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8

Dictating Names, Numbers, Punctuation & Special Characters

Dragon NaturallySpeaking User’s Guide

92

Dictating Punctuation

You can enter the punctuation marks and symbols listed below in text you dictate.
For a list of all punctuation marks, see the online help.

You can use the Vocabulary Editor to view or change the formatting properties of the
punctuation. For more information, see “Changing word properties” on page 128.

TO EN TER

SA Y

,

comma

.

period
dot
point
[each one has different spacing characteristics]

?

question mark

!

exclamation mark (All Dialects)
exclamation point (US/Canada)

“

open quote
close quote

‘

open single quote
close single quote

(

open paren (US/Canada)
left paren (US/Canada)
left parenthesis (All Dialects)
open parenthesis (All Dialects)

)

close paren (US/Canada)
right paren (US/Canada)
right parenthesis (All Dialects)
close parenthesis (All Dialects)

‘

apostrophe

‘s

apostrophe-ess

-

hyphen
minus sign

-- [double
hyphen]

dash

space bar

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Summary of Contents for DRAGON NATURALLYSPEAKING 8

Page 1: ...U S E R S G U I D E...

Page 2: ...es and trademarks referenced herein are trademarks of ScanSoft or their respective owners Designations used by third party manufacturers and sellers to distinguish their products may be claimed as tra...

Page 3: ......

Page 4: ......

Page 5: ...to your writing style 16 C H A P T E R 3 Starting to Dictate 17 Starting Dragon NaturallySpeaking 17 Turning on the microphone 17 Starting to dictate 18 Getting Help 21 Troubleshooting 22 The DragonBa...

Page 6: ...Word 76 Working with Microsoft Excel Preferred and higher 80 C H A P T E R 8 Dictating Names Numbers Punctuation Special Characters 83 Dictating numbers 83 Punctuation 91 Dictating hyphenated words 9...

Page 7: ...sing Portable Recorders Preferred and Professional 151 Installing recorder software 152 Creating a user adapted to your recorded speech 153 Dictating into your recorder 157 Transcribing recorded dicta...

Page 8: ...a Options 189 A P P E N D I X A Version 8 File Structure 191 A P P E N D I X B MSI Installation Options 195 InstallShield setup exe options 197 MSI options specific to NaturallySpeaking 199 I N D E X...

Page 9: ...end e mail messages You can cut and paste inside your documents as well as revise and format text Just think about what you want to say and then say it into the microphone Enter data into forms or spr...

Page 10: ...utheast Asian English US English uses US spelling punctuation and time and currency formats We recommend US English for Canadian users since this dialect formats numbers including times telephone numb...

Page 11: ...ranscribed by Dragon NaturallySpeaking 8 when you synchronize with your PC This functionality is installed separately from Dragon NaturallySpeaking See the online help for more information Preferred a...

Page 12: ...e effort from you Dragon NaturallySpeaking learns about your voice and pronunciation as you use it When you use words the program doesn t know it will misrecognize them By correcting your mistakes you...

Page 13: ...tandard Edition to 2 5 GB US English Medical Windows 2000 Service Pack 4 or higher Windows XP Pro Windows XP Home Windows ME is supported only for Standard and Preferred editions 16 bit Creative Labs...

Page 14: ...use the SPEAKER or HEADPHONE jack If you already have speakers for your computer you can also use these to playback recorded speech instead of your headphones Installing the software Before installin...

Page 15: ...M drive Follow the on screen instructions during installation 2 Provide your customer information including the serial number supplied with your Dragon NaturallySpeaking installation 3 Choose your des...

Page 16: ...aking launches at system startup time and adds the Dragon NaturallySpeaking QuickStart icon to the Windows task bar For more information on the QuickStart option see Using QuickStart on page 24 Instal...

Page 17: ...agon NaturallySpeaking over the Internet when updates are available Click Finish to complete the installation The program may ask you to reboot your computer Activating Dragon NaturallySpeaking The fi...

Page 18: ...u choose Activate Manually the activation process will direct you to the ScanSoft product activation web site where you will be prompted to complete several steps to activate Dragon Naturally Speaking...

Page 19: ...is instance you will need the Dragon NaturallySpeaking CD to install the language files before you can create the user Vocabulary Dragon NaturallySpeaking uses a vocabulary to recognize words correctl...

Page 20: ...out of place Dragon NaturallySpeaking may not be able to hear you clearly and may make more mistakes Consistent position is also important Make sure that you position the microphone the same way each...

Page 21: ...ng a book or paper in front of your face Avoid having any source of noise or signal other than your voice directly facing the array within at least 15 feet Check your volume When the Adjust Your Micro...

Page 22: ...yellow arrow shows you where to start reading To take breaks while you re training the program click Pause To advance through the first two screens you must say the sentences without pausing For the...

Page 23: ...mistakes or laugh You should try to read exactly what you see on the screen but it s okay if you read something incorrectly The computer will either ignore the mistake or display the yellow arrow so y...

Page 24: ...ese documents include Microsoft Word Corel WordPerfect text files HTML files and rich text files rtf Adapting to your writing style can add 5 to 30 minutes to user training Make sure all other program...

