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11-1

Chapter 11

Reminders

Title

Page

11.1 Reminders ............................................................................................... 11-3

11.2 Printing Reminders ................................................................................. 11-4

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Summary of Contents for 750SW

Page 1: ...Corporation All rights reserved All product names are trademarks of their respective companies DPCTrack2TM Calibration Management Software Users Manual Shop for Fluke products online at 1 877 766 541...

Page 2: ...ter a bug or deficiency we will require a problem report detailed enough to allow us to find and fix the problem If you properly notify us of such a software problem within the warranty period Fluke w...

Page 3: ...e Records 3 4 3 6 Import DPCTrack Data 3 4 3 7 Common Usage Scenario 3 5 3 7 1 Instrument Record Creation Revision Retirement 3 5 3 7 2 Test Instrument Record Creation Revision Retirement 3 5 3 7 3 Us...

Page 4: ...pe 6 5 6 2 2 Members Tab 6 6 6 2 3 Access Levels Tab 6 6 6 2 4 Reminder Options Tab 6 7 6 3 User Administration Screen 6 8 7 System Options 7 1 7 1 System Options 7 3 7 1 1 Database Name 7 3 7 2 Syste...

Page 5: ...Variable Name 10 4 10 2 3 Selecting the Field Data Type 10 4 10 2 4 Deleting a User Defined Variable 10 5 10 2 5 Reordering User Defined Variables 10 5 10 3 User Defined Lists 10 6 10 3 1 Creating a...

Page 6: ...Defined Tab 14 4 14 2 5 Notes Tab 14 5 14 3 File Menu Options 14 5 14 3 1 New Record Ctrl N 14 5 14 3 2 Save Record Ctrl S 14 5 14 3 3 Find Record Ctrl F 14 5 14 3 4 List Records 14 5 14 3 5 Delete Re...

Page 7: ...5 17 2 3 Additional Info Tab 17 5 17 2 4 User Defined Tab 17 5 17 2 5 Notes Tab 17 5 17 3 File Menu Options 17 5 17 3 1 New Record Ctrl N 17 5 17 3 2 Copy Record Ctrl Y 17 5 17 3 3 Save Record Ctrl S...

Page 8: ...g the Result of a Calibration 19 7 19 3 5 Automatic Warnings and Messages 19 8 19 3 6 Warnings and Messages That May Appear as a Result of Options and Default Settings 19 9 19 3 7 Entering Calibration...

Page 9: ...2 Uploading Logged Data 24 4 24 2 1 Selecting Port 24 4 24 2 2 Upload Logs Button 24 5 24 2 3 Show Logged Data Button 24 6 24 2 4 Log Record 24 6 24 3 Viewing Log Records 24 8 24 3 1 Listing Log Reco...

Page 10: ...mmary A 4 Instrument Worksheet Spec Test Point A 4 Instrument Due Report A 4 Inventory Group A 4 Instrument Inventory A 4 Loop Inventory A 4 Test Instrument Inventory A 4 Logged Data Group A 4 Data Lo...

Page 11: ...1 1 Chapter 1 Introduction Title Page 1 1 Introduction 1 3 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 12: ...DPCTrack2 Users Manual 1 2 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 13: ...your User ID has not been granted access to those areas of the program The initial content of this manual will provide you with an overview of how to get started with the software installation instruc...

Page 14: ...DPCTrack2 Users Manual 1 4 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 15: ...apter 2 Installing DPCTrack2 Title Page 2 1 DPCTrack2 Installation 2 3 2 2 System Requirements 2 3 2 3 Procedures 2 3 2 4 Licensing 2 3 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStor...

Page 16: ...DPCTrack2 Users Manual 2 2 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 17: ...Logs will be restricted Your trial program comes pre configured with sample data organized under a company called Fluke Customer If you wish to change this default name you may do so when you start y...

Page 18: ...DPCTrack2 Users Manual 2 4 Figure 2 1 Figure 2 2 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 19: ...tallation process The data directory DATADIR defaults to C DPCTrack2 Data This can also be overridden during the installation process The data directory can be on a shared network storage device but o...

Page 20: ...DPCTrack2 Users Manual 2 6 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 21: ...7 1 Instrument Record Creation Revision Retirement 3 5 3 7 1 1 Creating Instrument Records in DPCTrack2 3 5 3 7 1 2 Revising a Master Record 3 5 3 7 1 3 Retiring an Instrument 3 5 3 7 2 Test Instrumen...

Page 22: ...DPCTrack2 Users Manual 3 2 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 23: ...IONS for details regarding minimum password length Also both the User ID and Passwords are not Case Sensitive Figure 3 1 shown below is the screen you will see every time you log onto DPCTrack2 Figure...

Page 24: ...cords download and upload tasks to the calibrator and view logged data The User ID and default password for the User User Group is User User Read Only The access rights of the READONLY user are furthe...

Page 25: ...nge the status to your Company s retired status and save the master instrument record data 3 7 2 Test Instrument Record Creation Revision Retirement DPCTrack2 stores data for Test Instruments separate...

