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Triumph Adler P-3020 MFP, User Manual

The Utax P-3020 MFP is a cutting-edge multi-function printer featuring user-friendly operation. Explore the device's full potential and optimize your printing experience with the comprehensive User Manual available for free download from our website. Get the most out of your Utax P-3020 MFP with this invaluable manual.

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4-8

Copying Functions 

EcoPrint

Use EcoPrint to save toner when printing. Use this function for test copies or any other occasion where high quality 
print is unnecessary.

The procedure for making copies using EcoPrint is explained below.

1

Press the 

Copy

 key.

2

Place the original.

3

Press the 

Function Menu

 key. Function Menu appears.

4

Press the 

 or 

 key to select [EcoPrint].

5

Press the 

OK

 key. EcoPrint appears.

6

Press the 

 or 

 key to select [On] and then press the 

OK

 key.

Completed.

 is displayed and the screen returns to the 

basic screen for copying.

7

Press the 

Start

 key to start copying.

NOTE: 

Press the 

Reset

 key to reset the settings selected in 

Function Menu.

Function Menu:

a

 

 

b

 

*********************

2

  Collate

T

3

  Duplex

T

[ Exit

]

1

  Paper Selection

T

EcoPrint:

a

 

 

b

 

*********************

2

  On

1

 *Off

Summary of Contents for P-3020 MFP

Page 1: ...P 3020 MFP P 3025 MFP P 3520 MFP P 3525 MFP User Manual P 3020 MFP P 3025 MFP P 3520 MFP P 3525 MFP Digital Multifunctional System Copy Print Scan Fax A4 EN ...

Page 2: ... some regions Included Guides The following guides are supplied with the machine Refer to them as necessary Quick Installation Guide Describes frequently used operations convenient operations routine maintenance and troubleshooting action Safety Guide Provides safety and cautionary information for the installation and use of the machine Be sure to read this guide before using the machine Safety Gu...

Page 3: ...required action are indicated inside the symbol Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing fee required NOTE An original which resembles a bank note closely may not be copied properly in some rare cases because this machine is equipped with a counterfeiting prevention function WARN...

Page 4: ...2 14 Installing Software 2 16 Embedded Web Server RX 2 29 Preparation for sending a document to a PC 2 37 Loading Paper 2 46 Loading Originals 2 59 3 Basic Operation Login Logout 3 2 One Touch Keys and Program Keys 3 3 Message Display 3 6 Copying 3 7 Printing Printing from Applications 3 16 Sending 3 18 Specifying Destination 3 25 Canceling Jobs 3 28 Checking Remaining Toner and Paper 3 29 4 Copyi...

Page 5: ...ecking Job History 7 8 Sending the Job Log History 7 13 Pause and Resumption of Jobs 7 19 Canceling of Jobs 7 19 Device Communication 7 20 8 Default Setting System Menu Common Settings 8 2 Copy Settings 8 79 Printer Settings 8 84 Sending Settings 8 100 Document Box Settings 8 107 Printing Reports Sending Notice 8 111 Adjustment Maintenance 8 116 Editing Destination Address Book Adding One Touch Ke...

Page 6: ...11 2 Job Accounting 11 15 Checking the Counter 11 38 Appendix Optional Equipment Appendix 2 Character Entry Method Appendix 5 Paper Appendix 9 Specifications Appendix 18 EN ISO 7779 Appendix 22 EK1 ITB 2000 Appendix 22 Glossary Appendix 23 Index Index 1 ...

Page 7: ... before using this machine Administrator tasks It copies It prints Copying with specific settings Printing Documents Stored in Removable USB Memory Print via a network Print over the USB connection Connecting Cables Connect the USB cable Network Setup LAN Cable Connection What you want to do Setup Loading Paper 2 46 Copying Functions 4 1 Printing Documents Stored in USB Memory 6 2 Operation Printi...

Page 8: ...he platen Plug the USB memory 1 If the destination is not stored in the address book you can send by entering the address directly Setup Send as E mail Send to Folder SMB Send to PC Saving Documents to USB Memory What you want to do Sending 3 18 1 Sending Functions 5 1 Operation Saving Documents to USB Memory Scan to USB 6 5 Editing Destination Address Book Adding One Touch Keys 8 122 Create a sha...

Page 9: ...ine to this machine Selection of Telephone Line Inch version only Network Setup LAN Cable Connection Install the Network FAX Driver on your computer 1 1 For more information refer to the Network FAX Driver Operation Guide 2 If the destination is not stored in the address book you can send the FAX by entering the address directly Setup What you want to do Selection of Transmit Terminal Identificati...

Page 10: ...Sharpness page 4 18 Backgrnd Density page 4 19 Send key Continued on next page Function Menu key Continued on next page Color Selection page 5 13 Original Size page 5 2 Original Image page 5 10 Scan Resolution page 5 12 Sending Size page 5 3 Zoom page 5 5 Orig Orientation page 5 7 Continuous Scan page 5 14 File Format page 5 9 File Name Entry page 5 15 Subject Body page 5 16 JobFinish Notice page ...

Page 11: ...rpness page 5 23 Backgrnd Density page 5 24 Document Box key Sub Address Box Refer to the FAX Operation Guide Polling Box Refer to the FAX Operation Guide Job Box page 6 8 USB Memory page 6 2 Document Box key When printing from USB memory Function Menu key Collate page 3 15 Paper Selection page 4 3 Duplex page 3 12 EcoPrint page 4 8 File Name Entry page 5 15 JobFinish Notice page 4 14 Print Overri...

Page 12: ...at page 5 9 File Name Entry page 5 15 JobFinish Notice page 5 19 Density page 5 11 Duplex page 5 6 Sharpness page 5 23 Backgrnd Density page 5 24 Status Job Cancel key Print Job Status page 7 2 Send Job Status page 7 2 Store Job Status page 7 2 Scheduled Job page 7 8 Print Job Log page 7 8 Send Job Log page 7 8 Store Job Log page 7 8 Scanner page 7 20 Printer page 7 20 FAX page 7 20 Toner Status p...

Page 13: ...X Result Refer to the FAX Operation Guide JobFinish Notice Refer to the FAX Operation Guide Job Log History Auto Sending page 7 13 Send History page 7 13 Destination Confirmation page 7 13 Register page 7 13 Subject page 7 13 SSFC Log Subject page 7 13 Personal Info page 7 18 Counter page 11 38 System Network Continued on next page Network Setting TCP IP Settings TCP IP page 8 137 IPv4 Setting pag...

Page 14: ... 177 User Job Account User Login Set User Login page 11 2 Local User List page 11 6 IC Card Setting Group Auth page 11 11 NW User Property page 11 12 Job Account Set Job Accounting page 11 15 AccountingAccess page 11 18 Account Report page 11 36 Total Accounting page 11 32 Each Job Account page 11 32 Account List Detail Edit page 11 21 Delete page 11 21 Add Account page 11 19 Default Setting Apply...

Page 15: ...e 8 14 Media Type Set page 8 16 Media for Auto page 8 19 Def PaperSource page 8 20 SpcialPaper Act page 8 21 Preset Limit page 8 23 Measurement page 8 24 Error Handling page 8 25 Date Setting page 8 27 Timer Setting Auto Panel Reset page 8 40 PanelReset Timer page 8 40 Low Power Timer page 8 35 Sleep Rules models for Europe page 8 36 Sleep Level models except for Europe page 8 37 Sleep Timer page ...

Page 16: ...n scan ExptFAX page 8 58 Con scan FAX Refer to the FAX Operation Guide File Format page 8 59 File Separation page 8 60 JPEG TIFF Print page 8 61 XPS FitTo Page page 8 62 Detail Setting 2 in 1 Layout page 8 63 4 in 1 Layout page 8 64 Border Line page 8 65 Orig Binding page 8 66 Finish Binding page 8 68 Image Quality page 8 70 Color TIFF Comp page 8 71 PDF A page 8 72 Login Operation page 8 73 RAM D...

Page 17: ...ode page 8 97 Auto Cass Change page 8 98 Resolution page 8 99 Send Select Key Set page 8 100 DestinationCheck page 8 102 Default Screen page 8 103 Send and Forward page 8 103 Document Box Sub Address Box Refer to the FAX Operation Guide Job Box page 8 107 Polling Box Refer to the FAX Operation Guide Select Key Set page 8 109 Edit Destination Address Book page 8 122 Print List page 8 122 Adjust Mai...

Page 18: ...ontinued from previous page Service Setting Service Status page 8 113 Network Status page 8 113 New Developer page 8 120 FAX Country Code FAX Call Set Remote Diag Set Refer to the FAX Operation Guide Remote Diag ID Refer to the FAX Operation Guide DP Adjustment page 8 121 ...

Page 19: ...easant To maintain the appropriate environment for copy work it is suggested that the room be properly ventilated Cautions when handling consumables CAUTION Do not attempt to incinerate the toner container or the waste toner box Dangerous sparks may cause burns Keep the toner container and the waste toner box out of the reach of children If toner happens to spill from the toner container or the wa...

Page 20: ...xposure to direct sunlight Store the machine in a place where the temperature stays below 40ºC while avoiding sharp changes of temperature and humidity If the machine will not be used for an extended period of time remove the paper from the cassette and the Multi Purpose MP Tray return it to its original package and reseal it If using the machine with the FAX function installed and the power switc...

Page 21: ...s chapter provides information on the following topics Legal Information xx Regarding Trade Names xx Energy Saving Control Function xxiv Automatic 2 Sided Copy Function xxiv Paper Recycling xxiv Energy Star ENERGY STAR Program xxiv About this Operation Guide xxv Conventions in This Guide xxvi ...

Page 22: ...poration IBM and IBM PC AT are trademarks of International Business Machines Corporation Bonjour Macintosh and Mac OS are trademarks of Apple Inc registered in the U S and other countries All European language fonts installed in this machine are used under licensing agreement with Monotype Imaging Inc Helvetica Palatino and Times are registered trademarks of Linotype GmbH ITC Avant Garde Gothic IT...

Page 23: ...olkit and OpenSSL Project must not be used to endorse or promote products derived from this software without prior written permission For written permission please contact openssl core openssl org 5 Products derived from this software may not be called OpenSSL nor may OpenSSL appear in their names without prior written permission of the OpenSSL Project 6 Redistributions of any form whatsoever must...

Page 24: ...e following disclaimer in the documentation and or other materials provided with the distribution 3 All advertising materials mentioning features or use of this software must display the following acknowledgement This product includes cryptographic software written by Eric Young eay cryptsoft com The word cryptographic can be left out if the rouines from the library being used are not cryptographi...

Page 25: ...y all copies of the Software and Typefaces and documentation as requested 6 You agree that you will not modify alter disassemble decrypt reverse engineer or decompile the Software 7 Monotype Imaging warrants that for ninety 90 days after delivery the Software will perform in accordance with Monotype Imaging published specifications and the diskette will be free from defects in material and workman...

Page 26: ...p when 1 minute has passed since the device was last used The amount of time of no activity that must pass before Sleep is activated may be lengthened For more information see Energy Saver Function on page 2 7 Automatic 2 Sided Copy Function This device includes 2 sided copying as a standard function For example by copying two 1 sided originals onto a single sheet of paper as a 2 sided copy it is ...

Page 27: ...guide to using document boxes Chapter 7 Status Job Cancel Explains how to check the job status and job history and how to pause or resume jobs being printed or waiting to print Also explains how to check the device status Chapter 8 Default Setting System Menu Describes the System Menu options for general machine operation Chapter 9 Maintenance Describes cleaning and toner replacement Chapter 10 Tr...

Page 28: ...ic Indicates a message displayed on the Message Display Ready to copy is displayed Used to emphasize a key word phrase or references to additional information For more information refer to Energy Saver Function on page 2 7 Note Indicates supplemental information or operations for reference NOTE Important Indicates items that are required or prohibited so as to avoid problems IMPORTANT Caution Indi...

Page 29: ...1 1 1 Part Names This chapter identifies the machine parts and operation panel keys Operation Panel 1 2 Machine 1 4 ...

Page 30: ...d delete destinations Calls the previous destination Also used to enter a pause when entering a FAX number Displays the Address Book screen where you can add edit and delete destinations Used to register call and delete destinations to the one touch key numbers 1 to 22 Displays the Copy screen where you can make settings required for copying Displays the FAX screen where you can send a FAX Display...

Page 31: ...tions and processing for setting operations Clears entered numbers and characters Numeric keys Enter numbers and symbols Displays the function menu for copy print transmission and document box Used to select a menu item move the cursor when entering characters change a value etc Returns the Message Display to the previous screen Lights or blinks when an error occurs Selects the chosen item or fina...

Page 32: ...ne 1 Document Processor 2 Platen 3 Power Switch 4 Slit Glass 5 Operation Panel 6 Top Cover 7 Front Cover 8 Duplex Front Cover 9 Drum Unit 10 Main Charger Cleaner 11 Lock Lever 12 Toner Container 9 2 1 3 4 7 6 11 10 12 8 5 ...

Page 33: ...Length Adjusting Tab 15 Paper Length Guide 16 Paper Width Guides 17 Cassette 1 18 Paper Width Adjusting Tab 19 Paper Width Guides MP Tray 20 MP Multi Purpose Tray 21 Support Tray Section of the Multi Purpose Tray 14 15 17 16 19 20 21 19 13 18 ...

Page 34: ...24 Fuser Cover 25 Handholds 26 Rear Cover 27 Power Cord Connector Document Processor 28 Document Processor Cover 29 Original Width Guides 30 Original Table 31 Original Eject Table 32 Original Stopper 33 Document Processor Open Close Handle 23 22 27 26 25 24 28 29 30 31 32 33 ...

Page 35: ...k bundled items 2 2 Determining the Connection Method and Preparing Cables 2 3 Connecting Cables 2 5 Power On Off 2 6 Energy Saver Function 2 7 Switching the Language for Display Language 2 9 Setting Date and Time 2 11 Network Setup LAN Cable Connection 2 14 Installing Software 2 16 Embedded Web Server RX 2 29 Preparation for sending a document to a PC 2 37 Loading Paper 2 46 Loading Originals 2 5...

Page 36: ...roduct Library Documents Contained in the Included DVD The following documents are contained in the included DVD Product Library Refer to them as necessary Documents Operation Guide This Guide FAX Operation Guide Embedded Web Server RX User Guide Printing System Driver User Guide Network FAX Driver Operation Guide NETWORK PRINT MONITOR User Guide Network Tool for Direct Printing Operation Guide ...

Page 37: ... a data file on the FTP Send E mail Sends the image data of scanned originals to the desired recipient as a file attached to an E mail message Send SMB Saves the scanned image as a data file on your PC MFP FAX Administrator s PC Embedded Web Server RX Network settings Scanner default settings User and destination registration Network FAX TWAIN Scanning WIA Scanning TWAIN and WIA are standardized i...

Page 38: ... Function Interface Necessary Cable Printer Scanner TWAIN Scanning WIA Scanning Network FAX Network FAX and FAX functions available only on products with the fax function installed For details on Network FAX refer to the FAX Operation Guide Network interface LAN 10BASE T 100BASE TX or 1000BASE T Shielded Printer TWAIN Scanning WIA Scanning USB interface USB2 0 compatible cable Hi Speed USB complia...

Page 39: ...etwork device When using the network interface remove the cap When connecting the network cable configure the network For details refer to Network Setup LAN Cable Connection on page 2 14 2 Connect one end of the supplied power cable to the machine and the other end to a power outlet IMPORTANT Only use the power cable that comes with the machine ...

Page 40: ...h IMPORTANT When turning off the power switch do not turn on the power switch again immediately Wait more than 5 seconds and then turn on the power switch Power Off Make sure that the memory indicator is off then press the Power switch Make sure that the indicator is off ...

Page 41: ...ion This status is referred to as Sleep When in the Sleep state Sleeping appears in the message display There are two sleep modes models except for Europe Quick Recovery and Energy Saver The default setting is Energy Saver mode NOTE When a preset time of Low Power Timer and Sleep Timer is same Sleep Mode overrides Low Power Mode Quick Recovery Mode models except for Europe The recovery from the sl...

Page 42: ...g the machine for a extended period of time CAUTION If this machine will be left unused for an extended period e g overnight turn it off at the power switch If the machine will not be used for an even longer period of time e g vacation remove the power plug from the outlet as a safety precaution If using the machine with the fax function note that turning the machine off at the power switch disabl...

Page 43: ... in NOTE The following administrator is registered in the machine at the factory Login User Name 30 ppm model 3000 35 ppm model 3500 Login Password 30 ppm model 3000 35 ppm model 3500 Refer to Character Entry Method on Appendix 5 for details on entering characters 3 In the Sys Menu Count menu press the or key to select Common Settings 4 Press the OK key The Common Settings menu appears 5 Press the...

Page 44: ...6 Press the OK key Language appears 7 Press the or key to select the desired language and then press the OK key Completed is displayed and the screen returns to the Common Settings menu Language a b 2 Deutsch 3 Français 1 English ...

Page 45: ... Common Settings 3 Press the OK key The Common Settings menu appears 4 Press the or key to select Date Setting and press the OK key 5 A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key NOTE The following administrator is registered in the machine at the factory Login User Name 30 ppm model 3000 35 ppm model 35...

Page 46: ...e OK key Completed is displayed and the screen returns to the Date Setting menu 13 Press the or key to select Date Time 14 Press the OK key Date Time appears 15 Press the or key to move the cursor position press the or key to enter year month and day and then press the OK key Time Zone a b GMT Casablanca 01 00 Amsterdam GMT Greenwich Date Setting a b 2 Date Format 3 Time Zone Exit 4 Summer Time Su...

Page 47: ... 17 Press the or key to select Date Format 18 Press the OK key Date Format appears 19 Press the or key to select the desired display format and then press the OK key Completed is displayed and the screen returns to the Date Setting menu Date Time a b Hour Min Second 11 45 50 Time Zone Greenwich Date Setting a b 1 Date Time 3 Time Zone Exit 2 Date Format Date Format a b 1 Month Day Year 3 Year Mont...

Page 48: ...6 or Network Security on page 8 154 NOTE When Embedded Web Server RX is used network parameters and security settings can be conveniently changed and checked from your PC For more information refer to the Embedded Web Server RX User Guide Menu Submenu Setting System Network Network Setting TCP IP Settings TCP IP On Off IPv4 Setting DHCP On Off Auto IP On Off IP Address IP address Subnet Mask IP ad...

Page 49: ... page 8 170 HTTPS On Off LDAP On Off WSD SCAN On Off WSD PRINT On Off IPSec IPSec On Off Rule Setting On Off Secure Protocol SSL On Off IPP Security IPP IPP over SSL IPPoverSSL only HTTP Security HTTP HTTPS HTTPS only LDAP Security Off SSL TLS STARTTLS SMTP Security Off SSL TLS STARTTLS POP3 Security 1 2 3 Off SSL TLS STARTTLS LAN Interface Auto 10Base Half 10Base Full 100Base Half 100Base Full 10...

Page 50: ...to print PDF files Printing System XPS Driver This printer driver supports the XPS XML Paper Specification format developed by Microsoft Corporation KPDL mini driver PCL mini driver This is a Microsoft MiniDriver that supports PCL and KPDL There are some restrictions on the machine features and option features that can be used with this driver TWAIN Driver This driver enables scanning on the machi...

Page 51: ...for installing the software in Windows 7 using Express Install For details refer to Custom Install in the Custom Install on page 2 19 1 Insert the DVD NOTE Installation on Windows must be done by a user logged on with administrator privileges If the Welcome to the Found New Hardware Wizard dialog box displays select Cancel If the autorun screen is displayed click Run setup exe If the user account ...

Page 52: ...E The machine cannot be detected unless it is on If the computer fails to detect the machine verify that it is connected to the computer via a network or USB cable and that it is turned on and click Reload 5 Select the package The following software will be installed Driver Package Printing System Driver Status Monitor Fonts Scan Package TWAIN Driver 6 Click Install NOTE If the Windows security wi...

Page 53: ...sage appears restart the computer by following the screen prompts This completes the printer driver installation procedure The TWAIN driver can be installed if the machine and computer are connected via a network If you are installing the TWAIN driver continue by configuring the Setting TWAIN Driver on 2 26 Custom Install The following procedure is an example for installing the software in Windows...

Page 54: ...s to select multiple items If the desired device does not appear press this button to directly select the device 5 Select the driver to be installed 6 Select the utility to be installed 7 Click Install NOTE If the Windows security window appears click Install this driver software anyway To install Status Monitor it is necessary to install Microsoft NET Framework 4 0 beforehand ...

