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Scanning

WorkCentre 7755/7765/7775 Multifunction Printer

System Administrator Guide

105

Verify the printer’s TCP/IP Domain Name, host name, and DNS settings are properly configured.
See

Configuring SMTP Server Settings

on page 36.

Verify the printer is not on a restricted host list on the SMTP server.

Verify the printer’s account name and password are correct.

See also:

See the

Online Support Assistant

www.xerox.com/office/WC7755_WC7765_WC7775support

Summary of Contents for WORKCENTRE 7755

Page 1: ...7755 7765 7775 System Administrator Guide Guide de l administrateur syst me Espa ol Gu a del administrador del sistema Portugu s Guia de Administra o do Sistema Xerox WorkCentre 7755 7765 7775 Multif...

Page 2: ...Macintosh Mac OS and TrueType are trademarks of Apple Computer Inc in the United States and or other countries HP GL HP UX and PCL are trademarks of Hewlett Packard Corporation in the United States a...

Page 3: ...Address 16 Initial Setup in CentreWare IS 17 Accessing CentreWare IS 17 Locking or Unlocking the Printer 17 Changing the System Administrator Password 17 Accessing the Configuration Report 18 Using t...

Page 4: ...uring HTTP Settings 44 Proxy Server 45 NTP 46 AppleTalk 47 Enabling AppleTalk on the printer 47 NetWare 48 Configuring NetWare Settings 48 Microsoft Networking 50 Configuring Microsoft Networking 50 C...

Page 5: ...preting the Audit Log 78 5 Printing Saving and Reprinting Jobs 82 Enabling the Reprint Saved Jobs Feature 82 Saving and Printing Jobs 82 Creating and Managing Folders 83 Backing up Saved Jobs 84 Resto...

Page 6: ...tory Settings 113 Updating the List of Templates at the Control Panel 114 Template Display Settings on the Control Panel 114 Configuring a Validation Server 114 Troubleshooting Workflow Scanning 115 S...

Page 7: ...148 Enabling and Configuring Network Accounting 148 Troubleshooting Network Accounting 149 Enabling Accounting in Print Drivers 150 10 Administrator Tools Monitoring Alerts and Status 152 Alerts 152 E...

Page 8: ...System Administrator Guide 8 11 Customization and Expansion Xerox Extensible Interface Platform EIP 172 Enabling Extensible Services 172 Auxiliary Interface Kit 173 A Audit Log Event Identification N...

Page 9: ...1 WorkCentre 7755 7765 7775 Multifunction Printer System Administrator Guide 9 Introduction This chapter includes Overview on page 10 More Information on page 11...

Page 10: ...ing the printer s current configuration Review the report and locate the printer s IP address For details see Configuration Report on page 15 5 Open a Web browser and type the IP address of your print...

Page 11: ...rox com office WC7755_WC7765_WC7775docs Recommended Media List www xerox com paper United States www xerox com europaper Europe Printer Management Tools www xerox com office WC7755_WC7765_WC7775driver...

Page 12: ...Introduction WorkCentre 7755 7765 7775 Multifunction Printer System Administrator Guide 12...

Page 13: ...7765 7775 Multifunction Printer System Administrator Guide 13 Initial Setup This chapter includes Physical Connection on page 14 Initial Setup at the Control Panel on page 15 Initial Setup in CentreW...

Page 14: ...er cable to the printer and plug it into an electrical outlet 2 Connect one end of a Category 5 or better Ethernet cable to the Ethernet port in the back of the printer Connect the other end of the ca...

Page 15: ...three wizards IP Address Settings You can assign a static IP address or change the default dynamic addressing settings Contact Numbers You can type phone numbers that users can reference for support o...

Page 16: ...f the printer s Ethernet interface Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 At the printer control panel press the...

Page 17: ...he administrator user name is admin and the default password is 1111 Locking or Unlocking the Printer To lock or unlock the printer Note If your printer is locked you must log in as a system administr...

Page 18: ...s to commonly accessed pages under the Properties tab To access the Configuration Overview page click Properties Configuration Overview Note If your printer is locked you must log in as a system admin...

Page 19: ...k Apply Note If a service is not enabled on the Service Registration page you may not be able to view or manage it from the Tools and Features page Ensure that the desired service is enabled Viewing t...

