Xerox WORKCENTRE 5790, User Manual

Page: 171 / 328

Sending an E-mail
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
E-mail
171
Sending an E-mail
1. Load your documents face up in the document feeder input tray . Adjust the guide to touch the
documents.
Or...........
Lift up the
document feeder . Place the document face down onto the document glass and register
it to the arrow at the top right rear corner. Close the document feeder .
2. Press the Clear All (AC) button once to cancel any previous screen programing selections.
3. Press the Services Home button and select the E-mail
option. The E-mail features are displayed.
Note: To use E-mail encryption and signing, ensure
that you are logged in at the machine.
4. Select New Recipients .
5. Select To , Cc or Bcc for the recipient using the drop-
down menu to the left of the entry box.
Using the keyboard, enter the E-mail address.
• Up to 128 alphanumeric characters can be entered.
• To delete a character use the backspace key, or to clear the entire entry select the X button.
• Use the Keyboards... button to access additional language keyboards.
Select Add to add the E-mail address to the Recipient list. Continue adding E-mail addresses until
all the recipients have been added to the list, then select Close .
All the recipients are displayed in the Recipient list.
Note: If E-mail encryption is enabled, E-mails may only be sent to recipients that have a valid
Encryption certificate. Encryption ensures that the message cannot be read by anybody except
the intended recipient. In addition, with E-mail signing enabled, the recipient can be sure that the
message has actually come from the person marked as the sender.
If an address book has been setup, enter the name of the recipient and select Search . A list of
matching recipients is displayed. Select the E-mail address required and select Add (To:) , Add (Cc:)
or Add (Bcc:) from the drop-down menu. The E-mail address is added to the recipient list. Multiple
recipients can be added to the Recipient list in this way. Select Close to exit.
If you are logged in to the machine and your E-mail address is known, the Add Me button will be
displayed. Press the Add Me button to add yourself automatically to the recipient list.
Note: The Add Me button is not visible when the Only Send to Self feature is enabled by the
system administrator.
6. Enter the Message , Reply To , From and Subject details as required.