Page 26: ...ton After the download process is complete perform the test with the calibrator Figure 3 2 3 7 4 2 Uploading Results To Upload results to DPCTrack2 make sure the calibrator is connected and powered on...

Page 27: ...tem Options 4 4 4 2 1 8 Exit DPCTrack2 4 4 4 2 2 Tools Menu 4 5 4 2 2 1 Backup Database 4 5 4 2 2 2 User Defined Variables 4 5 4 2 2 3 User Defined Labels 4 5 4 2 2 4 User Defined Lists 4 5 4 2 2 5 Re...

Page 28: ...DPCTrack2 Users Manual 4 2 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 29: ...ve been granted An overview of this screen s sections is provided below However for more detailed information on any of the items mentioned please refer to the pages dedicated to those topics in the o...

Page 30: ...Administration This screen allows the user to add Employees Copy an employee record View a selected Group or Employee record This is covered in depth in Chapter 6 4 2 1 5 Employee Records This screen...

Page 31: ...er Labels Definition screen where users can view and edit Labels See Chapter 8 4 2 2 4 User Defined Lists This screen allows the user to add modify and delete User Defined Lists See Chapter 10 4 2 2 5...

Page 32: ...ke sure that you have the most up to date records Refer to the DPC Track User Manual for more information If you know the location for the files you can type the path or select the Find button Select...

Page 33: ...ows you to attempt to map your frequencies from DPC Track format to DPCTrack2 format 4 2 2 7 3 Validate Files The Validate Files button will check that the files have the right extension 4 2 2 7 4 Ini...

Page 34: ...ory allows the user to change which directory to retrieve the reports from See Chapter 23 4 2 5 Lists Menu The Lists Menu See Figure 4 8 allows the user to add modify and delete the user defined lists...

Page 35: ...or a more detailed explanation see Chapter 14 Test Instrument Record For a more detailed explanation see Chapter 17 Calibrations For a more detailed explanation see Chapter 19 Document Records For a m...

Page 36: ...DPCTrack2 Users Manual 4 10 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 37: ...nt Record 5 4 5 2 4 Find Record 5 4 5 2 5 List Records 5 4 5 2 6 Cancel Changes 5 4 5 2 7 Print Master Report 5 4 5 2 8 Preview Master Report 5 4 5 2 9 Show Work History 5 4 5 2 10 Close Form 5 4 5 2...

Page 38: ...DPCTrack2 Users Manual 5 2 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 39: ...ueries that have been saved in the system You may view each button s function by slowly moving the mouse along the Toolbar As you do this each button s function will be displayed in a yellow hint box...

Page 40: ...anges made to the record since the last save 5 2 7 Print Master Report This button will print the master report 5 2 8 Preview Master Report This button will create a preview of the master report 5 2 9...

Page 41: ...ails regarding User Defined Labels There is an option to Check Requirements this will show any fields that still need to be populated before the record can be Approved This menu also contains two comm...

Page 42: ...DPCTrack2 Users Manual 5 6 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 43: ...l Info 6 4 6 1 1 3 Administration Privileges 6 4 6 1 2 Group Membership Tab 6 5 6 1 3 Force Log Off User 6 5 6 2 User Groups Screen 6 5 6 2 1 Group Type 6 5 6 2 2 Members Tab 6 6 6 2 3 Access Levels T...

Page 44: ...DPCTrack2 Users Manual 6 2 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 45: ...ure 6 1 6 1 1 General Info Tab This tab is used to record general information about the employee The Name and User ID are required fields Every individual using the system must have their own unique I...

Page 46: ...user restricts them from logging on to the system The system may also disable a user if they have exceeded the allowed number of unsuccessful logons The of Logons Before Disabling value is set in the...

Page 47: ...ep in mind however that you may only log off another user if you are in the ADMIN Group While in the Home Screen select Employee Records from File menu Once you are in the EMPLOYEE RECORD screen open...

Page 48: ...ure 6 4 is used to configure the user group s level of access to many different system functions options and record types Check marks may be placed in the boxes for those items that the group should h...

Page 49: ...eminders will appear on the screen when a member of the current group is logged onto the system Place check marks in the boxes that you which to receive reminders for You can configure the REMINDERS s...

Page 50: ...ns and buttons regarding employee and group records The Add New Employee option will open the EMPLOYEE RECORD screen allowing you to quickly enter new records If you would like to copy an employee rec...

Page 51: ...ing 0 Never Disable 7 4 7 2 5 Minimum Password Length 7 4 7 2 6 Number Of Passwords To Remember 7 4 7 2 7 Minimum Password Age To Allow Change Days 7 5 7 2 8 Number Of Minutes Before Time Out 7 5 7 2...

Page 52: ...DPCTrack2 Users Manual 7 2 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 53: ...ous settings that will affect the entire system as a whole Only users whose groups have been given access to System Options can modify these settings Choosing the System Options command from the File...

Page 54: ...before a user s password expires Any numeric value may be entered into this field up to 9 999 days When a user s password has expired he she is instructed by the system to enter a new one at the time...