Page 20: ...Initial Setup WorkCentre 7755 7765 7775 Multifunction Printer System Administrator Guide 20...

Page 21: ...s TCP IP on page 22 SLP on page 27 FTP on page 28 SNMP on page 29 SSDP on page 32 LPR LPD on page 33 Raw TCP IP Printing on page 34 SMTP on page 36 LDAP on page 38 POP3 on page 43 HTTP on page 44 Prox...

Page 22: ...Machine Status button then touch the Tools tab 2 Touch Network Settings TCP IP Settings 3 Touch TCPIP Enablement 4 Touch Enable for IPv4 or IPv6 then touch Save Configuring TCP IP Settings at the Cont...

Page 23: ...h screen keypad then touch Save 5 Touch Preferred DNS Server then touch the field under Preferred DNS Server type the server address using the touch screen keypad then touch Save 6 Touch Alternate DNS...

Page 24: ...ver does not support dynamic updates you do not need to enable DDNS 3 Under Release Registration select Enabled if you want the printer to release its IP address when it restarts Zero Configuration Ne...

Page 25: ...e printer can perform auto configuration If routers are present they will periodically send Router Advertisement packets containing address prefixes Routers will not forward packets with link local ad...

Page 26: ...port for IPv6 DDNS The printer directs the DHCPv6 server to update DNS Manual Address Options 1 Select Enable Manual Address to enable Router Prefix attachment 2 Select a router address prefix from th...

Page 27: ...hat cache services They are used in larger networks to reduce the amount of traffic DAs are optional however if a DA is present then UAs and SAs are required to use it instead of communicating directl...

Page 28: ...ystem administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties Connectivity Protocols FTP 2 Under Mode select the operational mode Passive In Passive mode t...

Page 29: ...nable SNMP v3 Protocol to enable this protocol then click Apply Note You must click Apply to save your settings or the protocol will remain disabled 4 Under Authentication Failure Generic Traps select...

Page 30: ...ccount 4 Type an Authentication Password then confirm it This password is used to generate a key used for authentication Note The password must be at least 8 characters in length and can include any c...

Page 31: ...eWare IS click Properties Connectivity Protocols SNMP 2 Click Advanced Settings at the bottom of the page 3 Under Trap Destination Addresses click Add IPX Address 4 Type the 8 digit hexadecimal number...

Page 32: ...options Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties Connectivity Protocols SSDP 2 S...

Page 33: ...more printer languages such as a job with a PCL header prepended to a PostScript print job Note This setting should normally be disabled 5 Select Enabled to enable PDL banner page attributes override...

Page 34: ...Port 2 to 9101 and Port 3 to 9102 4 Select Enabled for Bidirectional communication 5 Ensure that Maximum Connections per port 1 32 for each port is set to the default value of 8 6 Set the End of Job T...

Page 35: ...Banner Page Enabled drop down menu You can select First Job Only No Jobs or All Jobs To enable banner pages to print before each PDL document within a single job select Enabled for Banner Page for Ea...

Page 36: ...this printer by the SMTP server in the multifunction device Email Address field Optional Information 1 To define a maximum message size for messages with attachments type a value between 512 KB and 20...

Page 37: ...uthentication is enabled and Tools and Feature Access is configured to require users to log in before they can access email select Authenticated User under Login Credentials for the Walkup User to sen...

Page 38: ...he RFC 2849 LDAP Data Interchange Format LDIF Technical Specification on the IETF website 2 Specify the login credentials required to access the LDAP directory Options are None No authentication occur...

Page 39: ...s searching Contexts are used with the Authentication feature You can configure the printer to automatically add an authentication context to the Login Name provided by the user Note If your printer i...

Page 40: ...ization Access page click the User Roles tab 2 In the System Administrator Access field type the name of the group defined in the LDAP server database that you want to use to grant system administrato...

Page 41: ...plays the users name if the user is a member of the LDAP group or No Access if they are not a member 4 Click Apply Feature Access Setup Note Feature Access setup requires that Authentication is enable...

Page 42: ...e Custom Filter 5 In the Email Address Book Filter field type the LDAP search string or filter that you want to apply The filter defines a series of conditions that the LDAP search must fulfill in ord...

Page 43: ...g CentreWare IS on page 17 1 In CentreWare IS click Properties Connectivity Protocols POP3 Setup 2 Select the address type Options are IPv4 and Host Name 3 Type the appropriately formatted address and...

