Standard Lists
12.2 List Screens
12
12-7
When the screen initially opens (see figure 12.2) the
Employees Not in this Group
box
shows all employees that have been entered into the system and the
Current Members of
this Group
box shows the names of all employees who belong to the “Technician” group
in the system
If you need to add one or more existing employees to the current group, highlight the
names in the
Employees Not in this Group
box and click the Assign button. The
employees’ names will be moved to the
New Members to be Added
box.
If you need to add a new
employee to the group, type their
Name,
(
Title
and
are
optional)
into the fields labeled as such and click the Add and Assign button. The
employee’s name will be moved to the
New Members to be Added
box. (This also adds a
new EMPLOYEE record to the system for this person.) If you need to remove a new
employee from the group, highlight the name in the
New Members to be Added
box and
click the Deassign button.
Once you have made all of your changes, click the Save button, the names in the
New
Members to be Added
will be automatically moved up to the
Current Members of this
Group
section and the screen will close. You may add Technicians names to groups by
using this menu option, or you can add them by clicking the New button next to the
Responsible Technician
or
Who Calibrated
fields in various screens throughout the
program.
12.2.10 Calibration Type
This list option allows you to create calibration types such as “Scheduled”, “Repair” or
“Initial Cal” that may be assigned to your calibration records. This screen allows you to
Add or Delete calibration types. If the calibration type is in use it cannot be deleted. You
are limited to 50 characters in this field.
12.2.11 Classification
This list option allows you to create classifications such as “GMP Critical” or “Non-
GMP” that may be assigned to an Instrument, Loop, Equipment and Test Instrument
Records. You must add new classifications from this menu because there is no New
button for it anywhere else in the system. You are limited to 50 characters in this field.
12.2.12 Document Type
This list option allows you to define different document types such as “SOP”, “Assay” or
“Manufacturer’s Specifications” that may be applied to document records that you store
in your database. You are limited to 50 characters in this field. Placing a check mark in
the
Make Available as a SOP
box allows documents of that type to be available on the
Document ID
drop down list found in many other screens in the program. The
Document
ID
field can be found in the following screens: MASTER INSTRUMENT RECORD,
LOOP RECORD and TEST INSTRUMENT RECORD. A document number that
appears in a
Document ID
field elsewhere in the program is considered to be that item’s
SOP (Standard Operating Procedure) and will appear on the
SOP
tab of the
CALIBRATION screen when a calibration record is entered for that item. Keep in mind
that if none of the document types entered have the
Make Available as a SOP
box
marked, then only document IDs whose records have not been given a
Document Type
at
all will be available for selection on the
Document ID
field throughout the program.
You may add document types by using this menu option, or you can add them by clicking
the New button next to the
Document Type
field in the DOCUMENT RECORDS screen.
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