Page 55: ...icked Configure the settings for options installed on the machine Device settings can be configured after the installation is completed For details refer to the Device Settings in the Printing System Driver User Guide on the DVD If a system restart message appears restart the computer by following the screen prompts This completes the printer driver installation procedure The TWAIN driver can be i...

Page 56: ...hine s emulation to KPDL or KPDL Auto For details refer to Emulation Set on 8 84 If connecting by Bonjour enable Bonjour in the machine s network settings For details refer to Bonjour Settings on 8 147 In the Authenticate screen enter the name and password used to log in to the operating system 1 Insert the DVD This section explains how to install the printer driver in Mac OS 2 Double click Brand ...

Page 57: ...cted by the instructions in the installation software This completes the printer driver installation If a USB connection is used the machine is automatically recognized and connected If an IP connection is used the settings below are required 6 Click Print Fax 7 Click the plus symbol to add the installed printer driver ...

Page 58: ...in Address will automatically appear in Name Change if needed NOTE When using a Bonjour connection select Default and click the item that appears in Printer Name The driver with the same name as the machine automatically appears in Driver 9 Select the options available for the printer and click Continue 10 The selected printer is added ...

Page 59: ...ms name of offer company and name of product to display the Uninstall Wizard 2 Place a check in the check box of the software to be deleted Click Uninstall If a system restart message appears restart the computer by following the screen prompts This completes the software uninstallation procedure NOTE The software can also be uninstalled using the Product Library In the Product Library installatio...

Page 60: ...earch in charms Apps and then TWAIN Driver Setting 2 Click Add 3 Enter the machine name in the Name field 4 Click next to the Model field and select this machine from the list 5 Enter the machine s IP address or host name in the Scanner Address NOTE When the machine s IP address is unknown contact Administrator 6 Click User Authentication Settings If user login administration is invalid go to Step...

Page 61: ...Name up to 64 characters and Password up to 64 characters and then click OK 8 Click OK 9 The machine is registered to the PC and the machine name and model name are displayed in the Scanner List field NOTE Click Delete to delete the added machine Click Edit to change names and other settings ...

Page 62: ...the Scanners and Cameras screen appears 2 Select the same name as this machine from WIA Drivers and press Properties NOTE If Windows Security and User Account Control are displayed no trouble should be found with operation after installing the driver and software we have provided Continue installation 3 When the machine is connected with the USB cable click the Settings tab and select Image Compre...

Page 63: ...dmin Login Password Admin Setting Description Adminis trator General User Device Information The machine s structure can be checked Configuration Counter About Embedded Web Server RX Job Status Displays all device information including print and scan jobs storing jobs scheduled jobs and job log history Printing Jobs Status Printing Job Log Sending Job Status Scheduled Jobs Sending Job Log Storing ...

Page 64: ... displays basic information about the machine and Embedded Web Server RX as well as their current status NOTE If the screen There is a problem with this website s security certificate is displayed configure the certificate For details on Certificates refer to the Embedded Web Server RX User Guide You can also continue the operation without configuring the certificate 3 Select a category from the n...

Page 65: ... menu select the setting you want to configure The configurable settings are Device Security Send Security Network Security and Certificates NOTE The configurable settings within Device Security Send Security and Network Security can also be configured from the machine s System Menu For details see Default Setting System Menu on page 8 1 For details on settings related to certificates refer to the...

Page 66: ...essing Embedded Web Server RX on 2 30 2 From the Device Settings menu select System 3 Enter the device information and then click Submit IMPORTANT After changing the setting restart the network or turn the machine OFF and then ON To restart the network interface card click Reset in the Management Settings menu and then click Restart Network in Restart ...

Page 67: ...nnect this machine to the mail server A full time connection via a LAN is recommended SMTP settings Use Embedded Web Server RX to register the IP address or host name of the SMTP server If limits have been set on the size of E mail messages it may not be possible to send very large E mails The procedure for specifying the SMTP settings is explained below 1 Access Embedded Web Server RX by referrin...

Page 68: ...r times outs This can be set when POP before SMTP is selected in Authentication Protocol Connection Test Tests to confirm that the settings are correct Domain Restriction Set whether or not domains are restricted Click the Domain List and enter the domain names of addresses to be allowed or rejected Restriction can also be specified by e mail address POP3 Set to receive e mail at the machine POP3 ...

Page 69: ...l address of the person responsible for the machine such as the machine administrator so that a reply or non delivery report will go to a person rather than to the machine The sender address must be entered correctly for SMTP authentication The maximum length of the sender address is 128 characters Signature Enter the signature The signature is free form text that will appear at the end of the E m...

Page 70: ...er RX by referring to Accessing Embedded Web Server RX on 2 30 2 From the Address Book menu click Machine Address Book 3 Click Add 4 Enter the destination information Enter the information for the destination you want to register The fields to populate are the same as when registering via operation panel Registering Specifying Destination on page 3 25 5 Click Submit ...

Page 71: ...rs and check the computer name In Windows 8 select the desktop in the Start screen right click Computer from Libraries and then select Properties If there is a workgroup All characters appearing in Full computer name should be entered in Host Name Example PC4050 If there is a domain The characters to the left of the first dot in Full computer name should be entered in Host Name Example pc4050 2 Af...

Page 72: ...roup 1 From the Start menu select Control Panel Appearance and Personalization and then Folder Options Windows XP click My Computer and select Folder Options in Tools In Windows 8 select Settings in charms on Desktop and select Control Panel Appearance and Personalization and then Folder Options 2 Click the View tab and remove the checkmark from Use Sharing Wizard Recommended in Advanced settings ...

Page 73: ...dvanced sharing Click the Advanced Sharing button The scannerdata Properties dialog box appears In Windows XP right click the scannerdata folder and select Sharing and Security or Sharing 3 Select the Share this folder checkbox and click the Permissions button The Permissions for scannerdata dialog box appears In Windows XP select Share this folder and click the Permissions button 4 Click the Add ...

Page 74: ...n 6 Select the entered user select the Change and Read permissions and click the OK button In Windows XP go to step 8 NOTE Everyone gives sharing permission to everyone on the network To strengthen security it is recommended that you select Everyone and remove the Read permission checkmark 7 Click the OK button in the Advanced Sharing screen to close the screen ...

Page 75: ...click the Edit button In Windows XP click the Security tab and then click the Add button 9 Proceed in the same way as in step 5 to add a user to Group or user names 10 Select the added user select the Modify and Read execute permissions and then click the OK button ...

Page 76: ... Checking file and printer sharing 1 From the Start menu select Control Panel System and Security and Allow a program through Windows Firewall NOTE If the User Account Control dialog box appears click the Continue button 2 Click Change settings select the File and Printer Sharing checkbox and click OK Adding a port 1 From the Start menu select Control Panel System and Security and Check firewall s...

Page 77: ...2 Preparation before Use 2 43 2 Click Advanced settings 3 Click Inbound Rules 4 Click New Rule 5 Select Port and click Next 6 Select TCP select Specific local ports enter 445 and click Next ...

Page 78: ...Preparation before Use 2 44 7 Select Allow the connection and click Next 8 Make sure all checkboxes are selected and click Next 9 Enter Scan to SMB in Name and click Finish ...

Page 79: ...utton 2 Click the Exceptions tab and then the Add port button 3 Specify Add a Port settings Enter any name in Name example Scan to SMB This will be the name of the new port Enter 445 in Port Number Select TCP for Protocol 4 Click the OK button to close the Folder Options screen In Windows 8 follow the procedure below to set the port 1 In charms on Desktop click Settings Control Panel System and Se...

Page 80: ... curled or folded straighten it before loading Paper that is curled or folded may cause a jam CAUTION If you copy onto used paper paper already used for copying do not use paper that is stapled or clipped together This may damage the machine NOTE If printouts are curled or not neatly stapled turn the stack in the cassette upside down Avoid exposing opened paper to high temperatures and high humidi...

Page 81: ...s may cause paper jams or other faults When using media types other than plain paper such as recycled or colored paper always specify the media type setting Refer to Specifying Paper Size and Media Type for the Cassettes on page 2 54 The cassettes can hold paper with weights up to 120 g m2 Do not load thick paper that is heavier than 120 g m2 in the cassettes Use the multi purpose tray for paper t...

Page 82: ...djusting tab on the left guide and slide the guides to the paper size required NOTE Paper sizes are marked on the cassette 4 Adjust the paper length guide to the paper size required If you are going to use paper that is longer than A4 pull out the extension paper cassette by pushing the release lever one by one and adjust it to the desired paper size ...

Page 83: ...paper without adjusting these guides may cause skewed feeding and paper jams Be sure that the paper length and width guides rest securely against the paper If there is a gap readjust the guides to fit the paper 6 Insert the paper cassette into the slot in the machine Push it straight in as far as it will go There is a paper gauge on the left side of the front of the paper cassette to indicate the ...

Page 84: ... 2 56 If you are using a paper weight of 106 g m2 or more set the media type to Thick The capacity of the multi purpose tray is as follows A4 or smaller plain paper 80 g m2 recycled paper or color paper 50 sheets Hagaki 15 sheet OHP film 1 sheet Envelope DL Envelope C5 Envelope 10 Commercial 10 Monarch Youkei 4 Youkei 2 1 sheet NOTE When you load custom size paper enter the paper size by referring...

Page 85: ...paper left over in the tray from a previous job before loading the paper If there is just a small amount of paper left over in the multi purpose tray and you want to add more first remove the left over paper from the tray and include it with the new paper before loading the paper back into the tray Loading Envelopes 1 envelope may be loaded in the multi purpose tray Acceptable envelope sizes are a...

Page 86: ...ut the subtray 3 Adjust the position of the paper guides on the MP tray Standard paper sizes are marked on the MP tray or Manual Feed tray For standard paper sizes slide the paper guides to the corresponding mark 4 Align the paper with the paper guides and insert as far as it will go ...

Page 87: ...velopes orientation and facing will differ depending on the type of envelope Be sure to load it in correctly otherwise printing may be done in the wrong direction or on the wrong face NOTE When you load envelopes in the multi purpose tray select the envelope type by referring to Specifying Paper Size and Media Type for the Multi Purpose Tray on page 2 56 When you load envelopes or cardstock in the...

Page 88: ...le media types for printing received faxes are as shown below Plain Recycled Bond Color High Quality and Rough 1 Press the System Menu Counter key on the main unit operation panel When you are performing user management and have not logged in a login screen will appear Then enter the user ID and password to log in NOTE Refer to Character Entry Method on Appendix 5 for details on entering character...

Page 89: ...ate in a similar fashion when you select an optional cassette Cassette 2 and 3 7 Press the OK key The Cassette 1 Set menu appears 8 Press the or key to select Cassette 1 Size 9 Press the OK key Cassette 1 Size appears 10 Press the or key to select the desired paper size and then press the OK key Completed is displayed and the screen returns to the Cassette 1 Set menu Common Settings a b 2 Default ...

Page 90: ...ble paper sizes are as follows Inch size Letter Legal Statement Executive and Oficio II Metric size A4 A5 A6 B5 B6 Folio 216 340mm 16K ISO B5 Envelope 10 Commercial 10 Envelope 9 Commercial 9 Envelope 6 Commercial 6 3 4 Envelope Monarch Envelope DL Envelope C5 Hagaki Oufuku Hagaki Youkei 4 Youkei 2 and Custom Size Entry Enter the size not included in the standard size Selectable paper sizes are as...

Page 91: ...ails on entering characters When you are not performing user management go to step 2 2 In the Sys Menu Count menu press the or key to select Common Settings 3 Press the OK key The Common Settings menu appears 4 Press the or key to select Orig Paper Set 5 Press the OK key The Orig Paper Set menu appears 6 Press the or key to select MP Tray Set 7 Press the OK key The MP Tray Set menu appears 8 Press...

Page 92: ...e MP Tray Set menu 11 Press the or key to select MP Tray Type 12 Press the OK key MP Tray Type appears 13 Press the or key to select the desired paper type and then press the OK key Completed is displayed and the screen returns to the MP Tray Set menu MP Tray Size a b 2 Legala 3 Statementa 1 Lettera MP Tray Set a b 1 MP Tray Size Exit 2 MP Tray Type MP Tray Type a b 2 Transparency 3 Rough 1 Plain ...

Page 93: ...fall off when the document processor is opened Keep the document processor open if the original is 25 mm or thicker 2 Place the original Put the scanning side facedown and align it flush against the original size indicator plate with the back left corner as the reference point 3 Close the the original cover or the document processor IMPORTANT Do not push the original cover forcefully when you clos...

Page 94: ...rectangular originals Originals with cut out sections Crumpled paper Originals with folds Straighten the folds before loading Failure to do so may cause the originals to jam Originals bound with clips or staples Remove the clips or staples and straighten curls wrinkles or creases before loading Failure to do so may cause the originals to jam How to Load Originals IMPORTANT Before loading originals...

Page 95: ...the original width guides exactly fit the originals If there is a gap readjust the original width guides The gap may cause the originals to jam Ensure that loaded originals do not exceed the level indicator Exceeding the maximum level may cause the originals to jam see the figure Originals with punched holes or perforated lines should be placed in such a way that the holes or perforations will be ...

Page 96: ...Preparation before Use 2 62 ...

Page 97: ... following operations Login Logout 3 2 One Touch Keys and Program Keys 3 3 Message Display 3 6 Copying 3 7 Printing Printing from Applications 3 16 Sending 3 18 Specifying Destination 3 25 Canceling Jobs 3 28 Checking Remaining Toner and Paper 3 29 ...

Page 98: ...f the screen shown appears during operations enter the login user name 2 Press the key The input cursor moves to Login Password 3 Enter the login password Press the key to move the input cursor to Login User Name 4 Check the login user name and password are correct and press Login the Right Select key NOTE The following administrator is registered in the machine at the factory Login User Name 30 p...

Page 99: ...ere the destination is registered 2 The destination registered to the one touch key is recalled and automatically entered on the screen Program Keys Settings of various functions frequently used for copying and sending can be collectively registered as a program Then you can change the current settings of various functions to the registered settings by just pressing one of the Program 1 to 4 keys ...

Page 100: ... for 3 seconds Menu appears 2 To replace the registered settings with the current settings press the or key to select Overwrite and then press the OK key A confirmation screen appears Press Yes the Left Select key to change the settings To delete the registered settings press the or key to select Delete and then press the OK key A confirmation screen appears Press Yes the Left Select key to delete...

Page 101: ... warm up 2 Place the original on the platen Put the scanning side facedown in the center of Statement or A5 size scanning area NOTE For loading instructions refer to Loading Originals on page 2 59 3 Press the Program 1 The ID Card Copy function is recalled 4 Press the Start key Scanning begins 5 Turn over the original on the platen and press the Start key 6 After scanning all originals press End S...

Page 102: ...onal paper feeder is currently selected When this icon is displayed as or there is no paper is the cassette F The MP Tray is currently selected When this icon is displayed as L there is no paper is the MP Tray 3 Displays the size of the original s 4 Displays the current setting when there is a corresponding menu that can be selected using the left or right Select keys 5 Displays the title of the c...

Page 103: ...ing Originals on page 2 59 3 The paper source for copying is the location displayed on the panel When you need to change the paper source use the Paper Selection menu If Auto is selected the most suitable paper source is automatically selected For specifying the paper source refer to Paper Selection on page 4 3 4 Use the numeric keys to enter the copy quantity Specify the desired number up to 999 ...

Page 104: ... Press the Function Menu key Function Menu appears 2 Press the or key to select Density 3 Press the OK key Density appears 4 Press the or key to select your desired density 5 Press the OK key Completed is displayed and the screen returns to the basic screen 6 Press the Start key Copying begins Function Menu a b 2 Collate T 3 Duplex T Exit 1 Paper Selection T Density a b 4 w Lighter 1 6 z Darker 1 ...

Page 105: ...s 4 Press the or key to select the image quality suited to the type of original 5 Press the OK key Completed is displayed and the screen returns to the basic screen 6 Press the Start key Copying begins Image Quality Option Description Text Photo For originals with both text and photographs Photo For photos taken with a camera Text For originals primarily consisting of text Light Text Line Sharply ...

Page 106: ...g magnifications are available Letter R 129 Statement R 141 A5 A4 64 70 25 400 Model Zoom Level OriginalCopy Inch Models Standard 100 400 Max 200 129 Statement Letter 78 Legal Letter 64 Letter Statement 50 25 Min Other 141 A5 A4 115 B5 A4 90 Folio A4 86 A4 B5 70 A4 A5 Metric Models Standard 100 400 Max 200 141 A5 A4 115 B5 A4 86 A4 B5 70 A4 A5 50 25 Min Other 129 Statement Letter 90 Folio A4 78 Le...

Page 107: ...K key Standard Zoom appears Press the or key to select the desired magnification If you select Other and press the OK key you can select from additional magnifications To enter a magnification select Zoom Entry and press the OK key Zoom Entry appears Use the numeric keys to enter the any magnification 5 Press the OK key Completed is displayed and the screen returns to the basic screen 6 Press the ...

Page 108: ...ng Top Images on the second sides are rotated 180 Copies can be bound on the top edge facing the same orientation when turning the pages Two sided to One sided Copies each side of a two sided original onto two individual sheets The following binding options are available Binding Left Right Images on the second sides are not rotated Binding Top Images on the second sides are rotated 180 Two sided t...

Page 109: ...binding edge of the finished copies and the original setting orientation If you select 2 sided 1 sided press Detail the Right Select key and you can select the binding edge of the original and the original setting orientation After pressing the OK key select the binding edge of the original and finished copies and the original setting orientation Function Menu a b 2 Collate T 3 Duplex T Exit 1 Pap...

Page 110: ...tion 5 Press the OK key Completed is displayed and the screen returns to the basic screen 6 Press the Start key Copying begins When 1 sided 2 sided is selected press End Scan the Right Select key when original scanning finishes Orig Binding a b 2 p Top 1 o Left Right Finish Binding a b 2 p Top 1 o Left Right Orig Orientation a b 1 c Top Edge Top 2 d Top Edge left Scanning Job No 9999 Page s 1 Canc...

Page 111: ...e copying is explained below 1 Press the Function Menu key Function Menu appears 2 Press the or key to select Collate 3 Press the OK key Collate appears 4 Press the or key to select Off or On 5 Press the OK key Completed is displayed and the screen returns to the basic screen 6 Use the numeric keys to enter the number of copies and press the Start key Copying begins 3 2 1 3 2 1 3 2 1 3 2 1 Origina...

Page 112: ...k the T button next to the Name field and select this machine from the list 4 Enter the desired print quantity in the Number of copies box Enter any number up to 999 When there is more than one document select Collate to print out one by one in the sequence of the page numbers 5 Click Properties button The Properties dialog box appears 6 Select the Basic tab and click the Print Size T button to se...

Page 113: ...utton to return to the Print dialog box 10 Click OK button to start printing Printing by AirPrint AirPrint is a printing function that is included standard in iOS 4 2 and later products and Mac OS X 10 7 and later products You can connect to the machine and print without installing a printer driver To allow the machine to be found when printing by AirPrint you can set machine location information ...

Page 114: ...e of the SMTP server and the recipient Register the destination in the Address Book or One touch keys When the PC Folder SMB FTP is selected it is necessary to share the destination folder For setting up the PC Folder contact your administrator Detailed transmission settings to select a Document Box as the destination or to print and send the image at the same time Follow the steps below for basic...

Page 115: ...r to the Embedded Web Server RX on page 2 29 Refer to Embedded Web Server RX on 2 29 for details on entering characters 1 Press the Send key Displays the screen for sending 2 Place the originals on the platen or in the document processor NOTE For loading instructions refer to Loading Originals on page 2 59 3 Press the or key to select E mail 4 Press the OK key Address Entry appears 5 Enter the des...

Page 116: ...inations Up to 100 destinations can be specified 8 Press the Confirm Destination key to confirm the registered destinations Press the or key to select a destination and press the OK key Then you can edit or delete the destination Press Exit the Right Select key to return to the basic screen 9 Press the Start key Transmission starts NOTE If the screen for confirming the destination before transmiss...

Page 117: ... 29 for details on entering characters 1 Press the Send key Displays the screen for sending 2 Place the originals on the platen or in the document processor NOTE For loading instructions refer to Loading Originals on page 2 59 3 Press the or key to select Folder SMB or Folder FTP 4 Press the OK key Host Name SMB or Host Name FTP appears 5 Enter the host name NOTE Destination can be specified using...

Page 118: ...ogin password You have to enter the password of the account on the destination PC 12 Press the OK key A confirmation screen appears NOTE If the screen for confirming the entry of a new destination page 8 107 is set to On screens to confirm the entered host name and path name appear Enter the same host name and path name again and press the OK key on their respective screens Path A b RD3 report ABC...

