A-61635 December 2010
4-51
Edit Index mode
After scanning has been performed and the user enters Index mode
(
Index>Edit Index Fields
), the Lookup will always be performed on a
document whenever the document is navigated to while in indexing mode.
If the index field that is being used for the Lookup already has a value (e.g.,
from bar code or zonal OCR) then the Lookup for a document will be
performed automatically when navigating to the document.
If data is manually being entered in the index field, then the Lookup will be
performed when the user leaves the index field. If the
Tab
key is used to
navigate
away
from the index field just entered, the results of populating the
other index fields will be displayed for verification. If the
Enter
key is used or
one of the other indexing mode function keys (i.e., F9, F10, F11) to navigate to
another
document, then the Lookup will be performed and the other index
fields will be populated. However, you will not see the results of the Lookup as
that document is no longer being displayed in indexing mode.
If the Lookup index field is populated using Drag n’ Drop OCR, then the
Lookup will be performed immediately and the results of populating the other
index fields will be displayed for verification.
Batch Output
Database Lookup only occurs on output if the
Disable Lookup on Output
option is not checked. When you click the
Output
tool, as part of Index field
validation, Database Lookup for populating and validating index fields is
performed immediately before the batch is queued for output processing. If a
Database Lookup is populating index fields, errors will be ignored. If no record
is found or multiple records are found, the current value in the index field will
be unchanged or left empty. If a Database Lookup is validating index fields, an
error will occur if no matching record is found. The batch will not be submitted
for output and the error must be corrected before the batch can be
successfully output.
If a batch is output from the Batch Manager screen or is automatically output
from Job Setup, Database Lookup is performed immediately as part of the
background batch processing. If a Lookup fails, the batch will be put into
Index
Error
status.
When the batch is opened to correct the error, the document that had the
Lookup failure will be automatically displayed and you can go into Index mode
to correct the indexing problem and re-submit the batch for output processing.
