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Scan to Mailbox
Xerox WorkCentre 5735/5740/5745/5755/5765/5775/5790
System Administrator Guide
228
At your Workstation:
Note:
To configure this feature or these settings access the
Properties
tab as a System
Administrator. For details, refer to
Access Internet Services as System Administrator
on page 16.
1.
From the
Properties
tab, click on the
[Services]
link.
2.
Click on the
[Scan to Mailbox]
link.
3.
Select
[Scan Policies]
in the directory tree.
4.
In the
Scan Policies
area, check the required checkboxes:
•
Allow scanning to Default Public Folder
- allows users to scan to the default Scan to Mailbox
folder.
Note:
If this option is not selected, then users can only scan to their own personally created
folders.
•
Require per job password for public folders
- ensure users are required to enter a password
at the device each time they scan to a public folder.
•
Allow additional folders to be created
- allow users to create new folders.
•
Require password when creating additional folders
- to create Private Folders, which require
users to enter a password when they create a new folder.
•
Prompt for password when scanning to private folder
- ensure users must enter a password
at the device each time they scan to a Private Folder.
This is useful if you wish to create a private folder where users can save scans to a folder but
you do not want them to see any files that have been saved there.
•
Allow access to job log data file
- to be able to print the job log for specific scanned
documents. The job log contains information about the scanned document. Third party
applications can be used to search, file and distribute jobs based on their job log information.
The job log can only be accessed for PDF or Multi-Page Tiff images.
5.
Click on the
[Apply]
button.
6.
Click on the
[OK]
button when you see the message
“Properties have been successfully
modified”
.
Note:
To see individual Mailboxes, click on the
[Scan]
tab on Internet Services. To scan to these
mailboxes, refer to the
User Guides
.
Use Scan to Mailbox
At the Device:
1.
Press the
<Services Home>
button.
1.
Touch the
[Workflow Scanning]
icon.
2.
Touch your mailbox folder template in the
Template Destinations
list.
3.
In the
Document Management
screen:
a.
Touch the
[Enter Password for Folder]
from the list.
b.
Enter your mailbox folder password.
c.
Touch
[Done]
and touch
[Save]
.
4.
Touch the
[Filing Options]
tab.
5.
Touch
[File Format]
.
Summary of Contents for WORKCENTRE 5755
Page 12: ...Introduction Xerox WorkCentre 5735 5740 5745 5755 5765 5775 5790 System Administrator Guide 4...
Page 196: ...Security Xerox WorkCentre 5735 5740 5745 5755 5765 5775 5790 System Administrator Guide 188...
Page 256: ...E mail Xerox WorkCentre 5735 5740 5745 5755 5765 5775 5790 System Administrator Guide 248...
Page 300: ...LAN Fax Xerox WorkCentre 5735 5740 5745 5755 5765 5775 5790 System Administrator Guide 292...
Page 356: ...Index Xerox WorkCentre 5735 5740 5745 5755 5765 5775 5790 System Administrator Guide 348...