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Xerox ColorQube 9201, System Administrator Manual

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Xerox ColorQube™ 9201/9202/9203

System Administrator Guide

323

Index

Numerics

10.x (OS X), 91

A

Actions, 157
Active Jobs, 57
Admin Password, 146
Administrator Access, 10
Administrator Tools Password, 19
Alert Notification, 41
Alesrt Notification

Local UI Alerts, 43

ANew Administrator Password, 19
Apple Macintosh (TCP/IP), 92
AppleTalk on Windows NT, 80
AS400 Printing using LPR (CRTOUTQ), 98
AS400 Raw TCP/IP Printing, 97
Audit Log

file, 149

Audit Log File

completion status, 150
entry data, 150
event description, 150
event ID, 149
identify PC or User, 150
IIO status, 150

Audit Log, 148
Authentication, 121
Authentication Configuration for NDS 

(Novell), 126

Authentication Configuration Wizard, 123
Authentication Overview, 121
Authorization Overview, 122
Auxiliary (Foreign Device) Interface Kit, 47

B

Backup Saved Jobs, 46
Banner Sheet, 44
Billing Information, 44, 55
Bindery Settings, 96
BOOTP, 66

C

CentreWare Internet Services, 82
Cloning, 23
Completion Status, 150
Compression Capability, 192, 211
Configuration Overview, 60
Configuration Page, 20
Configuration Report, 10, 61
Configuration Report, 20
Configure

static addressing, 64

Configure 802.1X with Internet Services, 135
Configure Contexts for LDAP (if desired), 131
Configure Filters for LDAP (if desired), 130
Configure Services, 18
Configure SLP on Windows NT, 72, 86
Configure Static IP Addressing, 64
Connect the Ethernet Cable, 8
Control Panel, 8
Create an IPP Printer (Internet Printing Protocol) 

on Wondows XP, 88

Create an IPP Printer on Windows 2000, 80
CUPS (Common Unix Printing Systems), 104
Custom File Naming, 195
Custom Services, 281

Validation Options, 281

Customer Support, 3

D

Date and Time, 26

Automatic Setup Using NTP, 26

Default DHCP (Dynamic Host Configuration 

Protocol) Settings, 69

Description, 60
Description and Alerts, 54
Device Connection, 5
Device Description, 17
DHCP, 66
DHCP/Autonet, 66
Display Settings, 194
DNS/DDNS Configuration, 65
Domain Filter Settings, 221
Dynamic Addressing

DNS/DDNS Configuration, 65
Dynamic DNS Registration, 66

Dynamic DNS Registration, 66
Dynamic IP Addressing

configure, 66

Summary of Contents for ColorQube 9201

Page 1: ...Version 1 0 October 2009 Xerox ColorQube 9201 9202 9203 System Administrator Guide...

Page 2: ...rks of Xerox Corporation in the US and or other countries Product names and trademarks of other companies are hereby acknowledged Changes are periodically made to this document Changes technical inacc...

Page 3: ...Internet Services 13 System Configuration 13 How to Verify the IP Address 13 Set a Description for the Device 17 To Enable Services 17 To Install Print Drivers 18 Configure Services 18 3 General Setu...

Page 4: ...atures and Services 62 5 Network Installation TCP IP Settings 64 Configure Static Addressing using the Device 64 Configure Dynamic Addressing 66 IPv4 67 IPv6 68 SNMP 73 SSDP 78 Microsoft Networking 78...

Page 5: ...System Timeout 165 On Demand Overwrite 166 Overview 166 Immediate Image Overwrite 170 Overview 170 PostScript R Passwords 172 9 Workflow Scanning Workflow Scanning User Authentication 173 Information...

Page 6: ...ion Checklist 233 Enable Internet Fax 234 14 Embedded Fax Information Checklist 243 Setting Fax Defaults 246 15 Server Fax Server Fax Authentication and Authorization 259 Configure a Server Fax Reposi...

Page 7: ...rk Accounting 297 23 Xerox Secure Access Secure Access and Accounting 301 24 Software Upgrade When Should I Upgrade the Software 307 How Do I Upgrade the Software 307 To Upgrade Using the Internet Ser...

Page 8: ...Table of Contents Xerox ColorQube 9201 9202 9203 System Administrator Guide 8...

Page 9: ...age printers and other services on their network To use the procedures in this Guide effectively System Administrators must have previous experience working in a network environment and must possess S...

Page 10: ...sts of The System Administrator Guide this guide The Quick Use Guide The Interactive User Guide The Advanced User Guide The Xerox website www xerox com ColorQube 9201 ColorQube 9202 ColorQube 9203 Dig...

Page 11: ...ox ColorQube 9201 9202 9203 System Administrator Guide 3 Customer Support If you need assistance during or after product installation please visit the Xerox website for online solutions and support ht...

Page 12: ...Introduction Xerox ColorQube 9201 9202 9203 System Administrator Guide 4...

Page 13: ...Xerox ColorQube 9201 9202 9203 System Administrator Guide 5 2 Device Connection and Quick Setup This chapter describes how to connect your device to a network and configure Ethernet settings...

Page 14: ...Device Connection and Quick Setup Xerox ColorQube 9201 9202 9203 System Administrator Guide 6 Front View Power On Off Switch...

Page 15: ...Device Connection and Quick Setup Xerox ColorQube 9201 9202 9203 System Administrator Guide 7 Rear View Inserting the SIM Card Connection Panel Power Cable Inserting the SIM Card Connection Panel...

Page 16: ...ear of the device 4 Power On the Device The Power On button is located at the left side of the device Install Wizard If this is the first time the device has been powered on the Install Wizard will ru...

Page 17: ...Enter PagePack Passcode field using the numerical keypad 7 A Billing Plan is currently set to default plan for you device to keep this plan in the Billing Plan screen touch the Next button If you have...

Page 18: ...otocols and optional services A I Have a Cloning File button on the Welcome Page lets you copy configuration settings from a compatible Xerox system and apply them to this system To stop displaying th...

Page 19: ...et speed is set to Auto it is possible that the hub will not arbitrate to the correct speed Setting the Ethernet Speed at the Device 1 Press the Log In Out button to enter the Tools pathway 2 Enter th...

Page 20: ...to refresh touch Network Settings touch Advanced if a warning message appears touch Continue 5 Touch the HTTP Settings button touch Enable touch Save then touch Close to return to the Network Setting...

Page 21: ...device is configured by default to request an IP address from a DHCP server If your DHCP server provides a valid IP address you will not need to configure the device with an IP address HTTP is also e...

Page 22: ...ch Subnet Mask and enter a valid subnet mask address and touch Save c Touch Close 10 Touch TCP IP Enablement ensure it is enabled and touch Save 11 Touch Close 12 Press the Log In Out button 13 Touch...

Page 23: ...s Print Scan Address Book Properties and Support You can navigate through the pages when you click the text on each tab Menu Panel Displays a navigation tree listing the items available within each ca...

Page 24: ...occur at any given moment to Internet Services Enter a number from 8 32 to indicate the maximum number of clients that can be connected for example with open sockets to the HTTP server at any one tim...

Page 25: ...elect Description in the directory tree 6 In the Identification area a Type a name of your choice for the device in Device Name b Type the site location for the device in Location c Click on the Apply...

Page 26: ...ernet Fax on page 229 Server Fax on page 259 Embedded Fax on page 243 LAN Fax on page 269 Network Accounting on page 297 1 At your Workstation open the web browser and enter the IP address of the devi...

Page 27: ...ut button We recommend that you change the Administrator password immediately after device installation A password of at least 9 characters in length should be sufficient for a year Once changed ensur...

Page 28: ...versions and network settings configured for the device The Configuration Report automatically prints when the device is rebooted or powered on You can print a Configuration Report by following the in...