Page 119: ...User Name User name to access the PC For example abcdnet james smith Up to 64 characters Login Password Password to access the PC Up to 64 characters To specify a port number different from the default 445 enter using the format host name port number e g SMBhostname 140 Item Data to be entered Max characters Host Name FTP Host name or IP address of FTP server Up to 64 characters Path Path for the ...

Page 120: ...ot connect is displayed Press OK the Right Select key The screen shown in step 3 reappears Check and re enter the destination 14 Press the Confirm Destination key to confirm the registered destinations Press Exit the Right Select key to return to the basic screen 15 Press the Start key Transmission starts NOTE If the screen for confirming the destination before transmission page 8 107 is set to On...

Page 121: ...ot registered Select Addr Book is not displayed 3 Press the or key to select the desired user or group and then press the OK key If you select a user the list of destinations registered to the user appears If you select a group proceed to step 5 4 Press the or key to select the desired destination and then press the OK key 5 Completed is displayed and the screen returns to the basic screen Destina...

Page 122: ...er that starts with the entered character string at the top Search in External Address Book 1 In Ext Address Book press Menu the Right Select key Menu appears 2 Press the or key to select Search and then press the OK key A search screen appears Address Book a b l Fiala l Maury Menu k Design Menu a b 2 Detail 3 Search Name 1 Select Search Name A b ma S ABC Text Address Book a b l Morgan l Sally Men...

Page 123: ...ation is registered NOTE Refer to Adding a Destination on One touch Key on page 8 133 for more information on adding one touch keys Sending to Different Types of Destinations Multi Sending You can specify destinations that combine e mail addresses folders SMB or FTP and fax numbers This is referred to as Multi Sending This is useful for sending to different types of destination e mail addresses fo...

Page 124: ...pe is displayed 3 Press the or key to select the job you want to stop and then press Menu the Right Select key Menu appears 4 Press the or key to select Cancel Job and then press the OK key A confirmation screen appears 5 Press Yes the Right Select key The screen displays Canceling and returns to the output queue of the selected job type after the job is canceled To cancel other jobs repeat steps ...

Page 125: ... in one of 10 levels Checking Remaining Paper 1 Press the Status Job Cancel key The Status menu appears 2 Press the or key to select Paper Status 3 Press the OK key Paper Status appears Press the or key to switch the display of remaining paper amount among the main unit cassette optional cassette if installed and MP tray Status a b 2 Send Job Status 3 Store Job Status Pause 1 Print Job Status Tone...

Page 126: ...3 30 Basic Operation ...

Page 127: ...he functions available for copying Original Size 4 2 Paper Selection 4 3 Original Orientation 4 6 EcoPrint 4 8 Combine Mode 4 9 Continuous Scan 4 13 Job Finish Notice 4 14 File Name Entry 4 16 Print Override 4 17 Sharpness 4 18 Backgrnd Density 4 19 ...

Page 128: ...nd then press the OK key Completed is displayed and the screen returns to the basic screen for copying 7 Press the Start key to start copying NOTE Press the Reset key to reset the settings selected in Function Menu Item Sizes Original Sizes Letter Legal Statement Executive Officio II A4 A5 A6 B5 B6 Folio 216 340mm 16K ISO B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C...

Page 129: ...nction Menu appears 4 Press the or key to select Paper Selection 5 Press the OK key Paper Selection appears 6 Press the or key to select the desired paper size If Auto is selected the paper matching the size of the original is selected automatically 7 Press the OK key Completed is displayed and the screen returns to the basic screen for copying 8 Press the Start key to start copying NOTE Press the...

Page 130: ... Envelope DL Envelope C5 Hagaki Oufuku Hagaki Youkei 4 Youkei 2 and Custom For instructions on how to specify the custom paper size Custom refer to Adding a Custom Size and Media Type for Paper to Print on page 8 10 Size Entry The input units can be changed in the System menu Refer to Switching Unit of Measurement on page 8 24 Inch models Horizontal 5 83 to 14 02 in 0 01 increments Vertical 2 76 t...

Page 131: ...y 9 Press the or key to select the desired paper type and then press the OK key Completed is displayed and the screen returns to the basic screen for copying 10 Place paper in the multi purpose tray 11 Press the Start key to start copying If Add paper in MP tray is displayed during the copying process add paper in the multi purpose tray and then press the OK key Copying then resumes NOTE Press the...

Page 132: ...e following functions Duplex Combine mode When placing originals on the platen When placing originals on the document processor NOTE To change the default setting for the original orientation refer to Function Defaults on page 8 45 Top Edge Top Top Edge Left Top Edge Top Top Edge Left ...

Page 133: ...Orientation 5 Press the OK key Orig Orientation appears 6 Press the or key to select Top Edge Top or Top Edge Left 7 Press the OK key Completed is displayed and the screen returns to the basic screen for copying 8 Press the Start key to start copying NOTE Press the Reset key to reset the settings selected in Function Menu Function Menu a b 2 Collate T 3 Duplex T Exit 1 Paper Selection T Orig Orien...

Page 134: ...iginal 3 Press the Function Menu key Function Menu appears 4 Press the or key to select EcoPrint 5 Press the OK key EcoPrint appears 6 Press the or key to select On and then press the OK key Completed is displayed and the screen returns to the basic screen for copying 7 Press the Start key to start copying NOTE Press the Reset key to reset the settings selected in Function Menu Function Menu a b 2...

Page 135: ...aper sizes of Folio A4 A5 B5 Legal Oficio II Letter Statement 16K and 216 x 340 mm 2 in 1 Mode For copying two originals onto a single sheet This mode can be used with Duplex mode to copy four originals onto one sheet The following 2 in 1 options and output orientations are available NOTE When placing the original on the platen be sure to copy the originals in page order Original Document processo...

Page 136: ...de can be used with Duplex mode to copy eight originals onto one sheet The following 4 in 1 options and output orientations are available NOTE When placing the original on the platen be sure to copy the originals in page order Original Document processor Platen Orientation of Original Copy ...

Page 137: ...nu key Function Menu appears 4 Press the or key to select Combine 5 Press the OK key Combine appears 6 Press the or key to select 2 in1 or 4 in 1 7 Press Detail the Right Select key 8 Press the or key to select the desired layout and then press the OK key None Dotted Solid Positioning Mark Function Menu a b 2 Collate T 3 Duplex T Exit 1 Paper Selection T Combine a b 2 2 in 1 3 4 in 1 1 Off 2 in 1 ...

Page 138: ...en returns to the basic screen for copying 11 Press the Start key Scanning begins If the original is placed on the platen replace the original and press the Start key After scanning all originals press End Scan the Right Select key to start copying NOTE Press the Reset key to reset the settings selected in Function Menu Border Line a b 2 l Solid Line 3 m Dotted Line 1 None Orig Orientation a b 1 c...

Page 139: ...r key to select Continuous Scan 4 Press the OK key Continuous Scan appears 5 Press the or key to select On and then press the OK key Completed is displayed and the screen returns to the basic screen for copying 6 Place the originals in the document processor or on the platen and press the Start key 7 Place the next original and press the Start key Repeat these steps to scan the remaining originals...

Page 140: ...to enable job finish notification when making copies 1 Press the Copy key 2 Place the original 3 Press the Function Menu key Function Menu appears 4 Press the or key to select JobFinish Notice 5 Press the OK key JobFinish Notice appears 6 Press the or key to select On and then press the OK key To h_pttr owl net net Subject 1234 Job end report mail Job No 000002 Result OK End Time Wed 27 Apr 2005 1...

Page 141: ... If you select Address Entry enter the address of the notice destination NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters 9 Press the OK key Completed is displayed and the screen returns to the basic screen for copying 10 Press the Start key to start copying Upon completion of the job an E mail notice is sent to the selected destination NOTE Press the Reset key...

Page 142: ...ss the OK key File Name Entry appears 6 Enter the file name press the OK key Additional Info appears NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters 7 Enter the date job number etc on the screen and then press the OK key NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters Completed is displayed and the screen returns to the ba...

Page 143: ... Press the OK key Print Override appears 4 Press the or key to select On 5 Press the OK key Completed is displayed the machine is put into the interruption copy mode and the basic screen appears 6 Perform the interrupt copy job in the same fashion as a normal copy job When the interrupt copy job is completed the machine resumes the suspended print job NOTE Press the Reset key to reset the settings...

Page 144: ... procedure for adjusting the sharpness of copies is explained below 1 Press the Copy key 2 Place the original 3 Press the Function Menu key Function Menu appears 4 Press the or key to select Sharpness 5 Press the OK key Sharpness appears 6 Press the or key to select 3 Unsharpen to 3 Sharpen 7 Press the OK key Completed is displayed and the screen returns to the basic screen 8 Press the Start key C...

Page 145: ...s the or key to select Off Auto or Manual 7 Press the OK key When Manual is selected Manual appears Press the or key to select 1 Lighter to 5 Darker and then press the OK key Completed is displayed and the screen returns to the basic screen 8 Press the Start key Copying begins NOTE Press the Reset key to reset the settings selected in Function Menu Item Description Off Does not adjust the ground c...

Page 146: ...4 20 Copying Functions ...

Page 147: ... 6 Original Orientation 5 7 File Format 5 9 Original Image 5 10 Adjusting Density 5 11 Scan Resolution 5 12 Color Selection 5 13 Continuous Scan 5 14 File Name Entry 5 15 Subject and Body Entry 5 16 WSD Scan 5 17 Job Finish Notice 5 19 FTP Encrypted TX 5 21 File Separation 5 22 Sharpness 5 23 Backgrnd Density 5 24 Scanning Image using Application 5 25 ...

Page 148: ...the desired original size and then press the OK key Completed is displayed and the screen returns to the basic screen for sending 7 Specify the destination and press the Start key to start sending NOTE Press the Reset key to reset the settings selected in Function Menu Item Size Original Sizes Letter Legal Statement Executive Officio II A4 A5 A6 B5 B6 Folio 216 340mm 16K ISO B5 Envelope 10 Envelop...

Page 149: ...Function Menu key Function Menu appears 4 Press the or key to select Sending Size 5 Press the OK key Sending Size appears 6 Press the or key to select the desired sending size Item Size Sending Sizes Same as OrigSize Legal Letter Statement Executive Offcio II A4 A5 A6 B5 B6 Folio 216 340mm 16K ISO B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Hagaki Oufuku Hagaki Yo...

Page 150: ...s the OK key Completed is displayed and the screen returns to the basic screen for sending 8 Specify the destination and press the Start key to start sending NOTE Press the Reset key to reset the settings selected in Function Menu ...

Page 151: ... match the transmission size 1 Press the Send key 2 Place the original 3 Select the transmission size 4 Press the Function Menu key Function Menu appears 5 Press the or key to select Zoom 6 Press the OK key Zoom appears 7 Press the or key to select 100 or Auto and then press the OK key Completed is displayed and the screen returns to the basic screen for sending 8 Specify the destination and press...

Page 152: ...elect 1 sided or 2 sided If you select 2 sided press Detail the Right Select key select the binding edge and press the OK key and then select the original setting orientation on the next screen 7 Press the OK key Completed is displayed and the screen returns to the basic screen for sending 8 Specify the destination and press the Start key to start sending NOTE Press the Reset key to reset the sett...

Page 153: ...acing the original on the document processor Use the procedure below to select the orientation when placing the originals on the platen for sending 1 Press the Send key 2 Place the original 3 Press the Function Menu key Function Menu appears 4 Press the or key to select Orig Orientation 5 Press the OK key Orig Orientation appears Top Edge Top Top Edge Left Top Edge Top Top Edge Left Function Menu ...

Page 154: ...e Top or Top Edge Left 7 Press the OK key Completed is displayed and the screen returns to the basic screen for sending 8 Specify the destination and press the Start key to start sending NOTE Press the Reset key to reset the settings selected in Function Menu ...

Page 155: ...ing 8 Specify the destination and press the Start key to start sending NOTE Press the Reset key to reset the settings selected in Function Menu File Format Adjustable range of image quality Color mode PDF The file format can be set to PDF A 1a or PDF A 1b 1 Low Quality High Comp to 5 High Quality Low Comp Auto Color Color Grayscale Auto Color Color Black and White Full Color Grayscale Black and Wh...

Page 156: ...e quality 7 Press the OK key Completed is displayed and the screen returns to the basic screen for sending 8 Specify the destination and press the Start key to start sending NOTE Press the Reset key to reset the settings selected in Function Menu Item Detail Text Photo Text and photos together Photo For photos taken with a camera Text Only text no photos For OCR For documents to be read by OCR Thi...

Page 157: ...he or key to select Density 5 Press the OK key Density appears 6 Press the or key to select your desired density 7 Press the OK key Completed is displayed and the screen returns to the basic screen for sending 8 Specify the destination and press the Start key to start sending NOTE Press the Reset key to reset the settings selected in Function Menu Function Menu a b 2 Original Size T 3 Original Ima...

Page 158: ... when sending a scanned image is explained below 1 Press the Send key 2 Place the original 3 Press the Function Menu key Function Menu appears 4 Press the or key to select Scan Resolution 5 Press the OK key Scan Resolution appears 6 Press the or key to select the desired scan resolution 7 Press the OK key Completed is displayed and the screen returns to the basic screen for sending 8 Specify the d...

Page 159: ...ction Menu key Function Menu appears 4 Press the or key to select Color Selection 5 Press the OK key Color Selection appears 6 Press the or key to select the desired color mode 7 Press the OK key Completed is displayed and the screen returns to the basic screen for sending 8 Specify the destination and press the Start key to start sending NOTE Press the Reset key to reset the settings selected in ...

Page 160: ...3 Press the or key to select Continuous Scan 4 Press the OK key Continuous Scan appears 5 Press the or key to select On and then press the OK key Completed is displayed and the screen returns to the basic screen for sending 6 Specify the destination 7 Place the original and press the Start key 8 Place the next original and press the Start key Scan the remaining originals by the same procedure When...

Page 161: ...etails on entering characters 6 Enter the file name press the OK key Additional Info appears NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters 7 Enter the date and time job number etc on the screen and then press the OK key NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters Completed is displayed and the screen returns to the b...

Page 162: ...key to select Subject Body 5 Press the OK key Subject Entry appears 6 Enter the subject and press the OK key NOTE Up to 60 characters can be entered for the subject 7 Enter the body and press the OK key NOTE Up to 500 characters can be entered for the body Completed is displayed and the screen returns to the basic screen for sending 8 Specify the destination and press the Start key to start sendin...

Page 163: ...ol window appears click Continue If the Found New Hardware window appears click Cancel 3 During the installation double click the icon shown on the task bar to display the Driver Software Installation screen When Your devices are ready to use is displayed on the Driver Software Installation screen the installation is completed Procedure using this machine 1 Press the Send key 2 Place the originals...

Page 164: ...ey to confirm the destination and then press the Start key Transmission starts NOTE To change the destination computer press the Back key and then press Yes the Left Select key This brings you back to step 6 NOTE To use WSD Scan from your computer press From Computer in step 5 and then scan the original from the computer Select Computer a b P Computer02 P Computer03 Cancel Detail P Computer01 Pres...

Page 165: ...ess Book select Address Book on the next screen and press the OK key and then select the notice destination Press Menu the Right Select key select Detail on the next screen and press the OK key to view the details of the selected notice destination If you select Address Entry enter the address of the notice destination NOTE Refer to Character Entry Method on Appendix 5 for details on entering char...

Page 166: ... Specify the destination and press the Start key to start sending When the sending is completed the finish notice is sent to the specified E mail address NOTE Press the Reset key to reset the settings selected in Function Menu ...

Page 167: ...Encrypted TX 5 Press the OK key FTP Encrypted TX appears 6 Press the or key to select On and then press the OK key Completed is displayed and the screen returns to the basic screen for sending NOTE Press the Reset key to reset the settings selected in Function Menu NOTE Click Security Settings Network Security in the Embedded Web Server RX Be sure that SSL of Secure Protocol Settings is On and mor...

Page 168: ...rs 4 Press the or key to select File Separation 5 Press the OK key File Separation appears 6 Press the or key to select Each Page and then press the OK key Completed is displayed and the screen returns to the basic screen for sending 7 Specify the destination and press the Start key to start sending The scanned original is sent after being divided into files of one page each NOTE Press the Reset k...

Page 169: ...sharpness of copies is explained below 1 Press the Send key 2 Place the originals in the document processor or on the platen 3 Press the Function Menu key Function Menu appears 4 Press the or key to select Sharpness 5 Press the OK key Sharpness appears 6 Press the or key to select 3 Unsharpen to 3 Sharpen 7 Press the OK key Completed is displayed and the screen returns to the basic screen 8 Press ...

Page 170: ... 6 Press the or key to select Off Auto or Manual 7 Press the OK key When Manual is selected Manual appears Press the or key to select 1 Lighter to 5 Darker and then press the OK key Completed is displayed and the screen returns to the basic screen for copying 8 Press the Start key to start sending NOTE Press the Reset key to reset the settings selected in Function Menu Item Description Off Does no...

Page 171: ...ware on page 2 16 The following procedure is an example for scan operation using the TWAIN Driver Operate the WIA Drivers in the same manner 1 Connect your computer to the machine using a USB or network cable 2 Place the originals in the document processor or on the platen 3 Use the TWAIN compatible application to scan from your computer NOTE When the login user name and password entry screen appe...

Page 172: ...5 26 Sending Functions ...

Page 173: ...Box This chapter explains the typical procedure for utilizing Document Box Printing Documents Stored in USB Memory 6 2 Saving Documents to USB Memory Scan to USB 6 5 Removing USB Memory 6 7 Printing from a Job Box 6 8 ...

Page 174: ...printed should be saved no further down than the top 3 folder levels Plug the USB memory directly into the USB memory slot If connected via a USB hub the machine may not operate correctly Printing Print documents stored in the removable USB memory 1 Plug the USB memory into the USB memory slot 2 Press the Document Box key The Document Box menu appears 3 Press the or key to select USB Memory 4 Pres...

Page 175: ...hanging print settings refer to Copying on page 3 7 and Copying Functions on page 4 1 10 Press the Start key Printing of the selected file begins IMPORTANT When removing the USB memory ensure that you use the correct removal procedure as described in Removing USB Memory on page 6 7 JPEG TIFF Print Sets the print mode for JPEG TIFF files The default setting is Paper Size 1 Follow steps 1 to 9 of Pr...

Page 176: ... this setting XPS data is scaled to fit the paper size during printing If you select Off the data is printed at its original size 1 Follow steps 1 to 8 of Printing on page 6 2 2 Press the Function Menu key Function Menu appears 3 Press the or key to select XPS FitTo Page 4 Press the OK key XPS FitTo Page appears 5 Press the or key to select Off or On 6 Press the OK key Completed is displayed and t...

Page 177: ...y appears 5 Select the destination of the scanned image files To save the data directly to the USB memory go to step 6 To save the data in the folder of USB memory press the or key to select the folder and then press the OK key The machine will display documents in the top 3 folder levels including the root folder 6 Press the or key to select Store File and then press the OK key The basic screen a...

Page 178: ...Press the Start key The original is scanned and the data is stored in the USB memory IMPORTANT When removing the USB memory ensure that you use the correct removal procedure as described in Removing USB Memory on page 6 7 ...

Page 179: ...y A menu appears NOTE This is the image on the screen when a folder is selected Open is not displayed when a file is selected 5 Press the or key to select Remove Memory 6 Press the OK key A confirmation message appears 7 Press OK the Right Select key or remove the USB memory The screen returns to the Document Box menu Document Box a b 1 Sub Address Box 2 Polling Box 3 USB Memory USB Memory a b i F...

Page 180: ...nly after the same 4 digit ID that was entered in the printer driver at the time of printing is entered at the operation panel The data is erased after printing For information on Private Print see Help in the printer driver The procedure for printing stored data is explained below 1 Press the Document Box key The Document Box menu appears 2 Press the or key to select Job Box 3 Press the OK key Th...

Page 181: ...To delete the selected file without printing it select Delete and press the OK key The ID entry screen appears Enter the ID and press the OK key The file deletion confirmation screen appears Press Yes the Left Select key Completed appears and the file is deleted 11 The ID entry screen appears Enter the ID and press the OK key 12 The number of copies screen appears Set the number of copies and pres...

Page 182: ...machine power is turned off jobs stored in this mode are erased For the number of documents that can be stored in Quick Copy mode see Quick Copy Jobs on page 8 107 1 Press the Document Box key The Document Box menu appears 2 Press the or key to select Job Box 3 Press the OK key The Job Box menu appears 4 Press the or key to select Quick Copy 5 Press the OK key The user selection menu appears 6 Pre...

