Ricoh e-Sharing Box, Operating Instructions Manual, Page: 29 / 136

Converting Files Automatically
When you store files in the specified folder, RICOH e-Sharing Box automatically performs operations
according to the workflow you registered in the machine. There are two workflows, Shared Workflows
and Personal Workflows. Users registered to the machine can use Shared Workflows.
The machine automatically converts files to those in other format, sends files to a specified folder, and
sends an e-mail to notify you that the conversion is complete according to the workflow.
Up to 50 Shared Workflows can be created. Up to 10 Personal Workflows can be created for one user.
File Conversion Format
Files can be converted to the following formats:
Format Descriptions
PDF Converts files to a PDF file with text information.
Small size PDF If the original file is an image file or a PDF file without text information,
the data is converted to a PDF file and images are compressed to
reduce the file size.
If the original file is a document, it is converted to a PDF file with text
information.
JPEG for projection Converts files to a JPEG file for projection while keeping the aspect
ratio within 1280 × 800 pixels.
Document (*.docx) Converts files to those in MSWord format (.docx).
Spreadsheet (*.xlsx) Converts files to those in Excel spreadsheet format (.xlsx).
Presentation (*.pptx) Converts files to those in PowerPoint format (.pptx).
• Do not create subfolders under the "3.Workflows" folder. If you drag and drop a folder into the
"3.Workflows" folder, an error occurs.
• Password-protected files are not supported.
• You need to specify page or print settings for jobs using Excel spreadsheet before converting the
Excel files to those in other format.
• If you select "Document (*.docx)", "Spreadsheet (*.xlsx)", or "Presentation (*.pptx)" as the file
conversion format, it may take time to convert files that contain complicated images or pictures. A
conversion process is discontinued if:
• Processing time per page exceeds 3 minutes
• Processing time per file exceeds 10 minutes
Converting Files Automatically
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