Page 55: ...f 99 999 minutes When the workstation times out a logon screen titled Session Locked will appear You must then enter your password in order to unlock the program and continue working Any unsaved data...

Page 56: ...ish to check this option so DPCTrack2 will load quicker 7 2 15 Warn On Overdue Test Instruments During Cal Entry The Warnings section of this tab contains one check box labeled Warn On Overdue Test In...

Page 57: ...1 Chapter 8 User Defined Labels Title Page 8 1 User Defined Labels 8 3 8 2 Column Descriptions 8 3 8 3 Modifying Field Labels 8 4 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 58: ...DPCTrack2 Users Manual 8 2 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 59: ...re the fields exist The Default Label column shows the label that each field in the program defaulted to upon installation The Default Short Label column shows the label that certain fields appearing...

Page 60: ...g in many of the individual screens in the program Select Labels from the Edit menu while the screen is open This is often a more convenient way to modify field label names because the only fields lis...

Page 61: ...All Record Types 9 4 9 2 3 4 Allow Warn or Restrict If Calibrated Item Is Not Approved 9 5 9 2 3 5 Allow The User To Finalize Incomplete Calibrations 9 5 9 2 3 6 Prevent Accuracy Modifications During...

Page 62: ...DPCTrack2 Users Manual 9 2 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 63: ...four 4 different sub screens or pages available for data entry These pages are logically grouped on the tabs of the notebook Each page and its associated fields are described below To open a page clic...

Page 64: ...ed will not allow a failed calibration one with at least one as left value that is outside of the acceptable limits to be saved as a passed calibration 9 2 3 2 Users Cannot Finalize Calibrations They...

Page 65: ...the Reason For Failure field 9 2 3 8 Only Show Active Test Instruments This is an option that when selected will restrict the display of Test Instruments in the CALIBRATION screen to only those Test I...

Page 66: ...ault on an individual item basis 9 2 3 11 3 Default Spec Resolution This is a default value that determines the number of decimal places that will automatically appear in the calibration specification...

Page 67: ...est Instrument should change to if it fails calibration When the failed calibration is entered upon saving a message will appear asking if you would like the system to automatically update the item s...

Page 68: ...DPCTrack2 Users Manual 9 8 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 69: ...e 10 4 10 2 3 1 Text 10 4 10 2 3 2 Decimal 10 4 10 2 3 3 Integer 10 4 10 2 3 4 Date 10 4 10 2 3 5 List 10 4 10 2 3 6 File 10 4 10 2 3 7 Signature 10 4 10 2 4 Deleting a User Defined Variable 10 5 10 2...

Page 70: ...DPCTrack2 Users Manual 10 2 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 71: ...ser defined variables is the USER VARIABLE DEFINITION screen shown in Figure 10 1 It can be accessed by selecting User Defined Variables from the Tools menu while the Home Screen is open Figure 10 1 1...

Page 72: ...ction from a drop down list that is also user defined Any user defined lists that have already been added to the system will be listed on the drop down list in the User Defined List Type field on the...

Page 73: ...ted all data entered into that field is deleted as well 10 2 5 Reordering User Defined Variables If you have more than one user defined variable on a screen you may reorder their appearance at any tim...

Page 74: ...en used select it from the list click OK then click the Delete button The list and all of its entries will be removed from the system If however entries from the list type have already been used elsew...

Page 75: ...hen you select this menu option an additional selection box will appear with each of the five 5 different record types Instrument Loop Test Instrument Equipment and Calibration for which fields may be...

Page 76: ...ome Screen s Tools menu Figure 10 6 When required fields have been set for a particular screen or record type you will be restricted from performing certain actions as applicable for the screen you ar...

Page 77: ...11 1 Chapter 11 Reminders Title Page 11 1 Reminders 11 3 11 2 Printing Reminders 11 4 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 78: ...DPCTrack 2 Users Manual 11 2 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 79: ...lly what appears in the screen depends upon the user group s that you belong to and the Reminder Options of those groups The REMINDERS screen can be seen in Figure 11 1 It contains a tree view of the...

Page 80: ...trate how the report will look when printed You may also select additional data to be included in the report s header and or footer Highlight any of the items listed in the Available boxes and use the...

Page 81: ...ased on Weeks 12 4 12 2 2 Status 12 4 12 2 3 Signal Type 12 5 12 2 4 Manufacturer 12 5 12 2 5 Locations 12 5 12 2 6 Department 12 5 12 2 7 Vendors 12 6 12 2 8 Instrument Type 12 6 12 2 9 Responsible T...

Page 82: ...DPCTrack2 Users Manual 12 2 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 83: ...n which you may add modify or delete entries on its drop down list If a list screen does not contain a Delete button then go to the File menu while the screen is open and select Delete Record Once a l...

Page 84: ...ox will be available Checking the Keep On End of Week box for a calibration frequency will instruct the system when calculating a due date based upon the frequency to always use the last day of the we...

Page 85: ...ng this menu option or you can add them by clicking the New button next to the Manufacturer fields in various screens throughout the program You are limited to 50 characters for the Manufacture The Ad...

