Xerox ColorQube 9201, System Administrator Manual

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Scan to Mailbox
Xerox ColorQube™ 9201/9202/9203
System Administrator Guide 214
• Hourly (top of hour) - select this option to trigger scheduled hourly maintenance. Note
that this cleanup will occur every hour at the top of the hour.
d. Click on the [Apply] button.
e. Click on the [OK] button when you see the message “Properties have been successfully
modified” .
Folders
This feature allows the System Administrator to perform maintenance on the created Scan to Mailbox
folders that resides in the device. the System Administrator can change folder passwords, delete folders
or delete scanned images within folders.
1. From the Scan to Mailbox link, click on [Folders] in the directory tree.
2. In the Created Folder Operations area:
a. From the [Select a Created Folder] drop-down menu, select the required folder.
b. To change the Folder password, enter new password in the [Change Folder Password] field
and into the [Confirm Folder Password] field.
c. Click on the [Saved Password] button.
d. Click on the [OK] button when you see the message “Properties have been successfully
modified” .
3. To permanently remove all files within the selected folder:
a. Click on the [Delete Files] button.
b. Click on the [OK] button when you see the message “Are you sure you want to delete all the
files in the folder?” .
4. To permanently remove the folder and all the files contained in the folder:
a. Click on the [Delete Folder] button.
b. Click on the [OK] button when you see the message “Are you sure you want to delete this
folder?” .
Scan Policies
This feature allows the System Administrator to set the scanning policies for the Scan to Mailbox
feature on the device.
1. From the Scan to Mailbox link, click on [Scan Policies] in the directory tree.
2. In the Scan Policies area, check the required checkboxes:
• Allow scanning to Default Public Folder - enable users to scan to the default Scan to
Mailbox folder.
Note: If this option is not selected, then users can only scan to their own personally created
folders.
• Require per job password for public folders - ensure users are required to enter a password
at the device each time they scan to a public folder.
• Allow additional folders to be created - allow users to create new folders.
• Require password when creating additional folders - to create Private Folders, which require
users to enter a password when they create a new folder.