Brother Ensemble PDP-100J, Owner'S Manual

Page: 44 / 440

Getting Started 33
Saving Documents
You should save your documents periodically as you work on them. It is
also good practice to save a document before you print it, before you
make a significant change to it, and as soon as you have finished any
work you would not want to redo.
When the file that you are working in becomes too large, Ensemble will
let you know by asking you to save your document or informing you that
the system memory is filling up.
To avoid losing any of your work, immediately save the file you are
working on and open a new file. For example, if you are working in the
file Aug. report" and the Memory Full dialog box appears, save the
document at the end of the page or erase to the end of the previous page.
Save the document as Aug. report1" and open a new document that you
save as Aug. report2."
When you create a new document it is temporarily called Untitled." To
save it, you must give it a name. There are some rules to follow when you
name a document. The name can be up to 32 characters long, and may
contain both upper- and lower-case characters. For example, you could
name a document John's Birthday Card" or Seating Chart for Class
12/4/93." Each space or character you type (by pressing the
SPACEBAR
)
counts as one character.
To save a new document:
1. Choose Save As from the File menu. The Save Asdialog box appearswith
a New Name text entry box.
Your document will be saved
in the folder listed here.
Type the new name here.
2. Highlight the folder where you would like to place the document.
3. Type a document name in the New Name text entry box.
The best way to
name a document isto describe itscontentsso that you can recognizethe
document by itsname. For example, a letter you write to your friend
Karenmight be named Karen1/11/96."AChristmascard you designed
might be named Christmas Card 1996."
4. Click Save to save the document using its new name. You return to the
open document, and itsname appearsin the title bar.
Should you forget to save your
document, applications have a
safeguarding feature that protects
you from losing changes before
you’ve had a chance to save
them. For more information,
see
“Safeguarding a Document” in the
Beyond the Basics section of this
chapter, page 55.
After you have saved a
document, the Save option on the
submenu will change to gray
. If
you make more changes to your
document, the Save option will
again appear in black.
Colons (:), backslashes (\),
asterisks (*), and question marks
(?) are
not permitted in the
names of documents.