Page 183: ...ppears 10 Press the or key to select Print and press the OK key NOTE To delete the selected file without printing it select Delete and press the OK key The file deletion confirmation screen appears Press Yes the Left Select key Completed appears and the file is deleted 11 The number of copies screen appears Set the number of copies and press the OK key The number of copies specified in the print j...

Page 184: ...6 12 Document Box ...

Page 185: ...d pause or resume the jobs being processed or waiting to be printed This chapter also explains how to check the status of devices Checking Job Status 7 2 Checking Job History 7 8 Sending the Job Log History 7 13 Pause and Resumption of Jobs 7 19 Canceling of Jobs 7 19 Device Communication 7 20 ...

Page 186: ... 2 Press the or key to select Print Job Status 3 Press the OK key Print Job Status appears Press the or key to check the print queue Screen Job statuses to be displayed Print Job Copy Printer FAX reception Document Box E mail reception Job Report List Printing data from removable memory Send Job FAX transmission PC SMB FTP transmission E mail Application Multiple destination Sending Job FAX using ...

Page 187: ...d in detailed information When the job name in Job Name is displayed in a short form press Detail the Right Select key to see the complete job name Press the OK key to return to the original screen The table below lists the items displayed in the Printing Jobs Status screen 0009 Detail C b Status 1 8 Processing No Item Key Detail 1 Job No Acceptance No of job 2 Type Icons that indicate the job typ...

Page 188: ... pressing Menu the Right Select key and selecting Detail in the menu that appears Press the or key to switch the display to other information items The items displayed are as follows Status status of job Accepted Time Job Name Job Type User Name Original Pages number of pages of the original Color B W color mode of the original Destination Status a b 2 Send Job Status 3 Store Job Status Pause 1 Pr...

Page 189: ... key This displays the complete name of the destination Press the OK key to return to the destination list Pressing Exit the Right Select key while the destination list is displayed brings you back to the original screen The table below lists the items displayed in the Sending Jobs Status screen No Item Key Detail 1 Job No Acceptance No of job 2 Type Icons that indicate the job type Sending Job FA...

Page 190: ...ssing Menu the Right Select key and selecting Detail in the menu that appears Press the or key to switch the display to other information items The items displayed are as follows Status status of job Accepted Time Job Name Job Type User Name Original Pages number of pages of the original Color B W color mode of the original Sender Info destination information Status a b 2 Send Job Status 3 Store J...

Page 191: ...ation Press Detail the Right Select key in Sender Info to see the complete destination information Press the OK key to return to the original screen The table below lists the items displayed in the Storing Jobs Status screen No Display Key Details 1 Job No Acceptance No of job 2 Type Icons that indicate the job type Storing Job Scan N Storing Job FAX Storing Job Printer W 3 Job Name Job name or fi...

Page 192: ...s Job Cancel key The Status menu appears 2 Press the or key to select Print Job Log 3 Press the OK key Print Job Log appears Press the or key to check the print log Screen Job histories to be displayed Print Job Copy Printer FAX reception E mail reception Printing data from Document Box Job Report List Printing data from removable memory Send Job FAX PC SMB FTP E mail Application Multiple destinat...

Page 193: ... Job Name Job Type User Name Page and Copy number of pages and copies to be printed Original Page number of pages of the original Sender Info destination information When complete job name not displayed in detailed information When the job name in Job Name is displayed in a short form press Detail the Right Select key to see the complete job name Press the OK key to return to the original screen W...

Page 194: ...to Send Job Status screen on page 7 4 Press the OK key or Detail the Right Select key to check the detailed information of the selected send log Press the or key to switch the display to other information items The items displayed are as follows Result Accepted Time End Time Job Name Job Type User Name Original Pages number of pages of the original Color B W color mode of the original Destination ...

Page 195: ...me of the destination Press the OK key to return to the destination list Pressing Exit the Right Select key while the destination list is displayed brings you back to the original screen Displaying Store Job Log 1 Press the Status Job Cancel key The Status menu appears 2 Press the or key to select Store Job Log 3 Press the OK key Store Job Log appears Press the or key to check the store queue A jo...

Page 196: ... the original Sender Info destination information When complete job name not displayed in detailed information Press Detail the Right Select key in Job Name to see the complete job name Press the OK key to return to the original screen When complete destination information not displayed in detailed information Press Detail the Right Select key in Sender Info to see the complete destination informa...

Page 197: ...and password to log in NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters 2 In the Sys Menu Count menu press the or key to select Report 3 Press the OK key The Report menu appears 4 Press the or key to select Job Log History 5 Press the OK key The Job Log History menu appears Sys Menu Count a b 2 Counter 3 System Exit 1 Report Login User Name L b Login Password L...

Page 198: ...In the Destination menu press the or key to select Confirmation 2 Press the OK key Dest Confirm appears NOTE Press the OK key to edit delete the current destination Refer to Character Entry Method on Appendix 5 for details on entering characters 3 Press Exit the Right Select key The basic screen reappears Job Log History a b 1 Auto Sending 2 Send History Exit 3 Destination Destination a b 2 Regist...

Page 199: ...enter a destination press the or key to select Address Entry and then press the OK key This displays an entry screen Enter the destination address directly 3 Press the OK key Completed is displayed and the screen returns to the Destination menu NOTE If the address of the selected destination has been changed after you selected the destination from the address book is displayed before Address Entry...

Page 200: ...ric keys to enter the number of jobs to be sent at a time 4 Press the OK key Completed is displayed and the screen returns to the Job Log History menu Manual Job Log History Transmission You can also send the job log history to the specified destinations manually Use the procedure below to send the job log history manually 1 In the Job Log History menu press the or key to select Send History 2 Pre...

Page 201: ...E mail Subject Set the subject automatically entered when sending job log histories by e mail Use the procedure below to set the subject 1 In the Job Log History menu press the or key to select Subject 2 Press the OK key Subject appears 3 Enter the e mail subject NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters 4 Press the OK key Completed is displayed and the ...

Page 202: ... automatic job log history transmission 1 In the Job Log History menu press the or key to select Personal Info 2 Press the OK key Personal Info appears 3 Press the or key to select Include or Exclude 4 Press the OK key Completed is displayed and the screen returns to the Job Log History menu Job Log History a b 2 Send History 3 Destination Exit 1 Auto Sending Personal Info a b 2 Exclude 1 Include ...

Page 203: ...eft Select key Printing is paused When you press Resume the Left Select key to resume printing NOTE When you press the Back key a confirmation screen appears Press Yes the Left Select key to resume printing Canceling of Jobs For canceling jobs refer to Canceling Jobs on page 3 28 Status a b 2 Send Job Status 3 Store Job Status Pause 1 Print Job Status Print Job Status a b 0009 maury s data 0010 y ...

Page 204: ...key to select Scanner Printer or FAX 3 Press the OK key This displays the status of the device selected in step 2 4 Press the OK key The screen returns to the Status menu The items you can check are described below Scanner The information scanning pausing etc is displayed Printer Information waiting printing etc is displayed FAX The information sending waiting etc is displayed Status a b 7 Store J...

Page 205: ...nu appears 2 Press the or key to select USB Memory 3 Press the OK key This displays the status of the USB memory Press the or key to switch the display to other information items The items displayed are as follows Capacity Used Area Free Space When you press Remove the Left Select key a confirmation screen appears and you can remove the USB memory 4 Press the OK key The screen returns to the Statu...

Page 206: ...7 22 Status Job Cancel ...

Page 207: ... 8 84 Sending Settings 8 100 Document Box Settings 8 107 Printing Reports Sending Notice 8 111 Adjustment Maintenance 8 116 Editing Destination Address Book Adding One Touch Keys 8 122 Restarting the System 8 135 Network Setup 8 136 Network Security 8 154 Optional Network 8 164 NW InterfaceSend 8 172 Interface Block Setting 8 173 Security Level Security Level setting 8 177 Optional Functions 8 177...

Page 208: ...How to display the Sys Menu Count menu 1 Press the System Menu Counter key on the main unit operation panel When you are performing user management and have not logged in a login screen will appear Then enter the user ID and password to log in NOTE The following administrator is registered in the machine at the factory Login User Name 30 ppm model 3000 35 ppm model 3500 Login Password 30 ppm model...

Page 209: ... 3 Press the or key to select Language 4 Press the OK key The Language menu appears The available languages are as follows English Deutsch Français Español Italiano Nederlands Português The optional languages are as follows Sys Menu Count a b 3 System Network 4 User Job Account Exit 5 Common Settings Common Settings a b 2 Default Screen 3 Sound Exit 1 Language Language a b 2 Deutsch 3 Français 1 E...

Page 210: ...onal languages it is displayed in place of Portugues 5 Press the or key to select a language 6 Press the OK key Completed is displayed and the screen returns to the Common Settings menu Korean Simplified Chinese Traditional Chinese Optional language Message display ...

Page 211: ...ess the OK key Completed is displayed and the screen returns to the Common Settings menu Item Description Status The Status Job Cancel screen the screen shown when the Status Job Cancel key is pressed appears Copy The Copy screen the screen shown when the Copy key is pressed appears Send The Send screen the screen shown when the Send key is pressed appears FAX The FAX screen the screen shown when ...

Page 212: ... Press the or key to select Buzzer 6 Press the OK key Buzzer appears 7 Press the or key to select Key Confirmation Item Value Description Key Confirmation Off On Emit a sound when the control panel are pressed Job Finish Off On FAX RX Only only on products with the FAX function installed Emit a sound when a print job is normally completed Ready Off On Emit a sound when the warm up is completed War...

Page 213: ... select Display Bright 4 Press the OK key Display Bright appears 5 Press the or key to select the display brightness from Darker 3 to Lighter 3 6 Press the OK key Completed is displayed and the screen returns to the Common Settings menu Original Paper Settings Register additional types and sizes of originals and paper Custom Original Size Setup Set up frequently used custom original size The dimen...

Page 214: ...er the paper length Y 8 Press the OK key Size Entry X appears 9 Use the numeric keys to enter the paper width X 10 Press the OK key Completed is displayed and the screen returns to the Orig Paper Set menu Input units Dimensions Inch models X 1 97 to 14 02 in 0 01 increments Y 1 97 to 8 50 in 0 01 increments Metric models X 50 to 356 mm in 1 mm increments Y 50 to 216 mm in 1 mm increments Sys Menu ...

Page 215: ...3 Press the or key to select Orig Paper Set 4 Press the OK key The Orig Paper Set menu appears 5 Press the or key to select Def Orig Size 6 Press the OK key Def Orig Size appears 7 Press the or key to select the paper size to be used as the default value 8 Press the OK key Completed is displayed and the screen returns to the Orig Paper Set menu Sys Menu Count a b 3 System Network 4 User Job Accoun...

Page 216: ...5 Press the or key to select Custom PaperSize Input units Dimensions Inch models Cassette X 4 13 to 8 50 in 0 01 increments Y 5 83 to 14 02 in 0 01 increments Paper Feeder Option X 5 83 to 8 50 in 0 01 increments Y 8 27 to 14 02 in 0 01 increments MP Tray X 2 76 to 8 50 in 0 01 increments Y 5 83 to 14 02 in 0 01 increments Metric models Cassette X 105 to 216 in 1 mm increments Y 148 to 356 in 1 mm...

Page 217: ...Y appears 8 Use the numeric keys to enter the paper length Y 9 Press the OK key Size Entry X appears 10 Use the numeric keys to enter the paper width X 11 Press the OK key Completed is displayed and the screen returns to the Orig Paper Set menu Custom PaperSize a b 2 Cassette 2 Size 3 Cassette 3 Size 1 Cassette 1 Size Size Entry Y L b 5 83 14 02 x 14 02 Size Entry X L b 4 13 8 50 J 8 50 ...

Page 218: ...Set Follow the steps below when you select the main unit cassette Cassette 1 Operate in a similar fashion when you select an optional cassette Cassette 2 or 3 Item Description Paper Size Letter Legal Statement Executive Oficio II A4 A5 A6 B5 Folio 216 340mm 16K ISO B5 Envelope C5 Custom Cassette 1 only Media Type Plain 105 g m2 or less Rough Recycled Preprint Bond Color Prepunched Letterhead High ...

Page 219: ...ssette 1 Set menu 11 Press the or key to select Cassette 1 Type 12 Press the OK key Cassette 1 Type appears 13 Press the or key to select the paper type 14 Press the OK key Completed is displayed and the screen returns to the Cassette 1 Set menu Cassette 1 Set a b 2 Cassette 1 Type Exit 1 Cassette 1 Size Cassette 1 Size a b 2 A5a 3 A6a 1 A4a Cassette 1 Set a b 2 Cassette 1 Type Exit 1 Cassette 1 S...

Page 220: ...ize Letter Legal Statement Executive Oficio II A4 A5 A6 B5 B6 Folio 216 340mm 16K ISO B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Hagaki Oufuku Hagaki Youkei 4 Youkei 2 Custom Refer to Adding a Custom Size and Media Type for Paper to Print on page 8 10 for selecting Custom Paper Size Media Type Plain 105 g m2 or less Transparency Rough Vellum 64 g m2 or less Label...

Page 221: ...en returns to the MP Tray Set menu 11 Press the or key to select MP Tray Type 12 Press the OK key MP Tray Type appears 13 Press the or key to select the paper type 14 Press the OK key Completed is displayed and the screen returns to the MP Tray Set menu MP Tray Set a b 2 MP Tray Type Exit 1 MP Tray Size MP Tray Size a b 2 A5a 3 A6a 1 A4a MP Tray Set a b 1 MP Tray Size Exit 2 MP Tray Type MP Tray T...

Page 222: ... Yes Transparency Yes No Extra Heavy No Preprinted Yes Yes Normal2 Yes Labels Yes No Heavy1 No Bond Yes Yes Normal3 Yes Recycled Yes Yes Normal2 Yes Vellum Yes No Light No Rough Yes Yes Normal3 Yes Letterhead Yes Yes Normal3 No Color Yes Yes Normal3 Yes Prepunched Yes Yes Normal2 Yes Envelope Yes No Heavy3 No Cardstock Yes No Heavy3 No Thick Yes No Heavy3 No High quality Yes Yes Normal2 Yes Custom...

Page 223: ...ppears 7 Press the or key to select the paper type for which you want to make settings 8 Press the OK key The menu for the selected paper type appears 9 Press the or key to select Paper Weight 10 Press the OK key The Paper Weight menu appears Sys Menu Count a b 3 System Network 4 User Job Account Exit 5 Common Settings Common Settings a b 2 Default Screen 3 Sound Exit 1 Language Orig Paper Set a b...

Page 224: ...6 Press the OK key Completed is displayed and the screen returns to the menu for the selected custom paper type 17 Press the or key to select Name 18 Press the OK key Name Entry is displayed Enter the name of the custom paper type NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters 19 Press the OK key Completed is displayed and the screen returns to the menu for t...

Page 225: ...t Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the or key to select Orig Paper Set 4 Press the OK key The Orig Paper Set menu appears 5 Press the or key to select Media for Auto 6 Press the OK key Media for Auto appears 7 Press the or key to select All Media Type or the paper type to be used for paper selection 8 Press the OK key Completed is displayed and the screen...

Page 226: ...or key to select Orig Paper Set 4 Press the OK key The Orig Paper Set menu appears 5 Press the or key to select Def PaperSource 6 Press the OK key Def PaperSource appears 7 Press the or key to select the paper source to be used preferentially 8 Press the OK key Completed is displayed and the screen returns to the Common Settings menu Sys Menu Count a b 3 System Network 4 User Job Account Exit 5 Co...

Page 227: ...ct load paper according to the steps below Example copying on Letterhead NOTE When loading cover paper in a multi purpose tray load the face on which printing is supposed to be done upward When loading cover paper in a cassette load the face on which printing is supposed to be done down Item Description Adj PrintDirect Adjust print direction Print speed is a little slower Select this item to print...

Page 228: ...u appears 5 Press the or key to select SpcialPaper Act 6 Press the OK key SpcialPaper Act appears 7 Press the or key to select Adj PrintDirect or Speed Priority 8 Press the OK key Completed is displayed and the screen returns to the Orig Paper Set menu Sys Menu Count a b 3 System Network 4 User Job Account Exit 5 Common Settings Common Settings a b 2 Default Screen 3 Sound Exit 1 Language Orig Pap...

Page 229: ...ttings 2 Press the OK key The Common Settings menu appears 3 Press the or key to select Preset Limit 4 Press the OK key The Preset Limit menu appears 5 Press the or key to enter the number of copies 6 Press the OK key Completed is displayed and the screen returns to the Common Settings menu Sys Menu Count a b 3 System Network 4 User Job Account Exit 5 Common Settings Common Settings a b 2 Default ...

Page 230: ... 2 Press the OK key The Common Settings menu appears 3 Press the or key to select Measurement 4 Press the OK key The Measurement menu appears 5 Press the or key to select inch or mm 6 Press the OK key Completed is displayed and the screen returns to the Common Settings menu Sys Menu Count a b 3 System Network 4 User Job Account Exit 5 Common Settings Common Settings a b 2 Default Screen 3 Sound Ex...

Page 231: ...to specify the settings for error handling 1 In the Sys Menu Count menu press the or key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the or key to select Error Handling 4 Press the OK key The Error Handling menu appears 5 Press the or key to select DuplexPaperError Item Description 1 sided Printed in 1 sided Display Error Error message to cancel printing i...

Page 232: ...rror Handling menu 9 Press the or key to select PagerMismatchErr 10 Press the OK key PagerMismatchErr appears 11 Press the or key to select the method to handle paper mismatch 12 Press the OK key Completed is displayed and the screen returns to the Error Handling menu DuplexPaperError a b 1 1 sided 2 Display Error Error Handling a b 1 DuplexPaperError Exit 2 PaperMismatchErr PaperMismatchErr a b 1...

Page 233: ...ettings by logging in with administrator privileges Date Time Set the date and time for the location where you use the machine If you perform Send as E mail the date and time set here will be displayed on the header CAUTION Be sure to set Time Zone before the Date Time setup Use the procedure below to set the date and time 1 In the Sys Menu Count menu press the or key to select Common Settings 2 P...

Page 234: ...reen to enter the time of Date Time appears 9 Set the time Press the or key to move to the item Hour Min Second you want to enter Press the or key to set each item 10 Press the OK key Completed is displayed and the screen returns to the Date Settings menu NOTE If you try to change the date time when a trial application page 8 177 is running the If you change Date Time setting trial functions will ...

Page 235: ...tor privileges to log in and press Login the Right Select key 4 The Date Settings menu appears 5 Press the or key to select Date Format 6 Press the OK key Date Format appears 7 Press the or key to select Month Day Year Day Month Year or Year Month Day 8 Press the OK key Completed is displayed and the screen returns to the Date Settings menu Sys Menu Count a b 3 System Network 4 User Job Account Ex...

Page 236: ... Select key 4 The Date Settings menu appears 5 Press the or key to select Time Zone 6 Press the OK key Time Zone appears 7 Press the or key to select your location 8 Press the OK key Completed is displayed and the screen returns to the Date Settings menu NOTE If you select a region that does not utilize summer time the summer time setting screen will not appear Sys Menu Count a b 3 System Network ...

Page 237: ...d password with administrator privileges to log in and press Login the Right Select key 4 The Date Settings menu appears 5 Press the or key to select Summer Time 6 Press the OK key Summer Time appears 7 Press the or key to select Off or On 8 Press the OK key Completed is displayed and the screen returns to the Date Settings menu Sys Menu Count a b 3 System Network 4 User Job Account Exit 5 Common ...

Page 238: ...ull Print job cannot be processed completely Maximum Number of scanned pages Job is canceled Print overrun Job is paused KPDL error Job is canceled USB memory error Job is canceled No multi copies Press OK Auto Error Clear ON OFF Select whether to use Auto Error Clear or not Use the procedure below to specify the auto error clear setting 1 In the Sys Menu Count menu press the or key to select Comm...

Page 239: ...5 and 495 seconds every five seconds The default setting is 30 seconds If you set 0 as the time errors are not displayed NOTE If you select Off for Auto Error Clear the time display does not appear Use the procedure below to set the automatic error clear delay 1 In the Sys Menu Count menu press the or key to select Common Settings 2 Press the OK key The Common Settings menu appears Timer Setting a...

Page 240: ...the or key to select Err Clear Timer 6 Press the OK key Err Clear Timer appears 7 Press the or key to set the Error Clear Timer Set the amount of time before clearing errors in seconds You cannot use the numeric keys to enter this value 8 Press the OK key Completed is displayed and the screen returns to the Timer Settings menu Login User Name L b Login Password Login Timer Setting a b 2 PanelReset...

