Xerox ColorQube 9201, System Administrator Manual

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Scan to Mailbox
Xerox ColorQube™ 9201/9202/9203
System Administrator Guide 206
• Enable Scan to Mailbox - to activate this feature on the device. Once you enable Scan to
Mailbox, the created mailboxes will appear in the Workflow Scanning.
• On Scan tab, view Mailboxes by default - to view mailboxes as the default when entering
the Scan tab.
8. Click on the [Apply] button.
9. Click on the [OK] button when you see the message “Properties have been successfully
modified” .
Note: All Saved Jobs are stored as encrypted files if encryption of user data is enabled. Encryption
ensures that third parties cannot read, print, scan and e-mail these files. You can enable / disable
encryption of user data on the
User Data Encryption page, see User Data Encryption on
page 143.
Create a New Mailbox
To create a new storage folder (mailbox) on the device’s hard drive for receiving scanned images. When
a registered user creates a folder, only that user (or a System Administrator) can view, edit or delete the
folder’s content.
When you create a Scan to Mailbox folder, it inherits the attributes of the Default Public Folder . These
attributes can be changed by clicking on the Personalize Settings button. For further information on
Personalize Settings, refer to Personalize Settings or Modify Settings on page 207.
1. At your workstation, open the web browser and enter the IP address of the device in the Address
bar, and press [Enter] .
2. Click the [Scan] tab.
3. In the Display area, select [Mailboxes] .
4. Scan to Mailbox consists of a Default Public Folder which can be used by all users to store scanned
images. New folders can be created for individual users. When a password is allocated to a new
folder, it becomes a Private Folder. If a password is not allocated to a new folder it is called a Public
Local Folder.
The administrator can specify if passwords are required when new folders are created, within the
Scan Policies screen. Scan Policies are discussed later in this section. Click on the
[Create Folder]
link to display the Create Folder page to create a new folder.
5. In the New Folder area:
f. Enter a name for your folder in the [Folder Name] field (upto 20 characters). Folder names
must be unique. The folder name will show in the Network Scanning Template Destination
List on the device.
Note: Folder names cannot contain forward slash and backward slash characters and spaces.
It is possible to have Scan to Mailbox folders with the same name as scan templates created with
the Network Scanning and Scan to Home features. However, Scan to Mailbox templates display a
‘#’ symbol on the device Network Scanning screen.
g. If required enter a password for your folder in the [Folder Password (Required)] field. The
user will be prompted to enter the password when they scan their documents at the machine.
h. Enter the password again to confirm in the [Confirm Folder Password] field.
6. Click on the [Apply] button.