Page 44: ...in as a system administrator For details see Initial Setup at the Control Panel on page 15 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Network Sett...

Page 45: ...rce by caching content such as Web pages from a Web server Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare I...

Page 46: ...ritten by the corresponding parameters retrieved from the DHCP server CAUTION Enabling NTP or modifying NTP settings causes the printer to restart Note If your printer is locked you must log in as a s...

Page 47: ...are available 1 An existing operational AppleTalk network 2 The AppleTalk Name you wish to assign to your printer 3 The AppleTalk Zone if used to assign to your printer Enabling AppleTalk on the prin...

Page 48: ...PX from the Filing Transport the drop down menu 4 Select the Frame Type from the drop down menu Options are Auto Ethernet II Ethernet 802 2 Ethernet 802 3 5 Type a polling rate between 1 and 240 secon...

Page 49: ...structure Assets can include printers servers computers people organizations and more 1 Under NetWare Directory Services NDS select the address type for the NDS server Options are IPv4 Address or Host...

Page 50: ...lowed in Maximum Connections The range is between 10 and 30 9 Type the desired number of seconds until the connection times out in the Connection Timeout field The range is between 1 and 32767 seconds...

Page 51: ...WSD does not respond to WS Discovery requests Disabling WSD Discovery does not disable or prevent access to CentreWare IS b WS Discovery Multicast If enabled this setting allows the printer to use Mu...

Page 52: ...Network Configuration WorkCentre 7755 7765 7775 Multifunction Printer System Administrator Guide 52 Note This service is always available when WSD Services is enabled 4 Click Apply...

Page 53: ...up Access Rights on page 54 Controlling Access to Tools and Features on page 61 Digital Certificates on page 62 Secure HTTP SSL on page 65 IPsec on page 66 802 1X on page 71 Stored Data Encryption on...

Page 54: ...orize users when they log in at the control panel You must configure LDAP server settings first The printer can use of the following four protocols to communicate with your authentication server Kerbe...

Page 55: ...ed user in this role is allowed to access all services and settings Accounting Administrator The authenticated user in this role is allowed to access accounting settings and other services and setting...

Page 56: ...ion Configuration page displays To restrict or allow access to tools and features see Controlling Access to Tools and Features on page 61 Network Authentication If you have an LDAP server connected to...

Page 57: ...page 17 1 On the Authentication Configuration page click Configure next to Authentication Server 2 Under Authentication Type select Kerberos Windows 2000 2003 3 Under Default Domain Controller Require...

Page 58: ...lick Save Configuring Authentication Server Settings for LDAP Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 On the Authe...

Page 59: ...he Remote Server For instructions refer to the information provided with your server hardware After the server is configured the server communicates with the printer and automatically completes the co...

Page 60: ...es select Automatically apply Accounting Codes from the server This reduces the number of screens that the user sees when they log in at the control panel If you want the user to provide accounting da...

Page 61: ...Properties Security Access Rights Tools Feature Access 2 Under Presets select Custom Access 3 Select Locked or Unlocked Select Hidden to hides services in the Services Pathway 4 Controlling Access fo...

Page 62: ...c key for the certificate to be used in SSL encryption Create a request to have a certificate authority or a server functioning as a certificate authority sign a certificate and then upload the certif...

Page 63: ...sted certificate authority upload the certificate to the printer From the Machine Digital Certificate Management page click Upload Signed Certificate 9 Click Browse or Choose File navigate to the sign...

Page 64: ...Root CA certificate click Download the Generic Xerox Device CA and save the file on your computer The printer can sign its own certificate signing request CSR by using the Xerox generic CA Note If you...

Page 65: ...DNS must be enabled and configured Ensure that the date and time configured on the printer is correct This is used to set the start time for self signed certificates Enabling Secure HTTP SSL To enable...

Page 66: ...cols Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 Creating a New Action 1 In CentreWare IS click Properties Security IPSe...

Page 67: ...t is considered stronger than MD5 for security but slower for encryption speed Method Digest 5 MD5 MD5 is a one way hashing algorithm that produces a 128 bit hash It is considered weaker than MD5 for...

Page 68: ...ly encrypts the IP payload whereas Tunnel mode encrypts the IP header and the IP payload Tunnel mode provides protection for an entire IP packet by treating it as an Authentication Header AH or Encaps...

