on Side 2 will mirror Side 1 across the binding edge For ex...

Page 121: ...d a new prefix or choose an existing one from the list provided 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any p...

Page 122: ...ed in the bottom left corner of Side 1 it will appear in the top left corner of Side 2 18 Select the OK button 19 Select the OK button 20 Enter the number of prints required using the numeric keypad on the control panel 21 Press the Start button on the control panel to scan the original 22 Remove the original from the document feeder or document glass when scanning has completed The job enters the...

Page 123: ...the paper tray options 11 If required change the paper tray containing the transparencies from the Transparency Supply list If necessary select More to access all the paper tray options 12 Select the OK button 13 Enter the number of prints required using the numeric keypad on the control panel 14 Press the Start button on the control panel to scan the original 15 Remove the original from the docum...

Page 124: ... one or both sides of the paper 8 Select the number of pages or repeat times from the preset list or select Specify Rows and Columns and use the arrow buttons to set a specific number of rows and columns to create a custom layout 9 Select the Original Orientation option required Portrait Originals if the images on the originals are in a portrait orientation Landscape Originals if the images on the...

Page 125: ...ramming selections 4 Press the Services Home button 5 Select the Copy button on the touch screen 6 Select the Job Assembly tab 7 Select the Build Job button 8 Select the On button to turn the Build Job feature on and enable the Build Job options If required select the Off button to cancel any programming you have entered 9 Select the Options button and choose the options required Display summary w...

Page 126: ...f prints required using the numeric keypad on the control panel 24 Press the Start button on the control panel to scan the original 25 Remove the original from the document feeder or document glass when scanning has completed The job enters the job list ready for processing 26 Press the Job Status button on the device control panel to view the job list and check the status of the job 27 If your jo...

Page 127: ...le Made 12 Select the job in the list If the Sample Job is acceptable select Release The programmed number of sets will be produced If the Sample Job is unacceptable select Delete and then select Delete Job to confirm the deletion Your job will be deleted from the list Repeat the sample job process until you are satisfied with your sample 13 Select the job in the list 14 If the Sample Job is accep...

Page 128: ... 4 Select the Copy button on the touch screen 5 Program the required job features 6 Enter the number of prints required using the numeric keypad on the control panel 7 Select the Job Assembly tab 8 Select the Save Current Settings button 9 Select an available setting from the settings name dropdown menu 10 Use the keyboard to enter a name for your settings 11 Select the OK button The settings are ...

Page 129: ...n on the touch screen 5 Select the Job Assembly tab 6 Select the Retrieve Saved Settings button 7 Select the desired setting from the Setting Name list 8 Select the Load Settings button The recalled programming features become active 9 If required you can modify the settings These changes are not saved with the saved settings 10 Press the Start button on the control panel to scan the original 11 R...

Page 130: ...f settings can be saved so you may occasionally need to delete old sets 1 Press the Services Home button 2 Select the Copy button on the touch screen 3 Select the Job Assembly tab 4 Select the Retrieve Saved Settings button 5 Select the desired setting from the Setting Name list 6 Select the Delete Settings button 7 Select the Delete button to confirm the deletion More Information Saving Current S...

Page 131: ... previous programming selections 3 Press the Services Home button 4 Select the Fax button on the touch screen 5 If required select the Fax tab This is usually the active tab when the Fax service opens 6 Select the Enter Fax Number entry box and use the numeric keypad or the touch screen keypad to enter the recipient s fax number 7 Select the Add button If you want to send the document to more than...

Page 132: ...lect the Fax tab This is usually the active tab when the Fax service opens 6 Select the Dialing Characters button 7 Use the touchscreen number pad to enter the recipient s fax number plus the additional dialing characters Dial Pause adds a delay between numbers The pause allows time to switch from an inside to an outside line during automatic dialing For additional pause time add multiple pauses I...

Page 133: ...your device you may have to enter login details to access the Fax features Use the Favorites option to quickly access regularly used fax numbers The Favorites are saved in the Address Book 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to...

Page 134: ... the Services Home button 3 Select the Fax button on the touch screen 4 If required select the Fax tab This is usually the active tab when the Fax service opens 5 Select the Address Book button The name of the button will vary depending on the type of address book your System Administrator has installed or set as the default address book for example the button may be labelled Device Address Book o...

Page 135: ...ntrol panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Fax button on the touch screen 5 If required select the Fax tab This is usually the active tab when the Fax service opens 6 Select the Address Book button The name of the button will vary depending on the type of address book your System Administrator has installed or set as the default address ...

Page 136: ...your device you may have to enter login details to access the Fax features Create New Contact will allow you to add a contact to the Address Book the contact will be stored and is accessible from the Address Book Note This option must be made available by your System Administrator 1 Press the Clear All button on the control panel to cancel any previous programming selections 2 Press the Services H...

Page 137: ... contact details to an existing contact the new contact detail will be stored and is accessible from the Address Book Note This option must be made available by your System Administrator 1 Press the Clear All button on the control panel to cancel any previous programming selections 2 Press the Services Home button 3 Select the Fax button on the touch screen 4 If required select the Fax tab This is...

Page 138: ...uired select the Fax tab This is usually the active tab when the Fax service opens 6 Select the Enter Fax Number entry box and use the numeric keypad or the touch screen keypad to enter the recipient s fax number 7 Select the Add button If you want to send the document to more than one recipient enter the additional details one recipient at a time and select the Add button again until all the reci...

Page 139: ...opens 6 Select the Enter Fax Number entry box and use the numeric keypad or the touch screen keypad to enter the recipient s fax number 7 Select the Add button If you want to send the document to more than one recipient enter the additional details one recipient at a time and select the Add button again until all the recipients have been added 8 Select the Close button to save the information you ...

Page 140: ...ous programming selections 3 Press the Services Home button 4 Select the Fax button on the touch screen 5 If required select the Fax tab This is usually the active tab when the Fax service opens 6 Select the Enter Fax Number entry box and use the numeric keypad or the touch screen keypad to enter the recipient s fax number 7 Select the Add button If you want to send the document to more than one r...

Page 141: ...n on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Fax button on the touch screen 5 If required select the Fax tab This is usually the active tab when the Fax service opens 6 Select the Enter Fax Number entry box and use the numeric keypad or the touch screen keypad to enter the recipient s fax number 7 Select the Add button If you wa...

Page 142: ...ight originals containing pencil images may produce better output if the darkness is increased Dark originals such as halftones or documents with colored backgrounds may need to be lightened Use the Sharpness option to manually control the sharpness of the scanned images 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the docu...

Page 143: ...details to access the Fax features Use the Lighten Darken options to manually adjust the lightness or darkness of the image Light originals containing pencil images may produce better output if the darkness is increased Dark originals such as halftones or documents with colored backgrounds may need to be lightened 1 Load your documents face up in the document feeder input tray Adjust the guide to ...

Page 144: ...re connected to the telephone network Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Fax features Use the Sharpness option to manually control the sharpness of the scanned images 1 Load your documents face up in the document feeder input tray Adjust the guide to j...

Page 145: ...service to scan your documents and send them to most types of fax machines that are connected to the telephone network Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Fax features The Image Enhancement options improve the quality of your output by reducing the back...

Page 146: ...Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Adding or Removing the Background Suppression for Faxes Embedded Fax Use the Fax Embedded Fax service to scan your documents and send them to most types of fax machines that are connected to the telephone network Note This option must be made available by...

Page 147: ...eted 15 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Choosing an Image Enhancement Option for Faxes Embedded Fax Setting the Fax Contrast Embedded Fax Using a User ID to Log In at the Device Lightening or Darkening Faxes Embedded Fax Explaining the Fax Options Using Internet Services to find System Administrator Conta...

Page 148: ...ut less detail in pictures Move the Manual Contrast indicator towards Less to produce more detail in light and dark areas of the original 12 Select the OK button 13 Press the Start button on the control panel to scan the original 14 Remove the original from the document feeder or document glass when scanning has completed 15 Press the Job Status button on the device control panel to view the job l...

Page 149: ...t the Original Size option required Auto Detect enables automatic size sensing this is the default setting The size detected is matched to a standard paper size Preset Scan Area defines the size of your original from a list of preset standard original sizes You can view the list by using the scroll bar Custom Scan Area sets a specific area for scanning and is useful for scanning receipts Measure t...

Page 150: ... Fax service opens 6 Select the Enter Fax Number entry box and use the numeric keypad or the touch screen keypad to enter the recipient s fax number 7 Select the Add button If you want to send the document to more than one recipient enter the additional details one recipient at a time and select the Add button again until all the recipients have been added 8 Select the Close button to save the inf...

Page 151: ...ct the Enter Fax Number entry box and use the numeric keypad or the touch screen keypad to enter the recipient s fax number 7 Select the Add button If you want to send the document to more than one recipient enter the additional details one recipient at a time and select the Add button again until all the recipients have been added 8 Select the Close button to save the information you entered 9 Se...

Page 152: ...ouch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Fax button on the touch screen 5 If required select the Fax tab This is usual...

Page 153: ... Use the Starting Rate option to select the top transmission speed of your fax job The actual transmission speed will depend on the receiving fax machine 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner C...

Page 154: ...e Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Using a Timer to Send a Fax Embedded Fax Use the Fax Embedded Fax service to scan your documents and send them to most types of fax machines that are connected to the telephone network Note This option must be made available by your System Administrator If Authenticat...

Page 155: ...n at the Device Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Mailboxes Sending a Fax to a Remote Mailbox Embedded Fax Use the Fax Embedded Fax service to scan your documents and send them to most types of fax machines that are connected to the telephone network Note This option must be made availabl...

Page 156: ...ailbox button 8 Select the Dialing Characters button 9 Use the touchscreen number pad to enter the recipient s fax number plus the additional dialing characters 10 Select the OK button 11 Select the Mailbox Number entry field and enter the mailbox number between 001 and 200 12 Press the Start button on the control panel to scan the original 13 Remove the original from the document feeder or docume...

Page 157: ...d in your mailbox and automatically sent to a remote fax machine when requested 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel...

Page 158: ...been set up with a passcode of 0000 then any combination of numbers including no numbers can be entered as the passcode to gain access to the mailbox Note Polling is where a fax is not sent to a recipient but is saved on the originating device When the recipient is ready to receive the fax they contact poll the device and request the fax Use the Print Local Mailbox Documents option to print the fa...

Page 159: ...f numbers including no numbers can be entered as the passcode to gain access to the mailbox Note Polling is where a fax is not sent to a recipient but is saved on the originating device When the recipient is ready to receive the fax they contact poll the device and request the fax Use the Delete Local Mailbox Documents option to erase the faxes stored in your mailbox 1 Press the Clear All button o...

Page 160: ... corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Fax button on the touch screen 5 Select Fax Options tab 6 Select the Send Header Text button 7 Select the On button to add header text to your transmission If required select the Off button to cancel any header text programm...

Page 161: ...tton on the touch screen 5 Select Fax Options tab 6 Select the Local Polling button 7 Select the Non Secure Polling button 8 Select the OK button 9 Press the Start button on the control panel to scan the original 10 Remove the original from the document feeder or document glass when scanning has completed 11 Press the Job Status button on the device control panel to view the job list and check the...

Page 162: ... fax machines that are connected to the telephone network Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Fax features Use the Non Secure Polling option to store non confidential documents on the device The documents can then be retrieved by anyone with your fax nu...

Page 163: ...t feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Fax button on the touch screen 5 Select Fax Options tab 6 Select the Local Polling button 7 Select the Secure Polling option 8 Select the Enter Fax Number entry box and use the numeric keypad or the touch screen keypad to enter the recipient s fax n...

Page 164: ...mber pad to enter the recipient s fax number plus the additional dialing characters 9 Select the Close button to save the information you entered 10 If required select the Delay Poll option to retrieve any faxes at a later time for example if you want to retrieve documents from another time zone Select the Delay Poll button Use the arrow buttons to specify a time to send your fax If your device us...

Page 165: ...box number between 001 and 200 11 If required select the Mailbox Passcode entry field and enter the 4 digit mailbox passcode 12 Select the Poll Now button to start polling More Information Polling a Remote Fax Machine Embedded Fax Using a User ID to Log In at the Device Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www xe...

Page 166: ...or the first segment of the job If using Build Job for a job with tabs ensure the tabs are loaded correctly and select the tray containing the tabs Note If tab media is selected the image will be shifted 13mm 0 5 to the right automatically if the tab original is A4 or 8 5x11 size 16 Load your first segment originals face up in the document feeder input tray Adjust the guide to just touch the docum...

Page 167: ...document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Server Fax button 5 If r...

Page 168: ...e Workflow Scanning feature you will need to set up a template containing the instructions for sending the fax and select the Workflow Scanning service rather than the Server Fax service The Workflow Scanning feature will then use the Server Fax feature to send your fax Note This option must be made available by your System Administrator More Information Using Workflow Scanning Creating a New Temp...

Page 169: ...ential information by changing each character displayed into a This is useful if a special charge code or credit card number is required for a call Select the Mask Data button before entering confidential numbers and again when you have finished to turn off the masking Group Dial use to add another fax number to the entry if the fax is being transmitted to multiple recipients Pulse to Tone switche...

Page 170: ...e document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Server Fax button 5 If required select the Server Fax tab This is usually the active tab when the Server Fax service opens 6 Select the Fax Directory button 7 Sele...

Page 171: ... characters Dial Pause adds a delay between numbers The pause allows time to switch from an inside to an outside line during automatic dialing For additional pause time add multiple pauses If you are using charge code numbers enter a pause after the fax number but before the charge code number Long Pause use to enter a long pause between number Mask Data protects confidential information by changi...

Page 172: ...se the document feeder Note If you want to use the document glass instead of the document feeder you will need to use the Build Job option to save all the sides as part of the same job otherwise each side will be treated as a different document 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Server Fax bu...

Page 173: ...the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Server Fax button 5 ...

Page 174: ...Use the Resolution options to balance the quality of the image against the transmission time if the image is to be sent across a network A higher resolution produces a better quality image but a slow transmission time A lower resolution reduces the image quality but decreases the communication time 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the d...

Page 175: ... your device to a third party fax server which relays them over the telephone network to the fax number of your choice Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Server Fax features Use the Lighten Darken options to manually adjust the lightness or darkness of...

Page 176: ...ge Enhancement Options for Server Faxes Using a User ID to Log In at the Device Adding or Removing the Background Suppression for Server Faxes Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Image Enhancement Choosing the Image Enhancement Options for Server Faxes Server Fax scans your documents and se...

Page 177: ...ve the information you entered 9 Select the Image Quality tab 10 Select the Image Enhancement button 11 Select the option s required 12 Select the OK button 13 Press the Start button on the control panel to scan the original 14 Remove the original from the document feeder or document glass when scanning has completed 15 Press the Job Status button on the device control panel to view the job list a...

Page 178: ...etails one recipient at a time and select the Add button again until all the recipients have been added 8 Select the Close button to save the information you entered 9 Select the Image Quality tab 10 Select the Image Enhancement button 11 Select Auto Suppression from the Background Suppression menu to automatically suppress unwanted background If required select Off to turn the Background Suppress...

Page 179: ...the Services Home button 4 Select the Server Fax button 5 If required select the Server Fax tab This is usually the active tab when the Server Fax service opens 6 Select the Enter Fax Number entry box and use the numeric keypad or the touch screen keypad to enter the recipient s fax number 7 Select the Add button If you want to send the document to more than one recipient enter the additional deta...

Page 180: ...ation of the images on the originals must match the orientation selected The device uses this information to identify if the images require rotating to produce the required output 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arro...

Page 181: ...e Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Server Fax features Use the Original Size options to select automatic size detection of the originals specify the sizes of mixed size originals or specify the exact size of an image to be scanned 1 Load your documen...

Page 182: ...rom the document feeder or document glass when scanning has completed 15 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Setting the Original Orientation for Server Faxes Using a User ID to Log In at the Device Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administ...

Page 183: ...pient at a time and select the Add button again until all the recipients have been added 8 Select the Close button to save the information you entered 9 Select Fax Options tab 10 Select the Delay Send button 11 Select the Delay Send button If required select the Off button to cancel any programming you have entered 12 Use the arrow buttons to specify a time to send your fax If your device uses a 1...

Page 184: ... recipients have been added 8 Select the Close button to save the information you entered 9 Select the Job Assembly tab 10 Select the Build Job button 11 Select the On button to turn the Build Job feature on and enable the Build Job options If required select the Off button to cancel any programming you have entered 12 Select the Options button and choose the options required Display summary windo...

Page 185: ...find System Administrator Contact Details System Administrator Guide www xerox com support Internet Fax Sending an Internet Fax Internet Fax is similar to the E mail feature in that it sends documents across the internet or intranet using e mail addresses There are several key differences between Internet Fax and the E mail feature Use Internet Fax if you need tracking evidence to confirm your doc...

Page 186: ...a recipient on the e mail Use the touch screen keyboard to enter the recipient details and then select the Add button Note At least one To address must be selected documents cannot be sent to a Cc address alone 10 Select the Close button to save the information you entered 11 Select any options required 12 Press the Start button on the control panel to scan the original 13 Remove the original from...

Page 187: ...Select the Address Book type from the dropdown menu to the left of the Enter name entry box If required select the Search button to search the device address book Use the touchscreen keyboard to enter the recipient details If you don t know the full address enter the partial address then select the Search button 8 Select the required recipient and select To or CC from the menu Continue adding reci...

Page 188: ... Fax button 5 If required select the Internet Fax tab This is usually the active tab when the Internet Fax service opens 6 Select the New Recipient button 7 Use the touchscreen keyboard to enter the e mail address of the recipient The number of alphanumeric characters that can be entered depends on the size of the characters chosen Once the end of the entry box has been reached no more characters ...

Page 189: ...n Internet Fax Internet Fax is similar to the E mail feature in that it sends documents across the internet or intranet using e mail addresses There are several key differences between Internet Fax and the E mail feature Use Internet Fax if you need tracking evidence to confirm your document has been delivered this is useful for audit purposes Use Internet Fax if you need to send to and receive fr...

Page 190: ...dd button Note At least one To address must be selected documents cannot be sent to a Cc address alone 10 Select the Close button to save the information you entered 11 Select the Output Color option required Auto Detect allows the device to select the most appropriate color setting Black and White produces black and white output even if the originals were color Grayscale produces output using var...

Page 191: ...ters chosen Once the end of the entry box has been reached no more characters can be added To delete a character use the backspace X button Use the special characters button to access special characters such as and Buttons with an icon in the lower right corner have accented or additional characters available Select and hold the button to view related characters in a pop up menu Select the desired...

