Ricoh MP 401 spf, User Manual, Page: 46 / 224

Program name Program description Effect
Long-term storage
scan Select [PDF/A] under [File Type] in
[Send Settings]. You can easily digitize documents
to "PDF/A" file format, which is
suitable for long-term storage.
Digital signature
scan In [Send Settings], specify [PDF],
[High Compress. PDF], or [PDF/A]
in [File Type], and also specify
[Digital Signature]. You can add a digital signature to
an important document such as a
contract, so that any data tampering
can be detected.
Dividing file scan Specify [Divide] in [Send Settings]. You can scan a multiple page
original as one file by splitting it into
groups of a specified number of
pages.
High resolution
scan Specify settings to save scanned
data in TIFF format. Also, specify a
higher resolution under [Resolution]
in [Send Settings]. Scanned documents maintain much
of the detail of the originals, but the
size of the data may be quite large.
Batch document
scan Select [Batch] in [Send Settings]. You can apply multiple scans to a
large volume of originals and send
the scanned originals.
Facsimile mode
Program name Program description Effect
Transmission result
notification fax Select [Preview] and specify [Email
TX Results] in [Send Settings]. You can check whether the
transmission settings are correct
before and after transmission.
Specified time fax
transmission Specify [Send Later] in [Send
Settings]. You can send a fax at a specified
time.
Departmental fax
transmission Specify [Fax Header Print] under
[Option Setting] in [Send Settings]. This setting can be used if the
receiver specifies forwarding
destinations by senders.
• Depending on the options installed, some functions cannot be registered. For details, see "Functions
Requiring Optional Configurations", Getting Started .
2. Getting Started
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