Brother Ensemble PDP-100J, Owner'S Manual

Page: 145 / 440

Word Processing 132
"
To use an abbreviated phrase:
1. In your document, type the abbreviation that you have set up in the
AbbreviatedPhrase dialog box.
2. Press
CODE + X
to automatically enter the long phrase.
"
To use an existing abbreviated phrase list on another
diskette:
1. Click on AbbreviatedPhrase in the Character menu. The Abbreviated
Phrase dialog box appears.
2. Insertthe diskette with the abbreviated phrase file you wish to use. Click
on Load .
"
To delete an abbreviation:
1. Click on AbbreviatedPhrase in the Character menu. The Abbreviated
Phrase dialog box appears.
2. Select the abbreviatedphrase you wish to delete andclick on Delete.
OR
To delete all, click on Delete All.
Inserting Special Characters
You can insert special characters in a document that display dates, times,
andnumbers. Special characters are useful because they save you from
typing andcalculating information. For example, if you want the current
date in a letter template to be updated each day, use a special character
insteadof retyping the date.
A page break is another kindof special character. For more information,
see Page Breaks" in this chapter. You can search a document for these
special characters. For more information, see Finding and Replacing Text"
on page 97.
Inserting the current date
You can insert the current date in a document. You might do this to put a
date at the top of a letter or in a memo. You can specify either of two
formats: longhandor numeric. Alternatively, you can insert special date
characters to add the current date in a different format. For more
information, see Inserting Special Dates" in this section.
"
To insert the current date:
1. Position the insertion point where you want to insert the current date.
2. Choose Insert Special from the Edit menu.
A submenu appears.
3. Select the date format you want from the submenu:
S
Longhand Date . This option inserts the current date in a
longhandformat (such as Friday, December 31, 1996").
S
Numeric Date. This option inserts the current date in a numeric
format (such as 12/15/96").
Word Processing inserts the
current date in the format you
selected. The date is entered just
as if you had typed it yourself. It
is automatically updated.