Page 192: ...ails to access the Internet Fax features Use the Original Type options to define the type of original being scanned Making the correct selection enhances the quality of your output image 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to t...

Page 193: ...rt Text produces sharper edges and is recommended for text and line art Map is used if your original is a map Newspaper Magazine is used if your original is from a magazine or newspaper that contains photographs or text Note The Text option requires less transmission time 12 For Print and Text originals select the How Original was Produced option required Printed produces the best results for news...

Page 194: ...ss option to manually control the sharpness of the scanned images 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any...

Page 195: ...nd check the status of the job More Information Lightening or Darkening Internet Faxes Changing the Sharpness of Internet Faxes Setting the Saturation for Internet Faxes Using a User ID to Log In at the Device Sending an E mail Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Lightening or Darkening Int...

Page 196: ... such as and Buttons with an icon in the lower right corner have accented or additional characters available Select and hold the button to view related characters in a pop up menu Select the desired character from the pop up menu Use the ENG button to access additional language keyboards 8 Select the Add button If you want to send the document to more than one recipient enter the additional detail...

Page 197: ...es for changing the appearance of the output Use the Sharpness option to manually control the sharpness of the scanned images 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 P...

Page 198: ...ss when scanning has completed 17 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Choosing the Image Options for Internet Faxes Lightening or Darkening Internet Faxes Setting the Saturation for Internet Faxes Using a User ID to Log In at the Device Sending an E mail Explaining the Fax Options Using Internet Services to f...

Page 199: ...or additional characters available Select and hold the button to view related characters in a pop up menu Select the desired character from the pop up menu Use the ENG button to access additional language keyboards 8 Select the Add button If you want to send the document to more than one recipient enter the additional details one recipient at a time and select the Add button again until all the re...

Page 200: ...e Background Suppression option to enhance originals that have colored backgrounds by reducing or eliminating the background on the output This option is useful when your original is on colored paper Use the Contrast option to control the image density on the output and compensate for an original that has too much or too little contrast on the image 1 Load your documents face up in the document fe...

Page 201: ...feeder or document glass when scanning has completed 17 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Adding or Removing the Background Suppression for Internet Faxes Setting the Internet Fax Contrast Using a User ID to Log In at the Device Sending an E mail Explaining the Fax Options Using Internet Services to find Sy...

Page 202: ...nal characters available Select and hold the button to view related characters in a pop up menu Select the desired character from the pop up menu Use the ENG button to access additional language keyboards 8 Select the Add button If you want to send the document to more than one recipient enter the additional details one recipient at a time and select the Add button again until all the recipients h...

Page 203: ...y have to enter login details to access the Internet Fax features The Image Enhancement options improve the quality of your output by reducing the background or adjusting the contrast Use the Contrast option to control the image density on the output and compensate for an original that has too much or too little contrast on the image 1 Load your documents face up in the document feeder input tray ...

Page 204: ...produce more vivid blacks and whites for sharper text and lines but less detail in pictures Move the Manual Contrast indicator towards Less to produce more detail in light and dark areas of the original 14 Select the OK button 15 Press the Start button on the control panel to scan the original 16 Remove the original from the document feeder or document glass when scanning has completed 17 Press th...

Page 205: ...can be added To delete a character use the backspace X button Use the special characters button to access special characters such as and Buttons with an icon in the lower right corner have accented or additional characters available Select and hold the button to view related characters in a pop up menu Select the desired character from the pop up menu Use the ENG button to access additional langua...

Page 206: ... Remove the original from the document feeder or document glass when scanning has completed 17 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Using a User ID to Log In at the Device Sending an E mail Explaining the Fax Options Setting the Quality or File Size for Internet Faxes Using Internet Services to find System Adm...

Page 207: ...lete a character use the backspace X button Use the special characters button to access special characters such as and Buttons with an icon in the lower right corner have accented or additional characters available Select and hold the button to view related characters in a pop up menu Select the desired character from the pop up menu Use the ENG button to access additional language keyboards 8 Sel...

Page 208: ...Use Internet Fax if you need to send to and receive from other Internet Fax enabled devices Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Internet Fax features Use the Original Orientation option to specify the layout of the originals being scanned whether the im...

Page 209: ... address alone 10 Select the Close button to save the information you entered 11 Select the Layout Adjustment tab 12 Select the Original Orientation button 13 Select the Original Orientation option required Portrait Originals the images on the originals are in a LEF orientation Landscape Originals the images on the originals are in a SEF orientation Upright Images the images on the originals are l...

Page 210: ...g selections 3 Press the Services Home button 4 Select the Internet Fax button 5 If required select the Internet Fax tab This is usually the active tab when the Internet Fax service opens 6 Select the New Recipient button 7 Use the touch screen keyboard to enter the e mail address of the recipient The number of alphanumeric characters that can be entered depends on the size of the characters chose...

Page 211: ...to scan the original 16 Remove the original from the document feeder or document glass when scanning has completed 17 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Setting the Original Orientation for Internet Faxes Using a User ID to Log In at the Device Sending an E mail Explaining the Fax Options Using Internet Serv...

Page 212: ... the desired character from the pop up menu Use the ENG button to access additional language keyboards 8 Select the Add button If you want to send the document to more than one recipient enter the additional details one recipient at a time and select the Add button again until all the recipients have been added 9 If required select Cc from the To dropdown menu to copy a recipient on the e mail Use...

Page 213: ... enter login details to access the Internet Fax features Use the Reply To option to include an e mail address you want the recipient to reply to This option is useful if you want the recipient to reply to your e mail address rather than to the device Note This option must be made available by your System Administrator 1 Load your documents face up in the document feeder input tray Adjust the guide...

Page 214: ...tton Use the special characters button to access special characters such as and Buttons with an icon in the lower right corner have accented or additional characters available Select and hold the button to view related characters in a pop up menu Select the desired character from the pop up menu Use the ENG button to access additional language keyboards 14 Select the OK button 15 Press the Start b...

Page 215: ...pace X button Use the special characters button to access special characters such as and Buttons with an icon in the lower right corner have accented or additional characters available Select and hold the button to view related characters in a pop up menu Select the desired character from the pop up menu Use the ENG button to access additional language keyboards 8 Select the Add button If you want...

Page 216: ...to assemble individual pages scanned using the document glass into a single job 1 Split the originals into sections for individual programming 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Internet Fax button 5 If required select the Internet Fax tab This is usually the active tab when the Internet Fax ...

Page 217: ...b media is selected the image will be shifted 13mm 0 5 to the right automatically if the tab original is A4 or 8 5x11 size 18 Load your first segment originals face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the first segment face down onto the document glass and register it to the arrow at the top left corner Close the do...

Page 218: ...er Guide More Information Using a User ID to Log In at the Device Sending an E mail Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support ...

Page 219: ... a private folder If you create a private folder you must enter a name and password to access the folder All users can create private folders Your System Administrator can choose to set up the Scan to Mailbox option so that you have to enter a password to access a folder The Default Public Folder and any private folders which have been set up are displayed on the device in the Workflow Scanning te...

Page 220: ...unting has been enabled on your device you may have to enter login details to access the Workflow Scanning features 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the C...

Page 221: ...n your device you may have to enter login details to access the Workflow Scanning features Use the Output Color option to control whether the device replicates the original colors on your document or changes the output for example by scanning color originals but converting them into black and white output 1 Load your documents face up in the document feeder input tray Adjust the guide to just touc...

Page 222: ...destination address and other scan settings such as the image quality When making a scan you can edit the scan settings but not the filing destination Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Workflow Scanning features Use the 2 Sided Scanning options to sca...

Page 223: ... the original from the document feeder or document glass when scanning has completed 14 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Building a Workflow Scanning Job with Multiple Page or Segment Settings Explaining What Workflow Scanning Does and How It Works Using a User ID to Log In at the Device Using Internet Ser...

Page 224: ...9 Select the Original Type option required Photo and Text produces high quality pictures but slightly reduces the sharpness of text and line art This setting is recommended for originals containing high quality photographs or line art and text Select the How Original was Produced option required Printed produces the best results for newspaper magazine map and other professionally printed originals...

Page 225: ...es and How It Works Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Assigning Descriptive Data to a Workflow Scanning Job Creating a New Template in Internet Services Specifying a File Name for Workflow Scans Workflow Scanning converts hard copy documents into electronic images and saves t...

Page 226: ...Select the OK button 12 Press the Start button on the control panel to scan the original 13 Remove the original from the document feeder or document glass when scanning has completed 14 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Determining How the Device Processes Duplicate Workflow Scanning File Names Explaining W...

Page 227: ...template required 9 If required ensure the latest templates are available by selecting Update Templates from the Advanced Settings tab 10 Select any options required 11 Press the Start button on the control panel to scan the original 12 Remove the original from the document feeder or document glass when scanning has completed 13 Press the Job Status button on the device control panel to view the j...

Page 228: ...ervice opens 6 Select the All Templates button 7 Select the Remotely Stored Templates button 8 Select the template required 9 If required ensure the latest templates are available by selecting Update Templates from the Advanced Settings tab 10 Select any options required 11 Press the Start button on the control panel to scan the original 12 Remove the original from the document feeder or document ...

Page 229: ...input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Workflow Scanning button on the touch sc...

Page 230: ... Home allows you to scan hard copy documents at the device and send them to a destination on the network which is specified as the Home destination Scan to Home works with the Authentication Login feature When Authentication is enabled on the device you must login with a valid account to access the services Your login details are linked with the home destination Before you can use the feature Scan...

Page 231: ...ning Descriptive Data to a Workflow Scanning Job Creating a New Template in Internet Services Using the Scan to USB Templates in Workflow Scanning Workflow Scanning converts hard copy documents into electronic images and saves them into network filing destinations repositories A Template must be used when a scan is made the template contains the filing destination address and other scan settings s...

Page 232: ...ide www xerox com support Assigning Descriptive Data to a Workflow Scanning Job Creating a New Template in Internet Services Advanced Settings Image Options Choosing the Image Options for Workflow Scanning Workflow Scanning converts hard copy documents into electronic images and saves them into network filing destinations repositories A Template must be used when a scan is made the template contai...

Page 233: ... tab 8 Select the template required 9 Select the Advanced Settings tab 10 Select the Image Options button 11 Select the option s required 12 Select the OK button 13 Press the Start button on the control panel to scan the original 14 Remove the original from the document feeder or document glass when scanning has completed 15 Press the Job Status button on the device control panel to view the job l...

Page 234: ...d select the Workflow Scanning tab This is usually the active tab when the Workflow Scanning service opens 6 Select a template type from the All Templates dropdown menu 7 If required ensure the latest templates are available by selecting Update Templates from the Advanced Settings tab 8 Select the template required 9 Select the Advanced Settings tab 10 Select the Image Options button 11 Select the...

Page 235: ...Services Home button 4 Select the Workflow Scanning button on the touch screen Note If your System Administrator has added mandatory fields to the default template you will be asked to complete the required document information as soon as you select the Workflow Scanning button 5 If required select the Workflow Scanning tab This is usually the active tab when the Workflow Scanning service opens 6 ...

Page 236: ...face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Workflow ...

Page 237: ...e made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Workflow Scanning features The Image Enhancement options improve the quality of your output by reducing the background or adjusting the contrast Use the Background Suppression option to enhance originals that have colored backgrounds by red...

Page 238: ...Assigning Descriptive Data to a Workflow Scanning Job Creating a New Template in Internet Services Setting the Background Suppression for Workflow Scans Workflow Scanning converts hard copy documents into electronic images and saves them into network filing destinations repositories A Template must be used when a scan is made the template contains the filing destination address and other scan sett...

Page 239: ...to a dark edge when using bound originals 12 Select the OK button 13 Press the Start button on the control panel to scan the original 14 Remove the original from the document feeder or document glass when scanning has completed 15 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Setting the Workflow Scanning Contrast Expl...

Page 240: ...electing Update Templates from the Advanced Settings tab 8 Select the template required 9 Select the Advanced Settings tab 10 Select the Image Enhancement button 11 Select the Auto Contrast button from the Contrast menu to let the device determine the contrast settings automatically or select the Manual Contrast button to control the settings yourself Move the Manual Contrast indicator towards Mor...

Page 241: ...ious programming selections 3 Press the Services Home button 4 Select the Workflow Scanning button on the touch screen Note If your System Administrator has added mandatory fields to the default template you will be asked to complete the required document information as soon as you select the Workflow Scanning button 5 If required select the Workflow Scanning tab This is usually the active tab whe...

Page 242: ...balance the quality of the image against the transmission time if the image is to be sent across a network A higher resolution produces a better quality image but a slow transmission time A lower resolution reduces the image quality but decreases the communication time 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the docume...

Page 243: ... the document feeder or document glass when scanning has completed 15 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Explaining What Workflow Scanning Does and How It Works Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox co...

Page 244: ...Settings tab 10 Select the Quality File Size button 11 Select the Quality File Size option required Move the indicator towards Normal Quality Small File Size for a smaller file and lower quality image This produces small files by using advanced compression techniques Image quality is acceptable but some quality degradation and character substitution errors may occur with some originals Move the in...

Page 245: ...elect the Workflow Scanning button on the touch screen Note If your System Administrator has added mandatory fields to the default template you will be asked to complete the required document information as soon as you select the Workflow Scanning button 3 If required select the Workflow Scanning tab This is usually the active tab when the Workflow Scanning service opens 4 If required select a typ...

Page 246: ...s Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Workflow Scanning button on the touch screen Note If your System Administrator has added manda...

Page 247: ...r Accounting has been enabled on your device you may have to enter login details to access the Workflow Scanning features Use the Original Size options to select automatic size detection of the originals specify the sizes of mixed size originals or specify the exact size of an image to be scanned 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the doc...

Page 248: ...er ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Assigning Descriptive Data to a Workflow Scanning Job Creating a New Template in Internet Services Erasing Edges from Workflow Scans Workflow Scanning converts hard copy documents into electronic images and saves them into network filing destinations r...

Page 249: ...lect the appropriate entry field and use the numeric keypad to enter the amount required 12 Select the OK button 13 Press the Start button on the control panel to scan the original 14 Remove the original from the document feeder or document glass when scanning has completed 15 Press the Job Status button on the device control panel to view the job list and check the status of the job More Informat...

Page 250: ...Templates dropdown menu 7 If required ensure the latest templates are available by selecting Update Templates from the Advanced Settings tab 8 Select the template required 9 Select the Layout Adjustment tab 10 Select the Blank Page Management button 11 Select the option required Include Blank Pages includes any pages with no image on them in your job Remove Blank Pages ignores non imaged pages in ...

Page 251: ...Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Workflow Scanning button on the touch screen Note If your System Administrator has added mandatory fields to the default template you will be asked to complete the required document information as soon as you select the Workflow Sca...

Page 252: ...D to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Assigning Descriptive Data to a Workflow Scanning Job Creating a New Template in Internet Services Determining How the Device Processes Duplicate Workflow Scanning File Names Workflow Scanning converts hard copy documents into electronic images and saves t...

Page 253: ... format selected for example if your output is a PDF the option will be Add to PDF Folder Overwrite Existing File deletes the existing file and saves the new file instead Do Not Save stops the process the file is not saved 12 Press the Start button on the control panel to scan the original 13 Select the OK button 14 Remove the original from the document feeder or document glass when scanning has c...

Page 254: ...plate you will be asked to complete the required document information as soon as you select the Workflow Scanning button 5 If required select the Workflow Scanning tab This is usually the active tab when the Workflow Scanning service opens 6 Select a template type from the All Templates dropdown menu 7 If required ensure the latest templates are available by selecting Update Templates from the Adv...

Page 255: ...ate contains the filing destination address and other scan settings such as the image quality When making a scan you can edit the scan settings but not the filing destination Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Workflow Scanning features Use the Add Fil...

Page 256: ...ent Settings Workflow Scanning converts hard copy documents into electronic images and saves them into network filing destinations repositories A Template must be used when a scan is made the template contains the filing destination address and other scan settings such as the image quality When making a scan you can edit the scan settings but not the filing destination Note This option must be mad...

Page 257: ...he first segment of the job If using Build Job for a job with tabs ensure the tabs are loaded correctly and select the tray containing the tabs Note If tab media is selected the image will be shifted 13mm 0 5 to the right automatically if the tab original is A4 or 8 5x11 size 15 Load your first segment originals face up in the document feeder input tray Adjust the guide to just touch the documents...

Page 258: ...n the Device Address Book which contains the path to the location that you want to scan to The Scan To button is grayed out on the device touch screen if there are no Scan To entries in the Device Address Book Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Scan To...

Page 259: ...e Scan To features Use the Favorites option to select a stored address from the E mail Fax Internet Fax or Scan To services Favorites are useful if you regularly send a document to the same address Your System Administrator can create Favorites in the Device Address Book Refer to the System Administrator Guide for further information 1 Load your documents face up in the document feeder input tray ...

Page 260: ...quality for photos but reduced quality text and line art It is the best option for originals containing photos or continuous tones without any text or line art Select the How Original was Produced option required Printed produces the best results for newspaper magazine map and other professionally printed originals Photocopied is used for most photocopied and laser printed originals Photograph is ...

Page 261: ...r on your computer or network To use Scan To you need to create an entry in the Device Address Book which contains the path to the location that you want to scan to The Scan To button is grayed out on the device touch screen if there are no Scan To entries in the Device Address Book Note This option must be made available by your System Administrator If Authentication or Accounting has been enable...

Page 262: ...work To use Scan To you need to create an entry in the Device Address Book which contains the path to the location that you want to scan to The Scan To button is grayed out on the device touch screen if there are no Scan To entries in the Device Address Book Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may ...

Page 263: ...se Scan To you need to create an entry in the Device Address Book which contains the path to the location that you want to scan to The Scan To button is grayed out on the device touch screen if there are no Scan To entries in the Device Address Book Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to e...

Page 264: ...aining high quality photographs on photographic paper Inkjet is used specifically for originals produced on inkjet printers Solid Ink is recommended for originals produced on solid ink devices Select the OK button Text produces sharper edges and is recommended for text and line art Select the How Original was Produced option required Printed produces the best results for newspaper magazine map and...

Page 265: ...ontrol panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Scan To button on the touch screen 5 If required select the Device Address Book button Your System Administrator may have set up the address book to automatically open 6 Select the address required 7 Select the Add To Recipients button 8 Select the OK button 9 Select the File Name button 10 Use...

Page 266: ...l images may produce better output if the darkness is increased Dark originals such as halftones or documents with colored backgrounds may need to be lightened Use the Sharpness option to manually control the sharpness of the scanned images Use the Saturation option to manually control the brightness of the color in the scanned images 1 Load your documents face up in the document feeder input tray...

