Xerox ApeosPort-II 3000, User Manual

Page: 287 / 619

Common Settings
285
Sys
tem
S
et
tin
g
s
10
5
Repeat Steps 3 and 4 to re-enter the same encryption key.
Data Restoration
The encrypted data cannot be restored in the following situations.
z
When a trouble occurs in the hard disk.
z
When you have forgotten the encryption key.
z
When you have forgotten the System Administrator user ID and a passcode when making the
[Service Rep. Restricted Operation] set to [On].
Starting the use of the data encryption feature and changing the settings
When the data encryption feature is enabled or disabled, or when the encryption key is
modified, the machine needs to be restarted to reflect the setting. Note that once the machine
is restarted, the hard disk is reformatted and the data stored in the hard disk may be deleted.
The hard disk stores the following data.
- Spooled print data
- Print data including Secure Print and Sample Print
- Forms for the Form Overlay feature
- Mailbox and job flow sheet settings (mailbox names, passcode, etc.)
- Documents in mailboxes
- Address book data
Important • Be sure to save all necessary settings and documents before starting to use the data
encryption feature or changing the settings.
• An error occurs if the connected hard disk does not match the encryption settings. For
information on error messages and their remedies, refer to "Other Errors" (P.506).
• The following procedure is recommended for changing the settings of the encryption while a
large amount of data (100 jobs or more) is stored in a mailbox, and [Overwrite Hard Disk] is
specified to [1 Overwrite] or [3 Overwrites].
1. Select [System Settings] > [Setup Menu] > [Mailbox] to display the [Mailbox] screen.
2. Select the mailbox, then select [Create / Delete] > [Delete Mailbox].
3. Select [Close] until the [System Settings] screen is displayed. Then select [Exit] to exit the
System Administration mode.
4. Press the <Machine Status> button, then make sure that [Standby] in [Overwrite Hard Disk]
is displayed.
5. Enter the System Administration mode, and change the data encryption settings. For
information on how to enter the System Administration mode, refer to "System Settings
Procedure" (P.254).
Encryption Key for Confidential Data
Setting an encryption key allows you to encrypt confidential information such as the
passcodes of the system administrator and mailboxes. This prevents interceptions and
unauthorized access to the information during transmission across networks.
Select [Keyboard], and then enter an encryption key of 4 to 12 digits using the keyboard on
the screen.
Important • If you change the existing encryption key, confidential information may not be able to be
restored from a backup.
Note • The factory default encryption key is "x-admin".
1
Select [Encryption Key for Confidential Data] and then [Change Settings].
2
Select [Keyboard], and enter an encryption key of 4 to 12 digits.
3
Select [Save].
4
Repeat steps 2 and 3 to re-enter the same encryption key.