Fuji Xerox DOCUCENTRE-II C3000, User Manual

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11 System Settings
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11
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Assign appropriate persons as system and machine administrators, and manage and train
them properly.
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Note that Security Kit is used to protect deleted document data from being recovered; it does
not protect documents stored in mailboxes on the hard disk.
z
Install an anti-bugging device on the internal network that the machine with Security Kit is
located on, and perform the network settings properly to protect the machine from
interceptions.
z
To block unauthorized access, install a firewall device between the external network and the
internal network that the machine is located on.
Data Encryption
Select whether to encrypt the data recorded on the hard disk of the machine.
By setting data encryption, copy (P.43), fax (P.97), scan (P.157), or print (P.228) data is
automatically encrypted when written to the hard disk. The encryption prevents unauthorized
access to the stored data. In order to activate this feature, set an encryption key.
1
Select [Data Encryption].
2
Select [On].
3
Select [Keyboard], and enter a 12-
character encryption key.
4
Select [Save].
5
Repeat Steps 3 and 4 to reenter the same encryption key.
Data Restoration
The encrypted data cannot be restored at the following.
z
When a trouble occurs in the hard disk.
z
When you have forgotten the encryption key.
z
When you have forgotten the System Administrator user ID and a password when making the
[Service Rep. Restricted Operation] set to [On].
Starting use of the data encryption feature and changing the settings
When data encryption is started or ended, or when the encryption key is changed, the
machine must be restarted. The corresponding recording area (the hard disk) is reformatted
when restarting. In this case, the previous data is not guaranteed.
The recording area stores the following data.
- Spooled print data
- Print data including secure print and sample print
- Forms for the form overlay feature
- Mailbox and job flow sheet settings (box name, password. etc.)
- Documents in mailboxes
- Address book data
Important • Be sure to save all necessary settings and documents before starting to use the data
encryption feature or changing the settings.
• An error occurs if the connected hard disk does not match the encryption settings. For
information on error messages and their remedies, refer to "Other Errors" (P.507).
Service Rep. Restricted Operation
This feature protects the Security Kit settings from being changed by an outsider pretending
our customer engineer. Select whether to permit our customer engineer to perform [Overwrite
Hard Disk] and [Data Encryption] operations, and to change the [HTTP - SSL/TLS], [System
Administrator Login ID], [System Administrator Password], and [Maximum Login Attempts]
settings.