Page 241: ...een will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 4 The Timer Settings menu appears 5 Press the or key to select Low Power Timer Value For Europe 30 ppm model 1 to 60 minutes 1minute increments 35 ppm model 1 to 120 minutes 1minute increments Except for Europe 1 to 240 minutes 1minute increments Sys Menu Count a b 3 Sys...

Page 242: ...n the Sys Menu Count menu press the or key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the or key to select Timer Setting and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 4 The Timer Settings menu appears Low Power Timer M b 1 240 1 min Sys Menu ...

Page 243: ... Saver Mode This makes it possible to reduce energy consumption even further than with Quick Recovery mode With Energy Saver mode you can set whether to enable the Energy Saver mode for each separate function NOTE For information on the Quick Recovery mode and Energy Saver mode refer to Energy Saver Function on page 2 7 1 In the Sys Menu Count menu press the or key to select Common Settings 2 Pres...

Page 244: ...y Saver is selected Energy Saver appears When Quick Recovery is selected Completed is displayed and the screen returns to the Timer Setting screen 9 Press or key to select the condition to be set 10 Press the or key to select Off or On 11 Press the OK key Completed is displayed and the screen returns to the Energy Saver menu Login User Name L b Login Password Login Timer Setting a b 2 PanelReset T...

Page 245: ...er the user ID and password with administrator privileges to log in and press Login the Right Select key 4 The Timer Settings menu appears 5 Press the or key to select Sleep Timer Value For Europe 30 ppm model 1 to 60 minutes 1minute increments 35 ppm model 1 to 120 minutes 1minute increments Except for Europe 1 to 240 minutes 1minute increments Sys Menu Count a b 3 System Network 4 User Job Accou...

Page 246: ...ettings Auto Panel Reset ON OFF Select to use Auto Panel Reset or not Use the procedure below to specify the auto panel reset setting The default setting is On 1 In the Sys Menu Count menu press the or key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the or key to select Timer Setting and press the OK key A login screen will appear Then enter the user ID an...

Page 247: ...d 495 seconds every five seconds The default setting is 90 seconds NOTE If you select Off for Auto Panel Reset the time display does not appear Use the procedure below to set the reset time 1 In the Sys Menu Count menu press the or key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the or key to select Timer Setting and press the OK key Timer Setting a b 2 Pa...

Page 248: ...he OK key Panel Reset Timer appears 7 Press the or key to set the Panel Reset Timer Set the amount of time before resetting the message display on the panel in seconds You cannot use the numeric keys to enter this value 8 Press the OK key Completed is displayed and the screen returns to the Timer Settings menu Login User Name L b Login Password Login Timer Setting a b 2 PanelReset Timer 3 Low Powe...

Page 249: ...canceled Use the procedure below to set the Unusable Time 1 In the Sys Menu Count menu press the or key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the or key to select Timer Setting and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 4 The Timer Se...

Page 250: ...ime appears 11 Press the or key to set the End Time 12 Press the OK key Unlock Code appears 13 Press the or key or numeric keys to set the unlock code 14 Press the OK key Completed is displayed and the screen returns to the Timer Settings menu Start Time a b Hour Min 00 00 Current Time 11 45 End Time a b Hour Min 00 00 Current Time 11 45 Unlock Code a b 0000 9999 0000 ...

Page 251: ...ect Function Default 4 Press the OK key The Function Default menu appears Color mode Description Auto Color Gray Automatically recognizes whether the document is color or black and white and scan color documents in Full Color and black and white documents in Grayscale Auto Color B W Automatically recognizes whether the document is color or black and white and scan color documents in Full Color and...

Page 252: ...e 200x200dpi Fine 200x100dpi Norm Normal Use the procedure below to select the default resolution setting 1 In the Sys Menu Count menu press the or key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the or key to select Function Default 4 Press the OK key The Function Default menu appears 5 Press the or key to select Scan Resolution Color Selection a b 2 Auto...

Page 253: ...nu Count menu press the or key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the or key to select Function Default 4 Press the OK key The Function Default menu appears 5 Press the or key to select Orig Image Copy Scan Resolution a b 3 200x400dpi S Fin 5 400x400dpi U Fin 4 300x300dpi Item Description Text Photo Text and photos together Photo For photos taken ...

Page 254: ... setting for originals for sending 1 In the Sys Menu Count menu press the or key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the or key to select Function Default Orig Image Copy a b 2 Photo 3 Text 1 Text Photo Item Description Text Photo Text and photos together Photo For photos taken with a camera Text Only text no photos for OCR Image quality suitable f...

Page 255: ...default settings are shown below Use the procedure below to select the default zoom setting 1 In the Sys Menu Count menu press the or key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the or key to select Function Default Function Default a b 2 Scan Resolution 3 FAX Resolution Exit 1 Color Selection Orig Image Send a b 2 Photo 3 Text 1 Text Photo Item Descri...

Page 256: ... to page 3 15 for Collate Offset Use the procedure below to set the default Collate Offset settings 1 In the Sys Menu Count menu press the or key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the or key to select Function Default Function Default a b 2 Scan Resolution 3 FAX Resolution Exit 1 Color Selection Zoom a b 2 Auto 1 100 Item Description Collate Off ...

Page 257: ...se the procedure below to select the default orientation when originals are placed on the platen 1 In the Sys Menu Count menu press the or key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the or key to select Function Default Function Default a b 2 Scan Resolution 3 FAX Resolution Exit 1 Color Selection Collate a b 1 Off 2 On Item Description c Top Edge Top...

Page 258: ...he procedure below to select the default Backgrnd Copy 1 In the Sys Menu Count menu press the or key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the or key to select Function Default Function Default a b 2 Scan Resolution 3 FAX Resolution Exit 1 Color Selection Orig Orientation a b 1 c Top Edge Top 2 d Top Edge Left Item Description Off Do not adjust backg...

Page 259: ...e procedure below to select the default Backgrnd Send 1 In the Sys Menu Count menu press the or key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the or key to select Function Default Function Default a b 2 Scan Resolution 3 FAX Resolution Exit 1 Color Selection Backgrnd Copy a b 2 Auto 3 Manual Darker 5 1 Off Item Description Off Do not adjust background de...

Page 260: ...ows the available settings NOTE Refer to page 4 8 for EcoPrint Use the procedure below to set the default EcoPrint setting 1 In the Sys Menu Count menu press the or key to select Common Settings 2 Press the OK key The Common Settings menu appears Function Default a b 2 Scan Resolution 3 FAX Resolution Exit 1 Color Selection Backgrnd Send a b 2 Auto 3 Manual Darker 5 1 Off Item Description Off No E...

Page 261: ...efault for jobs Additional information such as Date and Time and Job No can also be set The table below lists the additional information available NOTE Refer to page 4 16 and page 5 15 for name entry Refer to Character Entry Method on Appendix 5 for details on entering characters Function Default a b 2 Scan Resolution 3 FAX Resolution Exit 1 Color Selection EcoPrint a b 2 On 1 Off Item Description...

Page 262: ...ame Entry appears Enter the document name up to 32 characters 7 Press the OK key Additional Info appears 8 Press the or key to select None Date JobNo JobNo Date or Date JobNo 9 Press the OK key Completed is displayed and the screen returns to the Function Default menu Sys Menu Count a b 3 System Network 4 User Job Account Exit 5 Common Settings Common Settings a b 2 Default Screen 3 Sound Exit 1 L...

Page 263: ...e OK key The Function Default menu appears 5 Press the or key to select Subject Body 6 Press the OK key Subject Entry appears Enter the e mail subject up to 60 characters If you press the Back key you can return to the Function Default menu 7 Press the OK key Body Entry appears Enter e mail body text up to 500 characters If you press the Back key you can return to Subject Entry 8 Press the OK key ...

Page 264: ... Default 4 Press the OK key The Function Default menu appears 5 Press the or key to select Con scan ExptFAX 6 Press the OK key Con scan ExptFAX appears 7 Press the or key to select Off or On 8 Press the OK key Completed is displayed and the screen returns to the Function Default menu Item Description Off Continuous scan not performed On Continuous scan performed Sys Menu Count a b 3 System Network...

Page 265: ...nction Default menu appears 5 Press the or key to select File Format 6 Press the OK key File Format appears 7 Press the or key to select PDF TIFF XPS or JPEG 8 Press the OK key Completed is displayed and the screen returns to the Function Default menu File Format Description PDF Send files in PDF format TIFF Send files in TIFF format XPS Send files in XPS format JPEG Send files in JPEG format Sys ...

Page 266: ...K key The Function Default menu appears 5 Press the or key to select File Separation 6 Press the OK key File Separation appears 7 Press the or key to select Off or Each Page 8 Press the OK key Completed is displayed and the screen returns to the Function Default menu Sys Menu Count a b 3 System Network 4 User Job Account Exit 5 Common Settings Common Settings a b 2 Default Screen 3 Sound Exit 1 La...

Page 267: ... to select JPEG TIFF Print 6 Press the OK key JPEG TIFF Print appears 7 Press the or key to select Paper Size Image Resolution or Print Resolution 8 Press the OK key Completed is displayed and the screen returns to the Function Default menu Item Description Paper Size Scaled to fit the paper size Image Resolution Matched to the image resolution Print Resolution Matched to the print resolution Sys ...

Page 268: ...ect Function Default 4 Press the OK key The Function Default menu appears 5 Press the or key to select XPS FitTo Page 6 Press the OK key XPS FitTo Page appears 7 Press the or key to select Off or On 8 Press the OK key Completed is displayed and the screen returns to the Function Default menu Sys Menu Count a b 3 System Network 4 User Job Account Exit 5 Common Settings Common Settings a b 2 Default...

Page 269: ...efault 4 Press the OK key The Function Default menu appears 5 Press the or key to select Detail Setting 6 Press the OK key The Detail Setting menu appears 7 Press the or key to select 2 in 1 Layout Item Description g L to R f T to B Arranges from left to right or top to bottom e R to L Arranges from right to left Sys Menu Count a b 3 System Network 4 User Job Account Exit 5 Common Settings Common ...

Page 270: ...ttings 2 Press the OK key The Common Settings menu appears 3 Press the or key to select Function Default 4 Press the OK key The Function Default menu appears 5 Press the or key to select Detail Setting 2 in 1 Layout a b 2 e R to L 1 g L to R f T to B Item Description h Right then Down Arranges from upper left to right i Down then Right Arranges from upper left to bottom j Left then Down Arranges f...

Page 271: ...default value are as follows Use the procedure below to select the default value for border line 1 In the Sys Menu Count menu press the or key to select Common Settings 2 Press the OK key The Common Settings menu appears Detail Setting a b 2 4 in 1 Layout 3 Border Line Exit 1 2 in 1 layout 4 in 1 Layout a b 2 i Down then Right 3 j Left then Down 1 h Right then Down Item Description None No border ...

Page 272: ...n Positioning Mark 10 Press the OK key Completed is displayed and the screen returns to the Detail Setting menu Orig Binding Select the default value for the binding edge of the original when 2 sided 1 sided or 2 sided 2 sided is selected for Duplex Items available for the default value are as follows Function Default a b 2 Scan Resolution 3 FAX Resolution Exit 1 Color Selection Detail Setting a b...

Page 273: ...s the OK key The Detail Setting menu appears 7 Press the or key to select Orig Binding 8 Press the OK key Orig Binding appears 9 Press the or key to select o Left Right or p Top 10 Press the OK key Completed is displayed and the screen returns to the Detail Setting menu Sys Menu Count a b 3 System Network 4 User Job Account Exit 5 Common Settings Common Settings a b 2 Default Screen 3 Sound Exit 1...

Page 274: ...e Common Settings menu appears 3 Press the or key to select Function Default 4 Press the OK key The Function Default menu appears 5 Press the or key to select Detail Setting 6 Press the OK key The Detail Setting menu appears 7 Press the or key to select Finish Binding Item Description o Left Right Left right binding p Top Top binding Sys Menu Count a b 3 System Network 4 User Job Account Exit 5 Co...

Page 275: ...Menu 8 Press the OK key Finish Binding appears 9 Press the or key to select o Left Right or p Top 10 Press the OK key Completed is displayed and the screen returns to the Detail Setting menu Finish Binding a b 2 p Top 1 o Left Right ...

Page 276: ...tion Default menu appears 5 Press the or key to select Detail Setting 6 Press the OK key The Detail Setting menu appears 7 Press the or key to select Image Quality 8 Press the OK key Image Quality appears 9 Press the or key to select from 1 Low High Comp to 5 High Low Comp 10 Press the OK key Completed is displayed and the screen returns to the Detail Setting menu Sys Menu Count a b 3 System Netwo...

Page 277: ... Press the or key to select Detail Setting 6 Press the OK key The Detail Setting menu appears 7 Press the or key to select Color TIFF Comp 8 Press the OK key Color TIFF Comp appears 9 Press the or key to select TIFF V6 or TTN2 10 Press the OK key Completed is displayed and the screen returns to the Detail Setting menu Sys Menu Count a b 3 System Network 4 User Job Account Exit 5 Common Settings Co...

Page 278: ... to select Detail Setting 6 Press the OK key The Detail Setting menu appears 7 Press the or key to select PDF A 8 Press the OK key PDF A appears 9 Press the or key to select Off PDF A 1a or PDF A 1b 10 Press the OK key Completed is displayed and the screen returns to the Detail Setting menu Sys Menu Count a b 3 System Network 4 User Job Account Exit 5 Common Settings Common Settings a b 2 Default ...

Page 279: ... 4 Press the OK key Login Operation appears 5 Press the or key to select Use Numeric Key or Select Character 6 Press the OK key Completed is displayed and the screen returns to the Common Settings menu Item Description Use Numeric Key Use the numeric keys to select and enter characters Select Character Enter characters by selecting them from the character palette that appears Sys Menu Count a b 3 ...

Page 280: ...the OK key RAM Disk Mode appears 5 Press the or key to select Off or On 6 If On is selected and the OK key is pressed the RAM disk size screen appears If Off is selected and the OK key is pressed proceed to step 8 7 Press the or key or the numeric keys to enter the size of the RAM disk 8 A confirmation screen appears Press Yes the Left Select key The machine is restarted Sys Menu Count a b 3 Syste...

Page 281: ...mmon Settings menu appears 3 Press the or key to select Optional Memory 4 Press the OK key Optional Memory appears 5 Press the or key to select Normal Printer Priority or Copy Priority 6 Press the OK key Completed is displayed and the screen returns to the Common Settings menu Sys Menu Count a b 3 System Network 4 User Job Account Exit 5 Common Settings Common Settings a b 2 Default Screen 3 Sound...

Page 282: ...nu press the or key to select Common Settings Item Description Show All All users can view the jobs detail status My Jobs Only Only the jobs detail status of the job of the logged in user can be viewed Hide All Only users with administrator privileges can view the jobs detail status Item Description Show All All users can view the job log My Jobs Only Only the jobs log of the job of the logged in ...

Page 283: ...sDetailStatus 6 Press the OK key JobsDetailStatus appears 7 Press the or key to select the method of displaying the jobs detail status screen 8 Press the OK key Completed is displayed and the screen returns to the Disp Status Log menu Common Settings a b 2 Default Screen 3 Sound Exit 1 Language Disp Status Log a b 2 Jobs Log 3 FAX Log Exit 1 JobsDetailStatus JobsDetailStatus a b 1 Show All 3 Hide ...

Page 284: ...evel appears 5 Press the or key to select Off or On 6 If On is selected and the OK key is pressed the Toner Level screen appears If Off is selected and the OK key is pressed proceed to step 8 7 Press the or key or the numeric keys to set the level at which an alert will be displayed 8 Press the OK key Completed is displayed and the screen returns to the Common Settings menu Sys Menu Count a b 3 Sy...

Page 285: ...nu Count menu press the or key to select Copy 2 Press the OK key The Copy menu appears 3 Press the or key to select Paper Selection 4 Press the OK key Paper Selection appears 5 Press the or key to select Auto or Def Paper Source 6 Press the OK key Completed is displayed and the screen returns to the Copy menu Item Description Auto Automatically select the cassette containing paper in the same size...

Page 286: ...elect AutoPaperSelect 4 Press the OK key AutoPaperSelect appears 5 Press the or key to select MostSuitableSize or Same as OrigSize 6 Press the OK key Completed is displayed and the screen returns to the Copy menu Item Description MostSuitableSize Select paper based on the current zoom and the size of the original Same as OrigSize Select paper that matches the size of the original regardless the zo...

Page 287: ...he or key to select Copy 2 Press the OK key The Copy menu appears 3 Press the or key to select Auto Priority 4 Press the OK key Auto Priority appears 5 Press the or key to select Off or On 6 Press the OK key Completed is displayed and the screen returns to the Copy menu Item Detail Off No zoom performed copied in original size On Automatic zoom performed as appropriate Sys Menu Count a b 3 System ...

Page 288: ...mage Density EcoPrint Continuous Scan File Name Entry JobFinish Notice Print Override Sharpness Backgrnd Density Use the procedure below to set Select Key Set 1 In the Sys Menu Count menu press the or key to select Copy 2 Press the OK key The Copy menu appears 3 Press the or key to select Select Key Set 4 Press the OK key Select Key Set appears Sys Menu Count a b 3 System Network 4 User Job Accoun...

Page 289: ...en Left is selected 7 Press the or key to select the function you want to register to the flexible key 8 Press the OK key Completed is displayed and the screen returns to the Copy menu IMPORTANT If you try to set the function that is registered to the other flexible key you cannot set it and This function is already registered is displayed Left a b 4 Duplex 6 Combine 5 Zoom This function is alread...

Page 290: ... 91 FormFeed Timeout 8 92 LF Action 8 92 CR Action 8 93 Job Name 8 94 User Name 8 95 MP Tray Priority 8 96 Paper Feed Mode 8 97 Auto Cass Change 8 98 Resolution 8 99 NOTE If user login administration is enabled you can only change the settings by logging in with administrator privileges Emulation Set Select the emulation for operating this machine by commands oriented to other types of printers Se...

Page 291: ...e or key to select the printer you want to emulate 6 Press the OK key Completed is displayed and the screen returns to the Printer menu NOTE If you select KPDL or KPDL Auto the operation after selecting the emulation is different from others If you select KPDL refer to page 8 86 If you select KPDL Auto refer to page 8 86 Sys Menu Count a b 5 Common Settings 6 CoPy Exit 7 Printer Printer a b 2 EcoP...

Page 292: ...e KPDL Auto emulation mode KPDL and another emulation mode can be automatically switched according to the data alternative emulation For alternative emulation you can select one of the following printers The default setting is PCL6 Line Printer IBM Proprinter EPSON LQ 850 PCL6 Also as when you select KPDL Auto set whether or not to output KPDL error reports The default setting is Off Use the proce...

Page 293: ...d printing is not a problem Use the procedure below to specify the EcoPrint setting 1 In the Sys Menu Count menu press the or key to select Printer 2 Press the OK key The Printer menu appears 3 Press the or key to select EcoPrint 4 Press the OK key EcoPrint appears 5 Press the or key to select Off or On 6 Press the OK key Completed is displayed and the screen returns to the Printer menu KPDL Error...

Page 294: ...key The Printer menu appears 3 Press the or key to select Override A4 LTR 4 Press the OK key Override A4 LTR appears 5 Press the or key to select Off or On 6 Press the OK key Completed is displayed and the screen returns to the Printer menu Item Description On If A4 size data is printed and there is only a letter size cassette the data is printed on letter paper If letter size data is printed and ...

Page 295: ... the or key to select Duplex 4 Press the OK key Duplex appears 5 Press the or key to select Off Bind Long Edge or Bind Short Edge 6 Press the OK key Completed is displayed and the screen returns to the Printer menu Item Description Finish Off No duplex mode Bind Long Edge Longer edge bound Bind Short Edge Shorter edge bound Sys Menu Count a b 5 Common Settings 6 Copy Exit 7 Printer Printer a b 2 E...

Page 296: ...Press the OK key The Printer menu appears 3 Press the or key to select Copies 4 Press the OK key Copies appears 5 Press the or key or the numeric keys to set the default number of copies 6 Press the OK key Completed is displayed and the screen returns to the Printer menu Sys Menu Count a b 5 Common Settings 6 Copy Exit 7 Printer Printer a b 2 EcoPrint 3 Override A4 LTR Exit 1 Emulation Set Copies ...

Page 297: ...OK key The Printer menu appears 3 Press the or key to select Orientation 4 Press the OK key Orientation appears 5 Press the or key to select Portrait or Landscape 6 Press the OK key Completed is displayed and the screen returns to the Printer menu Printer Printer Portrait Landscape Sys Menu Count a b 5 Common Settings 6 Copy Exit 7 Printer Printer a b 2 EcoPrint 3 Override A4 LTR Exit 1 Emulation ...