Page 25: ...uickStart option see Using QuickStart on page 24 You can start Dragon NaturallySpeaking over a Remote Desktop connection Windows XP Professional and Windows XP Home but interactive dictation is not su...

Page 26: ...t a word processor such as Microsoft Word or Corel WordPerfect and begin a new document Make sure your text insertion point is at the start of the new document Remember to click in the window you want...

Page 27: ...tion without you having to explicitly speak that punctuation The Natural Punctuation feature can be useful in helping you get used to dictation by focusing on what you are saying rather than how your...

Page 28: ...Scratch That to undo a sequence of phrases To undo the effects of a command say Undo That If Undo That fails to undo an action try repeating the command until you completely undo the operation To stop...

Page 29: ...n enabled you can say Save Document Getting Help To access the online Help for Dragon NaturallySpeaking click the Help menu on the DragonBar and choose Help Topics Alternately you can say Give Me Help...

Page 30: ...k box is selected on the Startup Shutdown tab of the Options dialog box Tutorial To start the Tutorial choose Tutorial from the Help menu on the DragonBar The Tutorial includes a number of lessons cov...

Page 31: ...ecorder transcription and playing back your dictation Correction Clicking the Correction button opens the Correction menu to teach the computer what you said See Chapter 5 Correcting and Editing Trans...

Page 32: ...ith voice commands For example to show the Extras toolbar say Show Extras Bar For a list of other voice commands that control Dragon NaturallySpeaking see Controlling the DragonBar in the online help...

Page 33: ...ckStart without re starting Windows by selecting Start Programs Startup Dragon NaturallySpeaking Using QuickStart You access QuickStart by right clicking the QuickStart taskbar tray icon This displays...

Page 34: ...commands select Programs Dragon NaturallySpeaking 8 0 Sample Commands from the Start menu Professional editions only Tools select Programs Dragon NaturallySpeaking 8 0 Dragon NaturallySpeaking Tools...

Page 35: ...llaneous tab of the Options dialog box See Miscellaneous options on page 184 for more information Starting a program To start a program from the Start menu say Start and then the name of the program e...

Page 36: ...Microsoft word You can also switch between open windows by saying Switch to Previous Window same as pressing ALT TAB and Switch to Next Window same as pressing ALT SHIFT TAB Opening and closing menus...

Page 37: ...mmands are often typed into your document instead of recognized as commands you can make Dragon NaturallySpeaking recognize commands only when they are preceded by saying Click To do this select the R...

Page 38: ...the desktop You can use voice commands to select icons on the Windows desktop To select an icon on the desktop 1 Switch to the Windows desktop To do this by voice minimize all open applications and pl...

Page 39: ...Help window or list box by saying Move Down and Move Up and then a number of scroll bar arrow clicks up to 20 For example say Move Down 4 or Move Up 10 You can scroll horizontally by saying Move Left...

Page 40: ...ress letters numbers modifier keys SHIFT CTRL and ALT and so on You can say Press Press Key or Type all three voice commands work the same way Scratch That will not erase keystrokes dictated with the...

Page 41: ...in Edgar enter echo f as in Frank fancy foxtrot g as in George gopher golf h as in Henry helmet hotel i as in Iris Ireland India j as in John justice Juliet k as in Karen kitchen kilo l as in Larry l...

Page 42: ...nu Press Shift Tab moves backward through dialog box options Dragon NaturallySpeaking ignores the command Press Control Alt Delete the keyboard shortcut for restarting a computer Pressing function and...

Page 43: ...keys Here s a list of other keys you can press by voice Keypad Plus turns the microphone on or off Keypad Star opens the NaturallySpeaking menu on the DragonBar Keypad Enter SAY THEN Press Up Arrow Do...

Page 44: ...ition the mouse pointer anywhere on the screen click the mouse buttons and drag objects all by voice Moving the mouse pointer with MouseGrid You can position the mouse pointer anywhere on the screen b...

Page 45: ...ce commands to click the mouse or mark and drag the object See the following sections for instructions You can undo the last MouseGrid action by saying Undo That To close MouseGrid say Cancel Moving t...

Page 46: ...by voice To mark and drag an object 1 Position the mouse over the icon or object you want to drag and then say Mark for example say MouseGrid 9 1 Mark 2 Move the mouse pointer to where you want to dra...

Page 47: ...the speed at which the mouse is moving Click Double Click Right Click or Left Click to click the mouse buttons Go to Sleep Stop Listening or Microphone Off to turn the microphone off To specify which...

Page 48: ...ySpeaking User s Guide 40 For example to drag with the SHIFT key held down you could say Shift Mouse Drag Up To drag with the right ALT key held down the ALT key on the right side of the keyboard you...

Page 49: ...ust select a word before typing over it Using the backspace key and retyping or saying Scratch That will not enable the software to learn from corrections and improve recognition accuracy For accuracy...

Page 50: ...unpredictable results 2 Verify that the correct text appears in the document in place of the misrecognized text and continue to the next misrecognition Correcting text while playing back dictation Pre...

Page 51: ...up too much space on the screen select the Show only the choices option See Correction options on page 178 When the Correction menu list appears you can also choose to spell the word in this example...