Page 267: ... the Device Address Book Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Scan To features Use the Lighten Darken options to manually adjust the lightness or darkness of the image Light originals containing pencil images may produce better output if the darkness is ...

Page 268: ... Device Address Book which contains the path to the location that you want to scan to The Scan To button is grayed out on the device touch screen if there are no Scan To entries in the Device Address Book Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Scan To feat...

Page 269: ...the Device Address Book which contains the path to the location that you want to scan to The Scan To button is grayed out on the device touch screen if there are no Scan To entries in the Device Address Book Note This option must be made available by your System Administrator Use the Saturation option to manually control the brightness of the color in the scanned images Note If you select black an...

Page 270: ...ion that you want to scan to The Scan To button is grayed out on the device touch screen if there are no Scan To entries in the Device Address Book Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Scan To features The Image Enhancement options improve the quality of...

Page 271: ...ion using the Scan To Feature Use the Scan To Feature to scan a document and store it in a folder on your computer or network To use Scan To you need to create an entry in the Device Address Book which contains the path to the location that you want to scan to The Scan To button is grayed out on the device touch screen if there are no Scan To entries in the Device Address Book Note This option mus...

Page 272: ...the control panel to scan the original 14 Remove the original from the document feeder or document glass when scanning has completed 15 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide ww...

Page 273: ...gs automatically or select the Manual Contrast button to control the settings yourself Move the Manual Contrast indicator towards More to produce more vivid blacks and whites for sharper text and lines but less detail in pictures Move the Manual Contrast indicator towards Less to produce more detail in light and dark areas of the original 12 Select the OK button 13 Press the Start button on the co...

Page 274: ...t the Add To Recipients button 8 Select the OK button 9 Select the Advanced Settings tab 10 Select the Scan Presets button 11 Select the Scan Presets option required Sharing and Printing produces a medium sized file small enough to share but high enough quality to print OCR produces a high quality large file with OCR Optical Character Recognition enabled This file is fully searchable Archival Reco...

Page 275: ...ddress Book button Your System Administrator may have set up the address book to automatically open 6 Select the address required 7 Select the Add To Recipients button 8 Select the OK button 9 Select the Advanced Settings tab 10 Select the Resolution button 11 Select the Resolution option required 72 dpi produces the smallest file size and is recommended for output displayed on a computer 100 dpi ...

Page 276: ... may have to enter login details to access the Scan To features Use the Quality File Size options to choose between scan image quality and file size You can select the highest quality the smallest files or adjust the settings to balance quality against file size A small file size delivers slightly reduced image quality but is better when sharing the file over a network A larger file size delivers ...

Page 277: ... to scan the original 14 Remove the original from the document feeder or document glass when scanning has completed 15 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com suppo...

Page 278: ... OK button 9 Select the Layout Adjustment tab 10 Select the Original Orientation button 11 Select the Original Orientation option required Portrait Originals the images on the originals are in a LEF orientation Landscape Originals the images on the originals are in a SEF orientation Upright Images the images on the originals are loaded in a upright orientation in the Document Feeder Sideways Image...

Page 279: ... OK button 9 Select the Layout Adjustment tab 10 Select the Original Size button 11 Select the Original Size option required Auto Detect enables automatic size sensing this is the default setting The size detected is matched to a standard paper size Preset Scan Area defines the size of your original from a list of preset standard original sizes You can view the list by using the scroll bar Custom ...

Page 280: ... register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Scan To button on the touch screen 5 If required select the Device Address Book button Your System Administrator may have set up the address book to automatically open 6 Select the ad...

Page 281: ...gement option to ignore the non imaged pages in your originals when scanning The Background Suppression and Edge Erase features may improve Remove Blank Pages performance 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the ...

Page 282: ...on must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Scan To features Use the Filing Options to specify details about the scanned images to be stored such as the file format whether the document is stored as a single file per page or as a multi page document or whether the scanned do...

Page 283: ...e not searchable or created as multi page documents 13 Select the page option required Multi Page produces a single file containing several pages of scanned images 1 File per Page produces a separate file for each image scanned 14 Select the OK button 15 Press the Start button on the control panel to scan the original 16 Remove the original from the document feeder or document glass when scanning ...

Page 284: ...to Name 000 001 002 adds a sequential number to the end of the file name Add Date and Time to Name YYYYMMDDhhmmss adds the current date and time to the end of the file name Add to File Format Folder creates a folder with the same name as the file and adds the new file to the folder The name of the folder varies depending on the file format selected for example if your output is a PDF the option wi...

Page 285: ...selections 3 Press the Services Home button 4 Select the Scan To button on the touch screen 5 If required select the Device Address Book button Your System Administrator may have set up the address book to automatically open 6 Select the address required 7 Select the Add To Recipients button 8 Select the OK button 9 Select the Job Assembly tab 10 Select the Build Job button 11 Select the On button...

Page 286: ...mit Job button 24 Select the OK button 25 Press the Start button on the control panel to scan the original 26 Remove the original from the document feeder or document glass when scanning has completed 27 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Using a User ID to Log In at the Device Using Internet Services to fin...

Page 287: ...Single Touch Scan destination up to 10 buttons and can customize the color scheme logo and instructional text that displays when you select the Single Touch Scan button Your System Administrator can also change the name of the Single Touch Scan button The Single Touch Scan service can be configured with scan settings already specified so that you can scan your document quickly Your System Administ...

Page 288: ...n also change the name of the Single Touch Scan button The Single Touch Scan service can be configured with scan settings already specified so that you can scan your document quickly Your System Administrator can also customize the service so that you can select the Build Job Output Color Original Type 2 Sided Scanning and File Name settings each time you scan your document Note This option must b...

Page 289: ...d 18 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Using a User ID to Log In at the Device System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Setting the Output Color for a Single Touch Scan The Single Touch Scan feature is a fast and convenient way to ...

Page 290: ... Remove the original from the document feeder or document glass when scanning has completed 8 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Using a User ID to Log In at the Device System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Using Single Touch Sca...

Page 291: ...l 7 Remove the original from the document feeder or document glass when scanning has completed 8 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Using a User ID to Log In at the Device System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Setting the Origina...

Page 292: ...ity text and line art It is the best option for originals containing photos or continuous tones without any text or line art Text produces sharper edges and is recommended for text and line art Map is used if your original is a map Newspaper Magazine is used if your original is from a magazine or newspaper that contains photographs or text Note The Text option requires less transmission time 6 Sel...

Page 293: ...t the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Single Touch Scan button on the touch screen Note Your S...

Page 294: ...WAIN driver from the list of drivers available 7 If required select the device required from the list of scanners available 8 Select the Scan Size option required Auto lets the scanner detect the image size automatically Mixed Size Originals programs scan sets using source pages of different sizes Standard Paper Sizes accepted by the scanner are listed 9 Select the Side to Scan option required 1 S...

Page 295: ... allows you to use the specific features available on your device Your System Administrator can configure access to the remote scanning feature If scanning to your application is not available or does not work ask your System Administrator to enable the remote scanning feature and install the Xerox TWAIN scan driver Refer to the System Administrator Guide for further information 1 Load your docume...

Page 296: ...Scan WorkCentre XXXX 296 User Guide ...

Page 297: ...day printing tasks XPS XML Paper Specification is an open specification for a page description language and a fixed document format originally developed by Microsoft Use this driver to improve the speed and quality of XPS files that you print Mac is a PostScript driver that has been specifically designed to work on Macs Note To print an XPS document your device needs to have the optional XPS featu...

Page 298: ...st however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 9 Press the Job Status button on the device control panel to view the job list and check the status of the job 10 Collect your job from the...

Page 299: ...g the same passcode when you go to the device you will only need to enter the code once to release all the jobs for printing Use the Sample Set option to print one copy of a multiple copy print job When you collect the print you can check it has printed as you expected before approving the rest of the job for printing If the first copy is not correct you can cancel the rest of the copies and resub...

Page 300: ...old All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 13 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are neede...

Page 301: ...nt button 10 Collect your job from the device 11 Press the Job Status button on the device control panel to view the job list and check the status of the job 12 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job...

Page 302: ...ve tab when the print driver opens 6 Select Secure Print from the Job Type dropdown menu 7 Click in the Passcode entry box and use your keyboard to enter a 4 to 10 digit passcode Note To release your job you will enter this passcode using the numeric keypad on the device control panel Only use numbers and choose a passcode you will remember but that is not easy for other people to guess 8 Click in...

Page 303: ...ou may also be able to select a page range and make other print selections Note You must send at least 2 copies to the device for the Sample Set feature to work 3 Select the Xerox PCL driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties...

Page 304: ...details at the print driver before you can send your job Use the Delay Print option to print your document at a specified time up to 24 hours after the original job submission This is useful if you want to print large jobs during quiet times in your office or if you want all your jobs to print at the same time 1 Open the document to be printed From most applications select the Office button or sel...

Page 305: ...lable on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Use the Saved Job option to store your job on the device s hard drive so that it can then be printed on demand when required or printed from Internet...

Page 306: ...he OK button to save your settings 14 Select the confirmation button the name will vary depending on the application you are printing from From most applications select the OK or Print button More Information Printing a Document using the PCL Print Driver Printing a Saved Job using the Print From Feature Printing Saved Jobs from Internet Services Creating a New Folder for Saved Jobs in Internet Se...

Page 307: ...Number entry box and use your keyboard to enter the recipient s fax number If required select the Organization entry box and use your keyboard to enter the recipient s company name If required select the Telephone Number entry box and use your keyboard to enter the recipient s telephone number If required select the E mail Address entry box and use your keyboard to enter the recipient s e mail add...

Page 308: ...uld like any replies faxed to If required select a Recipients option Show Recipient Names prints the names of all the recipients on the cover sheet The names used are the names you entered when adding each recipient s details Hide Recipient Names does not print any recipient name on the cover sheet Show Custom Text adds specific text you enter as the recipient detail This option is useful if you a...

Page 309: ...er a credit card number Click the OK button 11 Click the OK button to save your settings 12 Select the confirmation button the name will vary depending on the application you are printing from From most applications select the OK or Print button 13 Depending on how your device has been set up the Fax Confirmation screen may display with the fax recipients for your job If required click the OK butt...

Page 310: ...rint job for example transparencies Use the Automatically Select option to let the printer to select a type Select by Tray specifies a particular paper tray for your job The printer only uses the paper in the selected tray even when more than one tray contains the same paper size and type Use the Automatically Select option to let the printer select a tray loaded with the size and type of paper se...

Page 311: ...le to select a page range and make other print selections 3 Select the Xerox PCL driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 5 If required click the Printing Options tab This is usually ...

Page 312: ...u may have to enter login details at the print driver before you can send your job Depending on the optional finishing device and kits installed you will have the choice of different output options such as stapling folding and collating Note This option must be made available by your System Administrator The options available from your print driver depend on how your System Administrator has confi...

Page 313: ...llect your job from the device 10 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Printing a Document using the PCL Print Driver System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Logging into a Print Driver using Xerox Standard Accounting or Network Acco...

Page 314: ...button on the device control panel to view the job list and check the status of the job 11 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release butto...

Page 315: ...most Microsoft applications select the Properties or Preferences button to open the window 5 If required click the Printing Options tab This is usually the active tab when the print driver opens 6 Select Hole Punch from the Finishing menu 7 Click the OK button to save your settings 8 Select the confirmation button the name will vary depending on the application you are printing from From most appl...

Page 316: ...to the device first 1 Open the document to be printed From most applications select the Office button or select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox PCL driver from the list of print drivers available 4 Open ...

Page 317: ...atus Menu Logging into a Print Driver using Xerox Standard Accounting or Network Accounting Stapling and Hole Punching using the PCL Print Driver You can print to the device from your computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features availabl...

Page 318: ...ols Your System Administrator sets the Image Rotation options when the device is installed 8 Select Hole Punch from the Hole Punching menu If required select No Hole Punching to cancel any programming you have entered 9 Select the OK button 10 Click the OK button to save your settings 11 Select the confirmation button the name will vary depending on the application you are printing from From most ...

Page 319: ...on feature to automatically produce folded and stapled booklets 1 Open the document to be printed From most applications select the Office button or select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox PCL driver from...

Page 320: ...andard Accounting or Network Accounting Folding Booklets using the PCL Print Driver You can print to the device from your computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your de...

Page 321: ...rogramming you have made Click the OK button 9 If required check the Page Borders checkbox to print a border around each image 10 Click the OK button to save your settings 11 Select the confirmation button the name will vary depending on the application you are printing from From most applications select the OK or Print button 12 Collect your job from the device 13 Press the Job Status button on t...

Page 322: ...nt to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox PCL driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to op...

Page 323: ...er using Xerox Standard Accounting or Network Accounting Setting the Print Quality using the PCL Print Driver You can print to the device from your computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication h...

Page 324: ...the PCL Print Driver System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Logging into a Print Driver using Xerox Standard Accounting or Network Accounting Choosing an Output Destination when using the PCL Print Driver You can print to the device from your computer t...

Page 325: ...s or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 12 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources ar...

Page 326: ...or transparency Use this option when printing on transparencies envelopes or labels 2 Sided Print prints on both sides of a sheet of paper The images are printed so the job can be bound on the long edge of the sheet 2 Sided Print Flip on Short Edge prints on both sides of a sheet of paper The images are printed so the job can be bound on the short edge of the sheet 10 Click the OK button to save y...

Page 327: ...ther print selections 3 Select the Xerox PCL driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 5 Click the Document Options tab 6 Click the Page Layout tab 7 Check the Booklet Creation radio b...

Page 328: ...he popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Use the Booklet Fold option to have the device automa...

Page 329: ...b 16 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 17 If your job remains held in the Active Jobs list the device needs you to supply a...

Page 330: ...printing from determine the correct page sequence to form a booklet when the pages are folded in half Most desktop publishing applications can create a booklet layout Select the Booklet Paper Size option required Use Job Setting creates the booklet using the paper size selected in your source document Manual activates a dropdown menu where you can select the paper size required Select Standard fro...

Page 331: ...d pages to the front back or front and back of your set This option is also used to add a cover to a booklet The covers can be a different media to the rest of your job Use the Inserts option to add blank pages on a different media into your document or to specify pages to be printed on a different media Up to two sources of media can be used for the inserts If inserting blank pages a blank sheet ...

Page 332: ...rint Jobs list To release a held job select the job in the required list and then select the Release button 22 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job wil...

Page 333: ... cover to the front and back of the document The printing and paper supply options can be programmed individually for each cover 9 If required select the Front Cover Paper options required You can select a specific paper size color and type Use the Blank or Pre Printed menu to choose any print settings for the cover 10 If required select the Back Cover Paper options required You can select a speci...

Page 334: ...inserted in the appropriate place in your original document 1 Open the document to be printed From most applications select the Office button or select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox PCL driver from the...

Page 335: ... com support Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Loading Tray 1 and Changing the Tray Settings Loading Tray 2 and Changing the Tray Settings Loading Tray 3 Loading Tray 4 Loading the Bypass Tray and Changing the Tray Settings Logging into a Print Driver using Xerox Standard Accounting or Network Ac...

Page 336: ... Select the confirmation button the name will vary depending on the application you are printing from From most applications select the OK or Print button 14 Collect your job from the device 15 Press the Job Status button on the device control panel to view the job list and check the status of the job 16 Print jobs are usually shown in the Active Jobs list however if your System Administrator has ...

Page 337: ... which you can then customize to meet your needs Copy produces a watermark that identifies the document as a copy This watermark can be customized 8 Select the option required Text activates a text entry box where you can type in your text There are options to select a font color orientation and position for your text Time Stamp creates a time specific watermark There are options to select the for...

Page 338: ...use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Use the Orientation option to set your job to portrait or landscape orientation 1 Open the document to be printed From ...

Page 339: ... printing features Most of the time you will not need to use these features except perhaps to turn on or off the Job ID feature Detailed instructions for the advanced features can be found in the print driver help pages and technical instructions for some items are in the System Administrator Guide The advanced features are only likely to be needed by your System Administrator or Xerox support tea...

Page 340: ... margin on all the pages in your document If your document is 2 sided the ID will print on both sides 8 Click the OK button to save your settings 9 Select the confirmation button the name will vary depending on the application you are printing from From most applications select the OK or Print button 10 Collect your job from the device 11 Press the Job Status button on the device control panel to ...

Page 341: ...on to open the window 5 Click the Advanced tab 6 If required double click the Advanced Settings folder to expand the menu The menu is usually expanded automatically when you select the Advanced tab 7 Select Disable Job ID from the Job ID menu 8 Click the OK button to save your settings 9 Select the confirmation button the name will vary depending on the application you are printing from From most ...

Page 342: ...ing properties to the default settings Earth Smart Printing sets the printing properties to environmentally friendly settings Any custom settings you have saved will be listed underneath the Earth Smart Printing option Save As saves the current printer settings as custom settings Save As Application Name Default saves the current settings and makes them the default settings for the named applicati...

Page 343: ... may have to enter login details at the print driver before you can send your job Use the Saved Settings option if you often use the same settings in your print driver The Saved Settings option stores your print driver selections in the Saved Settings list This list is saved on your computer and will not be available to you if you print from a different computer 1 Open the document to be printed F...

Page 344: ...the Xerox PCL driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 5 Select the option s required 6 Select the Saved Settings option required 7 Select Save As Application Name Defaults from the S...

Page 345: ...re it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job will print 10 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a...

Page 346: ...ument using the PCL Print Driver System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Saving Print Settings as Application Defaults using the PCL Print Driver Deleting Saved Print Settings using the PCL Print Driver Saving Print Settings using the PCL Print Driver Lo...

Page 347: ...his help feature 1 Open the document to be printed From most applications select the Office button or select File then select Print from the file menu 2 Select the Xerox PCL driver from the list of print drivers available 3 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Prefer...

Page 348: ... drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Use...

Page 349: ...ontact Details Printing a Sample Set Job using the PCL Print Driver Viewing the Progress and Details of a Job using the Job Status Menu Logging into a Print Driver using Xerox Standard Accounting or Network Accounting Viewing the Device Status using the PCL Print Driver You can print to the device from your computer through a print driver There are a variety of Xerox print drivers available for th...

Page 350: ...river System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Logging into a Print Driver using Xerox Standard Accounting or Network Accounting PostScript Print Driver Printing a Document using the PostScript Print Driver You can print to the device from your computer through a print driver There are a variety of Xerox print drivers ava...