Page 29: ...vices link 6 Click on the Printing link 7 Select General in the directory tree 8 In the General area a For Configuration Information Pages Report check the Restrict to SA checkbox b Click on the Apply...

Page 30: ...he Secure Print Passcode b For Release Behavior select one of the following Release all owner s jobs with passcode this will release all jobs associated with the user with the supplied passcode Releas...

Page 31: ...ote Optional features must be installed on the recipient device in order to accept cloned settings In other words it is not possible to install an optional feature for example Workflow Scanning or E m...

Page 32: ...nstall the Clone File on Another Device Note This procedure will cause the device to reboot and will be unavailable over the network for several minutes 1 Click on the Status tab 2 Select Welcome in t...

Page 33: ...Selection area from the Services drop down menu select one of the following screen you want to display when the Services button is pressed Copy Services Home Fax Server Fax Workflow Scanning Email Int...

Page 34: ...ter 2 Click on the Properties tab 3 If prompted enter the Administrator User ID and Password The default is admin and 1111 4 Click on the Login button 5 Click on the General Setup link 6 Click on the...

Page 35: ...on the Date and Time link from the directory tree 7 In the Setup area select Manual NTP Disabled from the Date and Time Setup drop down menu to use an NTP server 8 In the Date Time area a For Format s...

Page 36: ...ost Name Port and the Alternate Host Name Port fields The default port number is 123 Note Any changes to these settings will require the device to reboot 8 Click on the Apply button Image Settings The...

Page 37: ...scanned document The second layer is converted to an optical character readable format enabling the text of the document to be searched on copied and pasted as desired b JBIG is a standard algorithm f...

Page 38: ...wer built into Windows Vista Microsoft states that Windows vista uses the XPS format as a document format a windows spool file format and a page description language for printers In the XPS Setting Em...

Page 39: ...on the Apply button At the Device 1 Press the Services button 2 Touch the Workflow Scanning icon 3 Input documents to scan and touch the Start button Accessing Workflow Scanning E mail or Internet Fa...

Page 40: ...eting a job 9 Touch Save button 10 Press the Log In Out button then touch Logout to exit the Tools pathway Internationalization Internationalization allows administrators to specify the locale where t...

Page 41: ...field The range is 60 65535 seconds 8 Click on the Apply button Advanced Settings The Advanced Settings screen allows you to designate up to four types of broadcast packets that allows the network co...

Page 42: ...is admin and 1111 4 Click on the Login button 5 Click on the General Setup link 6 Select Extensible Service Setup in the directory tree 7 In the Setup Required area ensure HTTP SSL and Extensible Ser...

Page 43: ...ant please ensure the following items are available or have been performed Create an account on Xerox com Add all devices in inventory that you wish to register for Automatic Meter Readings to your ac...

Page 44: ...the data we use to manage your service agreements To enable Meter e mail alert Up to three groups can be sent email alerts regarding the device status Sending device data to Xerox immediately 1 At yo...

Page 45: ...related problems It is a monitoring and reporting program that runs on your device and communicates with Xerox through you network When calling for assistance you can send up to the minute performanc...

Page 46: ...may take a few minutes 6 Once the file is ready File Ready screen will display indicating File Successfully generated Right click on the link UsageLog csv to download the file 7 Select Save Target As...

Page 47: ...rgy Saver 7 Select one of the following type of mode under Energy Saver Mode Intelligent Ready Job Activated Scheduled 8 If you select either Intelligent Ready or Job Activated you can select On or Of...

Page 48: ...the General Setup link 6 Click on Network Logs in the directory tree 7 In the Information Level area select one of the following options Basic records a minimum list of network actions that have occu...

Page 49: ...nto the USB drive 7 A pop up dialog will appear displaying download is complete Remove your USB drive and touch the Close button 8 Press the Log In Out button touch Logout to exit the Tools Pathway Al...

Page 50: ...s are not available An alert is generated when the device has stopped all functions or has been turned off Potential persistent problems exist An alert is generated when a problem area in the device d...

Page 51: ...these features are installed on the device When the scan disk memory is low scan jobs may slow down or the device may cancel the job When a user attempts to scan more pages than the Scan Job Memory No...

Page 52: ...lick on the Apply button to accept the changes or Undo to return the settings to their previous values 10 Click on the OK button when you see the message Properties have been successfully modified Bil...

Page 53: ...lect Yes to allow your print driver to override this option c From the Banner Sheet Identification drop down menu select one of the following d For Use Generic User Name and Job Name check the Enabled...

Page 54: ...Name You must then click the Start button at the bottom of the page to implement the password change or Undo to cancel any changes Restore Saved Jobs 1 Select Restore Jobs in the directory tree to re...

Page 55: ...Press the Log In Out button then touch Logout to exit the Tools pathway Auxiliary Foreign Device Interface Kit A third party access and accounting device such as a coin operated device or a card reade...

Page 56: ...Administrator User ID and Password The default is admin and 1111 4 Click on the Login button 5 Click on the Connectivity button 6 Click on the Protocols link 7 Select SNMP in the directory tree 8 Che...

Page 57: ...be used unless the passwords have been changed on the client j Click Save to apply the changes or Undo to return to the previous settings 10 In the Authentication Failure Generic Traps area check the...

Page 58: ...ral Setup link 6 Click on the Machine Software link 7 Select Upgrades in the directory tree 8 In the Upgrades area check the Enabled checkbox to enable Machine Software upgrade 9 Click on the Apply bu...

Page 59: ...ns will be retained by the device after the Software Upgrade process Determine your current System Software Version number 1 At your Workstation open the web browser and enter the IP address of the de...

Page 60: ...field the default port number is 21 and if Host Name is selected enter details in the Host Name and Port field the default port number is 21 13 Enter the path to the upgrade file on the server in the...

Page 61: ...lable or have been performed The device must be physically connected to the network with TCP IP enabled so that Internet Services can be accessed from a web browser An existing operational workstation...

Page 62: ...orkstation open the web browser and enter the IP address of the device in the Address bar and press Enter 2 Click on the Status tab 3 Click on the Description and Alerts link Alerts The Alerts page al...

Page 63: ...rkstation open the web browser and enter the IP address of the device in the Address bar and press Enter 2 Click on the Status tab 3 Click on the Billing Information in the directory tree 4 Click on t...

Page 64: ...the Address bar and press Enter 2 Click on the Status tab 3 Click on the Trays in the directory tree 4 The Trays page displays the current paper supply Instructions for changing the paper stock are co...

Page 65: ...on the Information Pages in the directory tree 4 In the Page Name area select the required information page and click on the Print button At the Device 5 Press the Machine Status button 6 Touch the Ma...

Page 66: ...ccess to read any of the contents of the folder but the contents of the folder can not be deleted or have their settings changed Private allows only the creator of the folder or the System Administrat...

Page 67: ...tly if hard carriage returns ASCII Control M are not used as line delimiters in the text Large print jobs need adequate space on your hard drive when printing through Internet Services 1 At your Works...

Page 68: ...device Configuration Overview This page displays the device configuration overview displays information on Connectivity and Printing if Services are configured or not if Cloning is configured or not...

Page 69: ...Click on the Login button 5 Click on the General Setup link 6 Click on the Configuration Report link from the directory tree 7 To print a configuration report from this screen press the Print Configur...

Page 70: ...telephone numbers and the contact details for the System Administrator To Edit Xerox or Administrator Support Contact Details 1 Open the web browser and enter the IP address of the device in the Addre...

Page 71: ...Installation This chapter explains how to set up the device to operate in different network environments TCP IP Settings on page 64 Windows XP on page 84 Apple Talk on page 90 NetWare on page 95 AS400...

Page 72: ...er using Internet Services IPv6 can only be configured using Internet Services To configure TCP IP Settings using Internet Services see Configure TCP IP Settings using Internet Services on page 67 Con...

