Polaris 3900 Sport/P39, Owner'S Manual

Page: 379 / 1258

Registration Reference Manual
Letter Library – LL
Version: 2.28
Section 6 1-1
LL – Letter Library Set Up and Management
This section describes the registration system’s computerised Letter Library, and how
it is used with the Letter Library Selection Screen (AJ-LLSE) to create and manage a
portfolio of electronically stored letters, which can then be printed as required using
standard procedures. (You can also choose to produce AJ-LLSE letters via a PC using
Microsoft Word: see page 1-3.)
The Letter Library allows you to:
•
Create as many ‘standard’ letters as necessary, which are then
automatically produced whenever they are needed.
•
Change or delete letters, giving your HA individual control over its
Registration letter requirements.
The registration system requires several different types of letter to be sent to patients
and GPs. Each type of letter will require different text, depending on the purpose of
the letter. At the end of this section, some sample letters are included to illustrate the
kinds of letters which can be produced.
Each letter type will be automatically merged with the individual details of the sender
and the recipient (name, address, etc.), to produce a personal letter.
Electronically stored letters can be used for several different registration applications,
and once set up will remain within the system until deleted.
Paragraph Library
A paragraph library is also available, which allows you to build up a portfolio of
standard paragraphs to be inserted into a variety of letters. This is particularly useful
for letters in which most of the text is standard but part of the letter changes regularly.
For example, a standard bulk transfer letter could be produced with an embedded
paragraph which prints the surgery address and opening times.