Xerox WORKCENTRE 7428, System Administrator Manual, Page: 128 / 208

Scanning and Faxing
WorkCentre 7425/7428/7435
System Administrator Guide 128
Scanning to the Printer’s Hard Drive (Folders)
You must purchase the scanning option to scan to a folder on the printer’s hard drive. Contact your
Xerox Representative for more information.
Refer to the Enabling Options with Software Keys in this section to enable your purchased option on
the printer with the supplied 12 character key.
Setting Up Folders at the Printer
Scanning to the printer's hard drive requires the set up of individual Folders to receive scanned files. Up
to 200 Folders can be set up to support this type of scanning. To set up Folders, perform the following
steps:
Note: If you log in as Administrator all folders are created with the owner as System Administrator.
1. Press the
Log In/Out
button on the control panel.
2. Enter the
System Administrator’s Login ID
and
Passcode
if prompted (default
admin
,
1111
), and
press Enter .
3. Press the Machine Status button.
4. Touch the Tools tab.
5. Press Setup & Calibration .
6. Press Create Folder .
7. When the numbered list of folders is shown on screen, use the supplied arrow keys to scroll through
the list to locate an unassigned folder number.
8. Select an unassigned folder number from the displayed list.
9. Press the
Create & Delete
button in the lower right corner of the folder selection screen.
10. When the New Folder – Passcode screen displays, use the
On
and
Off
buttons on the left side of the
screen to determine whether or not a password will be required to access the folder. If On is
selected, use the printer's numeric keypad to enter a numbered password.
11. Press the
Save
button to save your settings. (To exit the screen, without saving settings, press the
Cancel button.)
12. When the Folder settings screen displays (after assigning a password), note that you have five
setting selections displayed on five numbered horizontal lines. The available selections include:
Folder Name, Check Folder Passcode, Delete Files After Retrieval, Delete Expired Files, and Link Job
Flow Sheet to Folder.
13. To assign a name to the folder, press the
Folder Name
selection line.
14. Press the
Change Settings
button.
15. Use the touch screen keyboard to enter a name for your folder.
16. When finished entering in a name, press the
Save
button in the upper right corner of the screen.
(To exit the screen, without saving changes, press the Cancel button.)
17. On the Folder settings screen, press any other selection lines of interest and touch the Change
Settings
button, as previously described, to access and make setting changes. Use the
Save
button
to save your changes.