Page 73: ...When you are finished touch Save to accept the changes and return to the TCP IP Settings screen d Touch Close twice to return to the feature menu 10 Touch Advanced Settings 11 Touch Continue 12 Touch...

Page 74: ...ing items are available or have been performed Existing operational network utilizing the TCP IP protocol DHCP or BOOTP Server should be available on the network Device must be connected to the networ...

Page 75: ...ssword The default is admin and 1111 4 Click on the Login button 5 Click on the Connectivity link 6 Click on the Protocols link 7 Select IP Internet Protocol in the directory tree 8 Ensure that IPv4 i...

Page 76: ...rea a Check the Enabled checkbox for Release Registration ONLY if you wish to release this device s IP address upon reboot Default is unchecked 11 In the Zero Configuration Networking area a Check the...

Page 77: ...k local addresses are often used for network address auto configuration where no external source of network addressing information is available The printer s IPv6 Link local address is automatically g...

Page 78: ...abled For example when querying the DNS the printer will normally use the IPv4 address if an IPv6 address is also provided By selecting this checkbox this will change the preference to IPv6 13 The Def...

Page 79: ...banners are set to Off in the device c Select the required option from the Place temporary hold on which jobs drop down menu This feature allows you to set the device to hold certain jobs before prin...

Page 80: ...rt Information area a For Port 1 Leave the TCP Port Number set to 9100 If two additional ports are available click the Default All button to check if they set to 9101 and 9102 respectively emulating H...

Page 81: ...r broadcast in communications Multicast packets are routed between subnets as needed but broadcast are not e Enter a value for Multicast Radius 0 255 the default is 255 This allows the System Administ...

Page 82: ...es the SNMP v1 V2c public private community strings from their default string names to random string names 8 In the SNMP Properties area a Check to ensure the Enable SNMP v1 v2c Protocols checkbox is...

Page 83: ...reen to complete this task Once SSL is enabled return to the SNMP screen Before enabling the HTTP Security Mode the device must have a Machine Digital Certificate configured For information on Machine...

Page 84: ...for further information refer to SNMP Advanced Settings on page 76 SNMP Advanced Settings To Add or Edit an IP Address The System Administrator can add or delete IP and IPX addresses for the Network M...

Page 85: ...Information area a For IPX External Network Number enter the IPX number of the device that is set to receive traps b For Physical MAC Address enter MAC address of the printer that is receiving the tr...

Page 86: ...l area a For Protocol check the Enabled checkbox to enable SSDP b Enter the discovery expiration Cache Control in minutes in the Cache Control field The range is from 1 to 43200 and default is 1440 c...

Page 87: ...ostname with a WINS server WINS allow the device to communicate using hostname only removing a significant overhead from the systems administrators WINS server address is stored in the file smart etc...

Page 88: ...nly be changed if you have defined zones on your network Physical Connection displays physical network connection This will display Ethernet Printer Type displays the current assigned printer type Thi...

Page 89: ...Set the End of Job Timeout to the number of seconds to wait before processing a job without an End Of Job indicator The range is from 1 to 65535 and the default is 300 d Leave the PDL Switching Enabl...

Page 90: ...Select Yes to print a Test Page Verify that it prints at the device 12 Click Finish Internet Services Once installed an IPP printer should provide a link directly to the Internet Services web pages T...

Page 91: ...he printer may prevent other computers from printing to this printer For more information refer to Microsoft 13 Click Have Disk Load the Internet Services Print and Fax Drivers CD into your CD drive 1...

Page 92: ...IP protocol b Physical Connection will display the physical network connection This will display Ethernet c Select the on of the following method for obtaining a Dynamic IP address from the IP Address...

Page 93: ...tocols NetBIOS IP LPR LPD FTP SNMP and Raw TCP IP Printing These protocols will need to reference the new IP Address Disabling TCP IP will impact other protocols NetBIOS IP LPR LPD FTP SNMP and Raw TC...

Page 94: ...eceived before a job begins to print This setting can cause jobs to print slowly but will result in accurate banner sheet information None Use printer s default banner sheet job name if data file 1st...

Page 95: ...the settings to their previous values 10 Click on the OK button when you see the message Properties have been successfully modified Note The settings are not applied until you restart the device 11 Cl...

Page 96: ...when you see the message Properties have been successfully modified Note The settings are not applied until you restart the device 12 Click on the Status tab select Description Alerts in the directory...

Page 97: ...ately 5 minutes to reboot and network connectivity will be unavailable during this time 14 A Configuration Report should have printed by default when the device rebooted If the Configuration Report di...

Page 98: ...nter will provide a link directly to the Internet Services web pages To Access Internet Services 1 From the Start menu select Printers and Faxes 2 Click on the device printer icon and a Get More Info...

Page 99: ...anges or Undo to return the settings to their previous values 10 Click on the OK button when you see the message Properties have been successfully modified Note The settings are not applied until you...

Page 100: ...strators to rename and rezone Xerox systems that are configured for AppleTalk connectivity Locate the Internet Services Print and Fax Drivers CD ROM delivered in the Internet Services Network Services...

Page 101: ...tory tree and verify that the Protocol is Enabled and the Port Number is set to 515 Note The settings are not applied until you restart the device 13 Click on the Status tab select Description Alerts...

Page 102: ...hen your computer has restarted open Print Centre To do this 15 Double click the hard drive icon on the desktop 16 Double click to open Applications 17 Double click to open Utilities 18 Double click t...

Page 103: ...rotocols link 6 Select NetWare in the directory tree 7 In the General area a For Protocol check the Enabled checkbox to enable NetWare protocol b Select the required Filing Transport from the drop dow...

Page 104: ...ave been successfully modified Note The settings are not applied until you restart the device 13 Click on the Status tab select Description Alerts in the directory tree 14 Click the Reboot Machine but...

Page 105: ...ays the physical network connection this will always display Ethernet 9 Up to three ports may be enabled and configured in the Port Information area a For Port 1 Leave the TCP Port Number set to 9100...

Page 106: ...ult value press Enter and enter the following parameters Activation Timer 170 Inactivity Timer sec15 Host Print Transform yes 4 Press Enter to continue and enter the following parameter Manufacturer T...

Page 107: ...as default Library xxxxxxxx leave as default Internet address xx xxx x xx IP address of printer VM MVS class SAME Forms control Buffer SAME Destination options XAIX Text description Display any file N...

Page 108: ...h Print then touch Close The Configuration Report will print Verify the addresses detailed under TCP IP Settings Ensure the machine is connected to the network with Ethernet cabling Ensure you can PIN...

Page 109: ...e 5 Create the print queue by typing on the same command line lpadmin pqueuename v dev null mrmodel ocmrcmodel osmrsmodel ob3 orc ormhostname orplp Where queuename is the name of the queue being creat...

Page 110: ...tname is the machine hostname from the etc hosts file Click OK to complete the form 7 Type sh to run the Bourne shell 8 Type lpadmin p queuename s hostname lp to modify the remote queuename 9 Type exi...

Page 111: ...orm the following steps to create a machine print queue on a SCO UNIX workstation using either the GUI or the TTY method GUI Method 1 Log in as root 2 From the Main Desktop select icons System Adminis...

Page 112: ...r the IP address of the machine in the Address bar and press Enter 2 Click the Properties tab 3 If prompted enter the Administrator User ID and Password The default is admin and 1111 4 Click on the Lo...

Page 113: ...1 1 and a wide range of other descriptive documentation is also available at this site The binary distribution of CUPS is available in tar format with installation and removal scripts as well as in r...

Page 114: ...usr local sbin cupsd and press Enter 2 Type http localhost 631 admin into the address URL box of your web browser and press Enter 3 For User ID type root For the requested password type the root passw...

