Xerox Document Centre 420, User Manual

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Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-5
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Public Address Book
Stores external company addresses on the machine. Created
by the System Administrator within Internet Services.
The DC440/432/430/425 will accept a Public Address Book
file that contains a list of user names and their e-mail
addresses. This file must be of the CSV (Comma Separated
Values) format for the device to be able to read the file
contents.
NOTE: The majority of word processing packages will allow
you to create a CSV file. A selection of e-mail applications will
also allow you to export a list of users in the CSV file format.
The completed file is imported to the device via CentreWare
Internet Services The
DC440/432/430/425 will not allow the
import of an Public Address Book file that does not end with
the .CSV file extension.
A valid CSV file is of the format <name>, <SMTP e-mail
address>. For example the following are both valid format
CSV file entries:
Smith, smith@company.com
"Smith, John",john.smith@company.com
NOTE: The order in which entries are displayed in the Public
Address Book at the Document Centre will depend on how the
entries are sorted in the CSV file.