Page 86: ...Instrument Type This list option allows you to create different device types such as Transmitter Analyzer Pressure or Temperature Instrument types are useful in tracking data as well as limiting the...

Page 87: ...or Delete calibration types If the calibration type is in use it cannot be deleted You are limited to 50 characters in this field 12 2 11 Classification This list option allows you to create classifi...

Page 88: ...appear on the Equipment Type drop down list in the EQUIPMENT RECORD screen You may add equipment types by using this menu option or you can add them by clicking the New button next to the Equipment Ty...

Page 89: ...3 2 1 6 SOP Type 13 4 13 2 1 7 Linked File 13 4 13 2 1 8 Review Frequency Review Date Last Review Date Next Review Date 13 5 13 2 2 Signatures Tab 13 5 13 2 3 Procedure Tab 13 5 13 3 File Menu Options...

Page 90: ...DPCTrack2 Users Manual 13 2 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 91: ...ords All document numbers that are entered in this screen will appear on the Documents tab of other screens in the program so that they may be associated with records of that type In addition some doc...

Page 92: ...r more information on these fields see Chapter 12 13 2 1 4 Active This check box must be checked in order to receive reminders Only one revision can be checked as Active 13 2 1 5 Physical Location Thi...

Page 93: ...modifications made to the Document Record 13 3 3 Find Record Ctrl F Selecting this option will open the Find Document Record screen The Document ID and Revision Number must be entered to find the Doc...

Page 94: ...member of a Group that has Delete access to Document records and the Document is not associated with any records 13 3 8 Close Form Closes the Document screen 13 3 9 Exit DPCTrack2 Use this option to...

Page 95: ...14 4 14 2 2 A dditional Info Tab 14 4 14 2 2 1 Department 14 4 14 2 2 2 P ID Number P ID Revision Number 14 4 14 2 3 Instruments Loops Tab 14 4 14 2 4 User Defined Tab 14 4 14 2 5 Notes Tab 14 5 14 3...

Page 96: ...DPCTrack2 Users Manual 14 2 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 97: ...iated with another record it can no longer be deleted from the system Figure 14 1 14 2 Tabbed Notebook Section The tabbed notebook section of the EQUIPMENT RECORD screen contains five 5 different sub...

Page 98: ...down list or creating a new Department For more information see Chapter 12 14 2 2 2 P ID Number P ID Revision Number These fields can be filled as needed Each field can contain up to 50 characters 14...

Page 99: ...ipment Record screen The Equipment ID must be entered before you can save the record 14 3 2 Save Record Ctrl S Selecting this option will save Equipment data 14 3 3 Find Record Ctrl F Selecting this o...

Page 100: ...3 6 Close Form Closes the Equipment screen 14 3 7 Exit DPCTrack2 Use this option to close DPCTrack2 You will be prompted to save any work before DPCTrack2 closes Shop for Fluke products online at 1 87...

Page 101: ...5 15 2 2 1 Test Type 15 6 15 2 2 2 Cal Points 15 8 15 2 2 3 Show DPC Settings 15 9 15 2 2 4 Input Signal Information 15 11 15 2 2 5 Output Signal Information 15 12 15 2 2 6 Stated Accuracy 15 12 15 2...

Page 102: ...17 15 3 4 Find Record Ctrl F 15 17 15 3 5 List Records Ctrl L 15 17 15 3 6 Show Work History Ctrl K 15 17 15 3 7 Delete Record 15 17 15 3 8 Close Form 15 18 15 3 9 Exit DPCTrack2 15 18 Shop for Fluke...

Page 103: ...Figure 15 1 15 2 Tabbed Notebook Section The tabbed notebook section of the INSTRUMENT RECORD screen contains five 5 different sub screens or pages available for data entry These pages are logically g...

Page 104: ...sing Calibration is entered It is recommended to at least fill in the next Cal Date field as this will generate reminders if the record has an Active status 15 2 1 11 Keep on Schedule In addition to t...

Page 105: ...box 15 2 2 Calibration Points Tab This page Figure 15 2 contains fields in which to enter calibration information for the Instrument such as of cal points stated accuracy resolution etc This informat...

Page 106: ...o capture the Pass or Fail of any test without measurement data either via Calibration record entry or via DPC download Test Inputs The inputs can be set to default values to appear when entering a Ca...

Page 107: ...uke Switch Test This Test Type allows users to perform a Switch test via the DPC or via manual entry on the Calibration screen with one or two set points and an optional reset point check See Figure 1...

Page 108: ...trips on an increasing signal Set Point the target Set Point value Set State o For Trip Continuity Short Set Point trips when the circuit is closed Open Set Point trips when the circuit is opened o Fo...

Page 109: ...will automatically use 24V External Off Use Default The setting is controlled by the Options tab of the Upload Download screen Delay sec If the process instrument needs more time to settle than the c...

Page 110: ...6720 RTD Pt 100 a 0 003850 RTD Pt 100 a 0 003916 RTD Pt 100 a 0 003926 IPTS 68 RTD Pt 1000 a 0 003850 RTD Pt 200 a 0 003850 RTD Pt 500 a 0 003850 of Wires The DPC can only handle 2 Wire RTD sourcing T...