Page 298: ...ormFeed Timeout appears 5 Press the or key to set the Form Feed Timeout You can set the timeout delay in seconds You cannot use the numeric keys to enter this value 6 Press the OK key Completed is displayed and the screen returns to the Printer menu LF Action Set the line feed action when the machine receives the line feed code character code 0AH The table below shows the available settings The de...

Page 299: ...ine receives the character return code character code 0DH The table below shows the available settings The default setting is CR Only Use the procedure below to specify a CR action 1 In the Sys Menu Count menu press the or key to select Printer Sys Menu Count a b 5 Common Settings 6 Copy Exit 7 Printer Printer a b 2 EcoPrint 3 Override A4 LTR Exit 1 Emulation Set LF Action a b 2 LF and CR 3 Ignore...

Page 300: ...ver is displayed Use the procedure below to specify a Job Name 1 In the Sys Menu Count menu press the or key to select Printer 2 Press the OK key The Printer menu appears 3 Press the or key to select Job Name 4 Press the OK key Job Name appears 5 Press the or key to select Off or On Printer a b 2 EcoPrint 3 Override A4 LTR Exit 1 Emulation Set CR Action a b 2 LF and CR 3 Ignore CR 1 CR Only Sys Me...

Page 301: ...et in the printer driver is displayed Use the procedure below to specify the User Name setting 1 In the Sys Menu Count menu press the or key to select Printer 2 Press the OK key The Printer menu appears 3 Press the or key to select User Name 4 Press the OK key User Name appears 5 Press the or key to select Off or On 6 Press the OK key Completed is displayed and the screen returns to the Printer me...

Page 302: ...o select the desired MP tray priority mode 6 Press the OK key Completed is displayed and the screen returns to the Printer menu Item Description Off The printer driver settings are followed Auto Feed If Auto is selected in the printer driver and there is paper in the MP tray then the paper feed will be from the MP tray Always If there is paper in the MP tray then the paper feed will be from the MP...

Page 303: ...Press the or key to select Paper Feed Mode 4 Press the OK key Paper Feed Mode appears 5 Press the or key to select Auto or Fixed 6 Press the OK key Completed is displayed and the screen returns to the Printer menu Item Description Auto Sets the paper feed direction automatically Fixed Sets the paper feed direction the same as in the previous printing operation Sys Menu Count a b 5 Common Settings ...

Page 304: ... or On 6 Press the OK key Completed is displayed and the screen returns to the Printer menu Item Description Off The printer displays Load Cassette is a cassette number or Load MP Tray and stops printing Load the paper according to the paper source displayed to resume printing To print from the other paper cassette press or to display Use alternative press or to select the desired paper source and...

Page 305: ...the OK key The Printer menu appears 3 Press the or key to select Resolution 4 Press the OK key Resolution appears 5 Press the or key to select 300dpi 600dpi or Fast1200 6 Press the OK key Completed is displayed and the screen returns to the Printer menu Sys Menu Count a b 5 Common Settings 6 Copy Exit 7 Printer Printer a b 2 EcoPrint 3 Override A4 LTR Exit 1 Emulation Set Resolution a b 2 600dpi 3...

Page 306: ...vileges Select Key Set If you register a function to the Left Select key or Right Select key you can quickly set the function when using sending functions You can register one of the following functions to each key None Color Selection Original Size Original Image Scan Resolution Sending Size Zoom Orig Orientation Continuous Scan File Format File Name Entry Subject Body JobFinish Notice FAX Resolu...

Page 307: ... step 5 The screen shown is the one when Left is selected 7 Press the or key to select the function you want to register to the flexible key 8 Press the OK key Completed is displayed and the screen returns to the Send menu IMPORTANT If you try to set the function that is registered to the other flexible key you cannot set it and This function is already registered is displayed Sys Menu Count a b 6...

Page 308: ...elect Check beforeSend or Check New Dest 6 Press the OK key The menu of the selected function appears The screen when the Check before Send menu is selected is shown 7 Press the or key to select the desired function 8 Press the OK key Completed is displayed and the screen returns to the Send menu Item Detail Check beforeSend Specify whether or not the destination confirmation screen appears before...

Page 309: ...mpleted is displayed and the screen returns to the Send menu Send and Forward Select whether to forward the original to another destination when sending images Displaying Send and Forward Menu 1 In the Sys Menu Count menu press the or key to select Send 2 Press the OK key The Send menu appears Sys Menu Count a b 6 Copy 7 Printer Exit 8 Send Send a b 2 DestinationCheck 3 Default Screen Exit 1 Selec...

Page 310: ... If Off is selected and the OK key is pressed proceed to step 6 4 Press the or key to select the Forward Rule 5 Press Select the Right Select key The selected file name is indicated by a checkmark next to it If you need to add the Forward Rule repeat steps 4 to 5 to select them 6 Press the OK key Completed is displayed and the screen returns to the Send and Forward menu Send and Forward a b 2 Dest...

Page 311: ...ent Destination 1 In the Destination menu press the or key to select Confirmation 2 Press the OK key Dest Confirm appears NOTE Press the OK key to edit delete the current destination Refer to Character Entry Method on Appendix 5 for details on entering characters 3 Press Exit the Right Select key The basic screen reappears Send and Forward a b 2 Destination 1 Forward Destination a b 2 Register Exi...

Page 312: ...tly enter a destination press the or key to select Address Entry and then press the OK key This displays an entry screen Enter the destination address directly 3 Press the OK key Completed is displayed and the screen returns to the Destination menu NOTE If the address of the selected destination has been changed after you selected the destination from the address book is displayed before Address E...

Page 313: ... procedure for setting Quick Copy Jobs is explained below 1 In the Sys Menu Count menu press the or key to select Document Box 2 Press the OK key The Document Box menu appears 3 Press the or key to select Job Box 4 Press the OK key The Job Box screen appears 5 Press the or key to select Quick Copy Jobs 6 Press the OK key The Quick Copy Jobs screen appears 7 Enter the number of Quick Copy Jobs that...

Page 314: ...ess the OK key The Job Box screen appears 5 Press the or key to select JobRet Deletion 6 Press the OK key The Job Retention Deletion screen appears 7 Press the or key to select the period that jobs are retained 8 Press the OK key The screen returns to the Job Box screen Sys Menu Count a b 8 Send 9 FAX Exit Document Box Document Box a b 2 Job Box 3 Select Key Set Exit 1 Sub Address Box Job Box a b ...

Page 315: ...ctions to each key for either of printing from and saving to a document box Print None Collate Paper Selection Duplex EcoPrint File Name Entry JobFinish Notice Print Override Encrypted PDF JPEG TIFF Print XPS FitTo Page Del afterPrint Store None Color Selection Original Size Original Image Scan Resolution Storing Size Zoom Orig Orientation Continuous Scan File Format File Name Entry JobFinish Noti...

Page 316: ...key This displays the function selection screen for the flexible key selected in step 7 The screen shown is the one when Left is selected 9 Press the or key to select the function you want to register to the flexible key 10 Press the OK key Completed is displayed and the screen returns to the Document Box menu IMPORTANT If you try to set the function that is registered to the other flexible key yo...

Page 317: ... also be configured NOTE If user login administration is enabled you can only print by logging in with administrator privileges Printing Reports Printable reports are as follows Menu map Outputs a menu map of this machine Status Page Check the information including current settings available memory space and optional equipment installed Menu Map Status Page Firmware Version ...

Page 318: ...st Opt NW Status 1 In the Sys Menu Count menu press the or key to select Report 2 Press the OK key The Report menu appears 3 Press the or key to select Report Print 4 Press the OK key The Report Print menu appears 5 Press the or key to select Menu Map Status Page Font List or Opt NW Status Sys Menu Count a b 2 Counter 3 System Network Exit 1 Report Report a b 2 Admin Rpt Set 3 Result Rpt Set Exit ...

Page 319: ...re detailed information is available than on the Status Page Service personnel usually print the service status pages for maintenance purpose Network Status Page Check the information including network interface firmware version network address and protocol Use the procedure below to print a Service Status Network Status 1 In the Sys Menu Count menu press the or key to select Adjust Maint 2 Press ...

Page 320: ... print a report of transmission result when a transmission is complete The table below shows the available settings The default setting is Error Only Use the procedure below to send a Result Report 1 In the Sys Menu Count menu press the or key to select Report Service Setting a b 2 Network Status 3 New Developer Exit 1 Service Status Print Are you sure z Network Status Yes No Item Description Off ...

Page 321: ... operation before sending When selecting Off in both E mail Folder and FAX menu CancelBeforeSend is not displayed 7 Press the or key to select Off On or Error Only When selecting CancelBeforeSend press the or key to select Off or On If you selected Dest Info select Dest or Name or Dest and Name 8 Press the OK key A Result Report is sent Completed is displayed and the screen returns to the Send Res...

Page 322: ...stment can be made in 7 levels Use the procedure below to adjust the copy density 1 In the Sys Menu Count menu press the or key to select Adjust Maint 2 Press the OK key The Adjust Maint menu appears 3 Press the or key to select Copy Denst Adj 4 Press the OK key Copy Denst Adj appears 5 Press the or key to select the density from 3 Lighter to 3 Darker 6 Press the OK key Completed is displayed and ...

Page 323: ...t menu Backgrnd Density Darkens or lightens the overall background density Copy mode and send document box mode can each be adjusted to one of seven levels Use the procedure below to specify the setting for Background Density 1 In the Sys Menu Count menu press the or key to select Adjust Maint 2 Press the OK key The Adjust Maint menu appears 3 Press the or key to select Backgrnd Density Sys Menu C...

Page 324: ... the screen returns to the Backgrnd Density menu Print Density Adjust Print Density Use the procedure below to adjust the Print Density 1 In the Sys Menu Count menu press the or key to select Adjust Maint 2 Press the OK key The Adjust Maint menu appears 3 Press the or key to select Print Density 4 Press the OK key Print Density appears Backgrnd Density a b 2 Send Box Auto Exit 1 Copy Auto Copy Aut...

Page 325: ...ack Line can impair reproduction of fine characters It is recommended to keep the default Off Use the procedure below to specify the setting for correcting fine black lines 1 In the Sys Menu Count menu press the or key to select Adjust Maint Paper feed direction Item Description Off No correction performed On Low Correction performed The reproduction of the image becomes lower when using Off On Hi...

Page 326: ... the developer 1 In the Sys Menu Count menu press the or key to select Adjust Maint 2 Press the OK key The Adjust Maint menu appears 3 Press the or key to select Service Setting 4 Press the OK key The Service Setting menu appears 5 Press the or key to select New Developer Adjust Maint a b 2 Send Box Density 3 Backgrnd Density Exit 1 Copy Denst Adj Correct Bk Line a b 2 On Low 3 On High 1 Off Sys M...

Page 327: ... Press Yes the Left Select key Completed is displayed and the screen returns to the Service Setting menu DP Adjustment DP Adjustment is primarily a menu option used by service personnel for maintenance work There is no need for customers to use this menu New Developer Are you sure Yes No ...

Page 328: ...dministration is enabled you can only edit destinations in the Address Book by logging in with administrator privileges Refer to Character Entry Method on Appendix 5 for details on entering characters Use the procedure below to register a new individual contact 1 In the Sys Menu Count menu press the or key to select Edit Destination 2 Press the OK key The Edit Destination menu appears 3 Press the ...

Page 329: ...then press the OK key Registered is displayed and the screen returns to the Address Book list screen Refer to the descriptions below for how to enter each item Entering Contact Name 1 Press the or key to select Contact Name 2 Press Edit the Right Select key An entry screen appears 3 Enter the contact name If creating a new contact name the address number allocated to the destination is already ent...

Page 330: ...ess The table below explains the items to be entered Detail C b p E mail Address 4 7 t_maury N Edit Address Entry B b ABC Text Item Description Max No of Characters Host Name If you specify a port number other than the default 445 use the Host name port number format E g SMBhostname 140 Host name or IP address of the sending computer 64 chars Path Share name For example scannerdata If saving in a ...

Page 331: ... path name Item Description Max No of Characters Host Name If you specify a port number other than the default 21 use the Hostname port number format E g FTPhostname 140 Host name or IP address of the sending computer 64 chars Path Path for the file to be stored For example User ScanData If no path is entered the file is stored in the home directory 128 chars Login User Name User name for folder a...

Page 332: ...press the OK key on their respective screens 11 Press Yes the Left Select key This makes a connection with the entered destination If the connection is successful Connected is displayed on the screen Press OK the Right Select key Completed is displayed and the folder SMB FTP address is registered If the connection failed Cannot connect is displayed Press OK the Right Select key The screen shown in...

Page 333: ...ng a Group Compile two or more individuals into a group Designations in the group can be added at the same time When adding a group a maximum of 50 groups can be added in the Address Book NOTE If user login administration is enabled you can only edit destinations in the Address Book by logging in with administrator privileges Before adding a group in the Address Book the individuals to be included...

Page 334: ...he screen for editing groups NOTE If the maximum number of groups has already been registered the screen will display Registered numbers exceeded and return to the Address Book 10 Enter each item and then press the OK key Registered is displayed and the screen returns to the Address Book list screen Refer to the descriptions below for how to enter each item Edit Destination a b 2 Print List Exit 1...

Page 335: ...The group name is registered Entering Group Member 1 Press the or key to display Group Member 2 Press Edit the Right Select key This displays the list of destinations registered to the group 3 Press Menu the Right Select key The group editing menu appears 4 Press the or key to select Add Member Detail C b Group Name 1 4 Sales Section Edit Group Name A b Sales S ABC Text Detail C b Group Member 2 3...

Page 336: ...s to Group Member NOTE If you select an individual destination that has already been registered to the group the screen will display This address is already registered and return to the screen of step 7 Deleting member from group To delete a member registered to the group follow the procedure below 1 While Group Member is displayed press Edit the Right Select key This displays the list of destinat...

Page 337: ...ight Select key An entry screen appears 3 Press the or key or the numeric keys to enter the address number 4 Press the OK key The address number is registered NOTE If you enter an address number that is already registered the screen will display This address number is already registered and return to the screen of step 2 Editing a Destination Edit delete the destinations individuals you added to t...

Page 338: ... screen shown is the one when an individual s destination is selected 9 Edit items as necessary For how to edit each item refer to Adding an Individual Destination on page 8 122 and Adding a Group on page 8 127 10 After completing editing press the OK key A confirmation screen appears 11 Press Yes the Left Select key Registered is displayed and the screen returns to the Address Book list screen Ed...

Page 339: ...The screen shown is the one when No 1 No 12 is pressed and held 2 Press the or key to select the key number to which you want to register the destination 3 Press the OK key The Address Book list screen appears 4 Press the or key to select the destination you want to register NOTE If you want to search from the Address Book refer to Search in Address Book on page 3 26 5 Press the OK key The selecte...

Page 340: ... the registration of the destination If you press Yes the Left Select key in the screen that appears Completed is displayed and the registration of the destination is deleted 5 Press the OK key The Address Book list screen appears 6 Press the or key to select the destination you want to newly register NOTE If you want to search from the Address Book refer to Search in Address Book on page 3 26 7 P...

Page 341: ...r ID and password with administrator privileges to log in and press Login the Right Select key 2 The System Network menu appears 3 Press the or key to select Restart 4 Press the OK key A confirmation screen appears 5 Press Yes the Left Select key The printer is restarted If you press No the Right Select key the printer does not restart and the screen returns to the System menu Sys Menu Count a b 2...

Page 342: ...elect System Network and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 2 The System Network menu appears 3 Press the or key to select Network Setting 4 Press the OK key The Network Setting menu appears 5 Press the or key to select LAN Interface Sys Menu Count a b 1 Report 2 Counter Exit 3...

Page 343: ...are TCP IP Protocol On DHCP On Auto IP On NOTE Prior to the IP address entries obtain permission from the network administrator Use the procedure below to setup the TCP IP IPv4 setting 1 In the Sys Menu Count menu press the or key to select System Network and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the ...

Page 344: ... or key to select On and then press the OK key Completed is displayed and the screen returns to the TCP IP Settings menu 10 Press the or key to select IPv4 Setting 11 Press the OK key The IPv4 Setting menu appears 12 Press the or key to select DHCP Network Setting a b 2 WSD SCAN 3 WSD PRINT 1 TCP IP Setting TCP IP Settings a b 2 IPv4 Setting 3 IPv6 Setting Exit 1 TCP IP TCP IP a b 1 Off 2 On TCP I...

Page 345: ...Auto IP 16 Press the OK key Auto IP appears 17 Press the or key to select Off and then press the OK key Completed is displayed and the screen returns to the IPv4 Setting menu 18 Press the or key to select IP Address 19 Press the OK key IP Address appears DHCP a b 1 Off 2 On IPv4 Setting a b 1 DHCP 3 IP Address Exit 2 Auto IP Auto IP a b 1 Off 2 On IPv4 Setting a b 1 DHCP 2 Auto IP Exit 3 IP Addres...

Page 346: ...isplayed and the screen returns to the IPv4 Setting menu 22 Press the or key to select Subnet Mask 23 Press the OK key Subnet Mask appears 24 Use the arrow keys to enter the Subnet Mask Press the or key to move the cursor position horizontally Press the or key or the numeric keys to enter the Subnet Mask Each 3 digits can be set between 000 and 255 IMPORTANT When the DHCP Setting page 8 142 is On ...

Page 347: ...sition horizontally Press the or key or the numeric keys to enter the Default Gateway Each 3 digits can be set between 000 and 255 IMPORTANT When the DHCP Setting page 8 142 is On the current Default Gateway is displayed and cannot be changed When setting an Default Gateway set the DHCP Setting page 8 142 to Off 29 Press the OK key Completed is displayed and the screen returns to the IPv4 Setting ...

Page 348: ...the Right Select key 2 The System Network menu appears 3 Press the or key to select Network Setting 4 Press the OK key The Network Setting menu appears 5 Press the or key to select TCP IP Settings 6 Press the OK key The TCP IP Settings menu appears 7 Press the or key to select TCP IP Sys Menu Count a b 1 Report 2 Counter Exit 3 System Network Login User Name L b Login Password Login System Network...

Page 349: ...ect IPv4 Setting 11 Press the OK key The IPv4 Setting menu appears 12 Press the or key to select DHCP 13 Press the OK key DHCP appears 14 Press the or key to select On or Off and then press the OK key Completed is displayed and the screen returns to the IPv4 Setting menu TCP IP a b 1 Off 2 On TCP IP Settings a b 1 TCP IP 3 IPv6 Setting Exit 2 IPv4 Setting IPv4 Setting a b 2 Auto IP 3 IP Address Ex...

Page 350: ...he Right Select key 2 The System Network menu appears 3 Press the or key to select Network Setting 4 Press the OK key The Network Setting menu appears 5 Press the or key to select TCP IP Settings 6 Press the OK key The TCP IP Settings menu appears 7 Press the or key to select TCP IP Sys Menu Count a b 1 Report 2 Counter Exit 3 System Network Login User Name L b Login Password Login System Network ...

Page 351: ...lect IPv4 Setting 11 Press the OK key The IPv4 Setting appears 12 Press the or key to select Auto IP 13 Press the OK key Auto IP appears 14 Press the or key to select Off and then press the OK key Completed is displayed and the screen returns to the IPv4 Setting menu TCP IP a b 2 On 1 Off TCP IP Settings a b 1 TCP IP 3 IPv6 Setting Exit 2 IPv4 Setting IPv4 Setting a b 1 DHCP 3 IP Address Exit 2 Au...

Page 352: ...n the Right Select key 2 The System Network menu appears 3 Press the or key to select Network Setting 4 Press the OK key The Network Setting menu appears 5 Press the or key to select TCP IP Settings 6 Press the OK key The TCP IP Settings menu appears 7 Press the or key to select IPv6 Setting Sys Menu Count a b 1 Report 2 Counter Exit 3 System Network Login User Name L b Login Password Login System...

Page 353: ...twork and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 2 The System Network menu appears 3 Press the or key to select Network Setting 4 Press the OK key The Network Setting menu appears 5 Press the or key to select TCP IP Settings IPv6 Setting a b 2 On Exit 1 Off Sys Menu Count a b 1 Rep...

Page 354: ... and the screen returns to the TCP IP Settings menu 10 Press the or key to select Bonjour 11 Press the OK key Bonjour appears 12 Press the or key to select On or Off and then press the OK key Completed is displayed and the screen returns to the TCP IP Settings menu TCP IP Settings a b 2 IPv4 Setting 3 IPv6 Setting Exit 1 TCP IP TCP IP a b 2 On 1 Off TCP IP Settings a b 2 IPv4 Setting 3 IPv6 Settin...