Page 115: ...is chapter summarizes the print driver features and functions You can use Internet Services to configure the Print Drivers Windows 2000 2003 Server on page 108 Windows 2000 Professional on page 110 Wi...

Page 116: ...the Device a Press the Machine Status button b Touch the Machine Information tab c Touch Information Pages d Touch Configuration Report e Touch Print then touch Close Locate the Internet Services Pri...

Page 117: ...ct Have Disk and click Browse Locate the Drivers folder on the CD 11 Select the required driver 12 Click Open and then OK 13 Select the model of your machine from the list Click Next 14 The Name your...

Page 118: ...ss the Machine Status button b Touch the Machine Information tab c Touch Information Pages d Touch Configuration Report e Touch Print then touch Close Locate the Internet Services Print and Fax Driver...

Page 119: ...etwork Places icon 2 Select Properties 3 Right click on the Local Area Connection icon and select Properties 4 Verify that the Internet Protocol TCP IP protocol has been loaded If this software is not...

Page 120: ...if you wish to make this the default printer then click Next 14 The Printer Sharing Screen appears If you will be sharing this printer with other clients select the Share As button and enter a share...

Page 121: ...rmation Pages d Touch Configuration Report e Touch Print then touch Close Locate the Internet Services Print and Fax Drivers CD This was delivered in the Internet Services Network Services Pack with y...

Page 122: ...ick on the Apply button then OK Create a New Print Queue on Windows XP 1 Obtain the Print Driver for your operating system 2 Verify that Print Services for UNIX is loaded from the Start menu select Co...

Page 123: ...s select the Share Name button and enter a share name Click Next 17 Enter a location and comment in the Location and Comment screen optional 18 Select Yes to print a test page Click Next 19 Click Fini...

Page 124: ...ine Information tab c Touch Information Pages d Touch Configuration Report e Touch Print then touch Close Locate the Internet Services Print and Fax Drivers CD This was delivered in the Internet Servi...

Page 125: ...1 Click Start Control Panel and double click Programs and Features 2 Double click Windows Features 3 In the Turn Windows Features on and off window expand the Print Services menu 4 Click on LPR Port M...

Page 126: ...ferences will report information about the printer s operational status active jobs completed jobs and paper status If you do not want to configure Bi directional Setup go to step 7 5 Click Automatic...

Page 127: ...nfiguration Report and note the Name given to the device under AppleTalk Settings Instructions for 10 x OS X At the Macintosh Workstation 1 Load the Internet Services Print and Fax Drivers CD ROM into...

Page 128: ...23 Select your printer model from the Model Name list 24 Click Add The device will appear in the Printer List 25 Select the printer and click the Show Info button 26 Click Installable Options 27 Selec...

Page 129: ...lution with the Xerox Secure Access feature Users will be asked to provide a User Name and Password to be validated by the designated authentication server If this validation is successful the options...

Page 130: ...idden so that unauthorized users cannot use or see them Pathways can be locked or unlocked Authentication Configuration Network Authentication can be enabled to prevent unauthorized use of features an...

Page 131: ...terface Authentication Web User Interface Authentication Authorization Personalization Note Web User Interface Authentication only needs to be defined if you have specified Xerox Secure Access as the...

Page 132: ...rn to the Authentication Configuration page 12 To set Authentication to control access to individual Services a In the Current Configuration area click on the View button for Service Registration b On...

Page 133: ...details of the Default Domain Controller c Enter details for up to 8 Alternate Domain Controllers Optional and backups if required d Click on the Save button to save the settings and return to the Aut...

Page 134: ...lick on the Security link 6 Click on the Access Rights link 7 Select Setup in the directory tree 8 The Authentication Configuration page is displayed in the Current Configuration area click on the Edi...

Page 135: ...ed in as Administrator and click on the Logout button Authentication Configuration for SMB Windows NT4 and SMB Windows 2000 2003 1 At your Workstation open the web browser and enter the IP address of...

Page 136: ...menu For certain Services within the Service Pathway you can also select Hidden 14 Click on the Apply button then click on the OK button when you see the message Properties have been successfully modi...

Page 137: ...login name may be login name or domain login name SSL If SSL is required check the Enable checkbox Note SSL requires a server certificate to be available to the device If you want the device to verify...

Page 138: ...filter defines a series of conditions that the LDAP search must fulfill in order to return the information you seek The form of the typed search string filter is LDAP attributes placed inside parenthe...

Page 139: ...LDAP server user groups can be used to control access to certain areas of the Xerox device For example the LDAP server may contain a group of users called Admin You can configure the Admin group on t...

Page 140: ...Enter User Name field then click on the Test button Under the Test Results column it will display Access If the test result displays No Access this will mean that the user name is not a member of the...

Page 141: ...hentication is successful then the user will have access to all locked items except System Administrator items unless they are an System Administrator Note If users are created locally on the device u...

Page 142: ...Features Custom Access If you select Custom Access for each Pathways and services within the pathway you can select either Unlocked or Locked from the drop down menu For certain Services within the Se...

Page 143: ...e configured with Internet Services the embedded HTTP server running on the device Make sure that the HTTP and TCP IP protocols are properly configured for your network before attempting to use your w...

Page 144: ...ader is installed and communicating with the device Follow the installation instructions from the manufacturer of the authentication solution to correctly set the devices up Make sure to securely moun...

Page 145: ...op down menu The card reader and Authentication Solution authenticates validates the user The Authorization method determines which areas of the device a user is allowed to access There are two option...

Page 146: ...ext in the Window Title and Instructional Text fields to create the prompt that will be displayed on the device s user interface informing users how to authenticate themselves at the device Note If th...

Page 147: ...the machine touch interface c Click on the Save button and return to the Authentication Configuration 12 To set Authentication to control access to individual Features a Select Tools Feature Access i...

Page 148: ...Authentication Xerox ColorQube 9201 9202 9203 System Administrator Guide 140 4 When finished using system features press the Clear All button on the device s keypad to close your account...

Page 149: ...e User Data Encryption on page 143 User Information Database on page 143 IP Filtering on page 147 Audit Log on page 148 Machine Digital Certificate Management on page 151 IP Sec on page 154 Trusted Ce...

Page 150: ...9201 9202 9203 System Administrator Guide 142 Security Xerox For the latest information on securely installing setting up and operating your device see the Xerox Security Information website located a...

Page 151: ...r Data Encryption in the directory tree 7 In the User Data Encryption Enablement area select Disabled 8 Click on the Apply button Note Changing the User Data Encryption setting will reboot the Network...

Page 152: ...In the User Role area select one of the following roles for the new user System Administrator This will appear in the Role column as SA This role has access to all pathways services and features on th...

Page 153: ...w will to state All associated data will be lost Delete Selected User Account click on the OK button to confirm selection Password Settings Use this page to set or change the password rules This page...

Page 154: ...nd 1111 4 Click on the Login button 5 Click on the Security link 6 Select Admin Password in the directory tree 7 Ensure New Password tab is highlighted on the top of the screen 8 In the New Admin Pass...

Page 155: ...ect IP Filtering in the directory tree In the IP Filter Rule List area the following information is displayed Rule Number Display the rule order Rule ordering is important in IP Filtering because rule...

Page 156: ...ICMP Select which ICMP Message the rule is meant to handle 3 Click on the Apply button to accept the changes or on the Cancel button to exit the window without saving changes Audit Log Audit Log is a...

Page 157: ...n the Audit Log will be recorded under the title of print driver fax Note To record the user s name in the Audit Log Network Authentication must be configured and enabled If Guest Access is enabled jo...

Page 158: ...job Completion Status The Completion Status column shows the status of jobs and has the following values comp normal the job completed correctly comp deleted the job was deleted comp terminated the j...