Page 52: ...oosing one of the alternatives in the Correction menu deletes those leading and trailing spaces Correcting Punctuation Note the following when correcting punctuation When you select a phrase more than...

Page 53: ...new words to replace the selected text To use Select and Say 1 Dictate the sentence below US Canada Let s meet for lunch on Tuesday period Other Dialects Let s meet for lunch on Tuesday full stop 2 Sa...

Page 54: ...instead of too Unselecting words If the wrong text is selected say Unselect That You can also unselect words by moving your insertion point by mouse or voice to another part of your document For examp...

Page 55: ...elected the Scratch That and Cut That commands don t work nor can you overwrite the selection by dictating new text This prevents you from accidentally deleting a large part of your document To remove...

Page 56: ...ying Page Up equivalent to pressing the PAGE UP key or Page Down equivalent to pressing the PAGE DOWN key You can move to the top or bottom of your document by saying Go to Top or Go to Bottom Going t...

Page 57: ...entence below say Insert After talk or Insert After lets me talk Dragon NaturallySpeaking lets me talk instead of type Moving up or down a paragraph or line You can move up or down a paragraph by sayi...

Page 58: ...aying Scratch That When you say this command Dragon NaturallySpeaking deletes the last thing it typed into your document This may be a full sentence a phrase or just one word if that s all you said be...

Page 59: ...Wednesday 2 To correct the sentence return to the last correct words you remember dictating For example say Resume With meet for lunch Remember not to pause in the middle 3 Then dictate the rest of th...

Page 60: ...multiple times up to 20 by saying for example Backspace 5 Spelling as you dictate With the Spell command in Dragon NaturallySpeaking you can easily spell a word or phrase you want to dictate into your...

Page 61: ...ark to get MacMillan in your document Spelling a word adds that word to the active vocabulary Words that contain numbers are not added to the vocabulary To dictate unusual text such as automobile lice...

Page 62: ...on for later correction Professional and higher editions Playing back dictation from the Correction menu When you re working in the Correction menu click the Play Back button or say Play That Back to...

Page 63: ...play back dictation do any of the following Select the text you want to play back and say Play That Back Click the Start Playback button on the Playback toolbar Move the insertion point to the text y...

Page 64: ...dictate into the DragonPad you can save your dictation with your text so either you or someone else can correct it later You must create and edit your file in the DragonPad to be able to play back di...

Page 65: ...ct on another If you correct dictation using the author s user files you must not correct by voice or you may reduce that person s recognition accuracy You can however improve the author s recognition...

Page 66: ...ear a line a paragraph and so on and then say Read That Select the text you want to hear and then select Read That from the Advanced submenu or right click in your document and click Read That from th...

Page 67: ...b of the Options dialog box Correct command brings up Correction menu Automatic playback on correction box With these settings Dragon NaturallySpeaking will automatically play back the author s dictat...

Page 68: ...5 Correcting and Editing Dragon NaturallySpeaking User s Guide 60...

Page 69: ...tter of the next word you dictate Dragon NaturallySpeaking capitalizes many words automatically It capitalizes the first word in a sentence following a period question mark or exclamation mark It capi...

Page 70: ...en turn them off when you re finished This is usually easier than saying Cap before each word Another way to do consecutive capitalization is to dictate the words pause and then say Capitalize That or...

Page 71: ...alizes this and other proper names Dictating consecutive words in all lowercase letters When you want to dictate consecutive words in lowercase letters for example names of computer files or e mail ad...

Page 72: ...eady selected use the Format That command Changing the font as you dictate While dictating you can change the font face size and style by saying Set Font followed by the font attributes you want For e...

Page 73: ...f you re changing only the font size use the Set Size commands not the Set Font command Changing the font later You can go back and change the font face size or style of text by selecting it and then...

Page 74: ...t to change 2 Say Restore That to remove formatting Aligning text You can change how text is aligned by placing your insertion point in the text and saying Center That Left Align That or Right Align T...

Page 75: ...of version 9 is supported Please check our Web site for the correct version information www ScanSoft com NaturallySpeaking support Microsoft Outlook versions 2000 XP and 2003 Professional and higher...

Page 76: ...Check For New Mail or Check For E Mail You must be connected to the Internet to check your e mail You can say Mail Message Memo or E Mail interchangeably in any of the e mail commands Opening and clos...

Page 77: ...t Subject or BCC to move to the respective field by that name 4 Say Go to Subject Field pause and dictate the subject of your message for example Planning a trip to see you 5 Say Go to Body Field paus...

Page 78: ...e Just say the name of a link to click on it To use this feature you must have Microsoft Internet Explorer version 5 0 or later installed You can use voice commands to Go to any Web page on the Favori...

Page 79: ...e the Add Favorites dialog box Entering a Web address in the Address bar You can dictate Web addresses URLs by saying Go to Address Follow these steps To enter a Web address 1 Say Go to Address to mov...

Page 80: ...box you can dictate text In text boxes you can also correct recognition mistakes by voice just as you do when you re dictating into a document Clicking links buttons and images You can click the text...