Page 111: ...ut Signal Information 15 2 2 4 1 Input Type Selection of the Input Type can be made from that field s drop down list which contains the signal types that have been entered through the Lists menu See C...

Page 112: ...15 2 2 6 1 Percent of Range Selecting Pct of Range will instruct the system to calculate the high and low limits from a percent of the Instrument s full output range For example 1 of a range of 0 100...

Page 113: ...elation to Output then with the same input range and input values the system would calculate the output values to be 0 00 70 71 and 100 00 respectively With either Linear or Square Root selected for t...

Page 114: ...ion will instruct the system to use a combination of the number of calibration points and the input range entered in the gray area of the screen to calculate the input values for the calibration If yo...

Page 115: ...can be modified by the current user The new group appears at the end of the test point group list much like the Add Group function but as a copy of the previously selected group This feature is helpf...

Page 116: ...Test Point from the Edit menu This will remove the selected test point entirely from the test point group 15 2 3 Additional Info Tab This page Figure 15 6 allows you to record additional information a...

Page 117: ...enu Options The following File Menu Options are for the Instrument Record 15 3 1 New Record Ctrl N Selecting this option will open a blank Instrument Record screen The Instrument ID must be entered be...

Page 118: ...oses the Instrument screen 15 3 9 Exit DPCTrack2 This option will close DPCTrack2 If you have any unsaved work on any screens you will be prompted to Save before DPCTrack2 closes Shop for Fluke produc...

Page 119: ...10 Keep On Schedule 16 4 16 2 1 11 Approved By Approved On 16 5 16 2 2 Calibration Points Tab 16 5 16 2 3 Additional Info Tab 16 5 16 2 3 1 P ID Number P ID Revision Number 16 5 16 2 3 2 Expected Man...

Page 120: ...DPCTrack2 Users Manual 16 2 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 121: ...act as the templates for creating calibration records for those Loops The MASTER LOOP RECORD screen is accessed by clicking the speed button labeled Loops on Record Toolbar Figure 16 1 16 2 Tabbed Not...

Page 122: ...rument These fields will populate when a passing Calibration is entered It is recommended to at least fill in the next Cal Date field this will generate reminders 16 2 1 10 Keep On Schedule In additio...

Page 123: ...nts for any Loop will always contain the full master list of Instrument IDs The list box labeled Instruments Which Make Up This Loop will show those Instruments that you designate as a part of the Loo...

Page 124: ...not be modified or deleted As new notes are added they will be inserted at the top of those listed most recent notes first As the record acquires multiple notes you may change their order by clicking...

Page 125: ...16 3 6 Show Work History Ctrl K This button will open a new screen that will display all the work history if the record has no history the screen will not open Double clicking on a listed record will...

Page 126: ...DPCTrack2 Users Manual 16 8 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 127: ...e Last Cal Date Next Cal Date 17 4 17 2 1 8 Keep on Schedule 17 4 17 2 1 1 9 Date Sent for Cal Date Returned 17 5 17 2 1 10 Approved By Approved On 17 5 17 2 2 Calibration Points Tab 17 5 17 2 3 Addit...

Page 128: ...DPCTrack2 Users Manual 17 2 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 129: ...sub screens or pages available for data entry These pages are logically grouped on the tabs of the notebook Each page and its associated fields are described below Figure 17 1 Note It is not necessary...

Page 130: ...n all Test Instruments which have been entered into the system will be displayed in the Available Test Instruments box on the CALIBRATION RECORD screen 17 2 1 6 Calibration Frequency This field can fi...

Page 131: ...2 Additionally you can see the date and time of the last modification made to the Test Instrument record 17 2 4 User Defined Tab This tab page contains all user defined variables fields that have been...

Page 132: ...tory the screen will not open Double clicking on a listed record will open that record 17 3 7 Delete Record This option will allow you to Delete the Test Instrument Record If you do not have access to...

Page 133: ...18 6 1 5 Fluke Options 18 6 18 6 2 Upload Options 18 7 18 6 2 1 Update Item s Status on Failure or Success 18 7 18 6 2 2 Add Note to All Calibrations Indicating Make Model and Serial of Device if Ava...

Page 134: ...ions 18 13 18 8 3 Default Test Instrument Warning Options 18 13 18 8 4 Initiate Upload 18 13 18 8 4 1 Result Duplicates 18 14 18 8 4 2 Calibration Record Authorizing 18 15 18 9 Test Instrument Recogni...

Page 135: ...transferring of one or more items as tasks to the Calibrator Uploading pertains to copying of the calibration results and logged data to DPCTrack2 as calibration records Figure 18 1 shows the Upload...

Page 136: ...on will close the Upload Download screen 18 2 3 Exit DPCTrack2 Selecting this option will close entire application 18 3 Features This menu contains the following features 18 3 1 Clear Calibrator Memor...

Page 137: ...ated After modifying options the user may select Save as Default to save the current options as the default options for the next time the open the screen The Reset button will return the current set o...

Page 138: ...uments If a message s size is beyond the current calibrator s limit as much of the message will be processed as possible and may be broken into multiple screens 18 6 1 4 Default Temperature Standard T...

