108
10.
Searchable PDF and PDF/A
. The Searchable Format provides a second layer of data with the text of
the scanned document. The second layer is converted to an optical character readable format,
enabling the text of the document to be searched on, copied, and pasted, as desired.
To set the device to create searchable PDF files:
a.
On the Default Template page, in the
Network Scanning Image Settings
area, click
Edit
.
b.
In the
Searchable PDF Defaults
area, click
Searchable
.
c.
Click
Apply
.
XPS
is Microsoft's new electronic paper format, an alternative to PDF. XPS is currently supported as a
saved file format in Microsoft Office 2007, with an XPS viewer built into Windows Vista. Microsoft
states that Windows Vista uses the XPS format as a document format, a windows spool file format,
and a page description language for printers.
Note regarding
Searchable XPS
: If this option is available, the Searchable Format provides a second
layer of data with the text of the scanned document. The second layer is converted to an optical
character readable format, enabling the text of the document to be searched on, copied, and pasted,
as desired.
Select
MRC Compression
, if available, to use Mixed Raster Content (MRC) compression. MRC is
used to divide the scanned image based on content, and then compress each area in the optimal
manner for that image area. This option allows for smaller output files with better image quality.
Setting up a Remote Template Pool Repository (optional)
1.
At your workstation, open your Web browser and enter the IP address of the machine in the Address
or Location field. Press
Enter
.
2.
Click the
Properties
tab.
3.
Click the
Services
folder, then the
Network Scanning
file folder.
4.
Click the
Advanced
folder, then click
Template Pool Setup
.
5.
For
Protocol
, use the drop-down menu to select the protocol you will be using to communicate with
the template pool server. Current selections are FTP, NewWare, SMB, HTTP, and HTTPS. Other
selections, when available, will be set up similarly.
6.
Supply the
Host Name / IP Address
(and Share Name, in the case of SMB).
7.
Supply the
Port Number
. The default is 21 for FTP, 445 for SMB, and 80 for HTTP and HTTPS.
8.
For
Document Path
, type in the name of the folder on the remote server containing the pool of
templates. Do not use forward slashes with FTP or back slashes with SMB.
9.
Supply the
Login Name
(account name) and
Password
for the device to access the remote server.
Note: For information on creating accounts on the SMARTsend server, refer to the FreeFlow
SMARTsend Installation and Administration Guide.
10. Re-enter the password in the
Retype Password
box.
11. If available, check the Polling Settings checkbox to set up automatic, timed polling with the template
pool server. This will help to assure that the latest scanning templates are available to users of the
machine.
12. Click
Apply
.
13. Enter the administrator User Name and Password and click
OK
. The default is 11111 and x-admin.
Summary of Contents for WorkCentre 7300 Series
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