Page 69: ...s not in the list under Custom Protocols type a name for the service and select the check box under Service Name 7 Select TCP or UDP from the Protocol drop down menu 8 Type the port number and specify...

Page 70: ...ay alter the overall policy behavior Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 Defining a Security Policy 1 In CentreW...

Page 71: ...Configuring 802 1X You can enable 802 1X settings from the printer control panel or in CentreWare IS Notes Changing and applying 802 1X settings causes the printer to restart The printer may be offli...

Page 72: ...ct Enable 802 1X 3 Under Authentication Method select the method used on your network Options are EAP MD5 PEAPv0 EAP MS CHAPv2 EAP MS CHAPv2 4 Type the User Name Device Name required by your authentic...

Page 73: ...ur printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties Security User Data Encryption 2 Under User Data En...

Page 74: ...nutes while data is being deleted Manually Deleting All Image Data To manually delete all image data on the printer s hard drive CAUTION All image data will be deleted Note If your printer is locked y...

Page 75: ...inter System Administrator Guide 75 Jobs and folders stored by the Reprint Saved Jobs service Jobs stored by the Scan to Mailbox service Fax Dial Directories Fax Mailbox contents CAUTION If you select...

Page 76: ...le The allowable range of 0 to 32 corresponds to the 32 bit binary number comprising IP addresses A number of 8 for example represents a Class A address mask of 255 0 0 0 The number 16 represents a Cl...

Page 77: ...irm Arranging the Execution Order of IP Filter Rules Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS clic...

Page 78: ...ecurity Audit Log 2 Click Save 3 Right click the Download Log link and save the compressed auditfile txt gz file to your computer 4 Extract the Auditfile txt text file and open it in a spreadsheet app...

Page 79: ...event such as Identity User Name Job Name Computer Name Printer Name Folder Name or Accounting Account ID when Network Accounting is enabled Note Network Authentication must be configured to record t...

Page 80: ...Security WorkCentre 7755 7765 7775 Multifunction Printer System Administrator Guide 80...

Page 81: ...65 7775 Multifunction Printer System Administrator Guide 81 Printing This chapter includes Saving and Reprinting Jobs on page 82 Managing Banner Sheet Printing Options on page 86 UNIX Linux and AS 400...

Page 82: ...he job for printing later select Save or to both store the job and print it immediately select Save and Print 6 Type in a Job Name for the job or select Use Document Name to use the file name of the d...

Page 83: ...ields 8 Select printing options and output destination for the job as desired 9 Click Submit Job Jobs are placed in the folder specified on the printer and can be accessed and printed as many times as...

Page 84: ...or Cancel to exit without saving Backing up Saved Jobs Note If your printer is locked you must log in as a system administrator For details see Initial Setup in CentreWare IS on page 17 To back up sav...

Page 85: ...for the server to use to restore saved jobs from Options are IPv4 Address IPv6 Address or Host Name 4 Type the appropriately formatted address in the IP Address Port field The default port number is 2...

Page 86: ...ou want the Print Driver options to override any options set in CentreWare IS or on the printer control panel No if you want CentreWare IS or the Control Panel to override printer driver banner sheet...

Page 87: ...ID Remote Job Name Job Note Generic User ID and Job Number are recommended for printing non latin jobs such as Arabic Setting Banner Sheet Identification Options at the Control Panel 1 Press the Mach...

Page 88: ...r Client Server Print jobs are processed and spooled on your computer and then sent to the printer to be printed This model requires XSUS to be installed on both the server and on the computer Server...

Page 89: ...Set up a temporary directory to download the files 2 Download the printer driver and Printer Model Package tgz files to the temporary directory Note Each expanded tgz file requires as much as four tim...

Page 90: ...t come with it 1 Open a Web browser and type www xerox com 2 On the Xerox Support Page click Support and Drivers 3 Click Support Drivers Multifunction WorkCentre 7755 7765 7775 Multifunction Printer D...

Page 91: ...erox printer or device You only need to download and install the library once Notes The host print transform only works on files that are of the type AFPDS and SCS PIDS formatted printer files must be...

Page 92: ...Printing WorkCentre 7755 7765 7775 Multifunction Printer System Administrator Guide 92...

