Oce VarioPrint 2100, User Manual

Page: 216 / 308

216 Chapter 8 The accounting function
About the accounting function
General information
About the accounting function
Introduction
Information for operators, system administrators
The Océ VarioPrint
®
2100/2110 has two different possibilities to charge the costs for
print and copy jobs.
■
An accounting function
■
A copy control device ( see ‘Make a copy or print with the copy card’ on
page 237 ).
The Océ VarioPrint
®
2100/2110 has an accounting function that is available on the
operator panel.
The system administrator must enable the accounting function in the Océ
VarioPrint
®
2100/2110 Settings Editor first.
Note:
The system administrator can refer to the on-line help of the Océ VarioPrint
®
2100/2110 Settings Editor for more information about how to enable the accounting
function.
The principles of accounting
Accounting is the allocation of costs for all types of jobs to an account. An account
can for example represent a customer, a user, a department or a project. You can use
the accounting function to charge the costs for the jobs. The accounting information
of a job is registered in an accounting record. This record is saved in an accounting
log file on the Océ Smart Imager.
Accounting log file
Every processed job is logged in an accounting log file. An accounting log file
provides detailed information per job, for example the user name or the number of
copies and prints (
see ‘About the account log file’ on page 221 ). The system
administrator can retrieve the accounting log file from the Océ VarioPrint
®
2100/2110 Settings Editor and process the data in an application such as Microsoft
®
Excel. You can use the data to generate periodical cost reports.
Account ID file
The account ID file is a database file that contains a list of predefined accounts. Each
account in an account ID file consists of four data fields (record ID, account ID,
account name and comment). You can edit the account ID file, for example to add,
delete or change accounts (
see ‘Edit the account ID file’ on page 232 ).