Brother Ensemble PDP-100J, Owner'S Manual

Page: 39 / 440

Getting Started 28
All About Documents
A document , also called a file," is a holding place for information. For
example, you can use a Planner document to track your appointments. In
File Manager, documents on diskette appear as icons like the Word
Processing document icon at left.
Creating and Opening Documents
Creating a new document is like starting with a blank piece ofpaper or an
empty address book or day planner. You can create new documents
whenever the need arises. Once you have created documents and saved
them, you can open them, change them, and save them again.
Be sure to define your document (using Page Size and Page Setup)
according to the size ofthe paper, envelope, label, or transparency that
you are going to print. You will be able to create your document more
accurately and your document will print correctly.
To create a new document:
1. Click on the Word Processing, Spreadsheet, or Drawing icon on the
Main Menu. An emptydocument window appears.
OR
Ifyou have a document open, choose Close from the File menu. (If
you have unsaved changes in the current document, you will be
asked ifyou want to save or discard them.) The New/Open dialog
box appears.
2. Click on the New button at the bottom ofthe New/Open dialog box. A
new document appears.
To define the page:
1. Choose Page Size from the File menu. The Page Size dialog box appears.
2. Click on the button for the type of document that you will create. If you
are creating a transparency, click on Paper in this dialog box.
3. Sliding the button between the arrows, click on the document size.
Noticethat the dimensions will change automaticallyin the Width and
Height boxes.
OR
Ifyou want to create a custom size document, enter the dimensions
in Width and Height.
4. Highlight the Page Orientation that you wish to use for creating your
document.You can choose between portrait (height greater than width)
or landscape (width greater than height).
5. Click Apply and then click Close. The page on the screen has the desired
dimensionsand layout.
In the world of electronic
publishing, a “file” is usually a
saved document. A “folder” is the
place where files are stored.
The new document is named
“Untitled.” You will need to give it
a name when you save it. See
“Saving Documents,” page 33, in
this chapter for more information
on saving documents.
For Word Processing, the default
set–up is 8.5” x 11” with 1 inch
margins. If your document will
have other dimensions or margins
(envelope, etc.), you must set up
the page to reflect the size so that
it will print properly
.
You can have different margins
for each page in Word
Processing. See Page Setup in
Word Processing, page
74.
You can size a page up to 45” x
45”. T
o print this page, select
Print Actual Size when asked
whether you want to scale the
document or print it actual size.
You will then need to insert as
many sheets of paper as required
in the printer and tape the pages
together when finished.