Page 93: ...775 Multifunction Printer System Administrator Guide 93 Managing Copy Functions This section includes Specifying Default Copy Settings on page 94 Changing the Reading Order on page 95 Creating Copy Fe...

Page 94: ...e If Copy Service Settings do not display verify the feature is not hidden or disabled For details see Controlling Access to Tools and Features on page 61 4 Touch Feature Defaults 5 Make the desired c...

Page 95: ...system administrator For details see System Administrator Access at the Control Panel on page 15 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Service...

Page 96: ...ng Access to Tools and Features on page 61 Edge Erase Presets To create an Edge Erase Preset 1 Touch Edge Erase Presets 2 To create a new preset touch Presets then touch Available in the list of prese...

Page 97: ...ge Presets 2 To change a proportional preset touch Proportional touch the desired preset between 1 and 10 then type the percentage using the touch screen keypad 3 To change a preset that uses an indep...

Page 98: ...Managing Copy Functions WorkCentre 7755 7765 7775 Multifunction Printer System Administrator Guide 98...

Page 99: ...r Guide 99 Scanning This chapter includes Scanning to a Folder on the Printer on page 100 Scanning to an Email Address on page 104 Workflow Scanning on page 106 Scanning to a User s Home Folder on pag...

Page 100: ...ervices Scan to Mailbox Enablement 2 Select Enable Scan to Mailbox Note Once you enable Scan to Mailbox the created mailboxes display in Workflow Scanning 3 To have mailboxes display on the Scan tab i...

Page 101: ...ditional folders if this option has been enabled in Scan Policies For details see Setting Scan Policies on page 100 Note If your printer is locked you must log in as a system administrator For details...

Page 102: ...elete If the folder is private type the password 3 Click Modify Folder 4 Under Remove folder from device click Delete Folder Note Both of these processes perform the same task Managing Folder Password...

Page 103: ...to remove old unneeded mailboxes and files If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 To view the current capacity usage In...

Page 104: ...printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties Services Email Defaults 2 Next to Scan Defaults clic...

Page 105: ...e host name and DNS settings are properly configured See Configuring SMTP Server Settings on page 36 8 Verify the printer is not on a restricted host list on the SMTP server 9 Verify the printer s acc...

Page 106: ...ormation see your Xerox Sales Representative For instructions explaining how to use this feature see the User Guide at www xerox com office WC7755_WC7765_WC7775docs Before you begin Install the Networ...

Page 107: ...kflow Scanning File Repository Setup 2 Click Add New 3 Type a name for the repository in the Friendly Name field 4 Select FTP from the Protocol drop down menu 5 Select the address type Options include...

Page 108: ...the directory path of the folder 9 Under Login Credentials to Access the Destination select one of the following Authenticated User and Domain The authentication server validates the user credentials...

Page 109: ...ials at the control panel System Login name and password credentials are specified in this field and stored in the printer The printer uses the system credentials go log into the file server 10 Type t...

Page 110: ...CentreWare IS on page 17 1 In CentreWare IS click Properties Services Workflow Scanning File Repository Setup 2 Click Add New 3 Type a name for the repository in the Friendly Name field 4 Select HTTP...

Page 111: ...cannot be deleted Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties Services Workflow Scan...

Page 112: ...d input from displaying at the control panel Select Record User Input in Job Log to also write any masked data to the Job Log file Consider data security issues before selecting this 7 Validate Data B...

Page 113: ...ions Note If your printer is locked you must log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties Services Workflow Scanning Advanced...

Page 114: ...ress the Services Home button on the control panel then touch the Workflow Scanning icon 2 Touch the Advanced Settings tab 3 Touch Update Templates 4 Touch Update Now and touch Confirm Note If you are...

Page 115: ...st log in as a system administrator For details see Accessing CentreWare IS on page 17 1 Verify the printer is installed and functioning on the on the network See Physical Connection on page 14 2 Veri...

Page 116: ...ails see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties Services Scan to Home General 2 Under Status click Enabled 3 Type a Friendly Name up to 127 characters in length This is...

Page 117: ...Multifunction Printer System Administrator Guide 117 9 If you want to create individual folders for each user select Automatically Create User Name directory if one does not exist Example servername...