Page 81: ...ou could say Click News and Events Sometimes saying Click first is more reliable than just saying the link text alone 3 If more than one link matches what you said for example if there are two links o...

Page 82: ...r example to click the button pictured below say Search You can also say Click and then the button name For example you could say Click Search or Click Search Button To unselect the button you must se...

Page 83: ...or line at a time SAY TO Type Text or Edit Box Go to the first place on a Web page where you can enter text Click Check Box or Check Box Number all check boxes on the page and go to the first one Clic...

Page 84: ...id commands is so large you should just try saying what you want to do If you get unexpected results say Undo That to undo the action and try a different way to say the command Alternatively you can o...

Page 85: ...u want to do you can always say Undo That NaturallySpeaking has built in commands that work with Corel WordPerfect as well as global commands that work in all applications You can also use the Command...

Page 86: ...e or paragraph Move the insertion point to either before or after the word line or paragraph you want to select and say Select Next Previous Word Line Paragraph TO SAY Change text properties Set Word...

Page 87: ...ou want to create a table Say Add a Table or Create a number of rows and columns Table for example Create a Five by Seven Table Add rows and columns Say Add a New Row Column or Add number Rows Columns...

Page 88: ...t into a cell overwrite the current contents of a cell or format the entire contents of a cell When you select a cell and begin dictating a yellow background appears to indicate that the dictated text...

Page 89: ...OMMAND FUNCTION Press Left Right Up Down or Move Left Right Up Down Move to the next cell If you are currently editing the cell saying any of these commands completes the cell entry and moves to the n...

Page 90: ...the contents of the selection right aligned left aligned or center aligned Color Shade This Cell Open the Format Cell dialog box with the Patterns tab selected so you can choose a color Format This C...

Page 91: ...eaking will display either a number 3 or the word three based on the context To force recognition of digits as numerals instead of text without using the Numbers Mode say Numeral before you say the di...

Page 92: ...her Dialects by saying Format That Spelled Out TO ENTER SAY 1 one numeral one 5 five numeral five 17 seventeen 23 twenty three 179 one hundred seventy nine one seventy nine 5423 five thousand four hun...

Page 93: ...ch to Normal Mode For more information on Numbers Mode and more ways to turn Numbers Mode on and off see the section Switching Recognition Modes on page 101 Dates You can dictate most dates the way yo...

Page 94: ...pes the point if you say a m or p m when dictating the time depending on the regional setting Say o clock or point zero zero to enter 00 The format of a m and p m depends on your computer s regional W...

Page 95: ...e fraction normally TO ENTER SAY 965 5200 nine six five fifty two hundred 617 965 5200 six one seven nine six five fifty two oh oh 1 800 555 1212 one eight hundred five five five one two one two 617 9...

Page 96: ...t pause after the word Roman Numeral when you re dictating a Roman numeral If you pause Dragon NaturallySpeaking may enter for example Roman numeral three instead of III Postal and ZIP Codes Dragon N...

Page 97: ...Postcode followed by the letters and numbers that make up the postcode For Canadian postal codes say Postal code followed by the letters and numbers that make up the postal code Spacing and formatting...

Page 98: ...e pound sterling sign fifty eight to enter 58 and so on In US Canada you must say pound sterling sign to enter since pound sign means in the U S vocabulary In all other dialects you can say pound sign...

Page 99: ...tate other punctuation marks Even with Natural Punctuation turned on you can still dictate periods and commas As you become more adept at dictation and want more control over where punctuation appears...

Page 100: ...more information see Changing word properties on page 128 TO ENTER SAY comma period dot point each one has different spacing characteristics question mark exclamation mark All Dialects exclamation po...

Page 101: ...e second example shown here You can add s to a word by selecting it and then saying it again with apostrophe ess Dictating hyphenated words Many hyphenated words and phrases are already in the Dragon...

Page 102: ...replacing it with a space To remove a hyphen 1 Say Select hyphen 2 Say Space Bar Preventing hyphens You can prevent Dragon NaturallySpeaking from entering a hyphen by pausing where the hyphen would n...

Page 103: ...mpound That This command removes all spaces between selected words Or if no words are selected it removes all spaces in the last utterance Any tabs or line breaks are also removed To compound words 1...

Page 104: ...t in your document by voice or by keyboard Dictating e mail and Web addresses Dictate e mail and Web addresses as you would normally say them Dragon NaturallySpeaking automatically formats them for yo...

Page 105: ...wercase letters on page 63 You can create Text and Graphics custom commands for e mail and Web addresses you use often See Automate Your Work Preferred and Professional on page 167 Dictating special c...

Page 106: ...a special character 1 Just say Spell plus the name of the character For example if you want to enter a double dagger sign into your document say Spell double dagger To add a special character to the...

Page 107: ...pecial character a spoken form choose View Edit from the Words menu on the DragonBar This opens the Vocabulary Editor 6 From the Display drop down list at the bottom of the Vocabulary Editor choose Cu...

Page 108: ...Words dialog box For example say double dagger 11 Click Done to close the Train Words dialog box 12 The Vocabulary Editor now has two words in the vocabulary with the same written form One has a spok...