Page 139: ...Tasks This function is used to create a calibration task on a calibrator Every calibrator has a certain amount of memory which is broken up into tasks and results By downloading we erase the results m...

Page 140: ...occur are displayed after the function attempts to add all items found to the tag list Remove All This button will attempt to remove every calibration item found within the query s results from the l...

Page 141: ...No procedures downloaded will appear After either of these messages occurs you can disconnect your calibrator and begin using any successfully downloaded procedures 18 7 2 Tag List Operations On the D...

Page 142: ...rument or a Loop all other related Tags Figure 18 4 18 7 4 Tag List Information Functions Selecting View Details for Selected Tag from the popup menu or by double clicking the list itself will bring u...

Page 143: ...r select an item and right click on the list and Remove Selected and All Related Tags Lastly you may select the item click the Options button and then select Remove Selected and All Related Tags 18 7...

Page 144: ...Calibrations 18 8 1 1 Who Calibrated Choose your desired Who Calibrated value or corresponding option from the main screen The DPCTrack2 Calibration screen has a field for Who Calibrated That is a fi...

Page 145: ...he database this type of warning may occur B Out of Calibration If the Test Instrument is not found in the database but the Next Calibration Date is before today s date this type of warning may occur...

Page 146: ...clear the memory at this point Cauton Incomplete tasks will be cleared from memory in this process Keep track of any instruments you may need to re download Non uploadable results will be cleared from...

Page 147: ...se the current calibration addition to be canceled No changes are made to the database and other calibration records can still be added This button is useful when uploading more than once from a given...

Page 148: ...nstruments used YELLOW Warnings possible but the item will be added to the list of Test Instruments used RED Either the item does not exist or the warnings attached prevent the item from being added t...

Page 149: ...19 3 2 Separate As Found As Left Inputs 19 6 19 3 3 Modifying Calibration Specifications 19 6 19 3 4 Classifying the Result of a Calibration 19 7 19 3 5 Automatic Warnings and Messages 19 8 19 3 6 Wa...

Page 150: ...DPCTrack2 Users Manual 19 2 19 4 2 Show All 19 12 19 5 SOP Tab 19 12 19 6 User Defined Tab 19 12 19 7 Notes Tab 19 13 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 151: ...N screen contains six 6 different sub screens or pages available for data entry These pages are logically grouped on the tabs of the notebook To open a tab page click it with your mouse Each page and...

Page 152: ...eld can be filled in by selecting from the drop down list For more information see Chapter 12 19 2 3 3 Certificate This is an optional alpha numeric field available to help manage your calibrations Yo...

Page 153: ...information will always be available on the record Additionally you may double click any of the items listed to open the specified record 19 3 Test Results Tab Once you have finished entering data on...

Page 154: ...on When entering a calibration using Separate As Found As Left Inputs you have the ability to change the view in the grid to either simplify things or give you a big picture view of the calibration Th...

Page 155: ...the calibration specifications grid See Chapter 9 for more information 19 3 4 Classifying the Result of a Calibration Depending on the results of the calibration you may select Pass Fail or Incomplete...

Page 156: ...cord will be saved as a passed calibration and the Pass circle will remain selected Finally clicking the Cancel button will return you to the unsaved record Conversely if the Fail circle is selected b...

Page 157: ...RECORD screen then you will be able to enter calibration records for items whose master records have not been approved yet If this is the case then no messages will appear on the screen when adding a...

Page 158: ...d Test Instrument This is a setting that is used to manage the selection of approved and unapproved Test Instruments in the CALIBRATION screen If Allow was chosen for this field from the Company scree...

Page 159: ...rom the Multi Mode menu Note Upon exiting from the Calibration screen Multi Mode will turn off and will have to be reactivated 19 4 Test Instruments Tab This tab page allows you to document the Test I...

Page 160: ...f the SOP record This page is a read only screen meaning that it cannot be modified in any way It is included in the CALIBRATION screen so that it may be easily referenced The Change SOP button allows...

Page 161: ...nd click the Save Record button on the screen s toolbar Once a note is entered and saved for the record it cannot be modified or deleted As new notes are added they will be inserted at the top of thos...

Page 162: ...DPCTrack2 Users Manual 19 14 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 163: ...1 Field Mapping 20 4 20 1 2 Frequency Mapping 20 4 20 2 Possible Errors Warnings 20 5 20 3 Compatibility Limitations 20 5 20 3 1 Limitations For Instrument Imports 20 5 20 3 2 Limitations For History...

Page 164: ...DPCTrack2 Users Manual 20 2 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 165: ...n about Exporting records from your DPC Track database refer to your DPC Track User Manual The Import DPCTrack Data screen can be accessed from the Home screen by selecting TOOLS Import DPCTrack Data...

Page 166: ...as already matched 4 of the frequencies You can then choose from the existing frequencies to match them manually or if the frequency does not exist you can close the Import DPCTrack screen and add the...

Page 167: ...s in DPCTrack2 are a component of a Location if the Location field in DPC Track is blank then a Location of Not Specified will be created and the Building will be assigned as a component Test Equipmen...

