Annotation (Bates Stamping)
WorkCentre 7425/7428/7435
System Administrator Guide
177
Annotation (Bates Stamping)
Overview
Adding notes to scanned and copied pages (annotation) is primarily a user-controlled feature. Bates
Stamping is used in the legal profession to sequentially number or date/time-mark documents as they
are scanned and copied by the system. A number of parameters are available for selection, as specified
below.
Note:
Other forms of annotation are available, with default parameters set by the System
Administrator using the same button-pressing sequence stated in this section under Configuring a
precise bates stamp location. For these other forms of annotation, note that you will need to press the
Copy Defaults
button, after pressing
Copy Service Settings
on the
Tools
tab, to modify stamp
settings.
Configuring Bates Stamp Settings
1. Insert a document in the printer's document feeder.
2. Press
Copy
on the Main (
All Services
) screen.
3. Press the
Output Format
tab.
4. Press the
Annotations
button.
5. Select
Bates Stamp
.
6. Set Bates Stamping to
On
.
7. Press the
Prefix
text box, and press
Edit
if necessary, to use the displayed keyboard to specify the
Prefix to use.
8. Press
Save
.
9. Press the
Number of Digits
button to assign the number of digits for printed page numbers. Press
Save
to save setting changes.
10. Press
Apply To
in order to specify the pages on which to print the Bates Stamp. Press
Save
to save
changes.
11. Press
Position
to specify the relative position on the page for the printed Bates Stamp. Note that, if
available, a precise location can be set by the System Administrator. Press
Save
to save changes.
12. Press
Format & Style
to specify the size and color of type for the Bates Stamp. Press
Save
to save
changes.
13. Press
Save
when done, then press
Save
again.
14. Press the
Start
button.
Configuring a Precise Bates Stamp Location
1. Press the
Log In/Out
button on the control panel.
2. Enter the
System Administrator’s Login ID
and
Passcode
if prompted (default
admin
,
1111
), and
press
Enter
.
3. Press the
Machine Status
button.
Summary of Contents for WORKCENTRE 7428
Page 8: ...WorkCentre 7425 7428 7435 System Administrator Guide 8...
Page 9: ...9 1 General Information This chapter includes Resources on page 10...
Page 40: ...Administrative Tools WorkCentre 7425 7428 7435 System Administrator Guide 40...
Page 168: ...Scanning and Faxing WorkCentre 7425 7428 7435 System Administrator Guide 168...
Page 208: ...Troubleshooting WorkCentre 7425 7428 7435 System Administrator Guide 208...