Page 159: ...ent of SSL provides encryption for all workflows where the device is used as a HTTPS server Workflows include Administration of the device via Internet Services Printing via Internet Services Printing...

Page 160: ...Click the Properties tab 3 If prompted enter the Administrator User ID and Password The default is admin and 1111 4 Click on the Login button 5 Click on the Security link 6 Select Machine Digital Cert...

Page 161: ...evice and cannot be changed b Click on the Apply button to continue Values from the form will be used to establish a self signed certificate and you will be returned to the main page 10 If you selecte...

Page 162: ...3 Select HTTP 4 In the Configuration area a Under Secure HTTP SSL select Enabled b Enter the Secure HTTP Port Number if required 5 Click on the Apply button 6 Close your web browser and then access In...

Page 163: ...r 2 Click the Properties tab 3 If prompted enter the Administrator User ID and Password The default is admin and 1111 4 Click on the Login button 5 Click on the Security link 6 Select IP Sec in the di...

Page 164: ...splays all the Host Group saved and the details of each Host Group 1 Form the IP Sec page click on the Host Groups tab under IPsec heading 2 Host Groups can be deleted by highlighting a Host Group in...

Page 165: ...Protocol Group that is being used in Security policy then the updated protocol group name will also be reflected in the security policy entry a In the IP Protocol Group Details area enter the name of...

Page 166: ...Psec session Generally IKE is used as part of virtual private networking X 509 Certificate Local Certificate This is a public key certificate Trusted Root Certificate Pre shared Key Passphrase The use...

Page 167: ...ode drop down menu one of the following Transport Mode This provides a secure connection between two endpoints as it encapsulates the IP payload while Tunnel Mode encapsulates the entire IP packet Tun...

Page 168: ...in the Address bar and press Enter 2 Click the Properties tab 3 If prompted enter the Administrator User ID and Password The default is admin and 1111 4 Click on the Login button 5 Click on the Securi...

Page 169: ...ficate when attempting to connect to the device s Internet Services server To resolve this install the generic Xerox Root CA Certificate in user s Web browsers 1 At the Trusted Certificate Authorities...

Page 170: ...ed EAP method but does not include the PEAP shell Information Checklist Before starting the procedure please ensure the following items are available or have been performed Create a user name and pass...

Page 171: ...uch Password and enter the password and touch the Save to return to the 802 1X screen e Touch Save 8 Touch Close 9 Press the Log In Out button then touch Logout to exit the Tools pathway To Disable 80...

Page 172: ...utton then touch the Tools tab 4 Touch Network Settings 5 Touch Advanced Settings touch Continue 6 In the Network Settings screen touch 802 1X Settings 7 In the 802 1X screen a Touch Disable button b...

Page 173: ...s Enter 2 Click the Properties tab 3 If prompted enter the Administrator User ID and Password The default is admin and 1111 4 Click on the Login button 5 Click on the Security link 6 Select System Tim...

Page 174: ...nts The process takes approximately 20 minutes to complete The device is taken offline until the overwrite is complete and any existing jobs in the print queue are terminated The overwrite process can...

Page 175: ...should not be switched off while an Overwrite is being performed At the Device 1 Press the Log In Out button to enter the Tools pathway 2 Enter the Administrator s User Name admin touch Next enter Pa...

Page 176: ...and enter the IP address of the device in the Address bar and press Enter 2 Click on the Properties tab 3 If prompted enter the Administrator User ID and Password The default is admin and 1111 4 Clic...

Page 177: ...cheduled page a From the Frequency drop down menu select the frequency for the overwrite to occur b If Daily is selected specify the time for the Overwrite in Time 24 Hour Clock The device will be tak...

Page 178: ...ge disk so they do not need to be overwritten Once enabled the feature becomes immediately operational and requires no configuration by the System Administrator Immediate Image Overwrite and Internet...

Page 179: ...r Disable then touch Save The change in status will be immediately effective 7 Press the Log In Out button touch Logout to log out of the Tools pathway Immediate Image Overwrite Status When Immediate...

Page 180: ...tjob and exitserver Run Start Job An integer Controls the execution of the Sys Start file which runs as an unencapsulated job and loads definitions into VM This parameter should only ever be set to ze...

Page 181: ...r called a File Repository and then with the help of server or desktop software Routed to a user s PC desktop for viewing or editing Integrated with a variety of popular document management and workfl...

Page 182: ...hen selected turns off the Confirmation Sheet printing function 8 In the Distribution Templates area a Under Maximum Number or Job Templates it will display the maximum number of job templates that ca...

Page 183: ...e NCP NetWare Core Protocol Available for filing to a NetWare server SMB Server Message Block Available for filing to an environment that supports the SMB protocol HTTP HTTPS Supports scans to a web s...

Page 184: ...rt of the FTP location for Alt1 Repository Server e Type in the path to the repository in Document Path field Enter the full path to the directory starting at the root of FTP services For example dire...

Page 185: ...ion Report will print Verify the NetWare settings configured under Network Setup NetWare should read Enabled For instructions on how to enable NetWare refer to the NetWare topic in the Protocol sectio...

Page 186: ...e left blank The default context name is Xerox_DS_Context g Type in the path to the repository in Document Path field h For Login Credentials to Access the Destination select one of the following Auth...

Page 187: ...lick on the Add New button in the File Repository Setup area or the Edit button If the default File Repository has been set Note During device configuration SMARTsend if used overwrites the Default Re...

Page 188: ...Checklist Before starting the procedure please ensure that the following items are available and or the tasks have been performed Ensure that HTTP HTTPS services and a web service such as Apache are...

Page 189: ...of file transfer Create a directory on the web server or an alternate server to be used as a scan filing location repository a Set appropriate read and write permissions b Make a note of this director...

Page 190: ...ethod if the user name and domain are to be authenticated via LDAP Authenticated User select this method if just the user name is to be authenticated via LDAP Prompt at User Interface select this meth...

Page 191: ...ered via the system user interface will meet the requirements for that workflow Information Checklist Before starting the procedure please ensure the following items are available or have been perform...

Page 192: ...utton b Click on the OK button when you see the confirmation message Are you sure you want to delete the selected validation server Scanning Web Service Use this page to examine the status of services...

Page 193: ...rom either the local or remote template pool 1 At your Workstation open the web browser and enter the IP address or location of the device in the Address bar and press Enter 2 Click the Properties tab...

Page 194: ...can distribution templates is displayed The available fax destinations are determined by the File Repository Setup Note This option will only be available if the Server Fax option is installed on the...

Page 195: ...list and click on the Edit button the Add Document Management Field page will display 2 In the Field Attributes area a Enter a information in the Field Name field This information entered assigns a n...

Page 196: ...of each page of the input document 2 Sided the scan service will scan both sides of each page of the input document 2 Sided Rotate Side 2 the scan service will scan both sides of each page of the inp...

Page 197: ...gs feature allows the user to select the enhancement feature for the scanned document 1 To changes the Advanced Settings click on the Edit button this will display the Advanced Settings page 2 In the...

Page 198: ...Sideways Images this instructs the printer that the original document pages are loaded sideways the top of the page rotated to the left Portrait Originals this instructs the printer to orient all ima...

Page 199: ...r time independent of the tools and systems used for creating storing or rending the files XPS images select this for Full Color Grayscale or Black White documents This option is often used when incre...

Page 200: ...d 1 To change settings for Workflow Scanning Image Settings click on the Edit button in the Workflow Scanning Image Settings area 2 In the Fast Web Viewing Options area check the Optimized for Fast We...

Page 201: ...mages that contain both text and images Text and image parts are compressed separately using the best type of compression for each part e If you enable MRC Compression The MRC Compression Format optio...

Page 202: ...ck the Properties tab 3 If prompted enter the Administrator User ID and Password The default is admin and 1111 4 Click on the Login button 5 Click on the Services link 6 Click on the Workflow Scanning...