Page 168: ...trument record already exists in DPCTrack2 the import will NOT update the record Note The following records will not be migrated into DPCTrack2 from DPCTrack files Instrument Records with no Tag ID In...

Page 169: ...ing LIKE and NOT LIKE 21 6 21 1 2 5 Using Date Field Key Words 21 8 21 1 3 Action Button Sets 21 9 21 1 3 1 Action Buttons Set 1 shown beside the Selection Criteria During Query Execution box 21 9 21...

Page 170: ...DPCTrack2 Users Manual 21 2 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 171: ...f all queries previously saved for the current record type To run a previously saved query select it from the drop down list and click the Execute Query button next to the field 21 1 2 Creating New Ad...

Page 172: ...st To select a field that you want displayed highlight it in the Available Fields box and click the Add button This will move it to the Other Fields To Display box To move it back highlight it again a...

Page 173: ...ing steps 1 Choose a field from the Selection Field Name drop down list 2 Select an Operation i e etc 3 Enter a Selection Value Depending on the type of Selection Field Name you chose in Step 1 the Se...

Page 174: ...ring If you know how many characters are in the missing part of the string you should use one or more underscore _ characters otherwise the percent character is appropriate To build the pressure valve...

Page 175: ...y a dash and two numeric characters starting with 01 Using the underscore _ wildcard you could pull up a query list showing all instruments whose ID s are in the 21 s To do this you would perform the...

Page 176: ...key word instructs the system to always substitute the last day of the current month into the selection criteria To do this you would perform the following steps 1 Select Next Cal Date from the Select...

Page 177: ...theses around the first two sets of selection criteria forces the system to use them together This will result in a query list consisting of two types of instruments Some will have a status of In Serv...

Page 178: ...online HELP SYSTEM 21 1 3 2 6 Delete The Delete button is used to delete a previously saved query from the system To do this click the Delete button This will invoke the User Query box which has a dr...

Page 179: ...Font buttons in those sections of the screen The list when printed will appear exactly as it does on your screen Therefore you may decide to increase or decrease the widths of the columns shown in the...

Page 180: ...DPCTrack2 Users Manual 21 12 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 181: ...rack Explorer 22 3 22 1 1 Grouping 22 4 22 1 2 Pop up Menu Options 22 4 22 1 3 Status Indicator Icons 22 5 22 1 4 Resetting the Tree 22 5 22 1 5 Displaying Additional Information 22 5 Shop for Fluke p...

Page 182: ...DPCTrack2 Users Manual 22 2 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 183: ...at currently exist for the company Expanding the tree for Equipment and Loops allows you to view all of those items components as well as related records In addition highlighting any individual item o...

Page 184: ...the Location grouping Items with no Location assigned appear in the Blank folder and all other items are categorized by their Location and Building values Figure 22 2 Note The selected filter will be...

Page 185: ...rticular situation This icon indicates an overdue item 22 1 4 Resetting the Tree You may reset the tree of items shown on the Explorer by right clicking the DPCTrack Explorer button and clicking Refre...

Page 186: ...DPCTrack2 Users Manual 22 6 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 187: ...5 23 2 1 Set Report Directory 23 5 23 2 2 Report Maintenance 23 6 23 3 Printing 23 6 23 4 Setting Up New Reports 23 6 23 4 1 Custom Reports 23 6 23 4 2 Report Maintenance 23 7 23 4 2 1 General Info Ta...

Page 188: ...DPCTrack2 Users Manual 23 2 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 189: ...t a report to run the View Report screen will open with the selected report s title appearing in the View Report Screen Header This screen shown in Figure 23 1 below is comprised of two tabs Report Pa...

Page 190: ...like to use from the Choose Existing Selection drop down list Every advanced query you have saved for the record type you are reporting on will be available on the drop down list Once you have chosen...

Page 191: ...Trend Test Instrument Test Point Trend Company Configuration Loop Test Point Analysis Test Instrument Reverse Traceability Document Report Loop Test Point Trend User Lists Events Due This Company Sys...

Page 192: ...a report from the program The associated worksheets will be printed in order and grouped together 23 4 Setting Up New Reports 23 4 1 Custom Reports Although DPCTrack2 comes equipped with many standar...

Page 193: ...lick the Browse button next to the File Name field to select from a list of all reports in the Report Directory The Report Description field is used to enter a description of the new report This field...

Page 194: ...current company regardless of when they were due Figure 23 5 If parameters were not used in the new report s design then you do not need to utilize this tab page in any way Examples of standard repor...

Page 195: ...ization services The ini file contains all the information required for the new report to be setup properly in your database Figure 23 6 Selecting the Add New From Script option on the File menu will...

Page 196: ...ton on the sub category toolbar 2 While in the list screen select the report you would like to delete and click OK so that the record is displayed on the screen 3 From the screen s File menu select De...