Page 351: ...int to the device Blocking certain types of job such as secure print Limiting access to specific paper trays Preventing single sided printing Setting specific print settings for applications for example setting all Microsoft Word documents to print single sided Limiting print jobs to secure print jobs Your System Administrator may also configure your print driver to prompt you to enter login detai...

Page 352: ... Menu Logging into a Print Driver using Xerox Standard Accounting or Network Accounting Tab menu Printing Options Job Type Using the Job Type Feature with the PostScript Print Driver You can print to the device from your computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you ...

Page 353: ...on your device 1 Open the document to be printed From most applications select the Office button or select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox PS driver from the list of print drivers available 4 Open the pr...

Page 354: ...our job Use the Normal Print job type to tell the device to print your job as soon as it arrives at the top of the print queue 1 Open the document to be printed From most applications select the Office button or select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are using you may also be able to select a page range and...

Page 355: ...er a passcode to release it This feature prevents confidential documents printing to the output tray until you are ready to release and collect them This feature is also useful if you want to control when your jobs are released for printing even if they are not confidential Note If you send more than one Secure Print job using the same passcode when you go to the device you will only need to enter...

Page 356: ...ce from your computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may h...

Page 357: ...th the PostScript Print Driver Releasing a Held Job using the Job Status Menu System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Logging into a Print Driver using Xerox Standard Accounting or Network Accounting Printing a Delay Print Job using the PostScript Driver...

Page 358: ...ect the Release button 15 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job will print More Information Printing a Document using the PostScript Print Driver Using ...

Page 359: ... with the same name as the original document 8 Select the folder where your job should be saved from the Save To menu If your required folder does not display you can use your keyboard to enter the name of the folder where your job should be saved The Default Public Folder is available for all users to save their jobs to 9 If required select the Print and Save checkbox to print your document If yo...

Page 360: ... your document more than once on the recipient s device but will only print the cover sheet once if you include a cover sheet generated by the print driver 3 Select the Xerox PS driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Pr...

Page 361: ...utton once all recipients have been selected 8 If you want to add a cover sheet to your fax job click the Cover Sheet tab 9 Select Print a Cover Sheet from the Cover Sheet Options menu Select the Information tab This is usually the active tab when the Cover Sheet options box opens If required select the Sender Name entry box and use your keyboard to enter your name If required select the Sender Or...

Page 362: ... the Send Speed menu If required select the resolution you require from the Fax Resolution menu Higher resolutions take longer to transmit If required select the time the device should send your job using the Send Time options If required select the Dialing Prefix entry box and use your keyboard to enter a character that should be dialled before the main fax number If required select the Credit Ca...

Page 363: ...e Fit to New Size automatically reduces or enlarges the print image to fit on the size of paper selected from the menu Other Color lists commonly used paper colors Use the Automatically Select option to let the printer select a paper color Other Type selects a type of paper or media to use for the print job for example transparencies Use the Automatically Select option to let the printer to select...

Page 364: ...Note Some media types sizes and weights cannot be automatically printed on both sides Refer to www xerox com for information 1 Open the document to be printed From most applications select the Office button or select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are using you may also be able to select a page range and m...

Page 365: ... drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Depending on the optional finishing device and kits installed you will have the choice of differe...

Page 366: ...our job from the device 10 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Printing a Document using the PostScript Print Driver System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Logging into a Print Driver using Xerox Standard Accounting or Network Acco...

Page 367: ...on the device control panel to view the job list and check the status of the job 11 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 12 If...

Page 368: ...crosoft applications select the Properties or Preferences button to open the window 5 If required click the Printing Options tab This is usually the active tab when the print driver opens 6 Select Hole Punch from the Finishing menu 7 Click the OK button to save your settings 8 Select the confirmation button the name will vary depending on the application you are printing from From most application...

Page 369: ...d into the device first 1 Open the document to be printed From most applications select the Office button or select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox PS driver from the list of print drivers available 4 Op...

Page 370: ... Status Menu Logging into a Print Driver using Xerox Standard Accounting or Network Accounting Stapling and Hole Punching using the PostScript Print Driver You can print to the device from your computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific feature...

Page 371: ... System Administrator sets the Image Rotation options when the device is installed 8 Select Hole Punch from the Hole Punching menu If required select No Hole Punching to cancel any programming you have entered 9 Select the OK button 10 Click the OK button to save your settings 11 Select the confirmation button the name will vary depending on the application you are printing from From most applicat...

Page 372: ...Booklet Creation feature to automatically produce folded and stapled booklets 1 Open the document to be printed From most applications select the Office button or select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox P...

Page 373: ... job select the job in the required list and then select the Release button 16 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job will print More Information Printin...

Page 374: ...s of your original in the correct sequence to form a booklet when the pages are folded in half Pre Imposed By App lets the application you are printing from determine the correct page sequence to form a booklet when the pages are folded in half Most desktop publishing applications can create a booklet layout Select the Booklet Paper Size option required Use Job Setting creates the booklet using th...

Page 375: ...ing Folding and Stapling Booklets using the PostScript Print Driver You can print to the device from your computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may hav...

Page 376: ... your keyboard to enter an amount to shift the page images outwards by This feature compensates for the fact that the outer pages in a large booklet have to fold around all the inner pages this makes the outer pages slightly shorter than the inner pages in the final booklet Select the Reading Order option required Left to Right places page 1 of your document on the front of your booklet when the f...

Page 377: ...ou want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox PS driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button t...

Page 378: ...on the type of finisher attached to your device Note If a destination is listed but is shown in gray text it may not be available due to a finishing option that you have selected Note This option must be made available by your System Administrator 1 Open the document to be printed From most applications select the Office button or select File then select Print from the file menu 2 Enter the number...

Page 379: ...iver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print ...

Page 380: ...r computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to ente...

Page 381: ... Document Options Page Layout Printing more than one Page on a Sheet using the PostScript Print Driver You can print to the device from your computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been...

Page 382: ...bs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 15 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select t...

Page 383: ...uired select None to cancel any programming you have made Select the Gutter entry box and use your keyboard to enter a width for the center margin of your booklet Select the Creep entry box and use your keyboard to enter an amount to shift the page images outwards by This feature compensates for the fact that the outer pages in a large booklet have to fold around all the inner pages this makes the...

Page 384: ... can send your job Depending on the optional finishing device and kits installed you will have the choice of different output options such as stapling folding and collating Note This option must be made available by your System Administrator The options available from your print driver depend on how your System Administrator has configured the print driver on your computer Use the Booklet Fold opt...

Page 385: ...the left or top of the booklet Right to Left places page 1 of your document on the front of your booklet when the fold is to the right or bottom of the booklet Click the OK button 10 If required check the Page Borders checkbox to print a border around each image 11 Click the OK button 12 Click the OK button to save your settings 13 Select the confirmation button the name will vary depending on the...

Page 386: ...file menu 2 Enter the number of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox PS driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications selec...

Page 387: ...ator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 17 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out wh...

Page 388: ... page range and make other print selections 3 Select the Xerox PS driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 5 Click the Document Options tab 6 Select the Special Pages tab 7 Click the ...

Page 389: ...nt drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job U...

Page 390: ...bs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 17 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources a...

Page 391: ...Note The page numbers are the physical page numbers and not the page numbers which may be printed on the document For 2 sided documents each page of your document has 2 page numbers so you need to count each side of your document 9 Select the Quantity entry box and use your keyboard to type in the number of pages to be inserted 10 Select the Paper option s required You can select a specific paper ...

Page 392: ...opies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox PS driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences b...

Page 393: ...gning and Applying a Watermark to Prints using the PostScript Print Driver You can print to the device from your computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you ...

Page 394: ...applications select the OK or Print button 13 Collect your job from the device 14 Press the Job Status button on the device control panel to view the job list and check the status of the job 15 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Prin...

Page 395: ...nt is rotated 180 degrees with the long bottom edge uppermost 8 Click the OK button to save your settings 9 Select the confirmation button the name will vary depending on the application you are printing from From most applications select the OK or Print button 10 Collect your job from the device 11 Press the Job Status button on the device control panel to view the job list and check the status o...

Page 396: ... the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox PS driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 5 Click the A...

Page 397: ...s If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Use the Job ID option to print some identification with your print job You can choose whether to print the information on a separate page from the main job or whether to print it within the margins If your System Administrator has created an ID for you they may have chosen to set u...

Page 398: ... Advanced PostScript Print Driver Features The Advanced tab gives you access to advanced printing features Most of the time you will not need to use these features except perhaps to turn on or off the Job ID feature Detailed instructions for the advanced features can be found in the print driver help pages and technical instructions for some items are in the System Administrator Guide The advanced...

Page 399: ...ave currently selected This is not available if the driver or application default print settings are selected Delete permanently erases the custom print settings you currently have selected This is not available if the driver default print settings are selected 6 Click the option you require 7 Click the OK button to save your settings 8 Select the confirmation button the name will vary depending o...

Page 400: ... Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 5 Select the option s required 6 Select Save As from the Saved Settings menu 7 Select the Saved Setting Name entry box and use your keyboard to enter a name for your custom setting 8 Select t...

Page 401: ... Print Driver System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Applying Saved Print Settings using the PostScript Print Driver Renaming Saved Print Settings using the PostScript Print Driver Deleting Saved Print Settings using the PostScript Print Driver Logging into a Print Driver using Xerox Standard Accounting or Network Accou...

Page 402: ... Services to find System Administrator Contact Details Saving Print Settings using the PostScript Print Driver Saving Print Settings as Application Defaults using the PostScript Print Driver Renaming Saved Print Settings using the PostScript Print Driver Deleting Saved Print Settings using the PostScript Print Driver Viewing the Progress and Details of a Job using the Job Status Menu Logging into ...

Page 403: ...t Driver You can print to the device from your computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device Use the Delete option to erase a specific set of custom print settings you have saved Note You can also access the saved...

Page 404: ...int Driver System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Logging into a Print Driver using Xerox Standard Accounting or Network Accounting Resetting Defaults for the PostScript Print Driver You can print to the device from your computer through a print driver There are a variety of Xerox print drivers available for the device ...

Page 405: ...per page 1 Open the document to be printed From most applications select the Office button or select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox PS driver from the list of print drivers available 4 Open the print dr...

Page 406: ...rs allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Use the Status section to view the basic status of your device such as the content of the paper trays U...

Page 407: ...ugh a print driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device Your System Administrator may have loaded a specific print driver on your computer However if the choice of driver is yours the following information may help you decide which driv...

Page 408: ...ocument to be printed From most applications select the Office button or select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox XPS driver from the list of print drivers available 4 Open the print driver Properties wind...

Page 409: ...our device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Note To print an XPS document your device needs to have the optional XPS feature installed Use the Job Type option to specify how your job should be treated by the device for example whether it should be treat...

Page 410: ...select a page range and make other print selections 3 Select the Xerox XPS driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 5 If required click the Printing Options tab This is usually the ac...

Page 411: ... your job as soon as it arrives at the top of the print queue 1 Open the document to be printed From most applications select the Office button or select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox XPS driver from t...

Page 412: ...o have your job held at the device until you enter a passcode to release it This feature prevents confidential documents printing to the output tray until you are ready to release and collect them This feature is also useful if you want to control when your jobs are released for printing even if they are not confidential Note If you send more than one Secure Print job using the same passcode when ...

Page 413: ...nt Driver You can print to the device from your computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Ac...

Page 414: ... list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job will print More Information Printing a Document using the XPS Print Driver Using the Job Type Feature with the XPS Print Driver Releasing a Held Job using th...

Page 415: ... At the specified time collect your document at the device 13 Press the Job Status button on the device control panel to view the job list and check the status of the job 14 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To relea...

Page 416: ...crosoft applications select the Properties or Preferences button to open the window 5 If required click the Printing Options tab This is usually the active tab when the print driver opens 6 Select Saved Job from the Job Type dropdown menu 7 Select the Job Name entry box and use your keyboard to enter a name for your job Select Use Document Name from the Job Name dropdown menu to save your job with...

Page 417: ...instead of being printed it is then faxed over a telephone line to the specified fax destination Note To use this feature your System Administrator must install and enable the fax option on your device 1 Open the document to be printed From most applications select the Office button or select File then select Print from the file menu 2 Enter the number of copies you want to send Note You only need...

Page 418: ...n the Search entry box and use your keyboard to enter the contact details Click the OK button to see the search results Select the Add button Click the OK button 7 If required select more than one recipient from the Recipients list by clicking the first recipient pressing and holding the Ctrl button on a PC or the Command button on a Mac and then clicking each additional recipient Release the Ctrl...

Page 419: ...prefix or include credit card details click the Options tab If required select Send To Printer from the Confirmation menu to have the device print a page stating that your job has successfully faxed Depending on how your System Administrator has configured the device an error sheet may print if the job fails If required select the starting transmission speed you require from the Send Speed menu If...

Page 420: ...ange and make other print selections 3 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 4 Select the Xerox XPS driver from the list of print drivers available 5 If required click the Printing Options tab This is usually the active tab when t...

Page 421: ...puter through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter log...

Page 422: ...rces are needed select the job and then select the Details button Once the resources are available the job will print More Information Printing a Document using the XPS Print Driver System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Logging into a Print Driver usin...

Page 423: ...iver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 5 If required click the Printing Options tab This is usually the active tab when the print driver opens 6 Select the Finishing option required 7...

Page 424: ...ve tab when the print driver opens 6 Select the stapling option required from the Finishing menu 1 Staple positions a single staple the top left corner of your document 2 Staples positions 2 staples along the long edge of your document 7 Click the OK button to save your settings 8 Select the confirmation button the name will vary depending on the application you are printing from From most applica...

Page 425: ...f the paper is the leading edge when the paper is fed into the device LEF is Long Edge Feed where the paper is oriented so that the long edge is fed into the device first 1 Open the document to be printed From most applications select the Office button or select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are using you...

Page 426: ...print driver before you can send your job Note To print an XPS document your device needs to have the optional XPS feature installed Depending on the optional finishing device and kits installed you will have the choice of different output options such as stapling folding and collating Note This option must be made available by your System Administrator The options available from your print driver...

Page 427: ...hown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 15 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as p...

Page 428: ... Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox XPS driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window...

Page 429: ...If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Note To print an XPS document your device needs to have the optional XPS feature installed Depending on the optional finishing device and kits installed you will have the...

Page 430: ...ooklet when the fold is to the right or bottom of the booklet Click the OK button 9 If required check the Page Borders checkbox to print a border around each image 10 Click the OK button 11 Click the OK button to save your settings 12 Select the confirmation button the name will vary depending on the application you are printing from From most applications select the OK or Print button 13 Collect ...

Page 431: ... select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox XPS driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing fr...

Page 432: ... Print Jobs list To release a held job select the job in the required list and then select the Release button 15 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job w...

Page 433: ...ed Imposed By Driver automatically arranges the pages of your original in the correct sequence to form a booklet when the pages are folded in half Pre Imposed By App lets the application you are printing from determine the correct page sequence to form a booklet when the pages are folded in half Most desktop publishing applications can create a booklet layout Select the Booklet Paper Size option r...

Page 434: ...ity using the XPS Print Driver You can print to the device from your computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or re...

Page 435: ...nt Driver System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Logging into a Print Driver using Xerox Standard Accounting or Network Accounting Choosing an Output Destination when using the XPS Print Driver You can print to the device from your computer through a pr...

Page 436: ...rint Jobs list To release a held job select the job in the required list and then select the Release button 13 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job wil...

Page 437: ...or transparency Use this option when printing on transparencies envelopes or labels 2 Sided Print prints on both sides of a sheet of paper The images are printed so the job can be bound on the long edge of the sheet 2 Sided Print Flip on Short Edge prints on both sides of a sheet of paper The images are printed so the job can be bound on the short edge of the sheet 10 Click the OK button to save y...

Page 438: ...ication you are using you may also be able to select a page range and make other print selections 3 Select the Xerox XPS driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 5 Click the Document ...

Page 439: ...b To find out what resources are needed select the job and then select the Details button Once the resources are available the job will print More Information Printing a Document using the XPS Print Driver System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Logging ...

Page 440: ...ne the correct page sequence to form a booklet when the pages are folded in half Most desktop publishing applications can create a booklet layout Select the Booklet Paper Size option required Use Job Setting creates the booklet using the paper size selected in your source document Manual activates a dropdown menu where you can select the paper size required Select Standard from the Booklet Margins...

Page 441: ...drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Note To print an XPS document your device needs to have the optional XPS feature installed Dependi...

Page 442: ... slightly shorter than the inner pages in the final booklet Select the Reading Order option required Left to Right places page 1 of your document on the front of your booklet when the fold is to the left or top of the booklet Right to Left places page 1 of your document on the front of your booklet when the fold is to the right or bottom of the booklet Click the OK button 9 If required check the P...

Page 443: ...can be a different media to the rest of your job Use the Inserts option to add blank pages on a different media into your document or to specify pages to be printed on a different media Up to two sources of media can be used for the inserts If inserting blank pages a blank sheet must be inserted in the appropriate place in your original document Use the Exceptions feature to use a different paper ...

Page 444: ...uch as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job will print More Information Printing a Document using the XPS Print Driver System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Viewing the Progress an...

Page 445: ... cover to the front and back of the document The printing and paper supply options can be programmed individually for each cover 9 If required select the Front Cover Paper options required You can select a specific paper size color and type Use the Blank or Pre Printed menu to choose any print settings for the cover 10 If required select the Back Cover Paper options required You can select a speci...

Page 446: ... inserting blank pages a blank sheet must be inserted in the appropriate place in your original document 1 Open the document to be printed From most applications select the Office button or select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print sele...

Page 447: ...System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Loading Tray 1 and Changing the Tray Settings Loading Tray 2 and Changing the Tray Settings Loading Tray 3 Loading Tray 4 Loading the Bypass Tray and Changing the Tray Settings Logging into a Print Driver using Xerox Standard Accounting or Network Accounting Setting Exceptions using the XPS Pri...

Page 448: ... Select the confirmation button the name will vary depending on the application you are printing from From most applications select the OK or Print button 14 Collect your job from the device 15 Press the Job Status button on the device control panel to view the job list and check the status of the job 16 Print jobs are usually shown in the Active Jobs list however if your System Administrator has ...

Page 449: ...dard draft watermark which you can customize Confidential generates a standard Confidential watermark which you can then customize to meet your needs Copy produces a watermark that identifies the document as a copy This watermark can be customized 8 Select the option required Text activates a text entry box where you can type in your text There are options to select a font color orientation and po...

Page 450: ...available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Note To prin...