Page 109: ...ween words numbers and commands In addition to normal mode there are four additional modes Numbers mode The software recognizes only numbers commands and punctuation If you are dictating only numbers...

Page 110: ...or Start Numbers Mode or Switch to Numbers Mode Numbers Mode Off or Stop Numbers Mode or Switch to Normal Mode Spell Mode Spell Mode On or Start Spell Mode or Switch to Spell Mode Spell Mode Off or S...

Page 111: ...aking You use the Command Browser to View and train both global and application specific commands Global Commands are the commands Dragon NaturallySpeaking recognizes regardless of the context Applica...

Page 112: ...y commands for all applications supported by the Command Browser Starting the Command Browser To open the Command Browser click Command Browser from the Tools menu on the DragonBar To launch the Comma...

Page 113: ...ick the pull down menu for the Current command context and select the appropriate application context The Command Browser displays all the commands supported in the selected context 2 Click the Only A...

Page 114: ...t uses that word 5 Press the space bar or click Add until you have added as much of the specific command as you can to the Current list of words box 6 When you are finished adding keywords click or sa...

Page 115: ...f commands valid in the chosen context in this case all those commands that contain the words set that and bold Expanding commands Some commands will not be fully expanded either due to their complexi...

Page 116: ...arts of the command you don t have to say for the command to work Optional statements are shown in brackets Scroll down the list of Global Commands and select close the list This expands to close list...

Page 117: ...eferred and higher Dragon NaturallySpeaking comes with a limited set of custom commands that you can use as is to fit your needs You can view these custom commands only in the Preferred and higher edi...

Page 118: ...any variables The displayed command name corresponds to the MyCommand name in the MyCommands Editor Creating a new command You can automate your work by creating custom commands that let you type tex...

Page 119: ...alog box or see the MyCommands section listed below You can also base a new command on an existing command For more information see Modifying a command below You can also use Tools Add New Command fro...

Page 120: ...e button 6 Confirm that you want to delete the command The command disappears from the Command Browser You cannot delete many application specific commands Natural Language Commands or other built in...

Page 121: ...This displays the groups where custom commands are available By default the groups Dragon User defined and all are available Use the plus icon to expand the commands For example 3 Select one or more c...

Page 122: ...ands it contains in addition to any custom voice commands that were already in your voice command file You can also edit commands that are contained in the imported file Changing the command group and...

Page 123: ...commands to modify by selecting the box to the left of the command name A check appears when you select the command You can select an entire group by selecting the box to the left of the group name 4...

Page 124: ...9 Using the Command Browser Dragon NaturallySpeaking User s Guide 116...

Page 125: ...f the most important factors in using the program productively The Accuracy Center The Accuracy Center provides a home page for taking advantage of all the Dragon NaturallySpeaking tools available to...

Page 126: ...un Check your audio settings if you change microphones or sound cards Run the Acoustic Optimizer As you make corrections and perform additional training Dragon NaturallySpeaking stores this data in an...

Page 127: ...Acoustic Optimizer Scheduler window is divided into two parts Left Pane The left window pane is an expanding list similar to the list tree in the Windows Explorer Use this list to select a particular...

Page 128: ...our operating system requires a password to run such as Windows 2000 or Windows XP a dialog box will appear asking for your Windows user name and password 3 In the Open Select Frequency dialog box sel...

Page 129: ...e Command Browser see page 103 Tools to improve your vocabulary When Dragon NaturallySpeaking gets a word wrong it s often because the word is not in the vocabulary This is more likely if the word is...

Page 130: ...s or in a sequence of words that are all capitalized or have initial caps such as a book title It does not expect to find capitals in the middle of words or sentences To Add Words from Documents You m...

Page 131: ...ulary Your speech files will be updated and saved automatically 6 You can optionally select new words to train so that the program can better recognize your pronunciation of the words you are added to...

Page 132: ...curacy when writing e mail leave this option selected 3 Once e mail processing is complete the dialog box displays a list of contact names to add to your vocabulary Check the contacts you would like t...

Page 133: ...mmonly used words in the Dragon NaturallySpeaking vocabulary You can open Vocabulary Editor to find out whether a word is in the active vocabulary If it s not there you can add it If it is you can cre...

Page 134: ...If so see View or edit your vocabulary on page 125 4 Click Add 5 Click Close to close the Vocabulary Editor Notes If the spoken form is blank you must say the written form for the word to be recogniz...

Page 135: ...different written and spoken forms Look in the Vocabulary Editor window for more examples To delete a custom word from your vocabulary Normally you do not need to delete words from the active vocabul...

Page 136: ...t on the Words menu on the DragonBar The Vocabulary Editor displays 2 Find the word whose properties you want to modify and select it 3 Click the Properties button to open the Word Properties dialog b...

Page 137: ...Tools menu of the DragonBar click or say Accuracy Center 2 In the Accuracy Center click or say Run the Vocabulary Optimizer This displays the Vocabulary Optimizer dialog box 3 Select E mail to have D...

Page 138: ...be useful if you dictate on several unrelated topics for example if you dictate medical reports part of the time and dictate a e mail at other times In this case you could create separate vocabularie...

