Xerox WORKCENTRE 5790, User Manual

Page: 112 / 328

Fax from PC
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Fax 112
Preferences
The Preferences screen enables you to set up your Phonebooks and display preferences to suit your own
requirements.
Phonebook Preferences
Select Fax as the Job Type on the Paper/Output screen of the print
driver. The Fax Recipients screen will automatically open.
Select the Preferences button at the bottom of the Fax Recipients
screen to access the Phonebook Preferences screen.
• Personal Phonebook information is stored in files with a suffix
of .pb or .xpd. You can create numerous files of this type and
select them as your personal phonebook. They will then appear
as phonebook options on the
Add From Phonebook screen. You
can create a personal or shared phonebook using this option or
you can import a comma-separate value (.CSV) file (Windows
only). You can store up to 1,000 entries per phonebook.
• Shared Phonebook shows the location of a shared phonebook,
which is accessed by many users and is typically located on a network server. You can copy
information from the shared phonebook to a personal phonebook, but shared phonebooks are
generally set to read-only mode.
• Shared LDAP Phonebook shows the location of a shared LDAP (Lightweight Directory Access
Protocol) phonebook (if enabled). LDAP is a protocol that is often used for corporate address
books. This phonebook is located on a network server and accessed by many users. You can copy
information from the LDAP phonebook to a personal phonebook. To access an LDAP phonebook,
bi-directional communication must be set-up and the phonebook must be configured on the
device using Internet Services.
Refer to Help on the Preferences screen in your print driver for more information about importing,
exporting and creating Phonebooks.
User Preferences
Select the User Preferences required:
• Prompt When Adding Duplicate Recipients provides a warning if the same recipient will be
added twice.
• Prompt When Removing a Recipient provides a warning if deleting a recipient from the Fax
Recipient list.
• Always Use Current Recipient List is used if you always send faxes to the same recipients. This
option eliminates the need to create a Recipient list each time you send a fax.
• Always Use Current Cover Sheet Notes always send faxes with the same message on the fax
cover sheet. This option eliminates the need to create a cover sheet message each time you send
a fax.