Fuji Xerox ApeosPort-V 4020, Administrator'S Manual

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8 E-mail Environment Settings
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E-mail Overview
The machine can send and receive e-mails.
The following services and features are available using e-mail:
z E-mail
z Store & Send Link
z Internet Fax Service
z Print E-mail
z E-mail Notification (Status notifications such as consumables)
z
Job Completion Notice
Note • This feature does not appear for some models. An optional component is required to use this
feature. For more information, contact our Customer Support Center.
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E-mail
Scanned documents can be converted into electronic form and transmitted via e-mail.
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Store & Send Link
The machine can convert a document, scanned by a user authenticated by the machine into
electronic form, store it in the hard disk, and send a URL that indicates the location of the
document.
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Internet Fax Service
Unlike the normal fax transmissions via telephone lines, faxed data is transmitted via a
corporate intranet or the Internet as an e-mail attachment.
The message body of e-mail is processed according to the settings in [Incoming Internet Fax
Print Options] of CentreWare Internet Services.
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Print E-mail
You can send and transfer e-mails with files attached from computers. File formats that can
be attached to the e-mails are TIFF, PDF, JPEG (JFIF), XDW (DocuWorks documents), XBD
(DocuWorks binders), and XPS (Microsoft XPS Format, Open XPS format).
The message body of e-mail is processed according to the settings in [Incoming E-mail Print
Options] of CentreWare Internet Services.
Note • XPS stands for XML Paper Specification.
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E-mail Notification (Status notifications such as consumables)
The machine can notify the status information such as consumable status, parts status, and
paper tray status that is set in [E-mail Notification for Machine Status] of CentreWare
Internet Services to a specified recipient. By receiving the statuses of consumables
periodically or when they need to be replaced soon, you can properly determine when to
replace the toner and drum cartridges.
It is recommended that you register the address of the system administrator or a shared
address as the recipient of the e-mail.
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Job Completion Notice
The following methods can be used to notify the completion of the jobs. Register the
address of the network administrator or a shared address as necessary.