Page 451: ...x Standard Accounting or Network Accounting Advanced Using the Advanced XPS Print Driver Features The Advanced tab gives you access to advanced printing features Most of the time you will not need to use these features except perhaps to turn on or off the Job ID feature Detailed instructions for the advanced features can be found in the print driver help pages and technical instructions for some i...

Page 452: ... stapling the ID page will not be stapled to the rest of your job Print ID in Margins First Page Only prints your ID in the top margin on the first page of your document Print ID in Margins All Pages prints your ID in the top margin on all the pages in your document If your document is 2 sided the ID will print on both sides 8 Click the OK button to save your settings 9 Select the confirmation but...

Page 453: ...XPS driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 5 Click the Advanced tab 6 If required double click the Advanced Settings folder to expand the menu The menu is usually expanded automatic...

Page 454: ...ng you may also be able to select a page range and make other print selections 3 Select the Xerox XPS driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 5 Select the Saved Settings option requi...

Page 455: ...are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver befo...

Page 456: ...XPS feature installed Use the Save Print Settings as Application Defaults option to store custom printing settings as the defaults for the current application 1 Open the document to be printed From most applications select the Office button or select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are using you may also be...

Page 457: ...rom the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 5 Select the saved setting required from the Saved Settings menu 6 Click the OK button 7 Click the OK button 8 Collect your job from the device 9 If y...

Page 458: ...lect the Xerox XPS driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 5 Select the saved settings required from the list 6 Select the Saved Settings option required 7 Select Rename from the Sav...

Page 459: ...rd Accounting or Network Accounting Accessing the XPS Print Driver Help Pages You can print to the device from your computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device y...

Page 460: ... copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox XPS driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preference...

Page 461: ...with different print settings 7 Click the OK button 8 Click the OK button to save your settings 9 Click the OK button 10 Collect your job from the device 11 Press the Job Status button on the device control panel to view the job list and check the status of the job 12 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature you...

Page 462: ...ing access to specific paper trays Preventing single sided printing Setting specific print settings for applications for example setting all Microsoft Word documents to print single sided Limiting print jobs to secure print jobs Your System Administrator may also configure your print driver to prompt you to enter login details when you print a document Note This option must be made available by yo...

Page 463: ... Enter the number of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox driver from the list of print drivers available 4 Select Xerox Features from the print driver properties menu the name of the menu will vary depending on the application you are printing from From most applications...

Page 464: ...ver before you can send your job Use the Job Type option to specify how your job should be treated by the device for example whether it should be treated as a confidential document Secure Print or a proof print Sample Set Use the Normal Print job type to tell the device to print your job as soon as it arrives at the top of the print queue Use the Secure Print option to have your job held at the de...

Page 465: ...that states Copies and Pages or that states the application name 5 Select Paper Output from the Xerox Features group selection menu This is usually the active area when the print driver opens 6 Select the option required from the Job Type menu 7 Select the option s required 8 Select the confirmation button the name will vary depending on the application you are printing from From most applications...

Page 466: ...Xerox driver from the list of print drivers available 4 Select Xerox Features from the print driver properties menu the name of the menu will vary depending on the application you are printing from From most applications select the dropdown menu that states Copies and Pages or that states the application name 5 Select Paper Output from the Xerox Features group selection menu This is usually the ac...

Page 467: ...he number of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox driver from the list of print drivers available 4 Select Xerox Features from the print driver properties menu the name of the menu will vary depending on the application you are printing from From most applications select ...

Page 468: ...t a specified time up to 24 hours after the original job submission This is useful if you want to print large jobs during quiet times in your office or if you want all your jobs to print at the same time 1 Open the document to be printed From most applications select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are usin...

Page 469: ...your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Use the Sample Set option to print one copy of a multiple copy print job When you collect the print you can check it has printed as you expected before approving the rest of the job for printing If the first copy is not correct you can cancel the rest of the copies and resu...

Page 470: ...Xerox Mac print driver allows you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Use the Saved Job option to store your job on the device s hard drive so that it c...

Page 471: ...your 4 to 10 digit passcode 11 Click the OK button 12 Select the option s required 13 Select the confirmation button the name will vary depending on the application you are printing from From most applications select the OK or Print button More Information Printing a Document using the Mac Print Driver Printing a Saved Job using the Print From Feature Printing Saved Jobs from Internet Services Cre...

Page 472: ... and use your keyboard to enter the name of the recipient Select the Fax Number entry box and use your keyboard to enter the recipient s fax number If required select the Organization entry box and use your keyboard to enter the recipient s company name If required select the Telephone Number entry box and use your keyboard to enter the recipient s telephone number If required select the E mail Ad...

Page 473: ...ne recipient at the same number but have saved the number under only one name Select the entry box under the Recipients menu and use your keyboard to enter your custom text Click the OK button Click the OK button 9 If required select the Cover Sheet Image option required New adds a new image Text adds a text cover page Picture adds an image to the cover page Click the OK button 10 Select the paper...

Page 474: ... tray before your job will print correctly It is usually easier to load the paper required into the device before programming your job as this helps to ensure you select both the correct paper type and the correct tray when sending your job 1 Open the document to be printed From most applications select File then select Print from the file menu 2 Enter the number of copies you want to produce Depe...

Page 475: ...ting 2 Sided using the Mac Print Driver You can print to the device from your computer through a print driver The Xerox Mac print driver allows you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driv...

Page 476: ...tion Printing a Document using the Mac Print Driver System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Logging into a Print Driver using Xerox Standard Accounting or Network Accounting Setting the Print Quality using the Mac Print Driver You can print to the device...

Page 477: ...bs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job will print More Information Printing a Document using the Mac Print Driver System Administrator Guide www xerox com support Using Internet Services to find...

Page 478: ...from From most applications select the dropdown menu that states Copies and Pages or that states the application name 5 Select Paper Output from the Xerox Features group selection menu This is usually the active area when the print driver opens 6 Select the Finishing option required 7 Click the OK button to save your settings 8 Select the confirmation button the name will vary depending on the app...

Page 479: ...11 x 17 and 8 x 10 LEF 3 Staples 8 x 10 SEF A4 SEF 8 5 x 11 SEF A5 LEF 8 5 x 5 5 LEF and B5 SEF 8 5 x 14 SEF 7 Select the confirmation button the name will vary depending on the application you are printing from From most applications select the OK or Print button 8 Collect your job from the device 9 Press the Job Status button on the device control panel to view the job list and check the status ...

Page 480: ...ary depending on the application you are printing from From most applications select the dropdown menu that states Copies and Pages or that states the application name 5 Select Paper Output from the Xerox Features group selection menu This is usually the active area when the print driver opens 6 Select Hole Punch from the Finishing menu 7 Select the confirmation button the name will vary depending...

Page 481: ... you are using you may also be able to select a page range and make other print selections 3 Select the Xerox driver from the list of print drivers available 4 Select Xerox Features from the print driver properties menu the name of the menu will vary depending on the application you are printing from From most applications select the dropdown menu that states Copies and Pages or that states the ap...

Page 482: ...e job 12 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 13 If your job remains held in the Active Jobs list the device needs you to supp...

Page 483: ...x and use your keyboard to enter a width for the center margin of your booklet Select the Creep entry box and use your keyboard to enter an amount to shift the page images outwards by This feature compensates for the fact that the outer pages in a large booklet have to fold around all the inner pages this makes the outer pages slightly shorter than the inner pages in the final booklet Click the OK...

Page 484: ...her print selections 3 Select the Xerox driver from the list of print drivers available 4 Select Xerox Features from the print driver properties menu the name of the menu will vary depending on the application you are printing from From most applications select the dropdown menu that states Copies and Pages or that states the application name 5 Select Paper Output from the Xerox Features group sel...

Page 485: ...etails at the print driver before you can send your job Use the Output Destination options to specify a destination for your output The destinations depend on the type of finisher attached to your device Note If a destination is listed but is shown in gray text it may not be available due to a finishing option that you have selected Note This option must be made available by your System Administra...

Page 486: ... print driver The Xerox Mac print driver allows you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job The Special Pages options are used to give a more professional a...

Page 487: ...ce 18 Press the Job Status button on the device control panel to view the job list and check the status of the job 19 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and th...

Page 488: ...ions are identical for both covers Front Back Different adds a blank or printed cover to the front and back of the document The printing and paper supply options can be programmed individually for each cover 8 If required select the Front Cover Paper options required You can select a specific paper size color and type Use the Blank or Pre Printed menu to choose any print settings for the cover 9 I...

Page 489: ...he number of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox driver from the list of print drivers available 4 Select Xerox Features from the print driver properties menu the name of the menu will vary depending on the application you are printing from From most applications select ...

Page 490: ... Settings Loading Tray 3 Loading Tray 4 Loading the Bypass Tray and Changing the Tray Settings Logging into a Print Driver using Xerox Standard Accounting or Network Accounting Setting Exceptions using the Mac Print Driver You can print to the device from your computer through a print driver The Xerox Mac print driver allows you to use the specific features available on your device If Authenticati...

Page 491: ...evice control panel to view the job list and check the status of the job 14 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 15 If your jo...

Page 492: ...ice 9 Press the Job Status button on the device control panel to view the job list and check the status of the job 10 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and th...

Page 493: ... your job from the device 9 Press the Job Status button on the device control panel to view the job list and check the status of the job 10 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in th...

Page 494: ... to create a margin between each image on your booklet If required select None to cancel any programming you have made Select the Gutter entry box and use your keyboard to enter a width for the center margin of your booklet Select the Creep entry box and use your keyboard to enter an amount to shift the page images outwards by This feature compensates for the fact that the outer pages in a large b...

Page 495: ...he print driver properties menu the name of the menu will vary depending on the application you are printing from From most applications select the dropdown menu that states Copies and Pages or that states the application name 5 Select Booklet Watermark from the Xerox features group selection menu 6 Select Enabled from the Booklet Layout menu 7 Click the Booklet Options button 8 Select Booklet Fin...

Page 496: ...e Progress and Details of a Job using the Job Status Menu Logging into a Print Driver using Xerox Standard Accounting or Network Accounting Designing and Applying a Watermark to Prints using the Mac Print Driver You can print to the device from your computer through a print driver The Xerox Mac print driver allows you to use the specific features available on your device If Authentication has been...

Page 497: ...red Print on Page 1 Only adds the image to the first page of the document Print on All Pages adds the image to every page of the document 10 Select the confirmation button the name will vary depending on the application you are printing from From most applications select the OK or Print button 11 Collect your job from the device 12 Press the Job Status button on the device control panel to view th...

Page 498: ...ropdown menu that states Copies and Pages or that states the application name 5 Select Advanced from the Xerox features group selection menu 6 Select the Job ID option required Print ID on a Banner Page adds a covering page to your job Your ID will be printed on the cover page If you select any finishing options such as stapling the ID page will not be stapled to the rest of your job Print ID in M...

Page 499: ...lect a page range and make other print selections 3 Select the Xerox driver from the list of print drivers available 4 Select Xerox Features from the print driver properties menu the name of the menu will vary depending on the application you are printing from From most applications select the dropdown menu that states Copies and Pages or that states the application name 5 Select Advanced from the...

Page 500: ...e 4 Select Xerox Features from the print driver properties menu the name of the menu will vary depending on the application you are printing from From most applications select the dropdown menu that states Copies and Pages or that states the application name 5 Select Advanced from the Xerox features group selection menu 6 Select the Booklet Image Order option required Left to Right places page 1 o...

Page 501: ...rox Features from the print driver properties menu the name of the menu will vary depending on the application you are printing from From most applications select the dropdown menu that states Copies and Pages or that states the application name 4 Click the button You will be directed to the Xerox online help in your default internet browser More Information Printing a Document using the Mac Print...

Page 502: ...ications select File then select Print from the file menu 2 Select the Xerox driver from the list of print drivers available 3 Select Xerox Features from the print driver properties menu the name of the menu will vary depending on the application you are printing from From most applications select the dropdown menu that states Copies and Pages or that states the application name 4 Move your mouse ...

Page 503: ... job with different print settings No Banner Pages disables the printing of banner pages to save paper 7 Click the OK button 8 Click the OK button to save your settings 9 Select the confirmation button the name will vary depending on the application you are printing from From most applications select the OK or Print button 10 Collect your job from the device 11 Press the Job Status button on the d...

Page 504: ... options required 8 Select the Paper Supply button 9 Select the Paper Supply option required Automatically Select lets the device select the appropriate paper size for each original based on the size of the original and reduce or enlarge programming Select a paper tray that contains the size and type of paper you require The size and media loaded in each tray is displayed 10 Select the OK button 1...

Page 505: ...eate private folders Your System Administrator can choose to set up the Scan to Mailbox option so that you have to enter a password to access a folder The Default Public Folder and any private folders which have been set up are displayed on the device in the Workflow Scanning templates list and in the Print From feature 1 Press the Clear All button on the control panel to cancel any previous progr...

Page 506: ...hat you need to print regularly Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Print From feature Use the Print From USB feature to print PDF TIFF JPEG and other print ready files from your USB Flash Drive A print ready document is a file that has been formatted a...

Page 507: ...ww xerox com support Print To File Creating a Print Ready File Use the Print to File option to create print ready files from your document Once you have created a print ready file you can save it onto a USB stick and print it on any printer with a USB port or use Internet Services to print the file If you are unable to create PDF files then Print to File can be an alternative way to prevent format...

Page 508: ... you in to a General Account set up by your System Administrator Group Account logs you in to a Group Account set up by your System Administrator This type of account is often used to give different levels of access to people working in different departments 3 If prompted select the Account ID entrybox and use your keyboard to enter your Account ID 4 Select the OK button 5 Collect your job from th...

Page 509: ... running Windows which can be run on Macs You will need to find out which version of Windows or Mac OS you are running Either for Windows At your computer click the Start button with the Microsoft logo on it Click the All Programs menu Click the Accessories folder Click the System Tools folder Click the System Information menu link If required click System Summary menu link This is usually the act...

Page 510: ... Next button If required check the Set as the default printer checkbox Click the Finish button Or for Mac If required click the Run button Click the Open With button Click your default option from the dropdown menu Select the OK button Double click the Xerox Print Driver icon If required click the Continue button on the security warning message Click the Continue button in the Xerox Printer Instal...

Page 511: ...ou were sending a print job then click the OK button to apply the defaults 6 If required select the Configuration tab to edit the communication accounting or installable options settings in your print driver Click the Bi Directional Setup button to control the way your device communicates with you Select the Automatic radio button to have the device let your driver know what features are installed...

Page 512: ...Print WorkCentre XXXX 512 User Guide ...

Page 513: ...ed depends on the size of the characters chosen Once the end of the entry box has been reached no more characters can be added To delete a character use the backspace X button Use the special characters button to access special characters such as and Buttons with an icon in the lower right corner have accented or additional characters available Select and hold the button to view related characters...

Page 514: ...nd send them to a recipient as an attachment to an e mail Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the E mail features Use the Address Book option to access previously created addresses Note This option must be made available by your System Administrator 1 Load ...

Page 515: ...ct the OK button 12 If required select the File Name button and use the touch screen keyboard to enter a name for the file created from your scanned document If you choose not to enter a file name a default name entered by your System Administrator will be used Select the OK button 13 Select any options required 14 Press the Start button on the control panel to scan the original 15 Remove the orig...

Page 516: ...ce control panel to view the job list and check the status of the job More Information Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Saving an E mail address as a Favorite Use the E mail feature to scan images and send them to a recipient as an attachment to an e mail Note This option mu...

Page 517: ...cipient Saved as a Favorite Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Setting the Output Color for an E mail Attachment Use the E mail feature to scan images and send them to a recipient as an attachment to an e mail Note This option must be made available by your System Administrator If Authentication or Accounting has be...

Page 518: ...ouch screen keyboard to enter or edit the From address for the e mail Note Your System Administrator may choose to lock the From button to prevent the preset From address being altered Select the OK button 12 If required select the Subject button and use the touch screen keyboard to enter or edit the subject title for the e mail Select the OK button 13 If required select the File Name button and u...

Page 519: ...ens 6 Select the New Recipient button 7 Use the touch screen keyboard to enter the e mail address of the recipient The number of alphanumeric characters that can be entered depends on the size of the characters chosen Once the end of the entry box has been reached no more characters can be added To delete a character use the backspace X button Use the special characters button to access special ch...

Page 520: ...a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Setting the Original Type for E mails Use the E mail feature to scan images and send them to a recipient as an attachment to an e mail Note This option must be made available by your System Administrator If Authentication or Accounting has been ena...

Page 521: ...Administrator may choose to lock the From button to prevent the preset From address being altered Select the OK button 12 If required select the Subject button and use the touch screen keyboard to enter or edit the subject title for the e mail Select the OK button 13 If required select the File Name button and use the touch screen keyboard to enter a name for the file created from your scanned doc...

Page 522: ... in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the E mail button on...

Page 523: ...red by your System Administrator will be used Select the OK button 14 Select the File Name button 15 Use the touch screen keyboard to enter the file name 16 Select the OK button 17 Press the Start button on the control panel to scan the original 18 Remove the original from the document feeder or document glass when scanning has completed The job enters the job list ready for processing 19 Press th...

Page 524: ...e number of alphanumeric characters that can be entered depends on the size of the characters chosen Once the end of the entry box has been reached no more characters can be added To delete a character use the backspace X button Use the special characters button to access special characters such as and Buttons with an icon in the lower right corner have accented or additional characters available ...

Page 525: ...rator Guide www xerox com support Lightening or Darkening E mails Use the E mail feature to scan images and send them to a recipient as an attachment to an e mail Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the E mail features Use the Lighten Darken options to manu...

Page 526: ...er or edit the From address for the e mail Note Your System Administrator may choose to lock the From button to prevent the preset From address being altered Select the OK button 12 If required select the Subject button and use the touch screen keyboard to enter or edit the subject title for the e mail Select the OK button 13 If required select the File Name button and use the touch screen keyboar...

Page 527: ...on 7 Use the touch screen keyboard to enter the e mail address of the recipient The number of alphanumeric characters that can be entered depends on the size of the characters chosen Once the end of the entry box has been reached no more characters can be added To delete a character use the backspace X button Use the special characters button to access special characters such as and Buttons with a...

Page 528: ...ew the job list and check the status of the job More Information Choosing the Image Options for E mails Lightening or Darkening E mails Changing the Saturation of E mail Attachments Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Changing the Saturation of E mail Attachments Use the E mail...

Page 529: ...ote At least one To address must be selected documents cannot be sent to a Cc address alone 10 Select the Close button to save the information you entered 11 If required select the From button and use the touch screen keyboard to enter or edit the From address for the e mail Note Your System Administrator may choose to lock the From button to prevent the preset From address being altered Select th...