Page 118: ...uctions explaining how to use this feature see the User Guide at www xerox com office WC7755_WC7765_WC7775docs Notes Secure HTTP SSL must be enabled and a certificate must be installed on the printer...

Page 119: ...8 WorkCentre 7755 7765 7775 Multifunction Printer System Administrator Guide 119 Fax This chapter includes Embedded Fax on page 120 Server Fax on page 131 Internet Fax on page 135 LAN Fax on page 138...

Page 120: ...he printer the Fax Install Wizard runs Follow the setup steps as directed to configure the fax line or lines and steps you through the fax line or lines setup set up sequence Notes If you don t want t...

Page 121: ...perform this function 5 Type a Line Name for the printer using the touchscreen keyboard then touch Save You can type a maximum of 30 characters 6 Touch Next 7 Select fax send and receive Options Send...

Page 122: ...events faxes from printing if the fax telephone numbers are not stored in the speed dial directory Disabled Allows faxes to print if the fax telephone numbers are not stored in the speed dial director...

Page 123: ...and may scale the fax to fit if needed 3 To specific exact paper attributes for incoming faxes touch Manual If the specified paper size is not available incoming faxes are held until resources are av...

Page 124: ...Whole Job with a cover page 4 Touch Save Batch Send 1 On the Transmission Defaults screen touch Batch Send 2 To enable Batch Send touch Enabled 3 Touch Save Audio Line Monitor 1 On the Transmission De...

Page 125: ...mailbox that you want to delete then touch Delete Mailbox CAUTION Touching Delete Mailbox deletes the mailbox and all documents it contains 6 On the Delete Mailbox confirmation screen touch Confirm t...

Page 126: ...s locked you must log in as a system administrator For details see System Administrator Access at the Control Panel on page 15 To set defaults for printing fax reports 1 At the printer control panel p...

Page 127: ...2 Touch the Tools tab touch Service Settings then touch Embedded Fax Settings 3 Touch Print Fax Reports then touch the arrows to scroll if needed 4 Touch the desired report then touch Print Now 5 Touc...

Page 128: ...ou can retrieve documents that were stored using local polling on another fax machine or documents that are stored in a fax mailbox on another fax machine Note If Local Polling is enabled Remote Polli...

Page 129: ...after polling Touch Keep 1 72 hours then touch the number of hours between 1 and 72 to retain polled documents before deleting them Touch Keep Forever to keep polled files on the printer until you man...

Page 130: ...stem Administrator Guide 130 3 Type in the fax number of a local fax machine using the touch screen keypad then touch Add 4 Place your documents in the document handler then press Start 5 Verify that...

Page 131: ...itory using FTP Before you begin Ensure that FTP services is running on the server or computer where images to be faxed by the printer will be stored Note the IP address or host name Create a user acc...

Page 132: ...e server or Authenticated User to have your authentication server determine access 8 Type the user account and password in the Login Name and Password fields 9 Click Apply Configure a Fax Repository u...

Page 133: ...log in as a system administrator For details see Accessing CentreWare IS on page 17 1 In CentreWare IS click Properties Services Server Fax Fax Repository Setup 2 Select Netware from the Protocol dro...

Page 134: ...our printer on the network or resolve any networking issues before attempting to use the Server Fax feature Server Fax and Embedded Fax cannot be running at the same time If one is enabled the other w...

Page 135: ...the printer print a report automatically after every 50 Internet Fax jobs select Enable next to Activity Report 4 Next to Delivery Confirmation Timeout type the maximum number of hours between 0 and 7...

Page 136: ...gs 4 To create searchable PDF documents select Searchable under Searchable PDF PDF A Defaults 5 Specify the language or select Use Language Displayed on the Device User Interface 6 To enable text comp...

Page 137: ...the printer is connected on the network and functioning as a printer by performing the following activities Note Configure your printer on the network or resolve any networking issues before attempti...

Page 138: ...from the Printer drop down menu 3 Click Xerox Features from the Copies and Pages menu 4 Ensure you are in the Paper Output area and click the Job Type menu 5 Click Fax Adding a Fax Recipient 1 Click t...

Page 139: ...e from the Options menu 6 Click Choose File then navigate to the file on your computer Note Graphic files must be bmp gif or jpeg format 7 Click the desired settings to adjust the scale position and p...

Page 140: ...contains a list of fax numbers and recipient details that have been saved to a network location for more than one person to use To access a shared phonebook 1 Click Select File next to Shared Phoneboo...