Page 355: ... Login the Right Select key 2 The System Network menu appears 3 Press the or key to select Network Setting 4 Press the OK key The Network Setting menu appears 5 Press the or key to select WSD SCAN 6 Press the OK key The WSD SCAN menu appears 7 Press the or key to select On or Off 8 Press the OK key Completed is displayed and the screen returns to the Network Settings menu Sys Menu Count a b 1 Repo...

Page 356: ...Login the Right Select key 2 The System Network menu appears 3 Press the or key to select Network Setting 4 Press the OK key The Network Setting menu appears 5 Press the or key to select WSD PRINT 6 Press the OK key The WSD PRINT menu appears 7 Press the or key to select On or Off 8 Press the OK key Completed is displayed and the screen returns to the Network Settings menu Sys Menu Count a b 1 Rep...

Page 357: ...her or not to communicate using SNMP On SMTP E mail TX Select whether or not to send e mail using SMTP Off POP3 E mail RX Select whether or not to receive e mail using POP3 Off RAW Port Select whether or not to communicate using RAW Port On LPD Select whether or not to receive documents using LPD as the network protocol On IPP Select whether or not to use IPP and the number of the port to be used ...

Page 358: ... TCP IP Settings 6 Press the OK key The TCP IP Settings menu appears 7 Press the or key to select Protocol Detail LDAP Select whether or not to use LDAP Off The machine must be restarted after the setting is changed The machine does not need to be restarted after the setting is changed Item Description Default Setting Restarting the System Sys Menu Count a b 1 Report 2 Counter Exit 3 System Networ...

Page 359: ...creen shown is the one when FTP Client is selected 11 Press the or key to select On or Off If you select On for each of FTP Client and IPP and press the OK key a port number entry screen appears Press the or key or the numeric keys to set the port number 12 Press the OK key Completed is displayed and the screen returns to the Protocol Detail menu Protocol Detail a b 2 SNMPv3 3 FTP Server 1 NetBEUI...

Page 360: ... Sys Menu Count menu press the or key to select System Network and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 2 The System Network menu appears 3 Press the or key to select Network Setting 4 Press the OK key The Network Setting menu appears 5 Press the or key to select IPSec Sys Menu C...

Page 361: ...urity settings SSL Make this setting Make this setting when you use SSL The default setting is On Use the procedure below to make the setting 1 In the Sys Menu Count menu press the or key to select System Network and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 2 The System Network menu ...

Page 362: ... protocol to be used for IPP The default setting is IPP IPP over SSL Use the procedure below to make the setting 1 In the Sys Menu Count menu press the or key to select System Network and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key Network Setting a b 6 Host Name 7 LAN Interface Exit 5 ...

Page 363: ...y Completed is displayed and the screen returns to the Secure Protocol menu HTTP Security Specify the protocol to be used for HTTP The default setting is HTTPS only Use the procedure below to make the setting 1 In the Sys Menu Count menu press the or key to select System Network and press the OK key System Network a b 2 I F Block Set 3 Security Level Exit 1 Network Setting Network Setting a b 6 Ho...

Page 364: ...the OK key Secure Protocol appears 7 Press the or key to select HTTP Security 8 Press the OK key HTTP Security appears 9 Press the or key to select HTTP HTTPS or HTTPS only 10 Press the OK key Completed is displayed and the screen returns to the Secure Protocol menu Login User Name L b Login Password Login System Network a b 2 I F Block Set 3 Security Level Exit 1 Network Setting Network Setting a...

Page 365: ... press Login the Right Select key 2 The System Network menu appears 3 Press the or key to select Network Setting 4 Press the OK key The Network Setting menu appears Item Description Off Do not use security employed by the LDAP server SSL TLS Encryption is applied any data communication To enable LDAP security the LDAP port may have to be changed according to the server settings Typically 636 for S...

Page 366: ...shows the available settings You can change the port number using Embedded Web Server RX Use the procedure below to make the setting 1 In the Sys Menu Count menu press the or key to select System Network and press the OK key Secure Protocol a b 2 IPP Security 3 HTTP Security Exit 4 LDAP Security LDAP Security a b 2 SSL TLS 3 STARTTLS 1 Off Item Description Off Do not use security employed by the S...

Page 367: ...the OK key Secure Protocol appears 7 Press the or key to select SMTP Security 8 Press the OK key SMTP Security appears 9 Press the or key to select Off SSL or STARTTLS 10 Press the OK key Completed is displayed and the screen returns to the Secure Protocol menu Login User Name L b Login Password Login System Network a b 2 I F Block Set 3 Security Level Exit 1 Network Setting Network Setting a b 6 ...

Page 368: ... and press Login the Right Select key 2 The System Network menu appears 3 Press the or key to select Network Setting 4 Press the OK key The Network Setting menu appears Item Description Off Do not use security employed by the POP3 server SSL TLS Encryption is applied any data communication To enable POP3 security the POP3 port may have to be changed according to the server settings Typically 995 f...

Page 369: ... 2 or POP3 Security 3 set in the same way 8 Press the OK key POP3 Security 1 appears 9 Press the or key to select Off SSL TLS or STARTTLS 10 Press the OK key Completed is displayed and the screen returns to the Secure Protocol menu SNMPv3 Setting Sets up SNMPv3 The default setting is Off Use the procedure below Refer to Protocol Detail on page 8 151 about the procedures Secure Protocol a b 4 LDAP ...

Page 370: ... checked from your PC For more information refer to the Embedded Web Server RX User Guide 1 In the Sys Menu Count menu press the or key to select System Network and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 2 The System Network menu appears 3 Press the or key to select Optional Networ...

Page 371: ...K key The Optional Network screen appears 5 Press the or key to select Basic 6 Press the OK key The Basic menu screen appears 7 Press the or key to select TCP IP Settings 8 Press the OK key The TCP IP Settings menu screen appears Sys Menu Count a b 1 Report 2 Counter Exit 3 System Network Login User Name L b Login Password Login System Network a b 2 Optional Network 3 NW InterfaceSend Exit 1 Netwo...

Page 372: ...Pv6 Setup on page 8 146 Bonjour Settings Select whether or not to use Bonjour The default setting is Off Use the procedure below to specify the Bonjour setting 1 In the Sys Menu Count menu press the or key to select System Network and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 2 The Sy...

Page 373: ...cedure below to make the setting 1 In the Sys Menu Count menu press the or key to select System Network and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 2 The System Network menu appears 3 Press the or key to select Optional Network Basic a b 2 TCP IP Settings 3 Bonjour Exit 1 Host Name ...

Page 374: ...y The Basic menu screen appears 7 Press the or key to select IPSec 8 Press the OK key The IPSec screen appears 9 Press the or key to select Off or On 10 Press the OK key Completed is displayed and the screen returns to the Basic menu Optional Network a b 1 Basic Exit Basic a b 2 TCP IP Settings 3 Bonjour Exit 1 Host Name IPSec a b 2 On 1 Off ...

Page 375: ... in and press Login the Right Select key 2 The System Network menu appears 3 Press the or key to select Optional Network 4 Press the OK key The Optional Network screen appears 5 Press the or key to select Basic 6 Press the OK key The Basic menu screen appears 7 Press the or key to select LAN Interface Sys Menu Count a b 1 Report 2 Counter Exit 3 System Network Login User Name L b Login Password Lo...

Page 376: ...fective 1 In the Sys Menu Count menu press the or key to select System Network and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 2 The System Network menu appears 3 Press the or key to select Optional Network 4 Press the OK key The Optional Network screen appears 5 Press the or key to sel...

Page 377: ...t Network 8 Press the OK key A confirmation screen appears Press Yes the Left Select key The message Restarting appears and the network is restarted Pressing No the Right Select key returns to the Basic menu without restarting the network Basic a b 2 TCP IP Settings 3 Bonjour Exit 1 Host Name Restart Are you sure Yes No ...

Page 378: ...Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 2 The System Network menu appears 3 Press the or key to select NW InterfaceSend 4 Press the OK key The NW InterfaceSend screen appears 5 Press the or key to select the desired NIC Standard standard network interface Option NIC optional network interface kit 6 Press the OK key The NIC is...

Page 379: ...setting is Unblock Use the procedure below to specify the USB Host setting 1 In the Sys Menu Count menu press the or key to select System Network and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 2 The System Network menu appears 3 Press the or key to select I F Block Set 4 Press the OK k...

Page 380: ...the or key to select System Network and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 2 The System Network menu appears 3 Press the or key to select I F Block Set 4 Press the OK key The I F Block Set menu appears 5 Press the or key to select USB Device USB Host a b 2 Block 1 Unblock Sys M...

Page 381: ...elect System Network and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 2 The System Network menu appears 3 Press the or key to select I F Block Set 4 Press the OK key The I F Block Set menu appears 5 Press the or key to select USB Storage USB Device a b 2 Block 1 Unblock Sys Menu Count a ...

Page 382: ...press the or key to select System Network and press the OK key A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 2 The System Network menu appears 3 Press the or key to select I F Block Set 4 Press the OK key The I F Block Set menu appears 5 Press the or key to select Option I F USB Storage a b 2 Block 1 Unbl...

Page 383: ...ing The Security Level setting is primarily a menu option used by service personnel for maintenance work There is no need for customers to use this menu Optional Functions You can use the optional applications installed on this machine Opt Functions Although nothing is currently displayed when the optional functions that will be released in the future is installed the licenses can be set using thi...

Page 384: ...8 178 Default Setting System Menu ...

Page 385: ...9 1 9 Maintenance This chapter describes cleaning and toner replacement Cleaning 9 2 Toner Container Replacement 9 5 ...

Page 386: ...ot use thinner or other organic solvents Document Processor If black streaks or dirt appears in copies when using the document processor clean the slit glass with the supplied cleaning cloth The message Clean the slit glass may be displayed if the slit glass requires cleaning NOTE Wipe the slit glasses with the dry cloth Do not use water soap or solvents for cleaning 1 Open the document processor ...

Page 387: ...ne 3 Remove the drum unit from the machine by holding the green levers with both hands NOTE The drum unit is sensitive to light Never expose the drum unit to light for more than five minutes 4 Place the drum unit flat on a clean level surface IMPORTANT Do not place the drum unit on end 5 Use a clean lint free cloth to clean dust and dirt away from the metal registration roller IMPORTANT Take care ...

Page 388: ...N IMPORTANT Remove the fixing tape on the main charger cleaner before cleaning for the first time After cleaning make sure you restore the main charger cleaner to its home position 7 When cleaning is complete return the drum unit to the original position 8 Return the developer unit to its position aligning the guides at both ends with the slots in the machine Then close the front cover ...

Page 389: ...front cover 2 Turn the toner container lock lever to the unlock position Push the toner container lock lever to the position marked by the arrow and pull out the toner container NOTE Put the old toner container in the plastic bag supplied with the new toner kit and discard it later according to the local code or regulations for waste disposal 3 Take the new toner container out of the toner kit Sha...

Page 390: ...positions marked PUSH until you hear a click 6 Turn the toner container lock lever to the lock position 7 Close the front cover NOTE Return the exhausted toner container to your dealer or service representative The collected toner container will be recycled or disposed in accordance with the relevant regulations ...

Page 391: ...10 1 10 Troubleshooting This chapter explains how to solve problems with the machine Solving Malfunctions 10 2 Responding to Error Messages 10 6 Clearing Paper Jams 10 13 ...

Page 392: ...e slit glass 2 59 When placing originals in the document processor place them face up 2 60 Printouts are too light Is the machine in Manual Density mode Select the correct density level 5 11 When changing the default density level adjust the density manually and choose the desired level Is the toner distributed evenly within the toner container Shake the toner container from side to side about sev...

Page 393: ...orted type Is it in good condition Remove the paper turn it over and reload it 2 46 Is the paper curled folded or wrinkled Replace the paper with new paper 2 46 Are there any loose scraps or jammed paper in the machine Remove any jammed paper 10 13 Printouts are wrinkled or curled Is the paper damp Replace the paper with new paper 2 46 Cannot print Is the machine plugged in Plug the power cord int...

Page 394: ... USB memory not recognized Check that the USB memory is securely plugged into the machine Is the USB host blocked Select Unblock in the USB host settings 8 173 Vertical streaks appear on prints Is the slit glass dirty Clean the slit glass 9 2 The inside of the machine may be dirty Check the toner container and if necessary replace 9 5 The top edge or back of the paper is dirty The inside of the ma...

Page 395: ...Has the Host Name been entered properly Check the name of the computer to which data is being sent 2 37 Has the Path been entered properly Check the share name for the shared folder Has the Login User Name been entered properly Check the domain name and login user name 3 21 Has the same domain name been used for the Host Name and Login User Name Delete the domain name and backslash from the Login ...

Page 396: ... by Group Authorization This job is canceled because it is restricted by Group Authorization Press the OK key Cannot feed paper set cassette 1 Is any of the paper feeders or the printer cassette upper than the selected one properly closed when one or more optional feeders are installed Close the paper feeder properly 2 47 Check cassette 1 Does a paper lift error occurr in the paper source s casset...

Page 397: ...t login user name or password Inner Tray is full of Paper Remove the paper Remove paper from the inner tray and press the OK key to resume the job Insufficient memory Cannot start the job Further scanning cannot be performed due to insufficient memory Press the OK key to print the scanned pages Press the Cancel key to cancel the printing job Job Accounting restriction exceeded Cannot print The job...

Page 398: ...not be performed due to insufficient memory of scanner The job is canceled Press the OK key Is the acceptable scanning count exceeded Press the OK key to print send or store the scanned pages Press the Stop key to cancel printing sending or storing Memory is full Job is canceled The job is canceled Press the OK key Memory is full Print job cannot be processed completely Unable to continue the job ...

Page 399: ...ven in place of The possible error codes and their descriptions are as follows 01 Format error Try turning the power off and on again 02 RAM disk mode is Off Turn RAM disk mode On from the operation panel 04 No disk space Purge unnecessary files 05 Specified file is not on disk 06 Insufficient memory to support the RAM disk system Expand the memory Removable memory is full Job is canceled This job...

Page 400: ...he network path name is incorrect or you do not have access to the folder specified Use Embedded Web Server RX and register the path name correctly 1104 No recipient address Enter E mail address correctly 1105 E mail The SMTP protocol setting is turned off Use Embedded Web Server RX and turn on the SMTP protocol setting Scan to PC SMB SMB setting is turned off Use Embedded Web Server RX and turn o...

Page 401: ... a note of the displayed error code and contact your service representative Refer to the corrective action for the error message An error has occurred 9181 The scanned original exceeds the acceptable number of pages of 999 Send the excess pages separately The developer unit is not installed Is the developer unit installed correctly Contact your service technician The phone receiver is off the hook...

Page 402: ...Connect the modular cord correctly Is Permitted FAX No or Permitted ID No registered correctly Check Permitted FAX No and Permitted ID No FAX Operation Guide Chapter 6 Registering Permit FAX No and Registering Permit ID No Has a communication error occurred Check error codes in the TX RX Result Report and Activity Report If the error code starts with U or E perform the corresponding procedure FAX ...

Page 403: ... removal be sure to remove any loose scraps of paper from inside the machine Scraps of paper left in the machine could cause subsequent jamming A page affected by a paper jam will be printed again CAUTION The fixing unit is extremely hot Take sufficient care when working in this area as there is a danger of getting burned Online Help Messages When Paper Jam is displayed press Help the Left Select ...

Page 404: ... and front cover to clear the error Cassette Paper Feeder Follow the steps below to clear paper jams in cassette or paper feeder 1 Pull out the cassette or optional paper feeder 2 Remove any partially fed paper NOTE Check to see if paper is loaded correctly If not reload the paper 3 Push the cassette back in securely The printer warms up and resumes printing ...

Page 405: ... any jammed paper Open the duplexer s cover at the rear of the machine and remove any jammed paper 3 Push the cassette back in securely and open and close the front cover to clear the error The machine warms up and resumes printing Inside the Machine 1 Pull the paper cassette all the way out of the machine Remove any partially fed paper 2 Open the front cover and lift the developer unit together w...

Page 406: ...to light Never expose the drum unit to light for more than five minutes 4 If the jammed paper appears to be pinched by rollers pull it along the normal running direction of the paper 5 Return the drum unit to its position aligning the guides at both ends with the slots in the machine 6 Insert the developer unit together with the toner container back into the machine Close the front cover The machi...

Page 407: ...y result in burn injury If the paper is jammed inside the fuser unit open the fuser cover and remove the paper by pulling it out 2 Close the rear cover and open and close the top cover to clear the error The machine warms up and resumes printing Document Processor Follow the steps below to clear paper jams in the document processor 1 Remove all of the originals from the document feed tray 2 Open t...

Page 408: ...iginal is caught in the rollers or difficult to remove proceed to the next step 4 Open the document processor 5 Remove the jammed original If the original tears remove every loose scrap from inside the machine 6 Close the document processor 7 Place the originals ...

Page 409: ...11 1 11 Management This chapter explains the following operations User Login Administration 11 2 Job Accounting 11 15 Checking the Counter 11 38 ...

Page 410: ...he first user login administration Enable user login administration page 11 2 Add a user page 11 6 Log out page 11 5 The registered user logs in for operations page 11 5 Enabling Disabling User Login Administration This enables user login administration Select one of the following authentication methods Item Description Local Authentication User authentication based on user properties on the local...

Page 411: ...o log in and press Login the Right Select key 3 The User Job Account menu appears 4 Press the or key to select User Login Set 5 Press the OK key The User Login Set menu appears 6 Press the or key to select User Login 7 Press the OK key User Login appears Sys Menu Count a b 5 User Property 6 Common Settings Exit 4 User Job Account Login User Name L b Login Password Login User Job Account a b 2 Job ...

Page 412: ...ame up to 64 characters and port number of the authentication server and press the OK key NOTE If the login user name and password are rejected check the following settings Network Authentication setting of the machine User property of the Authentication Server Date and time setting of the machine and the Authentication Server If you cannot login because of the setting of the machine login with an...

Page 413: ...rations 2 Press the OK key enter the login user name and then press the OK key 3 Press the key to select Login Password press the OK key enter the login password and then press the OK key 4 Check the login user name and password are correct and press Login the Right Select key Logout To log out the machine press the Logout key to return to the login user name login password entry screen Auto Logou...

Page 414: ...TE Refer to Character Entry Method on Appendix 5 for details on entering characters 1 Press the System Menu Counter key on the main unit operation panel Item Description User Name Mandatory at user registration Enter the name displayed on the user list up to 32 characters Login User Name Enter the login user name to log in up to 32 characters The same login user name cannot be registered Login Pas...

Page 415: ... Local User List appears 8 Press Menu the Right Select key press the or key to select Add User and then press the OK key 9 Enter the user name and press the OK key enter the login user name in the next screen and then press the OK key Sys Menu Count a b 5 User Property 6 Common Settings Exit 4 User Job Account Login User Name L b Login Password Login User Job Account a b 2 Job Account Set 3 Unknow...

Page 416: ...ress Change the Right Select key select the user access privilege and then press the OK key NOTE If the user list is for device administrator Change is not displayed 16 Press the key to select Account Name press Change the Right Select key select the account and then press the OK key NOTE If the user list is for device administrator and the device administrator does not log in Change is not displa...

Page 417: ...Account A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 3 The User Job Account menu appears 4 Press the or key to select User Login Set 5 Press the OK key The User Login Set menu appears 6 Press the or key to select Local User List Sys Menu Count a b 5 User Property 6 Common Settings Exit 4 User Job Account...

Page 418: ...s necessary 4 After completing changing the user information press the OK key again 5 The overwrite confirmation screen appears Press Yes the Left Select key The user information is changed and the screen returns to Local User List Deleting a user 1 Press the or key to select the user you want to delete and then press Menu the Right Select key 2 Press the or key to select Delete and then press the...

Page 419: ... 5 for details on entering characters 1 Press the System Menu Counter key on the main unit operation panel 2 Press the or key to select User Job Account A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 3 The User Job Account menu appears 4 Press the or key to select User Login Set 5 Press the OK key The User...

Page 420: ...to Character Entry Method on Appendix 5 for details on entering characters 1 Press the System Menu Counter key on the main unit operation panel 2 Press the or key to select User Job Account A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 3 The User Job Account menu appears 4 Press the or key to select User ...

Page 421: ...r User ID i e unsent IDs If the User Login is set to invalid and Job Accounting is set to valid follow the procedure when the Account ID is unknown The table below shows the available settings Use the procedure below to process jobs sent from unknown users NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters 1 Press the System Menu Counter key on the main unit oper...