Page 530: ...nd compensate for an original that has too much or too little contrast on the image 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control p...

Page 531: ... to enter a name for the file created from your scanned document If you choose not to enter a file name a default name entered by your System Administrator will be used Select the OK button 14 Select the Advanced Settings tab 15 Select the Image Enhancement button 16 Select the option s required 17 Select the OK button 18 Press the Start button on the control panel to scan the original 19 Remove t...

Page 532: ...ave accented or additional characters available Select and hold the button to view related characters in a pop up menu Select the desired character from the pop up menu 8 Select the Add button If you want to send the document to more than one recipient enter the additional details one recipient at a time and select the Add button again until all the recipients have been added 9 If required select ...

Page 533: ... to scan images and send them to a recipient as an attachment to an e mail Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the E mail features Use the Contrast option to control the image density on the output and compensate for an original that has too much or too lit...

Page 534: ...3 If required select the File Name button and use the touch screen keyboard to enter a name for the file created from your scanned document If you choose not to enter a file name a default name entered by your System Administrator will be used Select the OK button 14 Select the Advanced Settings tab 15 Select the Image Enhancement button 16 Select the Auto Contrast button from the Contrast menu to...

Page 535: ...er of alphanumeric characters that can be entered depends on the size of the characters chosen Once the end of the entry box has been reached no more characters can be added To delete a character use the backspace X button Use the special characters button to access special characters such as and Buttons with an icon in the lower right corner have accented or additional characters available Select...

Page 536: ...or processing 20 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Specifying the E mail Scan Resolution Use the E mail feature to scan images and send them to a reci...

Page 537: ...reen keyboard to enter or edit the From address for the e mail Note Your System Administrator may choose to lock the From button to prevent the preset From address being altered Select the OK button 12 If required select the Subject button and use the touch screen keyboard to enter or edit the subject title for the e mail Select the OK button 13 If required select the File Name button and use the ...

Page 538: ...e Quality File Size options to choose between scan image quality and file size You can select the highest quality the smallest files or adjust the settings to balance quality against file size A small file size delivers slightly reduced image quality but is better when sharing the file over a network A larger file size delivers improved image quality but requires more time when transmitting over t...

Page 539: ... keyboard to enter a name for the file created from your scanned document If you choose not to enter a file name a default name entered by your System Administrator will be used Select the OK button 14 Select the Advanced Settings tab 15 Select the Quality File Size button 16 Select the Quality File Size option required Move the indicator towards Normal Quality Small File Size for a smaller file a...

Page 540: ...ton on the touch screen 5 If required select the E mail tab This is usually the active tab when the E mail service opens 6 Select the New Recipient button 7 Use the touch screen keyboard to enter the e mail address of the recipient The number of alphanumeric characters that can be entered depends on the size of the characters chosen Once the end of the entry box has been reached no more characters...

Page 541: ...o scan the original 19 Remove the original from the document feeder or document glass when scanning has completed The job enters the job list ready for processing 20 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details...

Page 542: ...dd button Note At least one To address must be selected documents cannot be sent to a Cc address alone 10 Select the Close button to save the information you entered 11 If required select the From button and use the touch screen keyboard to enter or edit the From address for the e mail Note Your System Administrator may choose to lock the From button to prevent the preset From address being altere...

Page 543: ...s caused by punched holes or staples in your original 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous pr...

Page 544: ...an equal amount from all the edges Use the arrow buttons to adjust the amount to be erased from 3 mm 0 1 to 50 mm 2 0 or select the entry field and use the numeric keypad to enter the amount required Individual Edges enables a different amount to be erased from each of the edges on both the first and second sides Use the arrow buttons to adjust the amount to be erased from 3mm 0 1 to 50mm 2 0 or s...

Page 545: ...nted or additional characters available Select and hold the button to view related characters in a pop up menu Select the desired character from the pop up menu 8 Select the Add button If you want to send the document to more than one recipient enter the additional details one recipient at a time and select the Add button again until all the recipients have been added 9 If required select Cc from ...

Page 546: ...a File Format for E mail Attachments Use the E mail feature to scan images and send them to a recipient as an attachment to an e mail Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the E mail features Use the Filing Options to specify details about the scanned images ...

Page 547: ...rom address being altered Select the OK button 12 If required select the Subject button and use the touch screen keyboard to enter or edit the subject title for the e mail Select the OK button 13 If required select the File Name button and use the touch screen keyboard to enter a name for the file created from your scanned document If you choose not to enter a file name a default name entered by y...

Page 548: ...to scan images and send them to a recipient as an attachment to an e mail Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the E mail features Use the Message option to add a brief message to the file that will be sent 1 Load your documents face up in the document feede...

Page 549: ...nd use the touch screen keyboard to enter a name for the file created from your scanned document If you choose not to enter a file name a default name entered by your System Administrator will be used Select the OK button 14 Select the E mail Options tab 15 Select the Message button 16 Use the touchscreen keyboard to enter the text required The number of alphanumeric characters that can be entered...

Page 550: ...eric characters that can be entered depends on the size of the characters chosen Once the end of the entry box has been reached no more characters can be added To delete a character use the backspace X button Use the special characters button to access special characters such as and Buttons with an icon in the lower right corner have accented or additional characters available Select and hold the ...

Page 551: ...utton on the control panel to scan the original 19 Remove the original from the document feeder or document glass when scanning has completed The job enters the job list ready for processing 20 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Using a User ID to Log In at the Device Using Internet Services to find System A...

Page 552: ...10 If required select Cc from the To dropdown menu to copy a recipient on the e mail Use the touch screen keyboard to enter the recipient details and then select the Add button Note At least one To address must be selected documents cannot be sent to a Cc address alone 11 Select the Close button to save the information you entered 12 If required select the From button and use the touch screen keyb...

Page 553: ...b Delete Last Segment deletes the last segment scanned You can continue programming the Build Job Delete All Segments deletes the current Build Job and returns you to the main Build Job screen 25 Remove the first segment originals after they have been scanned The Build Job screen displays the first segment in the list 26 Select the features required for the second segment 27 Load the second segmen...

Page 554: ...E Mail WorkCentre XXXX 554 User Guide ...

Page 555: ... feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the ID Card Copy button on the touch screen 5 Select any options required 6 Enter the number of prints required using the numeric keypad on the control panel 7 Press Start to scan the ID Card 8 Turn over the ID Card on the document glass when scanning ha...

Page 556: ...button 4 Select the ID Card Copy button on the touch screen 5 Select the Reduce Enlarge option required Use the and buttons to set the exact reduce enlarge or use the numeric keypad to type in the ratio required 100 will keep your output image the same size as your original This option is useful if you are programming a complex job and want to cancel any reduce or enlarge settings without cancelli...

Page 557: ... arrow buttons to enter the ratio required Use the Presets X Y buttons to select 100 or commonly used ratios which can be set up by your Administrator 8 Select the OK button 9 Enter the number of prints required using the numeric keypad on the control panel 10 Press Start to scan the ID Card 11 Turn over the ID Card on the document glass when scanning has completed 12 Select any options required 1...

Page 558: ... select 100 100 Auto Independent X Y or commonly used ratios The selected X and Y ratios in percentages are shown next to the button Your System Administrator can alter the preset options 100 100 will keep your output image the same size as your original This option is useful if you are programming a complex job and want to cancel any reduce or enlarge settings without cancelling other settings yo...

Page 559: ...r and type of media is loaded in more than one other tray the device will automatically switch from the active tray to another if media in the active tray runs out 8 Select the OK button 9 Enter the number of prints required using the numeric keypad on the control panel 10 Press Start to scan the ID Card 11 Turn over the ID Card on the document glass when scanning has completed 12 Select any optio...

Page 560: ...Photo gives the best quality for photos but reduced quality text and line art It is the best option for originals containing photos or continuous tones without any text or line art Newspaper Magazine is used if your original is from a magazine or newspaper that contains photographs or text 7 Enter the number of prints required using the numeric keypad on the control panel 8 Press Start to scan the...

Page 561: ...rd 12 Remove the ID Card from the document glass when scanning has completed 13 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Setting the Original Type for ID Card Copying Setting the Background Suppression for ID Card Copying Using a User ID to Log In at the Device Avoiding Poor Quality Output Setting the Background S...

Page 562: ...ing out fine detail that was lost due to a dark edge when using bound originals 7 Enter the number of prints required using the numeric keypad on the control panel 8 Press Start to scan the ID Card 9 Turn over the ID Card on the document glass when scanning has completed 10 Select any options required 11 Press Start to scan the ID Card 12 Remove the ID Card from the document glass when scanning ha...

Page 563: ...find System Administrator Contact Details Choosing Not to Show the Internet Services Welcome Page Again Tab menu Status Welcome Cloning Device Settings using Internet Services Internet Services uses the embedded web server on the device This allows you to communicate with the device over the internet or intranet through your web browser Use the Cloning option to save your current device settings t...

Page 564: ...ess of the device For example If the IP Address is 192 168 100 100 enter http 192 168 100 100 Note To find out the IP Address of your device print a configuration report or ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 If required click the Status tab This is usually the active tab when Internet Services opens 5 If required select Welcome from the Statu...

Page 565: ...a PostScript driver that has been specifically designed to work on Macs Note To print an XPS document your device needs to have the optional XPS feature installed Use the TWAIN Scan Driver to scan documents from the device to your computer The TWAIN Scan Driver is installed automatically with the Install Print Scan Drivers feature Refer to the System Administrator Guide for further information 1 A...

Page 566: ...the Status tab This is usually the active tab when Internet Services opens 5 If required select Welcome from the Status menu on the left of the page The Welcome page is usually the active page when Internet Services opens You can change this default 6 Select the Don t Show Welcome Page Again checkbox When you re open Internet Services the Welcome page will no longer be the first page displayed Mor...

Page 567: ...ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 If required click the Status tab This is usually the active tab when Internet Services opens 5 Click Description Alerts from the Status menu on the left of the page The Description Alerts page will open and display the current device status information If you leave the page open for a while click the Refresh...

Page 568: ...You can download a file containing the usage information to your computer This may be useful if you want to keep a record of how the device is used When you download the usage file the device creates a CSV comma separated values file You can open CSV files in applications such as Microsoft Excel 1 At your computer open your web browser 2 In the URL field use your keyboard to enter http followed by...

Page 569: ... lists the status of the energy saver mode Service Plan and SMart eSolutions features Software Versions identifies the version of software installed on your device and the date of the last upgrade Connectivity Physical Connections gives the status of network connectivity for your device Connectivity Protocols shows the status of network protocols enabled on your device Services shows the status an...

Page 570: ...page 4 If required click the Status tab This is usually the active tab when Internet Services opens 5 Click Supplies from the Status menu on the left of the page The component status and life remaining will display If you leave the page open for a while click the Refresh button to display the latest data 6 Click the Details button to see the date the components were installed and their Xerox Reord...

Page 571: ... device For example If the IP Address is 192 168 100 100 enter http 192 168 100 100 Note To find out the IP Address of your device print a configuration report or ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 If required click the Status tab This is usually the active tab when Internet Services opens 5 Click Information Pages from the Status menu on the...

Page 572: ...s this information to Xerox so that the replacement units can be sent to you Use the Supplies Assistant screen to see the date and time of the last communication with Xerox and the life remaining for each unit Use the Maintenance Assistant to provide fault history and usage information to the Xerox support team to help them resolve problems more quickly Your Xerox support team will let you know wh...

Page 573: ...f the device For example If the IP Address is 192 168 100 100 enter http 192 168 100 100 Note To find out the IP Address of your device print a configuration report or ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 If required click the Status tab This is usually the active tab when Internet Services opens 5 Select SMart eSolutions from the Status menu o...

Page 574: ...tor Guide www xerox com support Viewing the status of SMart eSolutions in Internet Services Printing the Information Pages from the Machine Status Menu Using the Maintenance Assistant in Internet Services Internet Services uses the embedded web server on the device This allows you to communicate with the device over the internet or intranet through your web browser SMart eSolutions includes the Me...

Page 575: ...vice More Information Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Viewing the status of SMart eSolutions in Internet Services Printing the Information Pages from the Machine Status Menu Jobs Active Jobs Deleting Active Jobs using Internet Services Internet Services uses the embedded web server on the device This allows you t...

Page 576: ...ng the Job Type Feature with the PostScript Print Driver Submitting a Print Job using Internet Services Using Internet Services to find System Administrator Contact Details Viewing Active Jobs using the Job Status Menu Printing the Information Pages from the Machine Status Menu Releasing Active Jobs using Internet Services Internet Services uses the embedded web server on the device This allows yo...

Page 577: ... Job Status Menu Printing the Information Pages from the Machine Status Menu Modifying Active Jobs using Internet Services Internet Services uses the embedded web server on the device This allows you to communicate with the device over the internet or intranet through your web browser Use the Active Jobs page to manage your job from the device You can view current jobs delete or release jobs and m...

Page 578: ... Menu Saved Jobs Printing Saved Jobs from Internet Services Internet Services uses the embedded web server on the device This allows you to communicate with the device over the internet or intranet through your web browser If Authentication or Accounting has been enabled on your device you may have to enter login details to access this feature Saved Jobs are documents that are sent to the device a...

Page 579: ...n Once the resources are available the job will print More Information Saving Jobs using the PostScript Print Driver Printing a Saved Job using the Print From Feature Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Viewing Active Jobs using the Job Status Menu Logging in to Internet Services Viewing the Progress and Details of a...

Page 580: ...ture use Saved jobs can be accessed and printed at the device and from Internet Services Note This option must be made available by your System Administrator Use the Move Job option to transfer a job from one Saved Jobs folder to another without keeping a copy in the original folder You need to have more than one Saved Jobs folder to use this feature 1 At your computer open your web browser 2 In t...

Page 581: ... 100 100 enter http 192 168 100 100 Note To find out the IP Address of your device print a configuration report or ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 Click the Jobs tab 5 Click the Saved Jobs tab The Reprint Saved Jobs page is displayed and any jobs saved in the Default Public Folder are listed 6 Select the required folder from the Folders li...

Page 582: ...RL field use your keyboard to enter http followed by the IP Address of the device For example If the IP Address is 192 168 100 100 enter http 192 168 100 100 Note To find out the IP Address of your device print a configuration report or ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 Click the Jobs tab 5 Click the Saved Jobs tab The Reprint Saved Jobs pag...

Page 583: ...select all the folders check the checkbox at the top of the heading row 8 Click the Delete Folder button 9 Click the OK button More Information Creating a New Folder for Saved Jobs in Internet Services Logging in to Internet Services Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Printing the Information Pages from the Machine ...

Page 584: ...tored there for future use Saved jobs can be accessed and printed at the device and from Internet Services Note This option must be made available by your System Administrator Use the Permissions option to specify whether a folder should public or private Public folders are available to all users Private folders require you to enter a password to access the folder Note Your System Administrator mu...

Page 585: ...s from the Job Submission page Note You can select general print features such as 2 sided printing and stapling when you submit your job in Internet Services If you want to select advanced print features such as watermarks and booklet layout you must select these in your print driver before you create your print ready file A print ready document is a file that has been formatted and saved for prin...

Page 586: ... Printing Using Internet Services Using the Collate Options when Printing Using Internet Services Using the 2 Sided Printing Options when Printing using Internet Services Changing the Paper Selection when Printing using Internet Services Sending a Job for Delayed Printing using Internet Services Saving a Job for Reprinting using Internet Services Printing a Sample or Proof Print using Internet Ser...

Page 587: ...Refer to the System Administrator Guide for further information 1 At your computer open your web browser 2 In the URL field use your keyboard to enter http followed by the IP Address of the device For example If the IP Address is 192 168 100 100 enter http 192 168 100 100 Note To find out the IP Address of your device print a configuration report or ask your System Administrator 3 Press the Enter ...

Page 588: ...ess the Enter button on your keyboard to load the page 4 Click the Print tab 5 Click the Browse button and navigate to your print ready file 6 Select the file you want to print Either double click the file to select it or click on the file once and then click the Open button The file name and path will be shown in the File Name box 7 Select the Copies option required Auto prints the number of copi...

Page 589: ...Address of your device print a configuration report or ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 Click the Print tab 5 Click the Browse button and navigate to your print ready file 6 Select the file you want to print Either double click the file to select it or click on the file once and then click the Open button The file name and path will be show...

Page 590: ...d use your keyboard to enter http followed by the IP Address of the device For example If the IP Address is 192 168 100 100 enter http 192 168 100 100 Note To find out the IP Address of your device print a configuration report or ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 Click the Print tab 5 Click the Browse button and navigate to your print ready ...

Page 591: ...you collect the print you can check it has printed as you expected before approving the rest of the job for printing If the first copy is not correct you can cancel the rest of the copies and resubmit the job with different print settings 1 At your computer open your web browser 2 In the URL field use your keyboard to enter http followed by the IP Address of the device For example If the IP Addres...

Page 592: ...enabled on your device you may have to enter login details to access this feature Use the Internet Services Job Submission page to send print ready documents for printing You can print PDF PCL PostScript TXT JPEG TIFF and XPS file formats from the Job Submission page Note You can select general print features such as 2 sided printing and stapling when you submit your job in Internet Services If yo...

Page 593: ...ted in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 16 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Deta...

Page 594: ...us of the job 12 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 13 If your job remains held in the Active Jobs list the device needs you...

Page 595: ... file once and then click the Open button The file name and path will be shown in the File Name box 7 Click the Paper Selection heading to open the paper menus and select the option s required Loaded Paper displays the paper types already loaded in the device select the required type from the Loaded Paper window Size lists all the pre set paper sizes the device can print on Select the required siz...

Page 596: ...elect whether your job prints on one or both sides of the paper and whether the output should be suitable for binding on the long or short edge of the document Note Some media types sizes and weights cannot be automatically printed on both sides Refer to www xerox com for information 1 At your computer open your web browser 2 In the URL field use your keyboard to enter http followed by the IP Addr...

Page 597: ... to access this feature Use the Internet Services Job Submission page to send print ready documents for printing You can print PDF PCL PostScript TXT JPEG TIFF and XPS file formats from the Job Submission page Note You can select general print features such as 2 sided printing and stapling when you submit your job in Internet Services If you want to select advanced print features such as watermark...

Page 598: ...een enabled on your device you may have to enter login details to access this feature Use the Internet Services Job Submission page to send print ready documents for printing You can print PDF PCL PostScript TXT JPEG TIFF and XPS file formats from the Job Submission page Note You can select general print features such as 2 sided printing and stapling when you submit your job in Internet Services I...

