DPCTrack2
Users Manual
15-4
15.2.1.3 Status, & Status Modification Date
This field may be populated by either selecting from the drop down menu or entering a
new Status. See Chapter 12 for more information. Upon saving the record the Status
Modification Date field will be filled in. This field will also change if the Status is
changed from the Calibration screen.
15.2.1.4 Department
This field may be populated by either selecting from the drop down menu or entering a
new Department. See Chapter 12 for more information.
15.2.1.5 Classification
This field can be filled in from the drop down list. For more information see Chapter 12
15.2.1.6 Equipment ID
This field can filled in from the drop down list. For more information see Chapter 14
15.2.1.7 Instrument Type
This field may be populated by either selecting from the drop down menu or entering a
new Instrument Type. See Chapter 12 for more information.
15.2.1.8 Document ID
This field can be filled in from the drop down list. For more information see Chapter 13
15.2.1.9 Calibration Frequency
This field can be filled in from the drop down list. For more information see Chapter 12
15.2.1.10 First Cal Date, Last Cal Date, & Next Cal Date
These fields do not have to be filled in when entering a new Instrument. These fields will
populate when a passing Calibration is entered. It is recommended to at least fill in the
next Cal Date field, as this will generate reminders if the record has an Active status.
15.2.1.11 Keep on Schedule
In addition to the check box here, this field may be selected at the Company level.
(Chapter 9) If this field is already selected, then this field will already be checked. This
can be overridden on an individual basis.
A checkmark in this box will instruct the system to maintain the exact calibration
frequency and date you have specified for the Instrument, despite calibrations or work
that may be performed on a date that does not exactly match the Instrument’s due date.
For example, imagine that you have an Instrument with a yearly calibration frequency
that is due for calibration on June 1, 2003, but is calibrated early, on May 25, 2003. As
long as the
Keep On Schedule
check box is marked for this item, DPCTrack2 will roll the
calibrated Instrument’s next due date forward to June 1, 2004 (maintaining June 1
st
as the
date to be calibrated). However, if this box were not checked and the same situation
occurred, the system would have rolled the next due date forward to May 25, 2004
(maintaining the yearly frequency, but changing the actual date to be calibrated). Please
note that the
Keep On End Of Month
calibration frequency setting will override the
Keep
On Schedule
setting. See Chapter 12 for more details about entering calibration
frequencies.
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