Page 203: ...omatic naming of the generated files for Workflow Scanning At your Workstation 1 Open the web browser and enter the IP address of the device in the Address bar and press Enter 2 Click the Properties t...

Page 204: ...itized order by using the up and down arrow in the Position area 11 If Advanced is selected a In the Name field type a string using the following variables to create an automatically generated file na...

Page 205: ...the Login Source settings accessed by clicking General under Workflow Scanning in Internet Services 7 Check the Select to save new password checkbox if you need to change the password for an existing...

Page 206: ...in the Share field 5 Type in the path to the location of the scan folder in Document Path Enter the full path to the directory starting at the root of FTP services for example directory name directory...

Page 207: ...rect host name and checked for a signature of a trusted certificate authority 7 For Login Credentials to Access the Destination select System to have the system directly log in to the file server 8 En...

Page 208: ...Workflow Scanning Xerox ColorQube 9201 9202 9203 System Administrator Guide 200...

Page 209: ...rior to installation Ensure that the TCP IP and HTTP protocols are configured on the device and fully functional This is required to access Internet Services to configure Workflow Scanning The Interne...

Page 210: ...a name that is easy to identify as the Scan to Home template and enter a Friendly Name as mentioned in step 8b This will ensure users can identify the Scan to Home template Templates can be created on...

Page 211: ...erver directory path where the scanned pages are saved If the external server directory is used by many users appending the user name makes it easier for users to locate their files a Check the Automa...

Page 212: ...Scan to Home Xerox ColorQube 9201 9202 9203 System Administrator Guide 204...

Page 213: ...llation Ensure Workflow Scanning is enabled on the device Ensure that the TCP IP and HTTP protocols are configured on the device and fully functional Print a Configuration Report to verify that Workfl...

Page 214: ...er the IP address of the device in the Address bar and press Enter 2 Click the Scan tab 3 In the Display area select Mailboxes 4 Scan to Mailbox consists of a Default Public Folder which can be used b...

Page 215: ...he following 1 Sided the scan service will only scan one side of each page of the input document 2 Sided the scan service will scan both sides of each page of the input document 2 Sided Rotate Side 2...

Page 216: ...r scan processing by decreasing the overall quality of the scanned images 2 Click on the Apply button to return to the Personalized Settings screen Advanced Settings The Advanced Settings feature allo...

Page 217: ...ght Images this instructs the printer that the original document pages are loaded with the top of the page at the top of the document feeder Sideways Images this instructs the printer that the origina...

Page 218: ...for Full Color Grayscale or Black White documents This option is often used when increased document portability is desired Note Some document formats result in multiple files that represent components...

Page 219: ...nguage from the drop down menu c For Text Compression Settings PDF PDF A only select either Disabled to disable text compression or select Enable to compress the resulting searchable files 4 Click on...

Page 220: ...g g Image Compression Flate Compression option will also display when you enable MRC Compression Flate compression works well on bi level or color images or with general data It is a loss less compres...

Page 221: ...diately a In the Immediate Cleanup of All folder Files area there are two options select one of the following option Delete all files now select this option to indicate that you want to delete all Sca...

Page 222: ...3 To permanently remove all files within the selected folder a Click on the Delete Files button b Click on the OK button when you see the message Are you sure you want to delete all the files in the f...

Page 223: ...es To scan to these mailboxes refer to the directions in the Interactive User Guide delivered with your device Use Scan to Mailbox At the Device 1 Press the All Services button 1 Touch the Workflow Sc...

Page 224: ...drop down menu Select option and click on the Go button To view the job log click on the Open button To save the job log click on the Save button select a location on your workstation and click on the...

Page 225: ...k options If Authentication is enabled a user will be prompted to enter a user name and password before they can access the E mail feature For a full description of the Authentication feature refer to...

Page 226: ...he Login button 5 Click on the Connectivity link 6 Click on the Protocols link 7 Select IP Internet Protocol in the directory tree 8 Verify or re configure the Domain for this device in the Domain Nam...

Page 227: ...mail is enabled and when the number is greater than when for Number of Fragments e For Login Credentials for the multifunction device to Access the SMTP Server to send automated emails select one of...

Page 228: ...edit the From field when authentication is not enabled on the device e In the Subject field enter details of the related information f In the Message Body section enter text that you want to appear a...

Page 229: ...entered a pop up screen displays with the message Add Domain Failure Duplicate entry detected E mail domain was not added c Click on the Add button to add the domain in the Domain List The new added d...

Page 230: ...documents for Original Type 5 Select the option that best describes the How Original was Produced of your e mail documents 6 Select the required option used to optimize scan settings to match the inte...

Page 231: ...tions 3 Click on the Apply button to implement changes and return to the Default page E mail Image Settings Image Settings allow you to select linearized PDF and interleaved XPS images for faster web...

Page 232: ...system will need to know where the LDAP server is located on the network and may need a login name and password if the LDAP server is not configured to allow NULL names and passwords The Internet Ser...

Page 233: ...ted the device will specify the LDAP server login details and enter the required information in the Login Name and Password fields Format for the login name may be login name or domain login name Ente...

Page 234: ...ver your LDAP server results therefore improving name searches for the user To map the LDAP fields 1 From the LDAP screen click on the User Mappings tab under the LDAP title at the top of the screen a...

Page 235: ...both are configured the user will be presented with the choice to use either address book to select e mail recipients The Internet Services Public Address Book screen allows you to upload a list of n...

Page 236: ...e default is admin and 1111 4 Click on the Login button 5 In the Public Address Book area ensure View All Names link is highlighted 6 Click on the Delete link for the name you want to delete 7 Click o...

Page 237: ...first row with labeled column headings 8 Click on the Next button 9 In the Import Options area for When importing your Address Book File CSV select one of the following Add your new content to the ex...

Page 238: ...Book tab 3 If prompted enter the Administrator User ID and Password The default is admin and 1111 4 Click on the Login button 5 In the Management area click on the Delete All Names link 6 When the po...

Page 239: ...Address Books drop down list 4 Enter the name of the recipient of your e mail 5 Touch Search 6 The public address book appears Select the required name from the list 7 Touch the To button 8 Touch Clos...

Page 240: ...E mail Xerox ColorQube 9201 9202 9203 System Administrator Guide 232...

Page 241: ...s an option Internet Fax Addressing Recipient addresses can be added by entering the SMTP Simple Mail Transport Protocol address for example name company com at the Internet Fax screen In addition bot...

Page 242: ...P3 clients After sending the e mail log in to the POP3 server to verify receipt of same Enable Internet Fax Print a Configuration Report to verify that Internet Fax is an Installed Option 1 Press the...

Page 243: ...ptional Information area a Enter the maximum allowable size for an e mail with an attachment in the Maximum Message Size Message and Attachment field the range is 512Kb to 20480 Kb b Enter the allowab...

Page 244: ...tton 5 Click on the Connectivity link 6 Click on the Protocols link 7 Select POP3 Setup in the directory tree 8 In the Server Information area a Select either IPv4 Address or Host Name and enter the I...

Page 245: ...l Address Number of Images Attachment File Type TIFF JPEG Device Name ColorQube Device Location Serial Number IP Address MAC Address e In the Signature entry field enter text that you want to appear a...

Page 246: ...Manual Entry area for Prevent Users from Manually Adding E mail Address select either Off or On If you select On this will prevent users from manually adding E mail Addresses at the device Only destin...

Page 247: ...1 From the Internet Fax Default screen click on the Edit button in the Layout Adjustment area 2 Select the required options 3 Click on the Apply button to accept changes and return to the Internet Fax...

Page 248: ...ck on the Internet Receive Settings link in the directory tree 2 In the Filter Options area check the Accept E mail with no attachment checkbox to filter out attachments or check the individual checkb...

