Ricoh Aficio MP 4000, Operating Instructions Manual

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OK: All pages were properly transmitted or received. When Reception Notice is activated using “TX Mode”,
receipt of Reception Notice is shown. The results of received documents that were routed are preceded by “ ”.
--: The Internet Fax or e-mail document was sent to the mail server programmed in this machine. (However, this
does not mean the e-mail was delivered.) When using LAN-Fax, the results of communication from a computer
to this machine are shown.
E: A communication error occurred.
D: Power was disconnected during communication. Not all fax documents were transmitted.
10. User name
Shows the sender's name.
11. File number
Shows file management numbers.
• For Mail to Print reception, “P.1” is always printed in the number of pages column and “S”, which
indicates the Standard resolution, is always printed in the communication mode column regardless
of the actual page/resolution.
• To prioritize a fax number or name programmed in the destination list, contact your service
representative.
Transmitting Journal by E-mail
Use this function to send the Journal to the administrator's e-mail address.
The Journal is sent automatically after every 50 communications. A CSV format Journal is attached to the
e-mail.
• To transmit the Journal by e-mail, it is necessary to make settings with User Parameter (switch 21, bit
4) in the Facsimile Features menu. See “Facsimile Features”, General Settings Guide.
• This machine does not store sent CSV files. It is recommended that you double-check the e-mail address
of an administrator before the Journal is transmitted. If the e-mail address of the administrator is not
correct, your important Journal may be lost. Sent CSV files are not left on the fax machine.
• If the administrator's address is wrong, you may not be able to acquire the Journal.
• If the Journal fails to be transmitted in e-mail format, the Journal is printed out.
• The name of an attached CSV file is “JOURNAL year, month, date, hours, minutes”. For example,
the file name transmitted in 14:40 on 20th, December, 2007 is “JOURNAL200712201440.csv”.
• The subject of a Journal sent by e-mail begins with “Journal”.
4. Changing/Confirming Communication Information
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