Page 139: ...llySpeaking recognizes your speech The Performance Assistant is presented as a series of questions As you answer questions about how you normally use Dragon NaturallySpeaking and click or say the corr...

Page 140: ...1 0 Improving Accuracy Dragon NaturallySpeaking User s Guide 132...

Page 141: ...up multiple dictation sources for a user Creating a new user When someone new wants to use Dragon NaturallySpeaking that person needs to follow the steps described in this section to create a new user...

Page 142: ...ing you need to open your own user before you start using the program Or if you have more than one user of your own for example you have a separate user for your portable recorder always remember to s...

Page 143: ...contain up to 128 characters including spaces Special characters are not allowed in user names 4 To close the Manage Users dialog box click Cancel You cannot rename the currently open user If you hav...

Page 144: ...peech files You can change the frequency of automatic backups or turn this feature off On the NaturallySpeaking menu click Tools Options Data tab Using the Automatically back up user files every n sav...

Page 145: ...xample Elmo Restored1 4 Open the restored user to begin working with it Delete the older version in this example the user named Elmo and rename the one you just restored Changing the backup location Y...

Page 146: ...g menu select Manage Users 2 In the Manage Users dialog box select the user you want to import or export 3 Click the Advanced button and then select Import or Export depending on what action you want...

Page 147: ...the users click Next 3 For the users selected the Upgrade Wizard lets you specify to upgrade only the selected user all users in the directory you selected or choose which users should be upgraded Onc...

Page 148: ...abulary and training but use the dictation style most convenient for you at that moment This ability is especially useful for a roaming user that you use for dictation at different locations using a v...

Page 149: ...ragon NaturallySpeaking User s Guide 141 5 Select the user you just modified and click Open If you have not previously trained the user with the new dictation source the New User wizard appears and yo...

Page 150: ...1 1 Managing Users Dragon NaturallySpeaking User s Guide 142...

Page 151: ...les containing the same vocabulary words and acoustic information Roaming User Concepts The Roaming User feature works by employing a single network or master user that can be opened from multiple net...

Page 152: ...NaturallySpeaking with that user all the changes you saved are available to you regardless of which computer on the network you use for dictation You have a laptop tablet or other portable computer f...

Page 153: ...on to the right of the Network directory box 2 Use the Browse for Folder dialog box to open a location where you want to store the network roaming user It should be in a location accessible to all com...

Page 154: ...lect this box to prevent making the files that contain the acoustic data from the latest ion available to the Acoustic Optimizer when the program synchronizes the local and the network roaming user Th...

Page 155: ...ser and the local directory for the local roaming user are set see the procedures in the section Setting up the Roaming User feature 4 Click OK 5 Open either the Open User or the Manage User dialog bo...

Page 156: ...k Save to Roaming The program will save the user in the location specified as the Network directory in the Administrative Settings dialog box 5 Repeat the process for any other local users you want to...

Page 157: ...r vocabulary while words deleted from the local roaming user are removed from the network roaming user vocabulary Acoustic data files with a DRA extension is copied from the local roaming user and add...

Page 158: ...imization 4 Say New Task or click the New Task button If your operating system requires a password such as Windows NT Windows 2000 or Windows XP a dialog box will appear asking for your Windows user n...

Page 159: ...ese steps whenever you want to use your recorder with Dragon NaturallySpeaking Dictate into your recorder Transcribe the recorded dictation Correct mistakes Supported recorders Dragon NaturallySpeakin...

Page 160: ...came with your recorder This functionality is installed separately from Dragon NaturallySpeaking See the online help for more information on installing Palm OS using Dragon NaturallySpeaking to transc...

Page 161: ...ur device Installing Palm OS support Dragon NaturallySpeaking Preferred and higher you can dictate into any device that supports the Palm OS and have your recording transcribed by Dragon NaturallySpea...

Page 162: ...ick or say New The New User Wizard guides you through the steps of creating a user As you complete the steps click Next whenever you are ready to continue 3 On the Create User screen enter a unique na...

Page 163: ...away from your computer Printing out the text you selected to read may greatly help reading the text while using a handheld recorder Olympus Digital recorders Go to step 4 Pocket PC device used as dig...

Page 164: ...order on a Pocket PC do the following on the Pocket PC Tap File and then tap Training Tap the name of the text file you want to record and then tap OK Tap the Record button on the screen or press your...

Page 165: ...Olympus recorder If you have the most recent version of the Olympus DSS Player or DSS Player Plus installed on your system you will see an Olympus DSS Player button Click the Olympus DSS Player butto...

Page 166: ...ed command set When you are dictating into a recorder most of the Dragon NaturallySpeaking voice commands cannot be used effectively because they require that you see the results on a computer screen...

Page 167: ...t connect your recorder or in some cases your recorder s memory card to your computer Connect your recorder in the same way as you did when you created a user trained for your recorded speech The foll...

Page 168: ...ecific options and click the Advanced button For a more detailed description of the options see the The Advanced Settings dialog box on page 162 Transcribe From dialog box If you have recorded using s...

Page 169: ...ibe button You can only transcribe the nwv format with this dialog You can also select the memory location of the Pocket PC folder if the file you want is not displayed in the list You can store recor...