Page 249: ...uch the Internet Fax icon 2 Touch the New Recipient button 3 Enter the e mail address configured for the device 4 Touch the Add button then the Close button 5 Place a document in the document handler...

Page 250: ...Internet Fax Xerox ColorQube 9201 9202 9203 System Administrator Guide 242...

Page 251: ...has access to a telephone connection Obtain the telephone number that you want to assign to the fax device Hardware Locate the Fax Hardware Kit Contact your Xerox Sales Representative if you do not h...

Page 252: ...this line touch the keyboard icon next to Line Name enter a name by using the on screen keyboard A maximum of 30 characters may be entered 8 Touch Save 9 Touch Next 10 The Line Settings window appears...

Page 253: ...under Options Send and Receive the device is capable of sending and receiving fax transmissions Send Only the device is only capable of sending faxes Receive Only the device is only capable of receiv...

Page 254: ...e device is only capable of receiving faxes 15 Touch Save to exit the Line Setup screen 16 Touch Log In Out to exit the Tools pathway and the device will reboot with the new settings 17 Test the fax c...

Page 255: ...Touch the Original Type drop down menu and select one of the following method to optimize the quality of your fax images based on the content in your original fax job Text this method is best for docu...

Page 256: ...determine how the receiving device will handle images that are to large Reduce to Fit this method will shrink the large document to fit on a smaller size paper Split Across Pages this method will cont...

Page 257: ...sending and receiving fax for Options Send and Receive the device is capable of sending and receiving fax transmissions Send Only the device is only capable of sending faxes Receive Only the device is...

Page 258: ...paper attributes 3 When required settings have been configured touch Save to return to the Incoming Fax Defaults screen Ring Volume This feature enables the user to hear an audible ringing sound when...

Page 259: ...time interval before the devices radials after a failed transmission It also allows you to specify the number of attempts the device shall make to transmit a fax before rejecting the job 1 From the Tr...

Page 260: ...efaults screen Batch Send Batch Send feature allows multiple fax jobs to be sent to the same destination during the same transmission session This reduces the connection time for the customer and prov...

Page 261: ...Save to return to Embedded Fax Settings screen Mailbox Setup A fax received can be stored on the device or on a remote fax machine A stored fax can be accessed by remote polling and then printed There...

Page 262: ...creen Fax Reports This features allows you to configure the following reports Activity Report Confirmation Report Broadcast and Multipoll Report At the Device 1 Press the Log In Out button to enter th...

Page 263: ...port 2 Touch one of the following options Always Print to automatically print a confirmation report Off to disable the option Print On Error to print a report when fax transmission error occurs 3 Touc...

Page 264: ...browser and enter the IP address or Host Name of the device in the Address bar and press Enter 2 Click on the Properties tab 3 If prompted enter the Administrator User ID and Password The default is a...

Page 265: ...r the e mail address the e mail server will use to identify the sender of the forwarded e mail in the From Address field This is a required field d Enter a descriptive details referred to as the frien...

Page 266: ...open the web browser and enter the IP address or Host Name of the device in the Address bar and press Enter 2 Click on the Properties tab 3 If prompted enter the Administrator User ID and Password Th...

Page 267: ...uthentication is enabled a user will be prompted to enter a user name and password before they can access the Fax feature For a full description of the Authentication feature refer toAuthentication on...

Page 268: ...er using a CGI script SMTP Simple Mail Transfer Protocol Available to file to a mail server Configure a Fax Repository using FTP Server Information Checklist Before starting the procedure please ensur...

Page 269: ...elds f Check the Select to save new password checkbox if you want to change the password for an existing Login Name 9 Click on the Apply button to accept the changes 10 Configure the Defaults settings...

Page 270: ...sing Bindery or Bindery emulation leave this field blank If you are using NDS this field cannot be left blank f Type in the path to the location of the repository server in Document Path For example d...

Page 271: ...r details of the Share name in the Share Name field e Type in the path to the location of the repository server in Document Path For example directory name directory name f In the Login Credentials to...

Page 272: ...HTTP Proxy Server Settings link e HTTPS only Check the Validate Repository SSL Certificate checkbox to have the repository s SSL certificate validated for the correct hostname and checked for signatu...

Page 273: ...in Name and Password entry fields i Check the Select to save new password checkbox if you want to change the password for an existing Login Name 9 Click on the Apply button to accept the changes 10 Co...

Page 274: ...r Fax area for 2 Sided Scanning select the required document scanning option either 1 Sided 2 Sided or 2 Sided Rotate Side 2 b Select the required method used to optimize the quality of your scanned o...

Page 275: ...ecific Time is selected this allows you to specify the time of day each day when the fax jobs will start This feature is convenient for international calls and for sending documents at night when the...

Page 276: ...Server Fax Xerox ColorQube 9201 9202 9203 System Administrator Guide 268...

Page 277: ...led on your Workstation Enable LAN Fax Windows Print Driver LAN Fax must be enabled in your print driver to support the LAN fax feature LAN fax can be enabled automatically with either Bi directional...

Page 278: ...a Ensure you are on the Paper Output tab b Select Fax from the Job Type drop down menu to display the Fax screen Mac OS Users 1 Open a document to fax and click on File and then Print 2 Click on the X...

Page 279: ...r your group in the Group Name field b Click on the OK button to return to the Fax screen 7 Click on the OK button to return to the Properties screen Setting up a Cover Sheet 1 On the Fax screen click...

Page 280: ...Super G3 33 6 Kbps This is the fastest transmission rate and is the default setting This rate minimizes transmission errors by using Error Correction Mode ECM Initial transmission speed will be 33 60...

Page 281: ...owing required checkboxes Prompt When Adding Duplicate Recipients if you want to be notified when you add duplicate recipients to the phonebook Prompt When Removing a Recipient if you want to be notif...

Page 282: ...LAN Fax Xerox ColorQube 9201 9202 9203 System Administrator Guide 274...

Page 283: ...cryption ensures that third parties cannot read print scan and e mail these files You can enable disable encryption of user data refer to User Data Encryption on page 143 Information Checklist Before...

Page 284: ...select Printers and Faxes 2 Right click on the Xerox ColorQube 9201 9202 9203 Print Driver 3 Select Properties 4 Click on the Configuration tab 5 Click on the Installable Options button 6 Ensure Inst...

Page 285: ...ckup Restore Jobs Use the Restore Jobs feature to restore the saved jobs stored on a repository Note When Saved Jobs are restored all current Saved Jobs data will be deleted The restore process may ta...

Page 286: ...4 Select the Saved Jobs tab to access the folder options 5 Select Create New Folder 6 Input the name for the folder in the Name field As a normal user you are only able to create Public folders These...

Page 287: ...b from your PC or when submitting a print job using Internet Services Using the Print Driver Select or create a document on your PC 1 Select Print from the application s File menu The application Prin...

Page 288: ...Submission options 3 Enter the file name of the job requiring saving or use the Browse option to locate the file 4 Select the Job Type drop down menu and select Save Job for Reprint The Saved Job opt...

Page 289: ...ation account details at the user interface Enable Validation Options 1 At your workstation open the web browser and enter the IP address of the device in the Address bar and press Enter 2 Click the P...

Page 290: ...Custom Services Xerox ColorQube 9201 9202 9203 System Administrator Guide 282...

Page 291: ...ce to unlock access to features that can be tracked for accounting and regulatory requirements Secure Access is also the key to the personalized experience at the device Xerox Scan to PC This solution...

Page 292: ...on Authorization Configuration this feature allows you to remotely configure user access to the device s services Session Data this feature allows an EIP application to access user session information...

Page 293: ...es Setup Xerox ColorQube 9201 9202 9203 System Administrator Guide 285 At the Device 1 Press the Services button 2 Touch the EIP Application icon that you registered Your XEIP workflow is accessible f...