Page 599: ...mation Using Internet Services to find System Administrator Contact Details Viewing Active Jobs using the Job Status Menu Viewing the Progress and Details of a Job using the Job Status Menu Printing the Information Pages from the Machine Status Menu Setting the Stapling when Printing Using Internet Services Internet Services uses the embedded web server on the device This allows you to communicate...

Page 600: ...ease button 12 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job will print More Information Using Internet Services to find System Administrator Contact Details Vi...

Page 601: ...ttached to your device Auto uses the settings programmed in the print ready file No Punch switches off hole punching Punch On switches on hole punching 8 Click the Submit Job button 9 Collect your job from the device 10 Press the Job Status button on the device control panel to view the job list and check the status of the job 11 Print jobs are usually shown in the Active Jobs list however if your...

Page 602: ... the Print tab 5 Click the Browse button and navigate to your print ready file 6 Select the file you want to print Either double click the file to select it or click on the file once and then click the Open button The file name and path will be shown in the File Name box 7 Select the Folding option required The options vary depending on the type of finisher attached to your device Auto uses the se...

Page 603: ...r http 192 168 100 100 Note To find out the IP Address of your device print a configuration report or ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 Click the Print tab 5 Click the Browse button and navigate to your print ready file 6 Select the file you want to print Either double click the file to select it or click on the file once and then click the ...

Page 604: ...all the pre programmed settings for your scan If necessary you can change the settings at the device All the templates available are displayed on the device in the Workflow Scanning template list To create a template you will need to know some technical information about your network If you are not technically minded you will find it easier to copy an existing template and then modify it rather th...

Page 605: ...u are unsure which protocol to select HTTP scans to a computer using Hyper Text Transfer Protocol Select this option to scan to a web server using HTTP HTTPS scans to a computer using Hyper Text Transfer Protocol via Secure Sockets Layer SSL Select this option to scan to a web server using HTTPS Netware scans to a computer using the Netware protocol Select this option if you are using Netware This...

Page 606: ...e Information Explaining What Workflow Scanning Does and How It Works Modifying a Template using Internet Services Copying a Template in Internet Services Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Printing the Information Pages from the Machine Status Menu Templates Deleting a Template in Internet Services Internet Service...

Page 607: ... quality and file format Templates help you scan images more quickly because the template contains all the pre programmed settings for your scan If necessary you can change the settings at the device All the templates available are displayed on the device in the Workflow Scanning template list Use the Copy template option to copy an existing template When you copy a template all the image settings...

Page 608: ... settings at the device All the templates available are displayed on the device in the Workflow Scanning template list Use the Description and Owner options when you want to enter or change information about how your template is used and who controls it Note This option must be made available by your System Administrator 1 At your computer open your web browser 2 In the URL field use your keyboard...

Page 609: ...strator Guide www xerox com support Modifying a Template using Internet Services Internet Services uses the embedded web server on the device This allows you to communicate with the device over the internet or intranet through your web browser If Authentication or Accounting has been enabled on your device you may have to enter login details to access this feature Use the Templates feature when yo...

Page 610: ...n Select the Field Name entry box and use your keyboard to enter a field name The name should match the name used by your Document Management software to process the field This information is not displayed on the control panel Select the editing option required Select the Editable radio button if you want to allow the user to change the value for the document management field Select the Field Labe...

Page 611: ...time Select the Scan Presets option required Sharing and Printing produces a medium sized file small enough to share but high enough quality to print OCR produces a high quality large file with OCR Optical Character Recognition enabled This file is fully searchable Archival Record produces a small lower quality file suitable for viewing on a screen but the print quality will be poor High Quality P...

Page 612: ... photos and graphics 600 dpi produces the largest image file size but delivers the best image quality This setting is recommended for high quality photos and graphics Select the Quality File Size option required Move the indicator towards Normal Quality Small File Size for a smaller file and lower quality image This produces small files by using advanced compression techniques Image quality is acc...

Page 613: ...ile format for your scanned images Select the Edit button Select the type of file required PDF Portable Document Format produces a single file or an individual file per page The output is not searchable Depending on the receiving device the PDF selection may not be compatible when the resolution is set to 200 dpi This option is best used for sharing and printing documents PDF A produces a single f...

Page 614: ...not optimized for fast viewing Select the Searchable Options choice required Image Only produces a file that is not searchable Searchable results in a file that can be searched Use Language Displayed on the Device User Interface indexes the file for searching using the same language shown on the device touch screen Use this Language activates a dropdown menu listing all the languages available to ...

Page 615: ...web browser 2 In the URL field use your keyboard to enter http followed by the IP Address of the device For example If the IP Address is 192 168 100 100 enter http 192 168 100 100 Note To find out the IP Address of your device print a configuration report or ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 Click the Scan tab 5 If required select Templates ...

Page 616: ... documents in the Default Public Folder or create a private folder If you create a private folder you must enter a name and password to access the folder All users can create private folders Your System Administrator can choose to set up the Scan to Mailbox option so that you have to enter a password to access a folder The Default Public Folder and any private folders which have been set up are di...

Page 617: ...ivate folders Your System Administrator can choose to set up the Scan to Mailbox option so that you have to enter a password to access a folder The Default Public Folder and any private folders which have been set up are displayed on the device in the Workflow Scanning templates list and in the Print From feature To store images in a folder select the template required and scan your images Note Th...

Page 618: ...ate folders which have been set up are displayed on the device in the Workflow Scanning templates list and in the Print From feature To store images in a folder select the template required and scan your images Note This option must be made available by your System Administrator Use the Reprint option to print documents in your mailbox at the device Refer to the System Administrator Guide for furt...

Page 619: ...available by your System Administrator Use the Delete options to delete documents held in a mailbox You can delete all the documents at once or select specific documents for deletion Refer to the System Administrator Guide for further information 1 At your computer open your web browser 2 In the URL field use your keyboard to enter http followed by the IP Address of the device For example If the I...

Page 620: ... can configure settings such as image quality file format and layout adjustment Configuring settings for your template is useful if you use the same or similar settings each time you scan a document to your mailbox Note This option must be made available by your System Administrator Refer to the System Administrator Guide for further information 1 At your computer open your web browser 2 In the UR...

Page 621: ... Scan produces a basic scanned file no advanced settings are selected Select the Document Name entry box and use your keyboard to enter a default name that will be applied to each scanned document You can also enter codes to create a name that is generated automatically for example the code D will add the date to your document name to help you identify the document more easily The table below the ...

Page 622: ...table but some quality degradation and character substitution errors may occur with some originals Move the indicator towards the middle of the scale to produce better image quality and larger files but not the highest quality or largest files Move the indicator towards Highest Quality Largest File Size to produce the largest files with the maximum image quality Large files are not ideal for shari...

Page 623: ...tion is set to 200 dpi This option is best used for sharing and printing documents PDF A produces a single file or an individual file per page The output is not searchable This is best used for long term archival storage of electronic documents XPS XML Paper Specification outputs a single file or an individual file per page The output is not searchable XPS is best used for sharing and printing doc...

Page 624: ...anguages available to index your file for searches Select the Text Compression Setting option required This option only applies to PDF and PDF A files Disabled turns off the compression option Enabled Flate Compression reduces the file size of scanned jobs Click the Apply button 17 Select the Compression Settings options required This area allows you set the compression type used each time you sca...

Page 625: ... tab 5 Select the Mailboxes radio button from the Display menu 6 Select the folder that you want to modify from the list from the Scan to Mailbox menu 7 If you select a private folder you may be prompted to enter a password Select the Folder Password entry box and use your keyboard to enter the password Click the OK button 8 Select the Modify Folder button 9 Select the Old Password entry box and u...

Page 626: ...or 3 Press the Enter button on your keyboard to load the page 4 Click the Scan tab 5 Select the Mailboxes radio button from the Display menu 6 Select the folder that you want to modify from the list from the Scan to Mailbox menu 7 If you select a private folder you may be prompted to enter a password Select the Folder Password entry box and use your keyboard to enter the password Click the OK butt...

Page 627: ... list when you use the E mail Fax Internet Fax or Scan To services at the device 10 In the E mail entry box enter the e mail address 11 Select the E mail Favorite button if you want this address to be available in the Favorites list when you use E mail service at the device If you have selected this address as a Global Favorite it is already available as an E mail favorite 12 Select the Save butto...

Page 628: ...rnet Fax or Scan To services at the device 10 Click in the Fax entry box and use your keyboard to enter the fax number Click the Show Dialling Characters checkbox if you want to see the dialling characters you can add to your fax number 11 Select the Fax Favorite button if you want this address to be available in the Favorites list when you use Fax service at the device If you have selected this a...

Page 629: ...ntry box and use your keyboard to enter a name for your Scan To destination The Nickname displays in the Address Book or Favourites area within the Scan To screen on the device control panel 10 Select the Scan To Favorite button if you want this address to be available in the Favorites list when you use Scan To service at the device If you have selected this address as a Global Favorite it is alre...

Page 630: ...to the Device Address Book You can then access these address when you use the E mail Fax Internet Fax and Scan To services at the device Note This option must be made available by your System Administrator Use the Favorites option to save an address as a favorite Favorites are useful if you regularly send information to the same address Refer to the System Administrator Guide for further informati...

Page 631: ...hrough your web browser The Properties page allows System Administrators to set up features on the device such as network connectivity accounting or login permissions services and options Your System Administrator may choose to make this page visible and editable for all users you should not attempt to use this page unless you are an advanced user with a System Administrator skill level Note This ...

Page 632: ...g a Windows computer the link will open the drivers in an executable file An executable file automatically installs software on your computer when you run it You can choose to run the file to install the drivers now or save the file to install the drivers later The install option provides an easy way to install your print drivers By default the link goes to Xerox com to find the latest drivers for...

Page 633: ...t Printing a Document using the PostScript Print Driver Installing Optional Services using the Tools Menu Printing the Information Pages from the Machine Status Menu Linking to Browser Software from Internet Services Internet Services uses the embedded web server on the device This allows you to communicate with the device over the internet or intranet through your web browser If Authentication or...

Page 634: ...our System Administrator 3 Press the Enter button on your keyboard to load the page 4 Click the Support tab 5 If required click the General tab This is usually the active tab when the Support page opens 6 The System Administrator details display in the System Administrator section if they have been entered More Information System Administrator Guide www xerox com support Printing the Information P...

Page 635: ...support team will let you know when they need you to use the Maintenance Assistant Note This feature must be enabled by your System Administrator Refer to the System Administrator Guide for further information 1 At your computer open your web browser 2 In the URL field use your keyboard to enter http followed by the IP Address of the device For example If the IP Address is 192 168 100 100 enter ht...

Page 636: ...as been matched with solutions a support page will open Your Xerox Support team will advise you of the next steps More Information Viewing the status of SMart eSolutions in Internet Services Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Printing the Information Pages from the Machine Status Menu Editing Support Settings Using ...

Page 637: ... button More Information Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Changing the Billing Impression Mode using the Tools Menu Printing the Information Pages from the Machine Status Menu Using the Remote Control Panel from Internet Services Internet Services uses the embedded web server on the device This allows you to commu...

Page 638: ...u have finished click the Close button to close the Remote Control Panel window More Information Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Viewing Machine Information from the Machine Status Menu Viewing Active Jobs using the Job Status Menu Printing the Information Pages from the Machine Status Menu Top right menu Logging...

Page 639: ...Logging out of Internet Services Internet Services uses the embedded web server on the device This allows you to communicate with the device over the internet or intranet through your web browser Use the Logout link to exit from Internet Services if you have logged in with your user name and password It is important to use logout to stop other people using your login information to access device f...

Page 640: ...r Guide www xerox com support Printing the Information Pages from the Machine Status Menu Using the Site Map in Internet Services Internet Services uses the embedded web server on the device This allows you to communicate with the device over the internet or intranet through your web browser If Authentication or Accounting has been enabled on your device you may have to enter login details to acce...

Page 641: ...ner of the Internet Services screen More Information Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Using the Index in Internet Services Using the Site Map in Internet Services Printing the Information Pages from the Machine Status Menu Using the Internet Services Help Feature Internet Services uses the embedded web server on t...

Page 642: ...the page 4 Select the Help link at the top right hand corner of the screen 5 Select the option s required More Information Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Printing the Information Pages from the Machine Status Menu ...

Page 643: ...Fully Adjustable if this option is set the paper settings screen is displayed each time the tray is opened and closed Use the dropdown menus to change the size type and color of the media loaded The guides automatically detect the size of media loaded and the device gives a warning if the guides are not set correctly or a non standard media size is used Dedicated when a tray is opened a screen is ...

Page 644: ...left of the device if the holes are along the longest edge of the paper If the holes are along the shortest edge of the paper load it with the holes towards the back of the device Load SEF hole punched paper with the holes towards the top of the device if the holes are along the longest edge of the paper If the holes are along the shortest edge of the paper load it with the holes towards the left ...

Page 645: ...ng Edge Feed where the paper is oriented so that the long edge is fed into the device first Detailed media specifications for your device are provided at www xerox com The trays automatically detect when the media they are loaded with is in low supply or when they are empty A warning message is displayed on the touch screen when a tray needs loading Always use the information labels in the tray fo...

Page 646: ...pe Tray can be used in place of Tray 2 for envelopes CAUTION A problem will occur if a tray is opened while it is being used to feed media CAUTION Do not open Tray 1 if Tray 2 is open 1 Open the tray 2 Place the media in the tray Media must be positioned against the left side of the tray Paper must not be loaded above the maximum fill line Load LEF pre printed paper face down and with the top towa...

Page 647: ...required Select the OK button 2 Select the Type option required If the type selected needs to be loaded in a particular orientation such as letter head or hole punched stock the display will change to show the correct orientation 3 Select the Color option required 4 Select the Confirm button More Information Storing Paper and Other Media Loading Different Types of Media Using Internet Services to ...

Page 648: ...d Punched Letterhead and Pre printed Cardstock Up to 200 gsm 53 lb Only feed the media specified for this particular tray The Bypass Tray can feed all the media types listed for the device and the optional Envelope Tray can be used in place of Tray 2 for envelopes CAUTION A problem will occur if a tray is opened while it is being used to feed media 1 Open the tray 2 Place the media in the tray Med...

Page 649: ...ly lower than specified Note Your device does not warn you if the wrong sized media is loaded It is important to select the correct Type for the media loaded in the tray The device can detect different types of media as each page travels through the paper path and will halt a job if a mismatch occurs Only use the types of media specified for use in the tray Plain Bond Recycled Punched Letterhead a...

Page 650: ... size type and color of the media loaded The guides automatically detect the size of media loaded and the device gives a warning if the guides are not set correctly or a non standard media size is used The tray can feed a range of media weights and types The tray holds up to 100 sheets of 75 gsm 20 lb paper The number of sheets is calculated proportionally based on the sheet thickness for example ...

Page 651: ...ve a white strip load them with the white strip on the right Load SEF envelopes face down with flap closed If the top edge of the envelope is the longest edge load it with the top edge towards the back of the device If the top edge is the shortest edge load it with the top edge towards the main body of the device 4 Make sure that the paper guides just touch the paper The tray detects the position ...

Page 652: ...Labels that have been designed for laser devices such as Xerox Labels are supported The adhesives are designed to withstand the higher temperatures of these devices without bleeding and causing spotting or damage to the internal components Labels should be left in the printing environment for 72 hours before being used in the printer to allow them to adjust to the ambient temperature Leave labels ...

Page 653: ...pe padded or peal and seal envelopes or envelopes with triangular flaps More Information Storing Paper and Other Media Loading Tray 1 and Changing the Tray Settings Loading Tray 2 and Changing the Tray Settings Loading Tray 3 Loading Tray 4 Loading the Bypass Tray and Changing the Tray Settings ...

Page 654: ...Paper and Media WorkCentre XXXX 654 User Guide ...

Page 655: ...ing scheduled to print Pending the job has been scanned but is awaiting the resources to be formatted Paused the active job was paused Jobs can be paused due to a system fault during the running of the job Paused jobs are not deleted from the list and can be resumed Interrupted the job was suspended because a task at the device is being performed Once the task has been completed the suspended job ...

Page 656: ...have completed You can also release held jobs or secure print jobs you have sent to the device Use the Job Progress screen to delete or release a job You can also view the job details and resources required to complete the job 1 Press the Job Status button on the Control Panel 2 If required select the Active Jobs tab on the touch screen This is usually the active tab when the Job Status feature op...

Page 657: ...e completed You can also release held jobs or secure print jobs you have sent to the device Use the job queue list to see if a job is held because it requires additional resources to print or whether it is a Sample Set Proof Print job that is waiting to be released 1 Press the Job Status button on the Control Panel 2 If required select the Active Jobs tab on the touch screen This is usually the ac...

Page 658: ...on Sending a Job for Secure Printing using Internet Services Releasing Jobs Held in a Public Queue using the Job Status Menu System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Releasing a Secure Fax Job using the Job Status Menu The Job Status button gives you access to job information You can use this to check the progress of acti...

Page 659: ... on the touch screen 3 If required use the scroll bar to access all the folders in the list 4 Select the folder containing your jobs 5 Select the option required Release All prints all the jobs in your folder Release prints a single selected job Note If your job was sent using the Secure Print option you will need to use the numeric keypad to enter your passcode then select the OK button More Info...

Page 660: ... a User ID to Log In at the Device Viewing the Unidentified Held Jobs Queue using the Job Status Menu The Job Status button gives you access to job information You can use this to check the progress of active jobs or display detailed information about jobs you have completed You can also release held jobs or secure print jobs you have sent to the device Your System Administrator can set the device...

Page 661: ...ry box and use your keyboard to enter your user name 3 Select the Next button 4 Select the Password entry box and use the touch screen keyboard to enter your password 5 Select the Done button 6 Press the Job Status button on the Control Panel 7 Select the My Secure Jobs tab or the Secure Jobs tab the tab you see will depend on how your System Administrator has set up your account Any secure print ...

Page 662: ...ministrator Guide www xerox com support Printing a Document using the PostScript Print Driver Machine Status Viewing Machine Information from the Machine Status Menu The Machine Status button gives you access to useful information about the machine including the serial number and model You can also view the status of the paper trays billing and supplies information and print useful information pag...

Page 663: ...ies information and print useful information pages Use the Paper Tray Status option to see the paper size type and color set for each paper tray as well as how full each tray is 1 Press the Machine Status button on the Control Panel 2 Select the Paper Tray Status button on the touch screen 3 Select the Close button More Information Loading Different Types of Media Printing the Information Pages fr...