Page 141: ...Fax WorkCentre 7755 7765 7775 Multifunction Printer System Administrator Guide 141 7 Click OK on the Paper Output tab to send your fax...

Page 142: ...Fax WorkCentre 7755 7765 7775 Multifunction Printer System Administrator Guide 142...

Page 143: ...5 7765 7775 Multifunction Printer System Administrator Guide 143 Accounting This chapter includes Xerox Standard Accounting on page 144 Network Accounting on page 148 Enabling Accounting in Print Driv...

Page 144: ...the Cloning feature If XSA settings are lost or deleted you can restore them using the cloning backup file For details see Cloning on page 161 Before you begin Install Print and Fax Drivers on all use...

Page 145: ...g the print driver Color Copied Impressions includes all color copies Network Images Sent includes documents sent over the network including network scans scans to email server and Internet faxes Note...

Page 146: ...reached for that feature If the user exceeds their limit while a job is in process the printer tracks the number of impressions generated over their limit and subtracts them from the user s limit once...

Page 147: ...is locked you must log in as a system administrator For details see Initial Setup in CentreWare IS on page 17 1 In CentreWare IS click Properties Accounting Xerox Standard Accounting Report and Reset...

Page 148: ...At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Accounting Settings 3 Touch Accounting Mode 4 Touch Network Accounting to enable 5 To customize the promp...

Page 149: ...allow for normal maintenance shut downs if Dynamic TCP IP addressing is used See 4 Verify that the Network Accounting Feature Enablement Kit is installed 5 Verify communication between the Accounting...

Page 150: ...y Accounting Interface if you are using XSA with an external accounting device 8 If you want to specify the default User ID and Account ID type them in the Default User ID and Default Account ID field...

Page 151: ...on page 154 Setting the Date and Time on page 155 Taking the Printer Offline on page 156 SMart eSolutions and Billing Information on page 158 Cloning on page 161 Address Books on page 163 Font Managem...

Page 152: ...nistrator is needed to fix the problem Untrained A normal user can fix this problem Field Service A Xerox Support technician is needed to fix this problem Management A network administrator is needed...

Page 153: ...I Alerts 2 Under Scan Disk Memory Warning select the maximum number of scanned pages that can be held in scan memory before a warning displays Options include 10 scanned pages 30 scanned pages Custom...

Page 154: ...uring Sleep Mode type the time in seconds between 60 and 65535 to define the interval the printer uses to wake to broadcast SAP The default is 300 seconds Advanced Sleep Mode Options You can designate...

Page 155: ...he default port number is 123 Note Changes to these settings will cause the printer to restart 4 Select the date and time format and type the date and time in the appropriate fields Select Display 24...

Page 156: ...og In Out button then touch Logout to exit the Tools pathway Note Taking the printer offline does not cause the printer to power down or turn off Restarting the Printer in CentreWare IS Note If your p...

Page 157: ...ystem Administrator Guide 157 7 Touch Reset Notes Using Software Resets to restart the printer is faster and wastes less consumables than turning the printer on and off Restarting the printer can take...

Page 158: ...many WorkCentre WorkCentre Pro printers SMart eSolutions Windows Client The windows client is an option for small and medium sized businesses CentreWare Web CentreWare Web is a Web browser based soft...

Page 159: ...p Alert Notification on page 152 Supplies Assistant To view the current status of supplies 1 In CentreWare IS click Status SMart eSolutions 2 Click Supplies Assistant 3 Printer supplies list with thei...

Page 160: ...60 Billing Information The Billing Information page displays the count of pages printed or generated in black and white or color for billing purposes 1 In CentreWare IS click Status Billing Informatio...

Page 161: ...ng CentreWare IS on page 17 1 In CentreWare IS click Properties General Setup Cloning 2 Under Create Clone File select the features that you want to clone to other printers All features are selected b...

Page 162: ...on page 17 This procedure will cause the printer to restart and will be unavailable over the network for several minutes 1 In CentreWare IS click Status Welcome 2 Click I Have A Cloning File 3 Under I...

Page 163: ...nd manage your Address book 1 In Centre Ware IS click Address Book Access Rights 2 Select one of the following System Administrators Only to require users to log in as an administrator to edit the add...