Page 170: ...pen dialog box displays Locate the files you want to transcribe and click the Transcribe button to begin transcription Recorders plugged into the Line In jack If your dictation source is Recording dev...

Page 171: ...accepts text Commands You can choose either the All Commands Restricted Commands or Dictation Only option All Commands enables all Dragon NaturallySpeaking commands during transcription Any command r...

Page 172: ...to pause for more than the number of seconds you choose At the end of your dictation be sure that you record silence for at least that number of seconds Troubleshooting If text doesn t appear on the s...

Page 173: ...en the user you created for the Dragon NaturallyMobile recorder if it is not already open 2 Make sure the recorder is connected to the serial port of your computer 3 Click the Microphone button on the...

Page 174: ...1 3 Using Portable Recorders Preferred and Professional Dragon NaturallySpeaking User s Guide 166...

Page 175: ...tion Step by Step commands are useful for controlling applications and for multistep tasks Professional and higher editions Advanced Scripting which allows people familiar with programming languages s...

Page 176: ...n see Working with Custom Commands Preferred and higher on page 109 Creating new commands There are two ways to create a new command Using the Command Browser For more information see Creating a new c...

Page 177: ...te the command in the Command Browser By default the groups Dragon and User defined are available To create your own group select User defined and type over it with a group name of your choosing The n...

Page 178: ...d you want The available Command Types depend on your version 7 Create the content for your command See the sections below for more information For information on Macro Recorder commands or Advanced S...

Page 179: ...s 3 Click Save to save your new command 4 Switch to the application you want and test your new command by saying its name For example switch to Microsoft Word and say home address Your address should...

Page 180: ...Step command begin by following the steps in Creating new commands on page 168 Then do the following 1 Select Step by Step in the Command Type list 2 Select a type of step from the list in the lower...

Page 181: ...5 Continue adding steps repeat items 2 through 4 above To edit a step select it and click Edit To delete a step select it and click Delete 6 Click Save to save your new command 7 Switch to the applic...

Page 182: ...ragon NaturallySpeaking to use them as templates for your own commands The sample commands are fully commented Getting more information on structured commands For more information on structured comman...

Page 183: ...sing The Availability defines where the command will be available Global The command will be available in every application Application specific The command will be available in the application you sp...

Page 184: ...1 4 Automate Your Work Preferred and Professional Dragon NaturallySpeaking User s Guide 176...

Page 185: ...keys customize how text is formatted start Dragon NaturallySpeaking with the microphone on change how frequently your user files are backed up and make many other changes to the standard behavior To o...

Page 186: ...if you pause after saying the command Spell the Spell dialog box will appear even if this box is not selected Automatic playback on correction Select this box to automatically enable the playback of...

Page 187: ...t setting Enable Natural Language Commands Allows the use of Natural Language commands that you can use with a variety of applications such as Microsoft Word Corel WordPerfect AOL and Microsoft Excel...

Page 188: ...w you to use mouse motion commands such as Move Mouse left Faster and Slower Click the Speed button to select a mouse motion speed between 2 slowest and 25 fastest Restore defaults Clicking this butto...

Page 189: ...s the length of time before the Results box disappears after a recognition From a list you can choose to never hide it or never show it or you can set a delay after which it automatically hides itself...

Page 190: ...tation recognition Changes the hot key that forces words to be recognized as dictation words rather than commands The default is the SHIFT key DragonBar menu Changes the hot key that opens the Natural...

Page 191: ...alled Dragon NaturallySpeaking Click the Related Topics button to see a list of the default hot keys If you are using a laptop computer that does not have a numeric keypad you should assign different...

Page 192: ...Speaking loads the text to speech engine the first time you use a text to speech command after starting Dragon NaturallySpeaking The text to speech engine should not affect performance so generally yo...

Page 193: ...tems out loud to vision impaired users Some screen readers have trouble reading menus unless this option is turned on If this option is on the small icons next to menu items will disappear Use Active...

Page 194: ...ttings Properties sheet Automatically format text Turns on different forms of automatic number formatting which lets you dictate numbers in a natural manner and different forms of word formatting such...

Page 195: ...go near the water Dragon NaturallySpeaking will transcribe Do not go near the water In some situations the formal expression of a contraction may be ambiguous For example the phrase It s always could...

Page 196: ...ing to explicitly speak that punctuation Dictation with this feature turned on should duplicate the same natural pauses for commas and periods that you typically use in conversational speech If commas...

Page 197: ...not selected before you run the Acoustic Optimizer you may see a message that there is not enough data for the Acoustic Optimizer to process Be sure that this option is selected whenever you use Drag...

Page 198: ...s your document and the extension of DRA Since each DRA file takes up approximately 1 5 MB of disk space per minute of saved dictation you should delete the file when you no longer need it for correct...

Page 199: ...l supported Windows operating systems The directory structure before upgrading to V8 C Program Files Dragon NaturallySpeaking Custom Data Help Program Results Training Tutorial optional installation U...