Page 664: ...Services Home button on the Control Panel If the status for a service displays as Disabled the service is installed but not enabled 1 Press the Machine Status button on the Control Panel 2 Select the Installed Options button on the touch screen 3 A list of the services or additional solutions installed on your device is displayed If required use the scroll bar to access the entire list 4 Select th...

Page 665: ...from the Faults and Alerts menu The most recent faults will display 4 Select a fault for information that will help you resolve the fault 5 If required select the Fault History button to see details of previous faults Select the Close button 6 Select the Close button More Information System Administrator Guide www xerox com support Viewing Alert Messages using the Machine Status Menu The Machine S...

Page 666: ...n the touch screen 3 Select a customer replaceable unit from the list Information about the unit will display Reorder Part Number identifies the part number for this unit This is useful when you need to reorder the unit Supplies Phone Number displays the phone number to reorder the unit Estimated Pages Remaining calculates the approximate number of pages the unit can produce before it needs to be ...

Page 667: ...g information for your device you may find the SMart eSolutions feature helpful SMart eSolutions automatically sends meter readings to Xerox so you don t have to collect them manually Refer to the System Administrator Guide for further information 1 Press the Machine Status button on the Control Panel 2 Select the Billing Information tab on the touch screen 3 Select the Usage Counters button 4 Sel...

Page 668: ...Machine and Job Status WorkCentre XXXX 668 User Guide ...

Page 669: ...inistrator Guide for further information 1 If only some of the features on your device are covered by authentication and accounting select a locked feature to open the login screen If all the features are covered by authentication and accounting the login screen will be displayed automatically 2 Select the Enter User ID entry box and use the touch screen keyboard to enter your user ID 3 Select the...

Page 670: ...e for further information 1 Press the Machine Status button on the Control Panel 2 Select the Tools tab on the touch screen 3 Select the option s required More Information System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Changing the Billing Impression Mode using the Tools Menu Installing Optional Services using the Tools Menu Ad...

Page 671: ... touch screen 3 Select the Device Settings button 4 Select the General button 5 Select the Billing Impression Mode button 6 Select the Impression Mode button 7 Use the touch screen keyboard to enter your PIN number 8 Select the OK button 9 Select the option your Xerox Representative advised you to select from the Impression Mode menu 10 Select the Close button More Information Viewing Billing Info...

Page 672: ...allation Key 7 Select the OK button More Information System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Using the Software Activation Portal SWAP to obtain a Feature Installation Key Adjusting the Display Brightness using the Tools Menu You can use the Tools menu to adjust the brightness of the Control Panel display change the bill...

Page 673: ... Guide for further information 1 Press the Machine Status button on the Control Panel 2 Select the Tools tab on the touch screen 3 Select the Troubleshooting button 4 Select the Network button 5 Select the Echo Test button 6 Select the option required TCP IP tests the TCP IP network connection AppleTalk tests the AppleTalk network connection Novell or IPX tests the Novell IPX network connection No...

Page 674: ...Administration and Accounting WorkCentre XXXX 674 User Guide ...

Page 675: ...cification files Refer to the System Administrator Guide for further information 1 At your computer open your web browser 2 In the URL field use your keyboard to enter http www xeroxlicensing xerox com to access the Xerox Software Activation Portal SWAP 3 Press the Enter button on your keyboard to load the page 4 Select the Software Activation Portal link 5 Select the Activation Key entry box and ...

Page 676: ...Feature Installation WorkCentre XXXX 676 User Guide ...

Page 677: ...age on the touch screen when any of the units need to be re ordered This message is a warning that the unit is nearing the end of its life Only replace the unit when a message actually instructs you to do so WARNING When replacing consumables do NOT remove the covers or guards that are fas tened with screws You cannot maintain or service any of the parts that are behind these cov ers and guards Do...

Page 678: ...d dispose of the toner cartridge Note For the latest recycling information visit www xerox com 4 Unpack the new toner cartridge from its box 5 Shake the new cartridge gently from side to side to loosen the toner Keep the cartridge upright to avoid spilling any toner Note Dry toner is easier to remove than wet toner If you spill toner onto your skin or clothing shake off as much as possible then br...

Page 679: ...ghtly and pull the cartridge half out of the device 8 Lift the carrying handle on the top of the cartridge and use it to support the weight while you remove it from the device 9 Place the old print cartridge in the box the new cartridge came in and reseal the bag 10 Insert the new print cartridge into the device using the orange handle on the top to lift it 11 Rotate the orange lever clockwise to ...

Page 680: ...l and may not be fitted to your device Main Cartridge 1 Open the finisher front door 2 Locate the staple cartridge This is towards the top of the finisher to the right of handle 5b 3 If required turn the staple head movement wheel fully clockwise This will rotate the staple unit slightly and may make it easier for you to access 4 Grasp the cartridge by the orange handle and pull it out of the devi...

Page 681: ...fitted to your device 1 Open the finisher front door 2 Locate the hole punch waste container It is at the top of the device near label 5a 3 Grasp the orange handle and pull the waste container straight out of the finisher 4 Dispose of the waste punched paper in the waste bin 5 Re insert the waste container and push it gently into the device as far as it can go 6 Close the finisher door Note For mo...

Page 682: ...s out of the reach of children WARNING Do not use pressurized air spray cleaning aids on or in this equipment Some pressurized air spray containers contain explosive mixtures and are not suitable for use in electrical applications Use of such cleaners can result in a risk of explosion and fire Cleaning the Print Head Regularly clean the print head to maintain print quality The print head can be cl...

Page 683: ...aper that is not stored near the machine should be left in its wrapper by the device to acclimatise for 1 hour before use to reduce the chance of the paper curling when heated by the device Do not open reams of paper until they are required for use The ream wrapper contains an inner lining that protects the paper from moisture Store on a flat surface to prevent the paper from folding or curling St...

Page 684: ... debris do not contaminate the device Use the recommended quality paper Note If your copy or ID card copy output seems a little pale check your System Administrator has not enabled the Toner Saver feature More Information Cleaning the Document Glass and Both Constant Velocity Transport Glass Strips Storing Paper and Other Media Cleaning the Print Head Understanding Faults There are different categ...

Page 685: ...hen a paper misfeed is detected the print and copy functions are made inoperable until the paper is cleared by the user Reset Fault this can be cleared by powering the device off then on again Alerts Alerts are informal messages that do not stop the device from functioning properly There are two categories of Alert Warning Messages are informational and usually have to do with replacing consumable...

Page 686: ...he Machine Status button Machine Status provides information about the device the status of the paper trays consumables and any current faults Usage counters are also available The Active Messages tab displays fault listings and the device error logs The faults are separated into Faults Alerts and Fault History Faults this option displays a list of any current faults on the device Each fault can b...

Page 687: ...er If the document is still too short the document glass will have to be used instead of the document feeder 1 Remove all the documents from the document feeder and input and output trays 2 Check that none of the originals are stapled or folded together 3 Open the document feeder top cover 4 Remove any jammed document 5 Close the document feeder top cover 6 Re order your originals and begin your j...

Page 688: ... input and output trays 2 Open the document feeder as if you were about to copy a document using the document glass 3 Locate the green latch underneath the front of the section you just raised Lower the green latch 4 Rotate the green knob anti clockwise to free any jammed document The green knob is located underneath the top left corner of the section you just raised 5 Remove any jammed document 6...

Page 689: ...d using the document glass and the undamaged copy can then be added to the set instead of the original 1 Remove all the documents from the document feeder and input and output trays 2 Open the document feeder top cover 3 Rotate the green knob anti clockwise to free any jammed document The green knob is located underneath the top left corner of the section you just raised 4 Remove any jammed docume...

Page 690: ...eading edge Note Any damaged or poor quality originals in a set can be copied using the document glass and the undamaged copy can then be added to the set instead of the original 1 Remove all the documents from the document feeder and input and output trays 2 Open the document feeder top cover 3 Remove any jammed document 4 Close the document feeder top cover 5 Open the document feeder as if you w...

Page 691: ... Top of the Office Finisher The device displays the status code 12 610 00 or 12 612 00 The message on the device touch screen reads Paper Jam in Finisher Open the Finisher Front Door This finisher and some of its components are optional and may not be fitted to your device If you are unable to resolve the problem contact the Xerox Support Center 1 Open the finisher door 2 Rotate knob 5a anti clock...

Page 692: ...code 12 618 00 The message on the device touch screen reads Paper Jam in Finisher Open the Finisher Top Cover This finisher and some of its components are optional and may not be fitted to your device If you are unable to resolve the problem contact the Xerox Support Center 1 Open the cover on top of the finisher 2 Remove any jammed pages 3 Close the cover on top of the finisher 4 Check the output...

Page 693: ...ox Support Center 1 Pull any jammed pages free from the output tray Pull the pages from the device in the direction they were travelling not at an angle or the page may tear More Information Identifying the Parts of Your Device Repeated paper jams misfeeds or multi sheet feeds Clearing Jams in the Top of the Office Finisher Clearing Jams in the Output Tray of the Office Finisher New Office Finishe...

Page 694: ...ntil it clicks back into position 7 Close the finisher door 8 If the door does not shut easily check you have returned all the latches to their original position then close the door More Information Identifying the Parts of Your Device Repeated paper jams misfeeds or multi sheet feeds Clearing Jams in the Top of the New Office Finisher Booklet Maker Clearing Jams in the Output Tray of the New Offi...

Page 695: ...ray More Information Identifying the Parts of Your Device Repeated paper jams misfeeds or multi sheet feeds Clearing Jams in the New Office Finisher Booklet Maker Clearing Jams in the Output Tray of the New Office Finisher Booklet Maker Clearing Jams in the Booklet Maker Entry Area of the New Office Finisher Booklet Maker Clearing Jams in the Booklet Maker Area of the New Office Finisher Booklet M...

Page 696: ...ying the Parts of Your Device Repeated paper jams misfeeds or multi sheet feeds Clearing Jams in the New Office Finisher Booklet Maker Clearing Jams in the Top of the New Office Finisher Booklet Maker Clearing Jams in the Booklet Maker Entry Area of the New Office Finisher Booklet Maker Clearing Jams in the Booklet Maker Area of the New Office Finisher Booklet Maker Clearing Jams in the Booklet Ma...

Page 697: ... to the right until it clicks back into position 6 Rotate the indented knob above label R8 clockwise until the handle is in the locked position 7 Close the finisher door 8 If the door does not shut easily check you have returned all the latches to their original position then close the door More Information Identifying the Parts of Your Device Repeated paper jams misfeeds or multi sheet feeds Clea...

Page 698: ... 5 Pinch catch 6 and move it to the left to release any pages trapped in the finisher pages may be trapped in both the top and bottom of this area 6 Remove any jammed pages 7 Move catch 6 to the right until it clicks back into position 8 Rotate the indented knob above label R8 clockwise until the handle is in the locked position 9 Close the finisher door 10 If the door does not shut easily check y...

Page 699: ...sport very slowly and gently pull it to the left until it is released from the device Note If the page tore while it was being removed re assemble the sheet and any pieces to confirm that nothing has been left in the device WARNING Do not attempt to undock the finisher to get better access to the jam from the right side of the device The finisher is balanced as part of the device and may fall over...

Page 700: ... Pages may be jammed at the top middle and bottom of the device Note If a page is jammed near the door hinge and is difficult to grasp try holding the center of the page to pull it free there is more space to grasp the center of the page than the edges 3 Locate the green tab near the top left corner of the door 4 Hold the door with one hand and use the other to pull the green tab towards the devic...

Page 701: ...st at a 45 angle from the device 2 Remove any jammed pages that are sticking out from the device Pages may be jammed at the top middle and bottom of the device Note For single sided jobs any jammed paper will be sticking out from the device engine not from the door The paper may be jammed at the top middle and bottom of the device For 2 sided jobs the paper may also be jammed in the door 3 Lift th...

Page 702: ... page than the edges 3 Locate the green tab near the top left corner of the door 4 Hold the door with one hand and use the other to pull the green tab towards the device engine You will need to pull the tab firmly 5 Remove any jammed pages 6 Lower the green tab and gently push it towards the door until it you hear it click into place 7 Lift the door on the left side of the device and gently push i...

Page 703: ...top few sheets from the stack Turn the stack over so that the bottom sheet becomes the top sheet 5 Close tray 1 More Information Identifying the Parts of Your Device Clearing Jams in Tray 1 4 Tray Device Clearing Jams in Tray 2 3 Tray Device Clearing Jams in Tray 3 3 Tray Device Repeated paper jams misfeeds or multi sheet feeds Clearing Jams in the Paper Path for 1 Sided Jobs Clearing Jams in the ...

Page 704: ... few sheets from the stack Turn the stack over so that the bottom sheet becomes the top sheet 5 Close tray 1 More Information Identifying the Parts of Your Device Clearing Jams in Tray 1 3 Tray Device Clearing Jams in Tray 2 4 Tray Device Clearing Jams in Tray 3 4 Tray Device Repeated paper jams misfeeds or multi sheet feeds Clearing Jams in the Paper Path for 1 Sided Jobs Clearing Jams in the Pap...

Page 705: ...top few sheets from the stack Turn the stack over so that the bottom sheet becomes the top sheet 5 Close tray 2 More Information Identifying the Parts of Your Device Clearing Jams in Tray 2 4 Tray Device Clearing Jams in Tray 1 3 Tray Device Clearing Jams in Tray 3 3 Tray Device Repeated paper jams misfeeds or multi sheet feeds Clearing Jams in the Paper Path for 1 Sided Jobs Clearing Jams in the ...

Page 706: ...together Remove the top few sheets from the stack Turn the stack over so that the bottom sheet becomes the top sheet 5 Close tray 2 More Information Identifying the Parts of Your Device Clearing Jams in Tray 2 3 Tray Device Clearing Jams in Tray 1 4 Tray Device Clearing Jams in Tray 3 4 Tray Device Clearing Jams in the Paper Path for 1 Sided Jobs Clearing Jams in the Paper Path for 2 Sided Jobs Tr...

Page 707: ...he device engine You will need to pull the tab firmly 5 Remove any jammed pages 6 Lower the green tab and gently push it towards the door until it you hear it click into place 7 Lift the door on the left side of the device and gently push it towards the device until you hear it click into place 1 Open tray 3 2 Remove any misfed pages 3 If the paper keeps jamming open a new pack and load fresh pape...

Page 708: ...the page than the edges 3 Locate the green tab near the top left corner of the door 4 Hold the door with one hand and use the other to pull the green tab towards the device engine You will need to pull the tab firmly 5 Remove any jammed pages 6 Lower the green tab and gently push it towards the door until it you hear it click into place 7 Lift the door on the left side of the device and gently pus...

Page 709: ...4 Tray Device Repeated paper jams misfeeds or multi sheet feeds Clearing Jams in Tray 4 The device displays the status code 81 204 00 If the message on the device touch screen reads Clear the misfeed in Tray 4 clear tray 4 If the message on the device touch screen reads Paper Jam Inside Left Side Door clear the jam inside the left side door before clearing tray 4 ...

Page 710: ...s may be jammed at the top middle and bottom of the device Note For single sided jobs any jammed paper will be sticking out from the device engine not from the door The paper may be jammed at the top middle and bottom of the device For 2 sided jobs the paper may also be jammed in the door 3 Lift the door on the left side of the device and gently push it towards the device until you hear it click i...

Page 711: ... re activate the device when in Low Power or Sleep mode press the Power button The device takes longer to recover from Sleep mode If the issue is not with the device check the power outlet Plug another electrical appliance into the outlet and see if it operates properly Plug the device into a different outlet Check the outlet has a voltage or frequency that matches the device specifications If you...

Page 712: ...wering the Device Off Powering the Device On Repeated paper jams misfeeds or multi sheet feeds If you clear a jam only to see the device jam again there are some steps you can try before contacting the Xerox Support Centre 1 Check the paper path for obstructions If paper repeatedly jams at the same place check the path immediately after that position in case part of a jammed sheet is still blockin...

Page 713: ...he paper in the paper trays with the seam side of the paper up Load the paper in the Bypass Tray with the seam side down Load non standard media in the Bypass Tray If the paper curls excessively flip the paper over in the applicable paper tray Check media has been stored correctly More Information Storing Paper and Other Media Loading Tray 1 and Changing the Tray Settings Loading Tray 2 and Changi...

Page 714: ...has been selected for the paper loaded in the tray Check that the printer is not positioned near a source of draft Check the correct paper type such as the weight has been selected for the paper loaded in the tray More Information Loading Tray 1 and Changing the Tray Settings Loading Tray 2 and Changing the Tray Settings Loading Tray 3 Loading Tray 4 Loading the Bypass Tray and Changing the Tray S...

Page 715: ...de down when the Booklet Creation feature is used Ensure that the originals are in the correct sequence Feed LEF originals to SEF orientated paper Enable the display options for Booklet Creation and ensure that the correct sequence is selected i e Left to Right or Right to Left Note SEF is Short Edge Feed where the short edge of the paper is the leading edge when the paper is fed into the device L...

Page 716: ... Touch Screen Document Feeder and Output Trays Cleaning the Document Glass and Both Constant Velocity Transport Glass Strips Image Loss When copying a document from a larger paper size to a smaller size use Auto to reduce the image onto the smaller size Use reduction i e copy at 90 instead of 100 Use the Auto Center feature and run the job again If scanning from the document glass use Original Siz...

Page 717: ...d More Information Storing Paper and Other Media Lightening or Darkening Copies Adjusting the Lightness of your Print using the PostScript Driver Adjusting the Lightness of your Print using the Mac Print Driver There are gloss variations coining Check the quality of the original If the original has large areas of solid density adjust the contrast More Information Setting the Copy Contrast There is...

Page 718: ...educed on transmission Confirm the original size of the documents Documents may be reduced on the available paper supply at the receiving fax machine More Information Setting a Fax to Reduce Size or Split when Received Embedded Fax Specifying the Size of the Original to be Faxed Embedded Fax Specifying the Size of the Original to be Faxed Server Fax Specifying the Size of the Original to be sent b...

Page 719: ...ry again reboot your device by powering OFF and ON using the button on the control panel Wait approximately 20 seconds before turning the device back ON Any incomplete jobs in the jobs list will be lost Only use the correct power off process to reboot your device Damage may occur to your device if power is removed by other means More Information Powering the Device Off Powering the Device On The D...

Page 720: ...om support Warming up message continuously displays Check to see if there is a paper jam Clear the paper path of all obstructions Turn the device off wait 2 minutes then turn it on again More Information Powering the Device Off Powering the Device On Getting Further Assistance For any additional help visit our customer web site at www xerox com or contact the Xerox Support Center quoting the machi...

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