Page 294: ...Extensible Services Setup Xerox ColorQube 9201 9202 9203 System Administrator Guide 286...

Page 295: ...connect with printing and scanning peripherals that offer the WSD interface Enable WSD Web Services for Devices Note WSD Services are not related to the HTTP Web Services can be accessed by selecting...

Page 296: ...iscovery requests The default port number is 3702 Note This does not disable or prevent access to Internet Services WS Discovery Multicast allows the printer to use the Multicast protocol to respond a...

Page 297: ...o print documents from their workstations The XSA feature is mutually exclusive from any other accounting feature If XSA is enabled at the device you cannot enable Foreign Device Interface Auditron or...

Page 298: ...ield for example Xerox The group name can be alphanumeric characters to a maximum of 32 characters The Group Account name must be unique c Click on the Add Account button click on the OK button to con...

Page 299: ...this user can make to 1000 prints enter 1000 in the Black or Color Copied Impressions field Cover sheets and banner sheets are counted as part of the job and will add to the number of impressions 3 Cl...

Page 300: ...r the limit and subtract them from the user s new allocation when it is updated by the administrator If the user s limit is reached before a print job is completed an error report will print at the de...

Page 301: ...gin button 5 Click on the Accounting link 6 Click on the Xerox Standard Accounting link 7 Select General Accounts in the directory tree to create a new general account 8 In the General Accounts area a...

Page 302: ...age data will be rest to zero and lost dialog box appears WARNING The following step will delete all the XSA accounts set up for your device 11 To delete all user group and general accounts a In the R...

Page 303: ...bar and press Enter 2 Click the Properties tab 3 If prompted enter the Administrator User ID and Password The default is admin and 1111 4 Click on the Login button 5 Click on the General Setup link 6...

Page 304: ...he device that you wish to restore or clone the settings to Press Enter 2 Click on the Properties tab 3 If prompted enter the Administrator User ID and Password The default is admin and 1111 4 Click o...

Page 305: ...ure the device is fully functioning on the network prior to installation Ensure that the TCP IP and HTTP protocols are configured on the device as per Enable TCP IP and HTTP at the Device on page 11 T...

Page 306: ...ID between 1 and 32 characters and touch Save d Touch the Mask Entries box to place a tick and touch Save to return to the Accounting Mode screen e Touch Code Entry Validation f Touch the Enabled butt...

Page 307: ...menu a Select Prompt for Every Job if you want users to enter their User ID and Account ID each time they print check the following checkboxes Mask User ID Mask Account ID When you select these optio...

Page 308: ...preset for example Accounting e Click OK Ensure the Accounting preset is selected in the Presets menu each time you print f Click Print g Enter your Network Accounting information h Click OK to print...

Page 309: ...s Refer to the documentation with the authentication server to complete this task Contact your Xerox Sales Representative if you do not have the Xerox Secure Access authentication server Note If you w...

Page 310: ...uthenticates at the device with a card reader there would be no method for the device to authenticate users who access Internet Services from their workstations Select Locally on the Device to validat...

Page 311: ...cated on the device Xerox Secure Access Device an alternative on screen authentication method Select to allow users to authenticate using the device s control panel in addition to the XSA feature When...

Page 312: ...eturn to the Authentication Configuration page 4 If you selected Locally on the Device for Web User Interface Authentication the Local User Information Database will display a Click on the Add New Use...

Page 313: ...have access to all locked items if they have System Administrator access 6 If you selected Remotely on the Network for the method of Authorization click on the Configure Edit button for LDAP Server an...

Page 314: ...evice 1 Touch press an area of the device that you have locked 2 Read the user interface prompt to determine what you need to do to be authenticated at the device Authentication methods include Swipe...

Page 315: ...initiating a software upgrade There are two methods for upgrading the software on the device Over a network connection using Internet Services via a web browser Auto upgrade 1 Software Upgrade Over a...

Page 316: ...ile to a local or network drive You will be able to delete the file after the upgrade procedure It is important to obtain the correct upgrade file for your particular model of device System Software V...

Page 317: ...r basis Note This procedure will delete any current jobs in the device print queue and prevent further jobs from printing until the upgrade has completed If you wish to preserve these jobs allow them...

Page 318: ...where the software upgrade file obtained earlier is located f Enter the path to the upgrade file on the server in the Directory Path field g Enter the Login Name and Password for the server h Click o...

Page 319: ...hat this is not grayed out or unavailable To view the Workflow Scanning feature icon you may need to press the Services button Is the Workflow Scanning Button Available on the Device If there is no Wo...

Page 320: ...2 Click on the Properties tab 3 If prompted enter the Administrator User ID and Password The default is admin and 1111 and click on the Login button 4 Click on the Services link 5 Click on the Workflo...

Page 321: ...rt a Telnet session log in to the device s directory on the web server and send a POST request and file to the web server Check to see if the file was received at the repository If the file was not re...

Page 322: ...instructions refer to E mail on page 215 From a desktop e mail client send a test e mail to the new e mail account created on the SMTP server for the device Log in to the mail server with the new acc...

Page 323: ...mpting to use the Internet Fax feature For Instruction to configure the device on the network see Enable TCP IP and HTTP at the Device on page 11 Ensure Internet Fax is installed properly on the devic...

Page 324: ...ncountered and check for bounce messages to the device s Reply To address Check that the message size does not exceed the attachment or message size limit policy of your SMTP server Check that the mai...

Page 325: ...ck the network cable at the back of the device Send a test page from your PC to the device If connected via TCP IP try a PING from your workstation to the device Is the Device Functioning on the Netwo...

Page 326: ...2 Send a test fax from the device 3 View the location on the server where the fax filing repository was created Verify that a directory with the extension XSM has been created and contains the correct...

Page 327: ...tall screen appears refer to the instructions to configure Embedded Fax in this guide Ensure the Fax Settings are Correctly Configured Ensure the device has been configured with the correct fax teleph...

Page 328: ...lose For instructions to both install and enable the Network Accounting feature refer to Network Accounting on page 297 Note that Network Accounting can be installed but not enabled Finally try reboot...

Page 329: ...em to be fully powered off you must observe the network activity light on the Controller at the rear of the device When the network activity light stops blinking the Controller has shut off and the en...

Page 330: ...f Andale Mono WT J Japanese version ANMDK ttf Andale Mono WT K Korean version ANMDS ttf Andale Mono WT S Simplified Chinese version ANMDT ttf Andale Mono WT T Traditional Chinese version Unicode uses...

Page 331: ...3 Completion Status 150 Compression Capability 192 211 Configuration Overview 60 Configuration Page 20 Configuration Report 10 61 Configuration Report 20 Configure static addressing 64 Configure 802 1...

Page 332: ...175 Flate Compression 29 Font Management Utility and Unicode 321 Front View 6 FTP 175 FTP File Transfer Protocol 175 G General Setup 19 61 GUI Method on HP UX Client Version 10 x 100 GUI Method on SCO...

Page 333: ...n for Kerberos Solaris 123 Authentication Configuration for Kerberos Windows 2000 2003 124 Authentication Configuration for LDAP LDAPS 128 Authentication Configuration for NDS Novell 126 Authenticatio...

Page 334: ...tication and Authorisation 259 Configure a Fax Repository using FTP 260 Configure a Fax Repository using HTTP HTTPS 263 Configure a Fax Repository using NetWare 261 Configure a Fax Repository using SM...

Page 335: ...Servers 182 Verify the IP Address 64 View audit log file 149 W Welcome Page 10 Windows XP 84 WINS 79 Workflow Scanning 173 Apply Factory Defaults 194 Default Template 185 File Repository 175 General S...

Page 336: ...Index Xerox ColorQube 9201 9202 9203 System Administrator Guide 328...

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