Xerox ApeosPort-II 3000, User Manual

Page: 117 / 619

About Internet Fax
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„ Forwarding documents stored in mailboxes
By enabling the forwarding feature and registering a forwarding e-mail address for a
mailbox beforehand, the fax documents stored in the mailbox are automatically
forwarded to the specified computer. The user, therefore, does not need to walk up to
the machine to pick up the fax documents.
For more information, refer to "Forwarding Documents Stored in a Mailbox" (P.119).
„ Sending an iFax to normal fax machines via a relay station
By specifying mail addresses in a specific format, you can send faxes from the machine
on the network via an iFax-compatible machine (fax gateway) to fax machines that do
not support the iFax feature.
Important • This feature is available only when the e-mail reception method on the fax gateway is set to
SMTP.
For more information, refer to "Sending an iFax to normal fax machines via a relay station" (P.118).
Precautions when sending iFax
The message "Doc. Sent" displayed on the [Job Status] screen of the machine, [Job
History Report], and the [Transmission Report] indicates that the transmission to the
SMTP server configured on the machine has been successful. The iFax transmission
to the recipient may not complete if there is a problem on the Internet. In such case, the
machine will not be notified of such transmission error. After sending an important e-
mail, we suggest you to confirm it is received, such as by calling the recipient.
Note • You can receive a transmission result e-mail if you set Read Receipts (MDN)/Delivery
Receipts (DSN) when transmitting. For more information, refer to "Report / Read Receipts
(Confirming Transmission Results)" (P.138).
Receiving iFax (Printing iFax)
The machine automatically prints iFax documents that are sent by e-mail from an iFax-
compatible machine. No specific user operations are needed to receive such e-mail.
Note • The following TIFF file format and profiles are available for e-mail reception.
File format: TIFF-FX (RFC2301) Profile: TIFF-S, TIFF-F, TIFF-J, and TIFF-C
• If an unsupported profile is received, the machine may not be able to print the file. When the
machine receives data with TIFF-C, it prints the data in black and white.
For more information, refer to "Receiving iFax (Printing iFax)" (P.117). For information on profiles,
refer to "iFax Profile (Specifying iFax Profiles)" (P.152).
Restrictions on the E-mail Server
Depending on the system environment, such as restrictions on the e-mail server, large-
size e-mails cannot be sent or received. Before you set the data-split feature, therefore,
check the system environments of the sending and receiving ends.
If data is split into multiple data but each data size is still too large, change the image
quality or resolution of each data to make its size even smaller.