WorkCentre
®
5945/5955
User Guide
547
•
If you want to send the document to more than one recipient enter the additional details,
one recipient at a time, and select the
Add
button again until all the recipients have been
added.
9. If required, select
Cc
from the
To: dropdown menu
to copy a recipient on the e-mail. Use the
touch screen keyboard to enter the recipient details and then select the
Add
button.
Note:
At least one To address must be selected, documents cannot be sent to a Cc address
alone.
10. Select the
Close
button to save the information you entered.
11. If required, select the
From...
button and use the touch screen keyboard to enter or edit the
From address for the e-mail.
Note:
Your System Administrator may choose to lock the From button to prevent the preset
From address being altered.
•
Select the
OK
button.
12. If required, select the
Subject...
button and use the touch screen keyboard to enter or edit the
subject title for the e-mail.
•
Select the
OK
button.
13. If required, select the
File Name
button and use the touch screen keyboard to enter a name
for the file created from your scanned document. If you choose not to enter a file name a
default name entered by your System Administrator will be used.
•
Select the
OK
button.
14. Select the
E-mail Options
tab.
15. Select the
File Format
button.
16. Select the type of file required.
•
PDF (Portable Document Format)
produces a single file, or an individual file per page.The
output is not searchable. Depending on the receiving device, the PDF selection may not be
compatible when the resolution is set to 200 dpi. This option is best used for sharing and
printing documents.
•
PDF/A
produces a single file, or an individual file per page. The output is not searchable.
This is best used for long-term archival storage of electronic documents.
•
XPS (XML Paper Specification)
outputs a single file, or an individual file per page. The
output is not searchable. XPS is best used for sharing and printing documents containing
text and photos.
•
TIFF (Tagged Image File Format)
produces a single file or an individual file per page. The
output is not searchable. TIFFs are best used for archiving.
•
JPEG
produces files best used for on-screen viewing and sharing of files. JPEG files are not
searchable or created as multi-page documents.
17. Select the page option required.
•
Multi-Page
produces a single file containing several pages of scanned images.
•
1 File per Page
produces a separate file for each image scanned.
18. Select the Image Only search setting required.
•
Image Only
produces images that are not searchable.
•
Searchable
results in searchable text. If required, use the drop-down menu to change the
language your document is written in.
19. Select the
OK
button.
20. Press the
Start
button on the control panel to scan the original.
21. Remove the original from the document feeder or document glass when scanning has
completed. The job enters the job list ready for processing.
Summary of Contents for WorkCentre 5945
Page 1: ...Version 1 0 July 2014 Xerox WorkCentre 5945 5955 Multifunction Printer User Guide ...
Page 26: ...Safety and Regulations WorkCentre 5945 5955 24 User Guide ...
Page 78: ...Getting Started WorkCentre 5945 5955 76 User Guide ...
Page 300: ...Scan WorkCentre 5945 5955 298 User Guide ...
Page 556: ...E Mail WorkCentre 5945 5955 554 User Guide ...
Page 646: ...Internet Services WorkCentre 5945 5955 644 User Guide ...
Page 672: ...Machine and Job Status WorkCentre 5945 5955 670 User Guide ...
Page 680: ...Feature Installation WorkCentre 5945 5955 678 User Guide ...