Page 197: ...24 2 4 6 Manufacturer 24 6 24 2 4 7 Model Number 24 6 24 2 4 7 Serial Number 24 7 24 2 4 8 Start Time 24 7 24 2 4 9 Stop Time 24 7 24 2 4 10 Values 24 7 24 2 4 11 Values Req 24 7 24 2 4 12 Source Val...

Page 198: ...DPCTrack2 Users Manual 24 2 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 199: ...ecified conditions in a selected environment and record periodic measurements This data is typically not associated with any Tag ID though it may be and therefore stands alone as an independent record...

Page 200: ...Data button at the top of the screen 24 2 1 Selecting Port Select the appropriate port in the Ports section and click Calibrator Info below to verify the application is recognizing the calibrator cor...

Page 201: ...2 Upload Logs Button Next click the Upload Logs button see Figure 24 3 below the application will automatically upload all logs present on the calibrator to the DPCTrack2 database Figure 24 3 Shop fo...

Page 202: ...Item Type This field displays the asset type i e Instrument or Loop for which the logged data was captured 24 2 4 3 Item ID This field displays the asset identifier for the Instrument or Loop 24 2 4 4...

Page 203: ...This field displays the number of readings requested be taken for this Log record 24 2 4 12 Source Value This field displays the energy amount provided 24 2 4 13 Time Interval This field displays the...

Page 204: ...ual logs are saved to the DPCTrack2 database and assigned a unique Log ID If you attached a Tag ID to the log on the calibrator the upload will automatically attach applicable item information to the...

Page 205: ...n the Logged Data screen s toolbar or select File List Records Figure 24 6 shows the list of uploaded Log records Figure 24 6 24 3 2 Navigating Log Records Like other record types in DPCTrack2 users m...

Page 206: ...Log Trend report To view this report simply click the Report Preview button See Figure 24 7 below Figure 24 7 The report may be printed from either the Logged Data screen or the Report Preview screen...

Page 207: ...25 1 Chapter 25 Backing Up and Restoring Data Title Page 25 1 Backing Up 25 3 25 2 Restore From Backup 25 4 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 208: ...DPCTrack2 Users Manual 25 2 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 209: ...ups folder The file name will default to today s date_dpctrack2_backup mdb is the file name for your DPCTrack2 database and should be left as it is shown on the screen Note The file extension mdb cann...

Page 210: ...would like the date reset You may choose to ignore the reminder in which case it will continue to come up every time you exit the system or until the backup date is manually reset 25 2 Restore From Ba...

Page 211: ...Title Page 26 1 Troubleshooting Downloading Instruments as Tasks 26 3 26 2 Troubleshooting Device Communication 26 3 26 3 Troubleshooting Uploading Results 26 4 Shop for Fluke products online at 1 87...

Page 212: ...DPCTrack2 Users Manual 26 2 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

Page 213: ...asure cannot be used at the same time 26 2 Troubleshooting Device Communication Possible communication problems Be sure to check that the COM port you are using is present on your computer If no COM p...

Page 214: ...ave the result to a file To avoid this create an Instrument or Loop record with an ID matching the Tag entered on the Calibrator before uploading Remember that after Authorizing a calibration during U...

Page 215: ...alibration industry standards requirements This label contains a Title the Item s ID the name of the Technician who performed the Calibration the Calibration Date and its Next Due Date Dimensions for...

Page 216: ...t but instead of summarizing the stated accuracy accuracy percentage and resolution at the top of the report it displays this information for each test point individually Loop Test Point Analysis This...

Page 217: ...range Equipment Group Equipment Bar Code Label This Bar Code Label contains the actual Bar Code Item ID Description and the Last Calibration Date and its Next Due Date They may also be scanned back in...

Page 218: ...l Date Next Cal Due and Status Loop Inventory This report shows a list of all Loops entered for the Company The following fields from the Master Loop Record are displayed on the report Loop ID Descrip...

Page 219: ...ntory faster and easier Dimensions for this label are 2 X 2 Test Instrument Master Spec Summary This is a report that shows all of the master information for a Test Instrument with the stated accuracy...

Page 220: ...ts that will be due for calibration within a specified date range User Group Active Users Report This report shows the User IDs and Names of all users who are currently logged onto DPCTrack2 Security...

Page 221: ...Variable Names and Variable Types match those in the design of the report Q I get an error message Error 534 when attempting to preview or print a report A This happens because the report is already...

Page 222: ...e there are records currently using term Weekley 2 Click the Open Advanced Query button on the screen s toolbar to open the ADVANCED QUERY screen 3 In the Display Fields section move select Calibratio...

Page 223: ...not copy the Instruments That Make Up This Loop into the newly created Loop Q Are there any typing short cut features in DPCTrack2 A Yes All date fields throughout the system have Hot Keys Type the fo...

Page 224: ...anced Queries A Right clicking on any grid list that you have generated for example a list resulting from an Advanced Query will allow you to export it to a variety of different formats like a Microso...

Page 225: ...ument Reverse Traceability Q What options do I have when exporting data from reports A All reports generated may be exported in a variety of formats to a number of different destinations including e m...

Page 226: ...DPCTrack2 Users Manual B 6 Shop for Fluke products online at 1 877 766 5412 www MyFlukeStore com...

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