Xerox ColorQube 9301, User Manual

Page: 110 / 260

Filing Options
ColorQube 9301/9302/9303 Multifunction Printer
User Guide
110
If File Already Exists
This option is used to determine how the printer handles duplicate filenames.
•
Add Number to Name adds a unique number to the current filename.
• Add Date and Time To Name appends a date and timestamp and a printer identifier to the
filename.
• Add to PDF adds the scanned images as PDF.
• Overwrite Existing File overwrites the existing file with the new file.
• Do Not Save does not save the scanned image if a file with the same name exists.
Document Management
The Document Management feature enables users to assign descriptive data to a scanned job. The
descriptive data can be accessed by other software applications to assist in searching, indexing, and
automated processing of scanned documents.
The Document Management data requirements are individually defined and programed within the
workflow scanning template.
The Document Management data fields can be either mandatory or optional. If the data is
mandatory, the user is prompted to enter the data before scanning is allowed. Once the required data
is entered, the user can commence scanning the job. If the data is optional, the user is prompted to
enter the data but can complete the job without the data, if required.
Add File Destination
This option allows you to select additional network locations as filing destinations for the scanned
documents. These additional filing destinations must be set up by the system administrator by using
CentreWare Internet Services.
•
Select the destination required from the list.
• To view information about the destination, touch View Details .
The destination filing path and information are displayed.