Page 164: ...csv File If you have many addresses to manage you can download the address book as a csv file edit it in a spreadsheet application and upload it to the printer Exporting To back up your current addre...

Page 165: ...isting Public Address Book with your new content All previously stored address book dates is overwritten with the new data Mapping the Address Book 1 To map the current address book information to the...

Page 166: ...xerox com office WC7755_WC7765_WC7775drivers You use the utility to download soft fonts to your printer such as your company s branded fonts or unicode fonts needed to support multiple languages You t...

Page 167: ...eral Setup Network Logs 2 Under Information Level select Basic or Enhanced Basic records a minimum list of network actions that have occurred on the printer Enhanced records a detailed list of network...

Page 168: ...r about the system administrator You can customize this information to display your company s contact information for the users of the printer Note If your printer is locked you must log in as a syste...

Page 169: ...rsion of your printer Download the latest software update file in dlm format from the drivers and downloads page for your specific printer To determine the software version 1 In CentreWare IS click Pr...

Page 170: ...chine Software Auto Upgrade 2 Under Auto Upgrade select Enabled for Schedule Upgrade The Auto Upgrade page expands 3 Under Refresh Start Time select Hourly or Daily 4 If you select Daily type the Time...

Page 171: ...tre 7755 7765 7775 Multifunction Printer System Administrator Guide 171 Customization and Expansion This chapter includes Xerox Extensible Interface Platform EIP on page 172 Auxiliary Interface Kit on...

Page 172: ...service installation file from your local Xerox representative and copy it to your computer Note the location of the file Ensure that a digital certificate is installed on the printer For details see...

Page 173: ...e Kit After the kit is installed you must enable Auxiliary Access at the control panel Note If your printer is locked you must log in as a system administrator For details see Initial Setup at the Con...

Page 174: ...Customization and Expansion WorkCentre 7755 7765 7775 Multifunction Printer System Administrator Guide 174...

Page 175: ...A WorkCentre 7755 7765 7775 Multifunction Printer System Administrator Guide 175 Audit Log Event Identification Numbers...

Page 176: ...tification Number Description 1 System startup 2 System shutdown 3 Manual ODIO On Demand Image Overwrite Standard started 4 Manual ODIO Standard complete 5 Print job 6 Network scan job 7 Server fax jo...

Page 177: ...in Diagnostics 33 Audit log download 34 IIO feature status 35 SA pin changed 36 Audit log Transfer 37 SSL 38 X509 certificate 39 IPSec 40 SNMPv3 41 IP Filtering Rules 42 Network Authentication 43 Devi...

Page 178: ...Audit Log Event Identification Numbers WorkCentre 7755 7765 7775 Multifunction Printer System Administrator Guide 178...

Page 179: ...em 58 authentication server setting configuring for Kerberos Solaris 57 configuring for Kerberos Windows 2000 2003 57 configuring for LDAP 58 configuring for NDS Novell 58 configuring for SMB 57 authe...

Page 180: ...ng stapling options for incoming faxes 123 setting Auto Answer Delay 121 setting Automatic Redial 123 setting ring volume for 122 setting transmission defaults 123 specifying header text 124 embedded...

Page 181: ...ngs wizard 15 IP filter rules arranging execution order of 77 creating 76 editing and deleting 76 IP filtering 76 creating rules for 76 IP gateway address 22 IP trap destination addresses adding to SN...

Page 182: ...configuring NTP 46 configuring POP3 43 configuring Raw TCP IP printing 34 configuring SLP 27 configuring SMTP 36 configuring SNMP 29 configuring SSDP 32 Proxy server 45 network speed detecting 16 set...

Page 183: ...r enabling 45 Q Quick Setup Home utility 15 R Raw TCP IP printing 34 configuring advanced settings 34 configuring basic settings 34 reduce enlarge presets creating 97 S SAP 48 Save Jobs for Reprint fe...

Page 184: ...all users 61 controlling for groups 61 controlling for individual users 61 troubleshooting embedded fax 129 Internet faxes 137 network accounting 149 server fax 134 workflow scanning 115 trusted certi...

Page 185: ...figuring 51 X Xerox Root CA certificate downloading 64 Xerox Scan Utility configuring printer for 118 Xerox Services for UNIX systems 88 installing 88 launching 89 performing installation procedure 89...

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