Page 422: ...he or key to select Unknown ID Job 5 Press the OK key Unknown ID Job appears 6 Press the or key to select Reject or Permit 7 Press the OK key Completed is displayed and the screen returns to the User Job Account menu Sys Menu Count a b 5 User Property 6 Common Settings Exit 4 User Job Account Login User Name L b Login Password Login User Job Account a b 1 User Login Set 2 Job Account Set Exit 3 Un...

Page 423: ...counter for each account or for all accounts combined First Job Accounting Setup Follow these steps for the first job accounting setup Enable job accounting page 11 15 Add an account page 11 19 Log out page 11 17 Other users log in for operations page 11 17 Enabling Disabling Job Accounting Enable job accounting Use the procedure below to specify the job accounting setting 1 Press the System Menu ...

Page 424: ...ounting select Off 9 Press the OK key Completed is displayed and the screen returns to the Job Account Set menu NOTE When the display returns to the System Menu default screen logout is automatically executed and the screen to enter the Account ID appears To continue the operation enter the Account ID User Job Account a b 1 User Login Set 3 Unknown ID Job Exit 2 Job Account Set Job Account Set a b...

Page 425: ...sound and login will fail Enter the correct account ID By pressing Counter the Left Select key you can refer to the number of pages printed and the number of pages scanned When the screen to enter the login user name and password appears If user login administration is enabled the screen to enter the login user name and password appears Enter a login user name and password to log in Refer to Login...

Page 426: ... Appendix 5 for details on entering characters 3 The User Job Account menu appears 4 Press the or key to select Job Account Set 5 Press the OK key The Job Account Set menu appears 6 Press the or key to select AccountingAccess 7 Press the OK key AccountingAccess appears 8 Press the or key to select Local or Network Sys Menu Count a b 5 User Property 6 Common Settings Exit 4 User Job Account Login U...

Page 427: ... for details on entering characters 1 Press the System Menu Counter key on the main unit operation panel 2 Press the or key to select User Job Account A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key Item Description Account Name Enter the account name up to 32 characters Account ID Enter the account ID as m...

Page 428: ... then press the OK key 9 Enter the account name and press the OK key 10 Enter the account code and press the OK key NOTE Any account ID that has already registered cannot be used Enter any other account ID User Job Account a b 1 User Login Set 3 Unknown ID Job Exit 2 Job Account Set Job Account Set a b 2 AccountingAccess 3 Account Report Exit 1 Job Accounting Account List a b k GUI Design k RD Cen...

Page 429: ... on Appendix 5 for details on entering characters 1 Press the System Menu Counter key on the main unit operation panel 2 Press the or key to select User Job Account A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key 3 The User Job Account menu appears 4 Press the or key to select Job Account Set k Dep 01 a b 2...

Page 430: ... then press the OK key NOTE Activate or deactivate restriction Refer to Restricting the Use of the Machine on page 11 25 3 Repeat step 2 to change items as necessary 4 After completing changing the account information press the OK key again A confirmation screen appears 5 Press Yes the Left Select key The account information is changed Registered is displayed and the screen returns to Account List...

Page 431: ...nd printing page counts are shown either the total of both or each of copying and printing individually The selection may influence restriction on the count and count method Refer to Restricting the Use of the Machine on page 11 25 Counting the Number of Pages Printed on page 11 32 and Printing an Accounting Report on page 11 36 for details Use the procedure below to set the counting methods 1 Pre...

Page 432: ...g 7 Press the OK key The Default Setting menu appears 8 Press the or key to select Copy Print Count 9 Press the OK key Copy Print Count appears 10 Press the or key to select Total or Split 11 Press the OK key Completed is displayed and the screen returns to the Default Setting menu Sys Menu Count a b 5 User Property 6 Common Settings Exit 4 User Job Account Login User Name L b Login Password Login...

Page 433: ...t Restriction Copier Limits the number of sheets used for copying Print Restriction Printer Limits the number of sheets used for printing Scan Restriction Others Limits the number of sheets scanned excludes copying and sending fax Fax TX Restriction Limits the number of sheets sent by fax Only on products with the FAX function installed Item Detail Print Restriction Limits the total number of shee...

Page 434: ...rint Count screen changes as shown in the left 4 Press the or key to select the desired restriction method and then press the OK key If you select Counter Limit enter the upper limit number of pages in the next screen and then press the OK key Item Description Off No restriction given Counter Limit Restricts the print counter in one page increments up to 9 999 999 copies Reject Usage Restriction i...

Page 435: ...e or key to select User Job Account A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters 3 The User Job Account menu appears Overwrite Are you sure z k GUI DESIGN Yes No Item Description Immediately The next job will be prohibi...

Page 436: ... Apply Limit appears 10 Press the or key to select Immediately Subsequently or Alert Only 11 Press the OK key Completed is displayed and the screen returns to the Default Setting menu User Job Account a b 1 User Login Set 3 Unknown ID Job Exit 2 Job Account Set Job Account Set a b 2 AccountingAccess 3 Account Report Exit 1 Job Accounting Default Setting a b 2 Copy Print Count 3 Counter Limit Exit ...

Page 437: ... Sets the default restriction on the number of sheets used for copying Print Restriction Sets the default restriction on the number of sheets used for printing Scan Restriction Other Sets the default restriction on the number of sheets used for scanning excludes copying FAX TX Restriction Sets the default restriction on the number of sheets used for sending faxes Only on products with the FAX func...

Page 438: ...OK key The Default Setting menu appears 8 Press the or key to select Counter Limit 9 Press the OK key Counter Limit appears 10 Press the or key to select the item for which you want to set the default restriction on the number of sheets and then press the OK key Sys Menu Count a b 5 User Property 6 Common Settings Exit 4 User Job Account Login User Name L b Login Password Login User Job Account a ...

Page 439: ...the default restriction on the number of sheets and then press the OK key Completed is displayed and the screen returns to Counter Limit 12 Repeat steps 10 to 11 set other default restrictions on the number of sheets Copy Restriction D b 1 9999999 123456 ...

Page 440: ...ear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters 3 The User Job Account menu appears Item Detail Printed Pages Displays the number of pages copied and printed and the total number of pages used You can also use Duplex Pages and Combine Pages to c...

Page 441: ...rns to the Total Accounting menu 10 To reset the counter press the or key to select Counter Reset 11 Press the OK key A confirmation screen appears 12 Press Yes the Left Select key The counter is reset Completed is displayed and the screen returns to the Total Accounting menu User Job Account a b 1 User Login Set 3 Unknown ID Job Exit 2 Job Account Set Job Account Set a b 2 AccountingAccess 3 Acco...

Page 442: ...on Appendix 5 for details on entering characters 3 The User Job Account menu appears 4 Press the or key to select Job Account Set 5 Press the OK key The Job Account Set menu appears 6 Press the or key to select Each Job Account 7 Press the OK key The Each Job Accounting menu appears 8 Press the or key to select the account of which you want to check counts Sys Menu Count a b 5 User Property 6 Comm...

Page 443: ...ccount management function the upper limit on the number of output sheets is also displayed 11 After confirming the content press the OK key The screen returns to the menu for the account 12 To reset the counter press the or key to select Counter Reset 13 Press the OK key A confirmation screen appears 14 Press Yes the Left Select key The counter is reset Completed is displayed and the screen retur...

Page 444: ...e Use the procedure below to print a job accounting report 1 Press the System Menu Counter key on the main unit operation panel 2 Press the or key to select User Job Account A login screen will appear Then enter the user ID and password with administrator privileges to log in and press Login the Right Select key NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters ...

Page 445: ...lect Account Report and then press the OK key 7 In the confirmation screen press Yes the Left Select key A job accounting report is printed User Job Account a b 1 User Login Set 3 Unknown ID Job Exit 2 Job Account Set Job Account Set a b 2 AccountingAccess 3 Account Report Exit 1 Job Accounting Print Are you sure z Total JobAccounting Yes No ...

Page 446: ...o check the count 5 After completing checking the count press the OK key The screen returns to the menu for the account Item Description Printed Pages By Function You can check the number of pages copied faxed and printed and the total number of pages used FAX functions available only on products with the fax function installed By Paper Size You can check the number of pages printed for each paper...

Page 447: ...Appendix 1 Appendix Optional Equipment Appendix 2 Character Entry Method Appendix 5 Paper Appendix 9 Specifications Appendix 18 Glossary Appendix 23 ...

Page 448: ...er memory for more complex print jobs and faster print speed you can plug in optional memory module dual in line memory module in the memory slot provided on the main controller board You can select additional memory module from 256 MB 512 MB or 1 GB The maximum memory size is 1536 MB NOTE The expansion memory should only be installed by your service technician We shall not be liable for any damag...

Page 449: ...able 2 Remove the right cover 3 Remove the screws and the memory slot cover as shown in the figure 4 Remove the memory module from its package 5 Aligning the cutouts of the memory module with the matching keys of the socket carefully plug the memory module into the memory socket until it clicks in place Then push down the memory module to secure CAUTION Before inserting a memory module in the mach...

Page 450: ... TCP IP and NetBEUI protocols it fulfills the network printing demands on Windows Macintosh and UNIX environments Wireless Network Interface Kit P 3020 MFP P 3520 MFP only This is a wireless LAN interface card which supports the wireless LAN specifications IEEE802 11n Max 300 Mbps and 11 g b With the utilities supplied settings are possible for a variety of OS and network protocols Card Authentica...

Page 451: ...he character to the left of it is deleted 3 Back Key Press this key to return to the screen from which you invoked the character entry screen 4 Cursor Keys Use these to select the entry position or select a character from the character list 5 Numeric Keys Use these keys to select the character you want to enter 6 Reset Key Press this key to cancel the character entry procedure and return to the st...

Page 452: ... screen press Text the Right Select key to select the type of characters you want to enter Each time you press Text the Right Select key the character type switches as follows ABC 123 Symbol ABC NOTE By pressing on the numeric keys while entering characters you can directly display the Symbols screen File name input Report3 123 Text Current character type ABC Text 123 Text Symbols a b Text ...

Page 453: ...ic Symbol d e f D E F 3 Numeric 3 Alphabetic Symbol g h i G H I 4 Numeric 4 Alphabetic Symbol j k l J K L 5 Numeric 5 Alphabetic Symbol m n o M N O 6 Numeric 6 Alphabetic Symbol p q r s P Q R S 7 Numeric 7 Alphabetic Symbol t u v T U V 8 Numeric 8 Alphabetic Symbol w x y z W X Y Z 9 Numeric 9 Alphabetic Symbol _ space 0 Numeric 0 Alphabetic Symbol Switch between upper lowercase Numeric or decimal ...

Page 454: ...eys to display the Symbols screen Use cursor keys to select the symbol you want to enter and then press the OK key Entry When Select Character Is Selected in Login Operation Settings In the login screen that appears when user management is enabled the character entry method may vary depending on the settings Refer to Login Operation on page 8 73 If a character palette appears on the screen use cur...

Page 455: ...unched High Quality Custom 1 to 8 A4 JIS B5 A5 Folio Legal Letter Oficio II Executive 16K 216 340mm Custom 148 210 to 216 356mm 5 13 16 8 5 16 to 8 1 2 14 inches 250 80g m2 Supported types Supported paper sizes No of sheets Plain Preprinted Labels Bond Recycled Rough Vellum Letterhead Color Colour High Quality Custom 1 to 8 Letter Legal Statement Executive Oficio II A4 A5 A6 B5 B6 Folio 216 340mm ...

Page 456: ... 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Youkei 4 Youkei 2 Other sizes Portrait 2 76 to 8 50 or 70 to 216 mm Landscape 5 83 to 14 02 or 148 to 356 mm 1 Transparency OHP film Letter A4 1 Supported types Supported paper sizes No of sheets ...

Page 457: ...per that is supported with this machine Refer to the subsequent sections for further details NOTE Some recycled paper does not meet requirements for use with this machine as listed in the Basic Paper Specifications shown below such as moisture or pulp content For this reason we recommend purchasing a small amount of recycled paper as a sample for testing prior to use Choose recycled paper that giv...

Page 458: ...re than 20 of the total paper content consists of cotton or other fibers Supported Paper Sizes Paper of the following sizes is supported by the machine Measurements in the table take into account a 0 7 mm dimensional accuracy for length and width Corner angles must be 90 0 2 Smoothness The paper surface should be smooth but it must be uncoated With paper that is too smooth and slippery several she...

Page 459: ...n and weakening print contrast Wavy or tight edges may cause the paper to slip when it is supplied Try to keep the moisture content between 4 to 6 To maintain the right level of moisture content bear in mind the following considerations Store paper in a cool well ventilated place Store paper flat and unopened in the package Once the package is opened reseal it if the paper is not to be used for a ...

Page 460: ...igh Quality Custom 1 to 8 When using these paper and media choose that are designed specifically for copiers or page printers such as laser printers Use the multi purpose tray for transparencies thick paper vellum envelopes cardstocks and label paper Choosing Special Paper Although special paper that meets the following requirements can be used with the machine print quality will vary considerably...

Page 461: ...agaki into the multi purpose tray fan them and align the edges If the Hagaki paper is curled straighten it before loading Printing onto curled Hagaki may cause jams Use unfolded Oufuku Hagaki available at post offices Some Hagaki may still have rough edges developed by a paper cutter on the back side Remove any such rough edges by placing the Hagaki on a flat surface and rubbing the edges gently a...

Page 462: ...multi purpose tray fan it and align the edges Some thick paper may still have rough edges developed by a paper cutter on the back side Remove any such rough edges just as with Hagaki by placing the paper on a flat surface and rubbing the edges gently a few times with a ruler Printing onto paper with rough edges may cause jams NOTE If the paper is not supplied correctly even after it is smoothed lo...

Page 463: ...9 of the Appendix The colored ink must be able to withstand the heat of printing It must be resistant to silicone oil as well Do not use paper with a treated surface such as glossy paper used for calendars Recycled Paper Recycled paper must conform to the specifications listed on the page 11 of the Appendix however its whiteness may be considered separately NOTE Before purchasing recycled paper in...

Page 464: ... Front Cassette Maximum 8 1 2 14 Legal Minimum 5 1 2 8 1 2 A6 Duplex 7 1 4 10 1 2 A5 Cassette Option Maximum 8 1 2 14 Legal Minimum 7 1 4 10 1 2 A5 MP Tray Maximum 8 1 2 14 Legal Minimum 3 5 8 6 1 2 A6 Duplex 7 1 4 10 1 2 A5 Paper Capacity Front Cassette 250 sheets 80 g m2 MP Tray 50 sheets 80 g m2 plain paper A4 Letter or less Output Tray Capacity 150 sheets 80 g m2 Memory Standard 512 MB Maximum...

Page 465: ...s 979 W U S A Canada 978 W European countries P 3025 MFP Standard 962 W European countries With options 967 W European countries P 3525 MFP Standard 977 W U S A Canada 972 W European countries With options 981 W U S A Canada 978 W European countries Power Consump tion During printing P 3020 MFP PN Standard 431 W European countries With options 461 W European countries P 3020 MFP Standard 431 W Eur...

Page 466: ...crements Fixed magnifications 400 200 141 129 115 90 86 78 70 64 50 25 Continuous Copying 1 to 999 sheets can be set in one sheet increments Resolution 600 600 dpi Supported Original Types Sheet Book 3 dimensional objects maximum original size Folio Legal Original Feed System Fixed Item Description Printing Speed Same as Copying Speed First Print Time A4 feed from Cassette 7 0 seconds or less Reso...

Page 467: ...dpi File Format JPEG TIFF PDF XPS PDF A Scanning Speed 1 1 sided B W 35 Images min Color 14 Images min 2 sided B W 18 Images min Color 8 Images min A4 landscape 300 dpi Image quality Text Photo original Interface Ethernet 10 BASE T 100 BASE TX 1000 BASE T USB2 0 Hi Speed USB Network Protocol TCP IP Transmission System PC transmission SMB Scan to PC FTP Scan to FTP FTP over SSL E mail transmission ...

Page 468: ...aren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen Um störende Reflexionen am Bildschirmarbeitsplatz zu vermeiden darf dieses Produkt nicht im unmittelbaren Gesichtsfeld platziert werden Item Description Time to Low Power mode default setting 1 minute Recovery time from Low Power mode 1 second or less Time to Sleep mode default setting 1 minute Recovery time from Sleep mode 15 seconds or less ...

Page 469: ...icates the device such as a computer or router that serves as the entrance exit gateway for accessing computers outside the network that you are on When no specific gateway is designated for a destination IP address data is sent to the host designated as the Default Gateway DHCP Dynamic Host Configuration Protocol Dynamic Host Configuration Protocol DHCP that automatically resolves IP addresses su...

Page 470: ...ate routes NetBEUI has been adopted by IBM for its OS 2 and Microsoft for its Windows as a standard protocol for file sharing and printing services POP3 Post Office Protocol 3 A standard protocol to receive E mail from the server in which the mail is stored on the Internet or an intranet PostScript A page description language developed by Adobe Systems It enables flexible font functions and highly...

Page 471: ...ine the way computers and other devices communicate with each other over a network TCP IP IPv6 TCP IP IPv6 is based on the current Internet protocol TCP IP IPv4 IPv6 is the next generation Internet protocol and expands the available address space which resolves the problem of the lack of addresses under IPv4 while also introducing other improvements such as additional security functionality and th...

Page 472: ...Appendix 26 ...

Page 473: ... Mode 4 10 Page Boundary Lines 4 11 Connecting LAN Cable 2 5 Power Cable 2 9 USB Cable 2 9 Connection Method 2 3 Continuous Scan Copy 4 13 Send 5 14 Conventions in This Guide xxvi Copy Adjusting Density 3 8 Backgrnd Density 4 19 Collate Copying 3 15 Duplex Copying 3 12 Offset Copying 3 15 Originals 4 2 Selecting Image Quality 3 9 Setup 8 79 Sharpness 4 18 Zoom Copying 3 10 Copy Settings 8 79 Auto ...

Page 474: ...ations Multi Sending 3 27 Device 7 20 Checking Status 7 20 Configuring 7 21 DHCP Appendix 23 Disp Status Log 8 76 Document Box 6 1 Document Processor Appendix 21 How to Load Originals 2 60 Loading Originals 2 60 Not Supported Originals 2 60 Supported Originals 2 60 Document processor open close handle 1 6 dpi Appendix 23 Duplex 3 12 8 89 DVD 2 2 E EcoPrint Mode Appendix 23 Copy 4 8 Print 8 87 E ma...

Page 475: ...etBEUI Appendix 24 Network Setup 2 14 Network Cable 2 4 Connecting 2 5 Network Interface 2 4 Network Security 8 154 Network Setup Bonjour Settings 8 147 FTP Reception 8 151 HTTP 8 151 HTTPS 8 151 IPP over SSL 8 151 LAN Interface 8 136 LDAP 8 152 LPD 8 151 NetBEUI 8 151 POP3 E mail RX 8 151 Raw Port 8 151 SMTP E mail TX 8 151 SNMP 8 151 TCP IP IPv4 8 137 TCP IP IPv6 8 146 8 149 8 150 NW InterfaceSe...

Page 476: ...urpose Tray 4 4 Part Names 1 1 Platen Placing Originals 2 59 POP3 Appendix 24 PostScript Appendix 24 Power Cable Connecting 2 9 Power Off 2 6 Power On 2 6 PPM Appendix 24 Preparation 2 1 Preparing Cables 2 4 Printer Setup 8 84 Printer Driver Appendix 24 Printer Settings 8 84 Auto Cass Change 8 98 Copies 8 90 CR Action 8 93 Duplex 8 89 EcoPrint 8 87 Emulation 8 84 Form Feed Timeout 8 92 Job Name 8 ...

Page 477: ... Appendix 20 Document Processor Appendix 21 Environmental Specifications Appendix 22 Printer functions Appendix 20 Scanner functions Appendix 21 Specifying Destination 3 25 Status Job Cancel 7 1 Status Page 8 111 Appendix 25 Subnet Mask Appendix 25 Switching the Language 2 9 8 3 Switching Unit of Measurement 8 24 Symbols i System Menu 8 1 T TCP IP Appendix 25 TonerAlert Level 8 78 Top cover 1 6 Tr...

Page 478: ...Index 6 Index Index Z Zoom Copying Auto Zoom 3 10 Manual Zoom 3 10 Preset Zoom 3 10 Zoom Mode Copy 3 10 5 5 Send 5 5 ...

Page 479: ......

Page 480: ...First edition 2013 11 2PNGEEN000 TA Triumph Adler GmbH Betriebsstätte Norderstedt Ohechaussee 235 22848 Norderstedt Germany ...

Page 481: ...TA Triumph Adler GmbH Ohechaussee 235 22848 Norderstedt Germany ...

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