Page 200: ...stall Dragon NaturallySpeaking C Windows Speech VText dll Vdict dll WrapSAPI dll XTel Dll Xcommand dll Xlisten dll Xvoice dll spchtel dll speech cnt speech dll vcauto tlb vcmd exe vcmshl dll vtxtauto...

Page 201: ...A P P E N D I X Version 8 File Structure Dragon NaturallySpeaking User s Guide 193 Data Data Training Users C Windows Profiles username Application Data ScanSoft NaturallySpeaking Results...

Page 202: ...A P P E N D I X Version 8 File Structure Dragon NaturallySpeaking User s Guide 194...

Page 203: ...and line options specific to how InstallShield Setup setup exe calls msiexec exe Command line options specific to NaturallySpeaking setup using msiexec exe MSI Installer location Dragon NaturallySpeak...

Page 204: ...e a r u c m o p v x Logfile Specifies the location of an installation logfile and specifies the nature of the information to be logged i Status messages w Nonfatal warnings e All error messages a Sta...

Page 205: ...er msiexec exe installation If you run setup exe rather than msiexec exe to install NaturallySpeaking you can specify any Windows Installer command line options using the v option For example for MSI...

Page 206: ...rguments to Windows Installer See above for details This option is requred when trying to extract the msi files EXTRACTFILE S c xyz The directory to which the msi mst files will be extracted Long path...

Page 207: ...Feature1 Featu re1 The value of the ADVERTISE property is a list of features delimited by commas that are to be advertised To install all features as advertised use ADVERTISE ALL on the command line...

Page 208: ...essary Note case This should not be uppercased REINSTALL Feature1 Feature2 or ALL The value of the REINSTALL property is a list of features delimited by commas that are to be reinstalled To reinstall...

Page 209: ...nce of the REINSTALL property For example to launch a minor upgrade without using setup exe you must set the following properties through the command line REINSTALL ALL REINSTALLMODE vemus Therefore t...

Page 210: ...n on the properties of all subfeatures unless those subfeatures have an additional override also specified Subfeatures are indented from their parent features and any information in parentheses is not...

Page 211: ...Guide 203 Tutorial TutDEU German Tutorial TutENX English Tutorial TutESP Spanish Tutorial TutFRA French Tutorial TutITA Italian Tutorial TutNLD Dutch Tutorial Speech DEU German DEUGeneral German Gener...

Page 212: ...Gastroenterology GeneralPractice US English Medical GeneralPractice Medical US English Medical No Specialty MentalHealth US English Medical MentalHealth Neurology US English Medical Neurology ObGyn U...

Page 213: ...ve Defaults to 1 which restricts access to roaming user only and prevents dictating with a non roaming local user by accident Roaming User Copy Dragon Log 0 or 1 Copies the Dragon log file from the lo...

Page 214: ...e below describes each option Roaming User Max Container Size 500MB Controls the maximum size for each container directory in the master user directory Defaults to 500 MB max of 10000 MB ASW Override...

Page 215: ...Sets the installation directory to C ns8 SERIALNUMBER abcde fgh hij klmo pq The serial number A serial number is required for all installations ADDLOCAL ALL ADDLOCAL ALL installs all features locally...

Page 216: ...A P P E N D I X MSI Installation Options Dragon NaturallySpeaking User s Guide 208...

Page 217: ...tomating your work 167 B backing up a user 136 BACKSPACE key 52 back up location changing 137 Bold That 66 bookmarks See Favorites British English 8 bulleted text 66 buttons selecting 29 C Cap That 63...

Page 218: ...ency 90 dictating times of day 86 spelling and punctuation conventions 2 dictate now correct later 56 Dictation Mode 101 dictation sources multiple 133 140 154 dictation saving for later playback 56 d...

Page 219: ...oftware 152 International Communications Alphabet 32 Internet addresses 96 Internet Explorer adding a favorite Web page 71 clicking check boxes list boxes and radio buttons 74 clicking images 74 click...

Page 220: ...8 3 New User Wizard 133 153 new user creating 10 No Caps Off 63 97 No Caps On 63 97 No Caps That 63 No Caps text 63 No Space 95 No Space Off 95 No Space On 95 numbers 83 changing formats 84 currency 8...

Page 221: ...84 removing Version 5 7 Restore That 66 Restoring 137 restoring a user 137 restricted command set 158 Resume With 50 159 revising text See Select and Say Right Align That 66 Roaming User 143 creating...

Page 222: ...ypeface changing 64 U UK English 8 Uncapitalize 63 Uncapitalize That 63 Underline That 66 unselecting text 46 Upgrading 7 26 138 191 directory structure 191 URLs dictating 71 user files creating 10 15...

Page 223: ...Dragon NaturallySpeaking User s Guide 215 Index Y years 85 Z ZIP codes 88...

Page 224: ...Index Dragon NaturallySpeaking User s Guide 216...

Page 225: ...Partner contact them directly for technical support The answers to many Dragon NaturallySpeaking technical support questions can be found on our Web site at www ScanSoft com NaturallySpeaking support...

Page 226: ...Dragon NaturallySpeaking software please contact one of our Partners for training customization and more ScanSoft Application Solution Partners are the best in the industry distinguished by their exp...

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